Achievement Series Working with Scan Station

Transcription

1 Achievement Series Working with Scan Station

2 Information in this document is subject to change without notice and does not represent a commitment on the part of Scantron. The software described in this document is subject to the license agreement included with the product which specifies the permitted and prohibited uses of the product. Any unauthorized duplication or use of Achievement Series, in whole or in part, in print or in any other storage and retrieval system, is prohibited. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language in any form by any means for any purpose other than the purchaser s use without the express written permission of Scantron Corporation. Performance Series, Achievement Series, Skills Connection Online, and Curriculum Design copyright Scantron Corporation. ExamView Test Builder copyright einstruction. nettrekker d.i. copyright nettrekker, Inc. Microsoft, XP, and Vista copyright Microsoft Corporation. All other product names are the copyright of their respective copyright holders. Copyright Scantron Corporation. All rights reserved. Achievement Series Working with Scan Station 1st Edition, July nd Edition, March rd Edition, January th Edition, August th Edition, October 2010

3 T Table of Contents Chapter 1: Setting Up and Configuring Scan Station Understanding Scan Station Installing Scan Station System Requirements Installing Scan Station Downloading Additional Applications Logging in to Scan Station Configuring Scan Station Configuring for Optical Mark Reading Scanners Configuring for Plain Paper Scanning Getting to Know Scan Station Scantron Achievement Series Working with Scan Station i

4 Chapter 2: Administering and Scoring OMR Tests Administering OMR Form Tests Before the Test On Testing Day Scanning OMR Forms Chapter 3: Administering and Scoring Plain Paper Tests Administering Plain Paper Form Tests Before the Test On Testing Day Scanning Plain Paper Tests Chapter 4: Reviewing and Correcting Scanned Tests Reviewing Scan Errors Searching for Student Records Manually Entering Student Responses Correcting Multiple or Omitted Marks Correcting Invalid Data Correcting Duplicate Student IDs ii Scantron Achievement Series

5 Chapter 5: Troubleshooting General Scanning using Scan Station Plain Paper Scanning using Scan Station OMR Scanning using Scan Station Index Working with Scan Station iii

6 NOTES iv Scantron Achievement Series

7 1 Chapter 1: Setting Up and Configuring Scan Station In this chapter: Understanding Scan Station page 2 Installing Scan Station page 4 Logging in to Scan Station page 9 Configuring Scan Station page 10 Getting to Know Scan Station page 21 Scantron Achievement Series Working with Scan Station 1

8 Chapter 1: Setting Up and Configuring Scan Station Understanding Scan Station Understanding Scan Station Scan Station is Windows-based software that connects to a scanner for processing student test forms. It communicates directly with Achievement Series for printing plain paper test forms as well as scanning and pre-slugging both OMR and plain paper test forms. See System Requirements on page 4 for Scan Station workstation requirements. Interactive Scanning Environment Plain Paper Scanning Scan Station provides an interactive scanning environment that: Supports login and user security Checks for multiple and omitted marks Supports single sheet scanning as well as batch scanning Has interactive editing and corrections of incorrectly marked forms With plain paper scanners, Scan Station: Prints customized plain paper student response forms for each version of the test Prints generic plain paper student response forms Supports multiple versions of each test Supports pre-slugging test IDs and student IDs on custom plain paper test forms Supports multiple choice, true/false, short response, gridded response, extended response, and multiple response questions Supports up to 200 questions or 4 pages per test form 2 Scantron Achievement Series

9 Optical Mark Reading Chapter 1: Setting Up and Configuring Scan Station Understanding Scan Station With optical mark readers (OMR), Scan Station: Supports several OMR scanner models See Achievement Series System Requirements on the Documents tab within Achievement Series or contact Scantron Customer Service at SCANTRON. Supports a variety of 48-channel standard forms See Achievement Series System Requirements on the Documents tab within Achievement Series or contact Scantron Customer Service at SCANTRON. Supports an optional multiple hopper option for fast form reject processing Supports interactive printing of scores and date/time on each form Can pre-slug test IDs and student IDs on Achievement Series 48-channel forms (see above) Supports multiple versions of each test Supports multiple choice, true/false and multiple response questions, with limited extended response via the subjective score box on the OMR form (where available) Working with Scan Station 3

10 Chapter 1: Setting Up and Configuring Scan Station Installing Scan Station Installing Scan Station NOTE: If you are running an earlier version of Scan Station, you must download the new version to take advantage of the updated scanning features. CAUTION: You cannot use Scan Station to scan forms created with earlier versions of Scan Station. Be sure to scan all existing forms before downloading and installing the new Scan Station version. System Requirements Please see Achievement Series System Requirements on the Documents tab inside Achievement Series for detailed system requirements. Access Rights Scan Station is User Account Control (UAC) compliant. Once Scan Station is installed, any of the following user accounts can open and use it: Restricted User (Windows XP) Limited User (Vista) Standard User (Windows 7 x86 and x64) Connection to Achievement Series If you are not using a proxy server If you are using a proxy server Scan Station always and automatically connects to admin.achievementseries.com (IP address: ). You do not need to configure Scan Station to connect to this server. Configure your proxy server to allow all pages from the following sites through without being filtered: docs.achievementseries.com test.achievementseries.com admin.achievementseries.com 4 Scantron Achievement Series

11 Chapter 1: Setting Up and Configuring Scan Station Installing Scan Station Supported Scanners Please see Achievement Series System Requirements on the Documents tab inside Achievement Series for a complete list of supported scanners. Please see Achievement Series System Requirements on the Documents tab within Achievement Series or contact a Scantron representative for more information on supported forms for these scanners. Internet Connection Full T1 or better Internet connection (1.5 Mbs/sec or higher) Ports 80 and 443 open to the Internet NOTE: All software associated with Achievement and Performance series requires an Internet connection Because Scan Station requires a connection to Achievement Series, schools must have a solid, highspeed, and reliable Internet connection. Installing Scan Station You must download and install Scan Station on each workstation where staff will scan test forms. The workstations should have a supported scanner connected. Downloading Scan Station 1. Log in to Achievement Series and select Site Administration. 2. Click Download Scan Station. TIP: Save Scan Station to its own download folder. To download and install Scan Station on a single computer Installing Scan Station 1. Locate the folder where you saved the Scan Station download. 2. Double-click the executable file you downloaded. Working with Scan Station 5

12 Chapter 1: Setting Up and Configuring Scan Station Installing Scan Station To download and install Scan Station silently (e.g., over a server to multiple workstations) 3. Follow the directions on-screen. NOTE: Be sure to install the scanner driver and any scanning software that comes with the scanner before logging in to Scan Station for the first time. TIP: Create a Scan Station shortcut on the computer desktop: a. Go to Start All Programs and locate Scan Station. b. Right-click Scan Station. c. Choose Send To Desktop. Now, whenever you need to run Scan Station, double-click the Scan Station shortcut to launch the program. 1. Locate the folder where you saved the Scan Station download. 2. Open a command window, navigate to that folder, and type the following setup.exe /r The installer starts. Follow the instructions above to install Scan Station to the server. CAUTION: Do not skip this step. If you do not install Scan Station to the server, the ISS file will not contain the path information necessary for the silent install. 3. In the command window, type: setup.exe /s /f1"[location] setup.iss" NOTE: Be sure to include the path and file name of the response file (setup.iss) in the f1. This is the file you created in step 2, above. The installer stores it by default to C:\Windows, although you can move it if you need to. CAUTION: If you installed a previous version of Scan Station in a folder other than the default, you may end up with two installations of Scan Station. Remove one of them. NOTE: Be sure to install the scanner driver and any scanning software that comes with the scanner before logging in to Scan Station for the first time. 6 Scantron Achievement Series

13 Chapter 1: Setting Up and Configuring Scan Station Installing Scan Station Configuring Scan Station INI for Plain Paper Scanners Scan Station reads its scan settings from a INI file, to ensure that any settings users may have changed when using the scanner for other purposes do not affect the accuracy of mark recognition. Do not change these settings unless you are having trouble getting accurate mark recognition on forms (that is, you re seeing a lot of no mark or multiple mark errors). Upgrading, Reinstalling or Uninstalling Scan Station If you are upgrading Scan Station from a previous installation, the installer presents Modify, Repair, and Remove options. Modify (Upgrade) This option will install a new program version and move all read/write files (the scanned input) to the appropriate folders for your operating system, if necessary, to make them available to the end user. It will then delete the old folder structure and any configuration files. Program files and read-only folders and files will remain in the old folder structure. TIP: You can restrict read/write access to the Scan Station application folder after you upgrade. TIP: Performing this task after you uninstalled an old version and reinstalled a new one will also move the read/write files and folders. See Access Rights on page 4 for details on which folders are affected and require which access. Repair Remove This option reinstalls all program and configuration files for the current installed version, but does not move existing scanned files. Files scanned before and after the repair remain in their original folders. This option removes all program and configuration files and folders, but scanned input files and program logs (calibration.log and scanstation.log) remain in their original folders. Working with Scan Station 7

14 Chapter 1: Setting Up and Configuring Scan Station Installing Scan Station Downloading Additional Applications You will need the following applications to run Scan Station. Adobe Reader Adobe Reader is free software that lets you view, print, search, and share Adobe Portable Document Format (PDF) files more securely using a variety of platforms and devices. 1 This and other documents available from Achievement Series web site are presented as PDF files. You must have Adobe Reader 6.0 or higher. To download and install Adobe Reader 1. Open a browser and go to products/acrobat/readstep2.html. 2. Follow the instructions on-screen to download and install this reader. Microsoft.Net Framework Scan Station automatically downloads and installs the most recent version of Microsoft s.net Framework. 1. From the Adobe Reader download page: acrobat/readstep2.html 8 Scantron Achievement Series

15 Logging in to Scan Station Chapter 1: Setting Up and Configuring Scan Station Logging in to Scan Station To log in to Scan Station 1. Double-click the Scan Station icon on your desktop or choose Start All Programs Scan Station: 1. Enter the School Site ID. 2. Enter your Staff ID. 3. Enter your password. 4. (If required) If the site uses a Proxy Server, click Proxy Setup and enter all required proxy information. Proxy servers are typically used to filter web site requests. For example, your school might use a proxy server to prevent students and/or staff from accessing particular web sites. Contact your school or district network specialist. 5. Click Login. Working with Scan Station 9

16 Chapter 1: Setting Up and Configuring Scan Station Configuring Scan Station Configuring Scan Station Can I use a single Scan Station computer with more than one scanner? You can configure Scan Station to support OMR or plain paper scanning, depending on the scanner you have. Scan Station does not support multiple scanner configurations on the same computer. If you have more than one scanner, set up a separate Scan Station computer for each one. To configure Scan Station for OMR scanning Configuring for Optical Mark Reading Scanners 1. Connect and turn on the OMR scanner and verify that the scanner is ready to scan. See your scanner s documentation for more details. 2. Log in to Scan Station (see To log in to Scan Station on page 9): 3. Click Optical Mark Reader Scanning then click Select. 10 Scantron Achievement Series

17 4. Click Next: Chapter 1: Setting Up and Configuring Scan Station Configuring Scan Station 5. Select an OMR form option: Select Standard Form and choose a form definition if you are using standard forms. Select Custom if you are using a custom form you obtained from Scantron, then click Browse and locate the form configuration file (a.800 file). 6. Click Next: 7. If your school uses a proxy server, check Use Proxy and complete the required information. NOTE: If you set this up when you logged in, Scan Station will display the settings you entered there. Review and confirm these settings, changing them if you need to. Your changes are saved to the system, and Scan Station will use these the next time you log in. Working with Scan Station 11

18 Chapter 1: Setting Up and Configuring Scan Station Configuring Scan Station 8. Click Next: 9. Make sure your scanner is turned on and click Detect. If the scanner is detected successfully, click Next. If the wizard does not detect your scanner, turn the scanner off, check that the scanner cables are firmly connected, turn the scanner back on and try again. If the scanner is still not detected, contact Scantron Technical Support. 10. Click Finish. To configure your scanner to accept standard forms preslugged using a laser printer 1. At the main Scan Station window, click Setup: 12 Scantron Achievement Series

19 2. Select the Preslug Calibration tab: Chapter 1: Setting Up and Configuring Scan Station Configuring Scan Station NOTE: Preslugging is only supported for standard Achievement Series OMR forms. a. Click Printer Calibration: b. Click Select and select the printer you will use to preslug OMR forms. This printer may be directly connected or it may be connected via a network. Either way, you must choose from the printers set up for this computer. NOTE: Selecting a printer here serves to identify the printer you have calibrated for OMR forms preslugging. You will always select an output printer and print from an Adobe Reader preview screen. Working with Scan Station 13

20 Chapter 1: Setting Up and Configuring Scan Station Configuring Scan Station c. Click Next: NOTE: The form number is not important, just the form size. Use the sample forms displayed to choose a format. d. Insert a blank copy of the OMR form you selected in step 5 into the printer s manual paper feed. e. Click Next. This generates a PDF test slug in Adobe Reader. NOTE: Generating PDF in Adobe Reader first is a critical step in the calibration and print process if you plan to preslug Achievement Series OMR forms. Using Adobe Reader allows you greater control over how the output is sent to the printer than sending the form directly to the printer does. Adobe Reader contains additional features for sizing and aligning the form output. Scan Station presents a warning message about these features: See the following steps for details. 14 Scantron Achievement Series

21 Chapter 1: Setting Up and Configuring Scan Station Configuring Scan Station f. From the Adobe Reader window, select File Print or click the print icon in the toolbar g. Verify that the Page Scaling and Paper Source options are specified as shown in the image above: Page Scaling = None Auto Rotate is not checked Choose Paper Source by PDF page size is checked h. Click OK. This prints a calibration form on the specified printer. Go get that form from the printer. i. Take the OMR Scanner form out of the printer and check the mark. Is the black dot aligned and completely covering the bubble? If the dot is aligned properly, click Finish to exit the calibration wizard, then OK to exit the Setup window. You are now ready to pre-slug student forms. See To pre-slug test forms on page 25 for details. If the dot is not aligned correctly, see Recalibrating the printer, below. Working with Scan Station 15

22 Chapter 1: Setting Up and Configuring Scan Station Configuring Scan Station Recalibrating the printer If your test print did not align correctly, you must recalibrate Scan Station to account for the off-set. TIP: Review the calibration log (calibration.log in the folder where you installed Scan Station) for details about why your scanner or printer did not pass calibration. Also see Configuring Scan Station INI for Plain Paper Scanners on page 7 for information about default settings. To recalibrate a printer From the Setup: Preslug Calibration screen (shown on page 13), after an unsuccessful calibration test: 1. Click Next: 2. Drag the dot on-screen until it matches the direction and amount the dot is off-set on the sample form. 3. Insert another blank OMR form into the printer s manual paper feed and click Next. 4. Take the OMR scanner form out of the printer and check the mark. Is the dot aligned properly? 16 Scantron Achievement Series

23 Chapter 1: Setting Up and Configuring Scan Station Configuring Scan Station If the dot is aligned properly, click Finish to exit the calibration wizard, then OK to exit the Setup window. You are now ready to preslug student forms. See To pre-slug test forms on page 25 for details. If the dot is not aligned correctly, repeat these steps. To configure Scan Station for plain paper scanning Configuring for Plain Paper Scanning 1. Connect and turn on the plain paper scanner. 2. Log in to Scan Station (see To log in to Scan Station on page 9): 3. Select Plain Paper Scanning and click Select. This wizard will help you through the plain paper setup process. 4. Click Next: Working with Scan Station 17

24 Chapter 1: Setting Up and Configuring Scan Station Configuring Scan Station 5. Click Select and select your scanner. CAUTION: You may see a Windows prompt regarding the certification of your scanner. Simply click OK at this prompt and continue with the calibration. NOTE: If Scan Station cannot find your scanner, the scanner may not be properly installed. Exit Scan Station, reinstall the scanner and start Scan Station again. 6. Click Next: 7. If your school uses a proxy server, check Use Proxy and complete the required information. NOTE: If you set this up when you logged in, Scan Station will display the settings you entered then. Review and confirm these settings, changing them if you need to. Your changes are saved to the system, and Scan Station will use these the next time you log in. Once you have set up the proxy information, or if your school does not use a proxy server, click Next: 18 Scantron Achievement Series

25 Chapter 1: Setting Up and Configuring Scan Station Configuring Scan Station 8. Click Select and select the printer you will use to print test forms. This printer may be directly connected or it may be connected via a network. Either way, you must choose from the printers already set up for this computer. NOTE: Selecting a printer here serves to identify the printer you have calibrated for plain paper forms printing. You will always select an output printer and print from an Adobe Reader preview screen when you print forms. Once you have identified a printer, click Next: 9. Click the test form. This generates a PDF calibration form in Adobe Reader. NOTE: Generating a PDF in Adobe Reader first is a critical step in the calibration and print process. Using Adobe Reader allows you greater control over how the output is sent to the printer than sending the form directly to the printer does. Adobe Reader contains additional features for sizing and aligning the form output. Scan Station presents a warning message about these features: See the following steps for details. Working with Scan Station 19

26 Chapter 1: Setting Up and Configuring Scan Station Configuring Scan Station a. From the Adobe Reader window, select File Print or click the print icon in the toolbar b. Verify that the Page Scaling and Paper Source options are specified as shown in the image above: Page Scaling = None Auto Rotate is not checked c. Click Print. This prints a calibration form on the specified printer. Go get that form from the printer. Once you have printed the calibration form and retrieved it from the printer, click Next: 10. Click the scanner icon to calibrate the scanner. a. At the prompt, insert the form you printed earlier in the scanner input tray/automatic sheet feeder and click OK. b. If the scanner failed calibration, follow the instructions on-screen to correct the problem. If the scanner calibrated successfully, click Next. 11. Click Finish at the last wizard screen. 20 Scantron Achievement Series

27 Getting to Know Scan Station Chapter 1: Setting Up and Configuring Scan Station Getting to Know Scan Station Once you log in and set up scanner and printer information Scan Station provides access to scannable tests to which you have Scan Operator rights: Use the folders to navigate to a specific scheduled session. Click Refresh to get the most recent list of sessions and folders from Achievement Series. Click any of these buttons to perform Scan Station tasks. Click List to view a simple alphabetical list of scheduled sessions. Click Folders to return to the folders view. If you log in at a district or other top-level site, you see a list of district tests. If you log in at a school site, you can choose between scanning district-level tests and classroom tests. The district tab displays scheduled sessions defined in Achievement Series (see the Achievement Series User s Guide, Administrator Version, for details on setting up and scheduling district-level tests). Scheduled sessions are grouped into the same folders you use on the Scheduled Sessions tab within Achievement Series. The list of folders and tests is up-to-date; simply click Refresh to retrieve the latest information from Achievement Series if you think the list has changed since you logged in to Scan Station. You can expand or reduce the window size to see more or fewer tests. Working with Scan Station 21

28 Chapter 1: Setting Up and Configuring Scan Station Getting to Know Scan Station NOTES 22 Scantron Achievement Series

29 2 Chapter 2: Administering and Scoring OMR Tests In this chapter: Administering OMR Form Tests page 24 Scanning OMR Forms page 29 Scantron Achievement Series Working with Scan Station 23

30 Chapter 2: Administering and Scoring OMR Tests Administering OMR Form Tests Administering OMR Form Tests District or school staff must prepare tests before you can administer them to students. The preparation process is a little different for each type of test: District Tests: a. Draft/Review b. Publish c. Schedule NOTE: If you are a classroom teacher, these steps have already been performed for you at the district level. You only need to administer district tests. Classroom Tests: a. Draft/Review b. Activate How you administer the test depends on the delivery method: Plain Paper OMR Forms NOTE: For scanner-based district tests, the school may choose whether to administer the test via plain paper or OMR forms, depending on the scanner available. The results will be stored and correlated correctly regardless of which scanner form option is used. OMR tests are pre-printed answer forms you can purchase from Scantron that can be scanned using an optical mark reader (OMR) scanner. You must have downloaded and configured Scan Station on at least one computer connected to a supported scanner to use this option. See Setting Up and Configuring Scan Station on page 1 for details on setting up Scan Station for OMR tests, and Supported Scanners on page 5 for a list of supported OMR scanners and forms. 24 Scantron Achievement Series

31 Before the Test Chapter 2: Administering and Scoring OMR Tests Administering OMR Form Tests If you want, pre-slug the test form to contain selected information. This helps ensure accuracy, as you do not have to count on students to fill out test information accurately. NOTE: You must have calibrated Scan Station to correctly slug forms before pre-slugging forms. See To configure Scan Station for OMR scanning on page 10. You must calibrate Scan Station each time you use a different form than the form for which Scan Station is currently calibrated. To pre-slug test forms 1. Verify that a laser jet printer is connected to or accessible from the PC, and is on. CAUTION: Scantron does not support pre-slugging answer forms on anything other than a laser printer. 2. Log in to Scan Station (see Logging in to Scan Station on page 9): Working with Scan Station 25

32 Chapter 2: Administering and Scoring OMR Tests Administering OMR Form Tests 3. Select the class and the test name, then click Form (or switch to the District tab and do the same): NOTE: This screen shot shows a user logged in through a school, looking at a district test. District users see everything but the primary teacher name. 4. Select the test ID to be pre-slugged on the test forms. NOTE: If there are multiple test IDs, you must pre-slug each one separately, choosing different students for each one. 5. Locate and click the class name. This loads a list of students for that class in the list on the right-hand side of the screen. 6. Choose students for the selected test ID: Select the entire class at one time by clicking Select All Students. Select individual students by clicking the box next to their names. 7. Click the Student ID, Student Name and Test ID boxes. This pre-slugs each form with the selected information. 8. (Optional) Enter the subject, period and date. 26 Scantron Achievement Series

33 Chapter 2: Administering and Scoring OMR Tests Administering OMR Form Tests 9. Place a sufficient number of the Achievement Series OMR forms you selected when you configured Scan Station in the printer s auto-feeder. TIP: Depending on how your auto-feeder sends paper through the printer s paper feed path, you may need to experiment to load the forms correctly. Once you have identified the correct feed direction and orientation, mark a blank sample form with this information for future reference. NOTE: If you are using a different form for this test, you must calibrate the printer to pre-slug the form. See To configure Scan Station for OMR scanning on page Click Print. This opens an Adobe Reader preview of the pre-slugging. 11. Review this preview to make sure it contains the correct information. There will be one Reader page for each form you are pre-slugging. 12. From the Adobe Reader window, select File Print or click the print icon in the toolbar 13. Verify that the Page Scaling and Paper Source options are specified as shown in the image above: Page Scaling = None Auto Rotate is not checked Choose Paper Source by PDF page size is checked CAUTION: Be sure to set the print output options exactly as shown. If you change these settings, your test forms will not pre-slug correctly. Working with Scan Station 27

34 Chapter 2: Administering and Scoring OMR Tests Administering OMR Form Tests 14. Choose the printer calibrated for OMR forms when you configured Scan Station (see To configure Scan Station for OMR scanning on page 10). 15. Click Print. This sends the pre-slugging to the calibrated printer. On Testing Day Before administering a Scanner Forms test, review these instructions carefully with students: Use Soft # 2 Lead Pencils only. Make heavy, dark marks that completely fill the bubbles. Erase any unwanted marks very thoroughly. Do not make any notes or stray marks on the test form, particularly in the corners of the form where the special markings are printed. Do not fold, staple, or mutilate the form. Handle carefully to insure proper scanning. Provide a copy of the test and answer form to each student. If the test is not pre-slugged, tell students to print the Test ID and Student ID in the boxes provided, and then fill in the corresponding bubbles. If the test is pre-slugged (printed for each student, with Test IDs and Student IDs pre-bubbled), give each student his or her form, then ask students to verify that the information on the form is correct. 28 Scantron Achievement Series

35 Scanning OMR Forms Chapter 2: Administering and Scoring OMR Tests Scanning OMR Forms Scanning tests is the means by which you get student test results from scanner forms into Achievement Series. Results from different scheduled sessions and test versions will be aggregated under the Published Test in reports for district tests. To scan OMR forms 1. Verify that the scanner is connected to the PC ON Ready to scan 2. Prepare the test forms for the scanning process: a. First stack the forms on a flat surface to align them evenly. b. (If necessary for the scanner) Position the scanner s input tray or document feeder in the loading position as described in the scanner s operating instructions. c. Make sure all forms are oriented as described in the scanner s operating instructions (e.g., face up, face down, etc.), then place the forms in the scanner. d. Align the scanner s paper guide so it slightly touches the appropriate edge of the forms. e. (If necessary for the scanner) Place the scanner s paper weight on the forms. f. (If necessary. for the scanner) Move the input tray or document feeder to the operating position. Working with Scan Station 29

36 Chapter 2: Administering and Scoring OMR Tests Scanning OMR Forms 3. Log in to Scan Station (see Logging in to Scan Station on page 9): NOTE: After logging in to Scan Station, you will see one or both of these tabs: Classroom Tests District Tests 4. Select a test: If you are scanning a Classroom Test: a. Select the Classroom Tests tab. b. Select the Class and highlight the Test Name. Classroom teachers can log in and scan tests assigned to their Classes. A classroom teacher will see the District tab if a District test has been shared with the teacher. In this case the teacher will be able to scan the test. If you are scanning a District Test: a. Select the District Tests tab. b. Use the folders to locate the test. c. Highlight the appropriate District test. NOTE: You can scan any district or classroom test to which you have been assigned as Scan Operator. See the Achievement Series User s Guide, Administrator s or Teacher s Version for details on sharing tests. 30 Scantron Achievement Series

37 Chapter 2: Administering and Scoring OMR Tests Scanning OMR Forms 5. After selecting the appropriate District or Classroom Test, click Scan: 6. Prepare Scan Station for the scanning process: a. Under Options make the appropriate selections: Select a scanning mode: Standard Choose this mode if you need to print the score on each test form or if you want the scanner to stop on forms with multiple/ omitted mark errors. Express Choose this mode if you want faster scanning and do not need to print the score on each test form or want the scanner to scan without stopping on forms with multiple/ omitted mark errors. NOTE: This mode is only available for District Tests. You can scan up to 500 forms per batch. Only non-readable forms will be ejected to the reject hopper (if one is available on your scanner). If you are checking for multiple/omitted marks, any forms with these errors are ejected to the main output bin. Working with Scan Station 31

38 Chapter 2: Administering and Scoring OMR Tests Scanning OMR Forms Select Check Multiple Marks and/or Check Omitted Marks. If the scanner has a built in printer, select the data to print on forms. NOTE: Printing scores is not available in Express mode, however you may still print the date and time. If there is only one version of the test, you can select Block Test ID Validation to ignore the test ID on the form. TIP: Typically, you will only need to block test ID validation if a district staff member had to re-publish and re-schedule the test (which would change the test ID) after the forms had been pre-slugged with the original test ID. Select an error handling mode for multiple/ omitted marks: Stop after any error Choose this option if you want to fix marking errors (multiple/omitted marks, incorrect or duplicate IDs, etc.) as each form scans. NOTE: This option is not available in Express mode. Read all forms before checking Choose this option to scan every form without stopping. You can check and correct mark errors at the end of the batch. NOTE: If your scanner is equipped with reject trays, forms with errors are automatically routed to those trays. CAUTION: If you scan more than 500 forms in a batch, Scan Station alerts you on each form after the 500th to review and save scores. 32 Scantron Achievement Series

39 Chapter 2: Administering and Scoring OMR Tests Scanning OMR Forms b. Click Start Scan. When a form with no errors scans, it goes directly into scanner s output bin. Student Name displays on Scan Station with a green checkmark. Student s test results can be viewed in the District and Classroom Reports. 7. After the batch of forms has scanned, you will need to address any form issues. See Reviewing and Correcting Scanned Tests on page After any errors have been corrected, stop the scanner as described in the scanner s operating instructions. If you click Stop Scan on Scan Station, you will be prompted to stop the scanner. If you click Close on Scan Station instead the following message appears: If you have a student(s) remaining on the Student Test List a with red error symbol by the name, that student record will be lost if you click OK now. You should only click OK if all students have green or yellow checkmarks next to their names, meaning the results have been sent to the server and are available online. IMPORTANT: If a student has either the Multiple Mark symbol (2 red dots), the Omitted Mark symbol (red circle) or the Rejected Form Symbol (red x) by his/her name on the Student Test List, then you should click Cancel and return to Scan Station to address those errors. See Reviewing and Correcting Scanned Tests on page 51. WARNING: If you click OK, those records with errors will be lost! If all errors have been resolved, click OK. Working with Scan Station 33

40 Chapter 2: Administering and Scoring OMR Tests Scanning OMR Forms NOTES 34 Scantron Achievement Series

41 3 Chapter 3: Administering and Scoring Plain Paper Tests In this chapter: Administering Plain Paper Form Tests page 36 Scanning Plain Paper Tests page 46 Scantron Achievement Series Working with Scan Station 35

42 Chapter 3: Administering and Scoring Plain Paper Tests Administering Plain Paper Form Tests Administering Plain Paper Form Tests District or school staff must prepare tests before you can administer them to students. The preparation process is a little different for each type of test: District Tests: a. Draft/Review b. Publish c. Schedule NOTE: If you are a classroom teacher, these steps have already been performed for you at the district level. You only need to administer district tests. Classroom Tests: a. Draft/Review b. Activate How you administer the test depends on the delivery method: Plain Paper OMR Forms NOTE: For scanner-based district tests, the school may choose whether to administer the test via plain paper or OMR forms, depending on the scanner available. The results will be stored and correlated correctly regardless of which scanner form option is used. Plain paper tests are Achievement Series test answer forms printed using Scan Station that can be scanned using a plain paper scanner. You must have downloaded and configured Scan Station on at least one school computer connected to a supported scanner to use this option. See To configure Scan Station for plain paper scanning on page 17 for details on setting up Scan Station for plain paper tests, and Supported Scanners on page 5 for a list of supported plain paper scanners. 36 Scantron Achievement Series

43 To print custom forms Before the Test Chapter 3: Administering and Scoring Plain Paper Tests Administering Plain Paper Form Tests Before you can administer a test, you must print sufficient test forms for the students taking the test. You can print: custom forms, which contain student information, test information, and exactly the number of items and answer choices from the test. generic forms, which do not contain student or test information, but do contain 80-item answer bubbles with answers A through E. Use this option to print a customized test answer sheet for each student. The form will contain the student s name, student ID and the test IDs, all preprinted and preslugged. If you are printing multi-page forms, you must print custom forms. Multi-page forms cannot be longer than four pages or 200 items. 1. Verify that a laser jet printer is connected to or accessible from the PC, and is on. CAUTION: Scantron does not support printing answer forms on anything other than a laser printer. 2. Verify that Adobe Reader 6.0 (or higher) is installed on the computer from which the forms will print. 3. Log in to Scan Station (see Logging in to Scan Station on page 9): Working with Scan Station 37

44 Chapter 3: Administering and Scoring Plain Paper Tests Administering Plain Paper Form Tests NOTE: After logging in to Scan Station, you will see one or both of these tabs: Classroom Tests District Tests 4. Select a test: If you are scanning a Classroom Test: a. Select the Classroom Tests tab. b. Select the Class and highlight the Test Name. Classroom teachers can log in and scan tests assigned to their lasses. A classroom teacher will see the District tab if a District test has been shared with the teacher. In this case the teacher will be able to scan the test. If you are scanning a District Test: a. Select the District Tests tab. b. Use the folders to locate the test. c. Highlight the appropriate District test. NOTE: You can scan any district or classroom test to which you have been assigned as Scan Operator. See the Achievement Series User s Guide, Administrator s or Teacher s Version for details on sharing tests. 5. Click Form (or switch to the District tab and do the same). 38 Scantron Achievement Series

45 Chapter 3: Administering and Scoring Plain Paper Tests Administering Plain Paper Form Tests 6. (If necessary) Click Custom Plain Paper: NOTE: This screen shot shows a user logged in through a school, looking at a district test. District users see everything but the primary teacher name. 7. Select the test ID. NOTE: If there are multiple test IDs, you must print each one separately, choosing different students for each one. 8. Click the class name to reveal the students in the class. NOTE: If you are logged in at a district level, you will need to choose students by grade level instead of by class. 9. Select students who will receive a custom plain paper test form: Select the entire class at one time by clicking Select All Students. Select individual students by clicking the box next to their names. Working with Scan Station 39

46 Chapter 3: Administering and Scoring Plain Paper Tests Administering Plain Paper Form Tests 10. Complete the optional form data: This field First Title Second Title Teacher Name Class/Period Date Requires this information Typically the school name. This title is drawn from your location record. Change it if necessary or desired. Typically the test name, drawn from the Test Title in the draft properties. Primary teacher for the class taking the test. The class and period taking the test. Choose a date option. This date will be printed on the test form. 11. Check the box next to: Student ID Student Name Test ID This information, if selected, will print on students test forms. 12. Click Print to generate the Custom Plain Paper test forms. This opens an Adobe Reader preview of the forms. NOTE: Printing to Adobe Reader first is a critical step in the print process. Using Adobe Reader allows you greater control over how the output is sent to the printer than sending the form directly to the printer does. Adobe Reader contains additional features for sizing and aligning the form output. 40 Scantron Achievement Series

47 Chapter 3: Administering and Scoring Plain Paper Tests Administering Plain Paper Form Tests Achievement Series presents a warning message about these features: See the following steps for details. a. Review this preview to make sure it contains the correct information. There will be one Reader page for each form you are printing. b. From the Adobe Reader window, select File Print or click the print icon in the toolbar c. Verify that the Page Scaling and Paper Source options are specified as shown in the image above: Page Scaling = None Auto Rotate is not checked CAUTION: Be sure to set the print output options exactly as shown. If you change these settings, your test forms will not scan. d. Choose the printer calibrated for plain paper forms when you configured Scan Station (see To configure Scan Station for plain paper scanning on page 17). e. Click Print. Working with Scan Station 41

48 Chapter 3: Administering and Scoring Plain Paper Tests Administering Plain Paper Form Tests To print generic forms These instructions explain how to print generic 80-item plain paper answer forms. The same form can be given to each student since neither test IDs nor student IDs will appear on the form. NOTE: If you are printing multi-page scanner forms for a lengthy test, you should not use generic forms. Only custom forms support multi-page scanning. 1. Verify that a laser jet printer is connected to or accessible from the PC, and is on. CAUTION: Scantron does not support printing answer forms on anything other than a laser printer. 2. Verify that Adobe 6.0 (or higher) is installed on the computer from which the forms will print. 3. Log in to Scan Station (see Logging in to Scan Station on page 9): 4. Select the class and the test name, then click Form (or switch to the District tab and do the same). 42 Scantron Achievement Series

49 Chapter 3: Administering and Scoring Plain Paper Tests Administering Plain Paper Form Tests 5. (If necessary) Click Generic Plain Paper: 6. Edit or enter any necessary information: This field First Title Second Title Teacher Name Class/Period Date Requires this information Typically the school name. This title is drawn from your location record. Change it if necessary or desired. Additional title information, if the first title does not include enough detail. The primary teacher for the class taking the test. NOTE: This field defaults to the user currently logged into Scan Station.). The class and period taking the test. Choose a date option. This date will be printed on the test form. Working with Scan Station 43

50 Chapter 3: Administering and Scoring Plain Paper Tests Administering Plain Paper Form Tests 7. Click Print. NOTE: Generating a PDF in Adobe Reader first is a critical step in the print process. Using Adobe Reader allows you greater control over how the output is sent to the printer than sending the form directly to the printer does. Adobe Reader contains additional features for sizing and aligning the form output. Scan Station presents a warning message about these features: See the following steps for details. a. From the Adobe Reader window, select File Print or click the print icon in the toolbar b. Verify that Page Scaling and Paper Source are specified as shown in the image above: Page Scaling = None Auto Rotate is not checked CAUTION: Be sure to set the print output options exactly as shown. If you change these settings, your test forms will not scan. c. Set the print quantity to as many forms as you need and click Print. This prints a test form on the specified printer. CAUTION: Print as many originals as you need. Do not print a single page, then copy it. Scantron cannot guarantee scanning quality from copied forms. 44 Scantron Achievement Series

51 On Testing Day Chapter 3: Administering and Scoring Plain Paper Tests Administering Plain Paper Form Tests Before administering a Scanner Forms test, review these instructions carefully with students: Use a pencil or a blue or black pen. Make heavy, dark marks that completely fill the bubbles. Erase any unwanted marks very thoroughly. Do not make any notes or stray marks in the corners of the form where the special markings are printed. Do not fold, staple, or mutilate the form. Handle carefully to insure proper scanning. Provide a copy of the test and answer form to each student. If the test is on the Generic Plain Paper Test Form, tell students to print the Test ID and Student ID in the boxes provided, and then fill in the corresponding bubbles. If the test is on a Custom Plain Paper Test Form (printed for each student, with test IDs and student IDs pre-bubbled), give each student his or her form, then ask students to verify that the information on the form is correct. Working with Scan Station 45

52 Chapter 3: Administering and Scoring Plain Paper Tests Scanning Plain Paper Tests Scanning Plain Paper Tests To scan plain paper tests (generic or custom forms) CAUTION: Read To print generic forms on page 42 or To print custom forms on page 37 before scanning plain paper tests. Be sure you have printed test forms to a calibrated printer using the correct Adobe Reader settings, or your tests will not scan. 1. Verify that the plain paper scanner is connected to the PC and is turned on. 2. Prepare the test forms for the scanning process: a. If you are scanning multi-page tests, organize the forms by student and make sure the pages are in the proper order. b. Stack the forms on a flat surface to align them evenly. c. Make sure all forms are facing the same direction. d. Place the forms properly in the plain paper scanner s document feeder or input tray, making sure the appropriate edge of the forms goes into the scanner first. TIP: Depending on how your document feeder or input tray sends paper through the scanner s paper feed path, you may need to experiment to load the forms correctly. Once you have identified the correct feed direction and orientation, mark a blank sample form with this information for future reference. Be sure to note that it is the scanning orientation (as opposed to any printing orientation notes; see page 42). 46 Scantron Achievement Series

53 Chapter 3: Administering and Scoring Plain Paper Tests Scanning Plain Paper Tests 3. Log in to Scan Station (see Logging in to Scan Station on page 9): NOTE: After logging in to Scan Station, you will see one or both of these tabs: Classroom Tests District Tests 4. Select a test: If you are scanning a Classroom Test: a. Select the Classroom Tests tab. b. Select the Class and highlight the Test Name. Classroom teachers can log in and scan tests assigned to their classes. A classroom teacher will see the District tab if a district test has been shared with the teacher as a Scan Operator. In this case the teacher will be able to scan the test. Working with Scan Station 47

54 Chapter 3: Administering and Scoring Plain Paper Tests Scanning Plain Paper Tests If you are scanning a District Test: a. Select the District Tests tab. b. Highlight the appropriate District test. NOTE: You can scan any district or classroom test to which you have been assigned as Scan Operator. See the Achievement Series User s Guide Administrator s or Teacher s Version for details. This opens the scan dialog: 5. Choose your Options: To change the multiple and omitted mark selections under Options, first put one form through the scanner. Then select to Check Multiple Marks and/or Check Omitted Marks. If you are scanning plain paper forms and set up only a single test version (e.g., version A), select Block Test ID Validation. This optional selection results in the Test ID field being ignored in the event students incorrectly bubble in the Test ID. You may also want to choose this option if the test was re-scheduled after forms were printed, causing the test IDs to differ. 48 Scantron Achievement Series

55 Chapter 3: Administering and Scoring Plain Paper Tests Scanning Plain Paper Tests 6. Click Start Scan. Test forms in the scanner s document feeder or input tray begin scanning. 7. After the batch of forms has scanned, you will need to address any form issues. See Reviewing and Correcting Scanned Tests on page After any errors have been corrected, click Close: If you have student(s) remaining on the Student Test List with a red error symbol by the name, those student records will be lost if you click OK now. You should only click OK if all students have green or yellow checkmarks next to their names, meaning the results have been sent to the server and are available online. IMPORTANT: If a student has either the multiple mark symbol (2 red dots), the omitted mark symbol (red circle) or the rejected form symbol (red x) by his/her name on the Student Test List, then you should click Cancel and return to Scan Station to address those errors. See Reviewing and Correcting Scanned Tests on page 51 and the following sections. WARNING: If you click OK, those records with errors will be lost! 9. If all errors have been resolved, click OK. Working with Scan Station 49

56 Chapter 3: Administering and Scoring Plain Paper Tests Scanning Plain Paper Tests NOTES 50 Scantron Achievement Series

57 4 Chapter 4: Reviewing and Correcting Scanned Tests In this chapter: Reviewing Scan Errors page 52 Correcting Multiple or Omitted Marks page 56 Correcting Invalid Data page 60 Correcting Duplicate Student IDs page 63 Scantron Achievement Series Working with Scan Station 51

58 Chapter 4: Reviewing and Correcting Scanned Tests Reviewing Scan Errors Reviewing Scan Errors Although Scantron scanners are extremely reliable, you may encounter form errors as you scan forms using Scan Station: Errors may include: Multiple or Omitted Marks Invalid Test ID, Invalid Student ID or Invalid Grade Level Duplicate Student IDs (if scanning at the District level) This symbol Indicates this type of error See this page multiple mark errors as the first error in the form omitted mark errors as the first error in the form page 56 page Scantron Achievement Series

59 Chapter 4: Reviewing and Correcting Scanned Tests Reviewing Scan Errors This symbol Indicates this type of error See this page invalid data (Test ID, Student ID, or Grade Level) as the first error in the form duplicate student IDs (if scanning at the District level page 60 How Scan Station displays these errors and how you should address them depends on the type of scanner you are using. Click the error symbol to learn more about it. On OMR forms On plain paper forms For OMR forms, form errors are usually addressed during the scanning process. Scantron offers a variety of OMR scanner models. Some models have single output bins while others have multiple output bins for sorting forms as they scan. Form errors are handled in one of two methods, based on the OMR model: Scanners with single output bins, such as the ES-2010 stop on each form error, allowing you to address the error immediately. Scanners with multiple output bins, such as the ES-2800, scan all forms without stopping. As forms are scanned, they are separated, with accepted forms going into one bin and forms with errors going to a separate reject bin. After all forms have been scanned and sorted into the appropriate bins, stop the scanner. You will be prompted to reprocess the forms with errors. To do so, put the rejected forms in the scanner and re-scan them. As the scanner rescans, it stops after reading each form to allow you to address errors. For plain paper forms, address errors after the scanning session is complete. Working with Scan Station 53

60 Chapter 4: Reviewing and Correcting Scanned Tests Reviewing Scan Errors Searching for Student Records During the course of correcting scan errors, you may need to search for student records (for example, if there is a student ID error). Scan Station includes a search tool. To search for a student record From Scan Station: 1. Click the binoculars icon (shown in the margin: NOTE: An Image from Plain Paper section appears if you are using a plain paper scanner. 2. Type the student s first or last name (if available) or as much of the student ID as you can decipher from the form. 3. Select a search option: Choose Partially Match if you could only decipher part of the name or ID. Choose Exactly Match if you could decipher the complete name and are confident you are correct. 4. Click Search. Scan Station displays any matches it finds at the bottom of the screen. 5. Click the correct student s name, then click Select. 6. At the prompt, click OK if this is the correct student. OR Click Cancel to try your search again. 54 Scantron Achievement Series

61 Chapter 4: Reviewing and Correcting Scanned Tests Reviewing Scan Errors 7. At the prompt, click Update. The student s name and ID now appear on Scan Station s student list, associated with the last scanned test results. 8. If the Student Test List still shows an error for this test, correct it as described in this section. Manually Entering Student Responses Scan Station allows you to manually adjust test responses after the test form has been scanned. To manually enter a student s test responses From Scan Station: 1. Click Manual Input: 2. When the Test Answer Form displays complete these steps: a. Type the Student ID and select the Test ID. b. Check the boxes representing the answers Student marked on the form. Mark no answer if the student marked no answer on the form. Check Skip if you cannot determine the answer due to poor marks. c. When you are ready to turn in the form, click Submit. d. Click Yes at the Confirmation message. 3. Fix any errors that remain on the form. Working with Scan Station 55

62 Chapter 4: Reviewing and Correcting Scanned Tests Correcting Multiple or Omitted Marks Correcting Multiple or Omitted Marks Scan Station expects one and, unless the test item was created as a Multiple Response item, only one mark on the form for each item response. If students erase answers incompletely, or neglect to answer a question, Scan Station considers their forms to contain an error. See the table on page 52 for a list of error symbols and their meanings. To address multiple mark or omitted mark errors From Scan Station: 1. View the Student Test List NOTE: If you are scanning OMR forms, click OK at the error message that appears telling you there is an error on the test currently being scanned. 2. Click the test displaying the mark error. A list of the items and responses from that student s test appears on the right-hand side of the screen: TIP: You can also use this method to directly enter student responses for a form. See the online help for details. 56 Scantron Achievement Series

63 Chapter 4: Reviewing and Correcting Scanned Tests Correcting Multiple or Omitted Marks 3. (Optional; if you are using plain paper scanning) View the student s actual marks: a. Highlight a student item/response line. b. Click the magnifying glass icon (shown in the margin): TIP: Be sure to scan plain paper forms with the top of the form going into the scanner first. Forms scanned upside down will not include this image. 4. Address the form with the error with one of three (3) options: Click the Accept button on Scan Station (shown in the margin) if you do not wish to change the response and there are no more errors for that student. When you click Accept, the student s answers that are currently displayed on Scan Station will be transferred immediately to Achievement Series. NOTE: Be sure to correct all errors on the student s responses before clicking Accept. Clicking Accept sends the data to the server. After you click Accept, the student s answers are no longer available for editing. The multiple mark symbol (2 red dots) is replaced with a yellow checkmark. CAUTION: If Scan Station finds a multiple mark that was correctly a multiple mark for a multiple response item, there is nothing for you to edit so the button stays at Accept instead of changing to Update. Scan Station does not move on to the next error; you must visually scan the rest of the responses before clicking Accept. Working with Scan Station 57

64 Chapter 4: Reviewing and Correcting Scanned Tests Correcting Multiple or Omitted Marks Click the Reject button on Scan Station (shown in the margin). When you click Reject, the Student s entire form is rejected. You may then re-administer the test to the student and rescan the form. Modify the form error then click Update. When you change a response, the Accept button turns to Update. Once you update a response, Scan Station will locate the next error (if any) in the student responses. Continue updating responses until there are no more errors. CAUTION: Maintain a Record of Modifications Made to Student Forms. This segment deals with modifying and updating Student s test answers after comparing what was read by the Scanner to the actual marks on the test form. If you decide to delete a poor mark (from the response cell on Scan Station) that resulted in the multiple mark error, then use a red pen to circle the same answer on the test form that you retained in the response cell. It is recommended that you do not erase or darken bubbles on students forms. Use the form with the red markings (noting any modifications) to discuss best practices for marking (and erasing) bubbles on scan forms with the student. If an item displays multiple or omitted marks on Scan Station, but after examining the student test form you conclude that the marks are a combination of one valid mark and one poor mark (such as a bad erasure), then you can remove the poor mark by clicking in the response cell and deleting the unwanted mark. After you delete the unwanted mark, the Accept and Reject buttons (bottom right) change to Update and Undo respectively. 58 Scantron Achievement Series

65 Chapter 4: Reviewing and Correcting Scanned Tests Correcting Multiple or Omitted Marks After you click Update to accept a change you made, Scan Station will locate the next error (if any) for that form. If other items with multiple or omitted marks are found, compare them to the student s test form and modify if needed. After you have examined all items on Scan Station and have addressed each item with mark errors, then and only then click Accept. Working with Scan Station 59

66 Chapter 4: Reviewing and Correcting Scanned Tests Correcting Invalid Data Correcting Invalid Data Scan Station compares the incoming form identification data to the data stored in Achievement Series. If it does not find a match, it displays an error: Invalid test IDs (below) Invalid student IDs (page 61) Invalid grade levels (page 62) See the table on page 52 for a list of error symbols and their meanings. To correct invalid test IDs From Scan Station: 1. View the Student Test List NOTE: If you are scanning OMR forms, click OK at the error message that appears telling you that Scan Station cannot locate the specified test. 2. Click a test with a red X. The specific error message and the student s name appear on the right-hand side of the screen (shown above). 3. Check the form: If the form should not be scanned with the current batch, click Reject (shown in the margin). If the form should be scanned, choose one of the following: If the form is OMR or generic plain paper, bubble in the correct test ID and re-scan the form. If the form is OMR or custom plain paper, try to rescan the form if the Test ID appears to be correct or click Manual Input and manually enter the test results. See To manually enter a student s test responses on page Scantron Achievement Series

67 To correct invalid student IDs From Scan Station: 1. View the Student Test List Chapter 4: Reviewing and Correcting Scanned Tests Correcting Invalid Data NOTE: If you are scanning OMR forms, click OK at the error message that appears telling you that Scan Station cannot locate the specified student. 2. Click a test with a red X. The specific error message and the student s name appear on the right-hand side of the screen (shown above). 3. Check the form or click the binoculars icon (if scanning plain paper forms) to view an image of the student name and ID: If you can decipher the student s ID on the form, type the correct ID in the student ID field. If you cannot decipher the student s ID, search for the student record (see To search for a student record on page 54). Working with Scan Station 61

68 Chapter 4: Reviewing and Correcting Scanned Tests Correcting Invalid Data To correct invalid grade levels From Scan Station: 1. View the Student Test List NOTE:If you are scanning OMR forms, click OK at the error message that appears telling you that Scan Station cannot locate the specified student. 2. Address the invalid grade level: If the student should be allowed to take the test, ask a school Location Controller to modify the student s record, possibly allowing for test accommodations where they can test outside of their grade level. See the Achievement Series User s Guide Teacher s Version for details. If the student should not be allowed to take the test, reject the test and administer him or her a more appropriate test. 62 Scantron Achievement Series

69 Correcting Duplicate Student IDs Chapter 4: Reviewing and Correcting Scanned Tests Correcting Duplicate Student IDs If you are scanning district tests at a central district scanning location, you may encounter duplicate student IDs. You must resolve these errors before Scan Station can save the scores to the correct student record. See the table on page 52 for a list of error symbols and their meanings. To address duplicate Student IDs From Scan Station: 1. View the Student Test List NOTE: If you are scanning OMR forms, click OK at the error message that appears. 2. Click a test with a red X. The specific error message and the student s name appear on the right-hand side of the screen (shown above). 3. Click the binoculars icon (shown in the margin): NOTE: An Image from Plain Paper section appears if you are using a plain paper scanner. The duplicate student ID automatically appears in the search field. Working with Scan Station 63

70 Chapter 4: Reviewing and Correcting Scanned Tests Correcting Duplicate Student IDs 4. Select a search option: Choose Partially Match to search for students with similar IDs. Choose Exactly Match to search for only student records where the IDs match exactly. 5. Click Search. Scan Station displays any matches it finds at the bottom of the screen. 6. Click the name of the student at the correct school, then click Select. TIP: You may need to go back and look at the test form to determine the correct school. 7. At the prompt, click OK if this is the correct student. OR Click Cancel to try your search again. 8. Click Update. 64 Scantron Achievement Series

71 5 Chapter 5: Troubleshooting In this chapter: General Scanning using Scan Station page 66 Plain Paper Scanning using Scan Station page 68 OMR Scanning using Scan Station page 71 Scantron Achievement Series Working with Scan Station 65

72 Chapter 5: Troubleshooting General Scanning using Scan Station General Scanning using Scan Station Problem When starting Scan Station the error message Scan Station cannot connect to the URL: test.achievementseries.com/ station.asmx is displayed. Solution 1. Close Scan Station. 2. Confirm connection to the Internet through a web browser. 3. Once connection has been confirmed, restart Scan Station. NOTE: Scan Station always connects to Achievement Series via the IP address Make sure your network router and computer can recognize and communicate with this IP address. I get the message Error connecting to web service when scanning forms. 1. Confirm connection to the Internet through a web browser. 2. Verify that you are logged in to the workstation with administrative rights to the Scantron folder and subfolders. (See Access Rights on page 4.) 3. In the Achievement Series Admin Site, open the Test Draft and scroll through the Content tab to make sure there are no red item errors listed in the test itself. 4. Verify that your proxy settings allow you to have access to all Achievement Series pages. See Connection to Achievement Series on page 4 for more information. 5. Try scanning the form again. 66 Scantron Achievement Series

73 Chapter 5: Troubleshooting General Scanning using Scan Station Problem When logged into Scan Station, there are not any test sessions to choose. Solution Log into Achievement Series and share the test session with the user ID at the school that will be running Scan Station as a Scan Operator. See the Achievement Series User s Guide, Administrator s Version for details on sharing. If you are not a district-level user, contact your district offices. Working with Scan Station 67

74 Chapter 5: Troubleshooting Plain Paper Scanning using Scan Station Plain Paper Scanning using Scan Station Problem I have decided I do not want to check for multiple and omitted marks, but they are checked on the Scan screen and grayed out so I cannot change them. When I go to the Scan Screen, the Start Scan button is grayed out. Calibration failed. Where can I access the image of the scanned form in case I need to view the image or send it to Scantron Technical Support? Error Message: Not Marked - There is an issue with the form ID. Solution Scan one form through, and then the options will no longer be grayed out. You can then uncheck them and continue scanning the forms. You must first calibrate your plain paper scanner before you will be allowed to scan. See Installing Scan Station on page 4. Run Calibration again, confirming that the Print settings in Adobe for the Calibration sheet are not resizing the printed document. Page Scaling must be set to None. Auto Rotate & Center should not be checked. Uncheck all other shrink or enlarge options. Browse to C:\Program Files\Scantron\Scan Station\scanned_images, and you will see the TIF files of all forms currently listed on the Scan screen. Save them to another file if necessary. These images will be cleared when you exit the Scan screen. Check to see if the student has written in the area at the upper right that says, Do not mark above this area. If so, erase the marks or use Manual Input to enter the student responses. 68 Scantron Achievement Series

75 Chapter 5: Troubleshooting Plain Paper Scanning using Scan Station Problem When I click Select in the Image Scanner Setup or Calibration dialog I see a message saying that my scanner driver is not TWAIN-compliant. All the forms I just scanned are marked with a Student ID error, but I know the student IDs are correct. Error Message: Cannot find student with that ID at the school. Solution Locate a TWAIN-compliant driver for your plain-paper or imaging scanner. If you have already selected a TWAINcompliant scanner, close the dialog box and continue with the calibration process. Check to see if the student IDs are longer than 10 characters. Scan Station plain paper scanning does not support student IDs longer than 10 characters. If they are, do one of the following: Adjust the student IDs so that they are no longer than 10 characters, then readminister and rescan the test. Enter the test results for each student manually. See To manually enter a student s test responses on page 55 for details. Click the binoculars icon at the upper right of the Scan screen to view an image of the student name and ID on the form. Use the search fields to locate and select the proper student. See To correct invalid student IDs on page 61. If the student is not listed, go to the Admin Site and search the students to see if the student is in another school. See To search for a student record on page 54. Working with Scan Station 69

76 Chapter 5: Troubleshooting Plain Paper Scanning using Scan Station Problem Error Message: Not Marked - Could not find all registration marks. When I click the magnifying glass icon to view an image of a student response or the binoculars icon to view an image of the student name and ID, the image is blank. Solution Adjust the paper guides on the scanner to make sure the form is feeding straight. Make sure none of the corners of the pages are folded to hide one of the registration marks. Make sure all six registration marks (dots at the outer edges of the page) are visible and dark. If any of the marks are gray due to low toner, use a black pen to darken the dot, making sure not to change the size. Make sure the form was printed properly. Registration marks should be approximately 9/16 of an inch from the edge of the page. If the image was shrunk during printing, the form will not be able to scan. To print properly from Adobe, make sure Page Scaling is set to None and Auto-Rotate and Center is unchecked. Make sure you are feeding the form where the top part of the form enters the scanner first. If you feed the form upside down, Scan Station will still be able to score the form; however, you will not be able to view images of the student name, ID or responses. 70 Scantron Achievement Series

77 OMR Scanning using Scan Station Problem Solution Chapter 5: Troubleshooting OMR Scanning using Scan Station Received an Error communicating with scanner when trying to scan. I have chosen to print data on the forms, but it is printing over the student answers or in an area where I cannot read it. The forms keep jamming in the scanner. I am scanning two different types of forms, but Scan Station will not let me select a different form. In Setup, make sure the scanner is set to the correct communication rate (at least baud, if using a Serial connection). See the scanner s operating instructions for details. You must also have administrative rights to the Scantron folder and subfolders to change this setting. (See Access Rights on page 4.) Move the ink cartridge to adjust where data prints on the form. See the scanner s operating instructions for details. See the scanner s operating instructions for details or clearing jammed forms Verify that you have administrative rights to the Scantron folder and subfolders. (See Access Rights on page 4.) Working with Scan Station 71

78 Chapter 5: Troubleshooting OMR Scanning using Scan Station Problem I have chosen to print data on the forms; however, nothing is being printed. Solution 1. Verify that the ink cartridge has been properly installed. See the scanner s operating instructions for details. 2. Verify that the printer in the scanner is working and that your scanner includes a printer. See the scanner s operating instructions for details. 3. In Setup, make sure that Has Inkjet Printer is checked: If it isn t, check it. If it is, redetect the scanner. 4. Once the scanner has been redetected, log out of Scan Station, re-launch the application, and try again. 72 Scantron Achievement Series

79 I Index A additional applications, downloading addressing multiple mark or omitted mark errors 56 administering OMR tests plain paper tests tests , 36 Adobe Reader downloading installing plain paper calibration and pre-slugging calibration printing plain paper forms and C calibration, failed class/period custom plain paper tests generic plain paper tests configuring Scan Station OMR scanning plain paper scanning correcting duplicate student IDs invalid grade levels student IDs test IDs scanning errors custom plain paper forms, printing D date custom plain paper tests generic plain paper tests downloading additional applications Scan Station duplicate student IDs, correcting in Scan Station 63 E entering student test responses error messages Cannot find student with that ID at school 69 missing plain paper form image no test sessions Not Marked - Could not find all registration marks Not Marked - There is an issue with the form ID Scan Station and multiple/omitted marks..68 student ID error F failed calibration first title custom plain paper tests generic plain paper tests form ID error Scantron Achievement Series Working with Scan Station 73

80 Index G G generic plain paper forms, printing grade levels, correcting scan errors I installing Adobe Reader Scan Station invalid grade levels, correcting student IDs correcting test IDs, correcting L logging into Scan Station M multi-page forms, printing multiple marks errors, addressing not available in Scan Station O omitted marks errors, addressing not available in Scan Station OMR formsprinter type and scanning pre-slugging scanning , 71 configuring Scan Station supported forms for pre-slugging tests administering scoring optical mark reader, SEE OMR P plain paper forms, Adobe Reader and printing custom test forms generic test forms scanning , 68 configuring Scan Station form image and , 70 plain paper, continued tests administering calibrating printer type and properties , 43 scanning pre-slugging Adobe Reader and calibration calibrating printer for supported forms test forms printers, recalibrating printing custom plain paper forms failed calibration generic plain paper forms multi-page forms proxy servers R recalibrating printers registration marks error S Scan Station calibration and creating desktop shortcut downloading entering student test responses in form ID errors and installing logging in marks options and no test sessions OMR scanning plain paper form image , 70 scanning proxy servers and recalibrating printers registration marks and requirements Scan button inactive scanner drivers and setting up sharing sessions and student ID error using more than one scanner scanning calibration and errors, correcting Scantron Achievement Series

81 scanning, continued OMR , 71 forms plain paper , 68 tests registration marks and scan button inactive in Scan Station student ID error not at school tests scoring OMR tests tests searching student records second title custom plain paper tests generic plain paper tests setting up Scan Station student records entering test responses via Scan Station IDs correcting scan errors , 63 error Index U student records, continued invalid ID on scanned test searching supported scanners system requirements T teacher name custom plain paper tests generic plain paper tests tests administering , 36 OMR plain paper entering student responses via Scan Station 55 IDs, correcting scan errors pre-slugging forms printing plain paper custom forms plain paper generic forms scanning , 46 scoring U using Scan Station with more than one scanner.10 Working with Scan Station 75

82 Index U NOTES 76 Scantron Achievement Series

83 NOTES

84 Achievement Series District administrators, principals, and teachers have the difficult task of balancing federal accountability requirements with maximizing student learning. How do you address both needs given a fixed number of instructional hours in the classroom? By using a formative assessment solution from Scantron called Achievement Series. Achievement Series helps you meet NCLB requirements and raise the level of student achievement through standards-based formative assessment. Achievement Series provides a content-neutral, highly flexible testing product that you can use to develop and administer paper and online tests. What is the best way to ensure you are meeting nclb mandates while keeping the focus on student achievement? Achievement Series offers a complete test management solution that provides the immediate results needed to achieve these two key goals and the flexibility to do it in a way that matches your specific district needs. Please visit us at for a complete overview of Achievement Series or call us at SCANTRON ( ) for more information. 20 Scantron Corporation. All rights reserved. Scantron and the Scantron logo are registered trademarks. P/N AS-UG-WWSS