Microsoft Office Excel 2007: Advanced Unit 02 - Lookups and Data Tables

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1 Microsoft Office Excel 2007: Advanced Unit 02 - Lookups and Data Tables

2 Slide 1 Lookups and data tables Unit objectives Use VLOOKUP and HLOOKUP to find values in a worksheet list Use MATCH to find the relative position of a value in a range, and use INDEX to find the value of a cell at a given position in a range Use data tables to see the effects of changing the values in a formula

3 Slide 2 Topic A Topic A: Using lookup functions Topic B: Using MATCH and INDEX Topic C: Creating data tables

4 Slide 3 The HLOOKUP function HLOOKUP(lookup_value,table_array, row_index_num,range_lookup)

5 Slide 4 The VLOOKUP function VLOOKUP(lookup_value, table_array, col_index_num,range_lookup)

6 Slide 5 VLOOKUP for exact matches The lookup value must always be in the first column of the lookup table If the range_lookup argument is TRUE (exact match), the values in the first column of the lookup range must be in ascending order Uppercase and lowercase text are equivalent

7 Slide 6 VLOOKUP for approximate matches The lookup value must always be in the first column of the lookup table If the range_lookup argument is TRUE, the values in the first column of the lookup range must be in ascending order Uppercase and lowercase text are equivalent

8 Slide 7 HLOOKUP for approximate matches Specify the range_lookup argument as TRUE If the function doesn t find an exact match, it looks for the largest value that is less than the lookup value, and returns its corresponding data This is also the default value if you leave the argument blank

9 Slide 8 Topic B Topic A: Using lookup functions Topic B: Using MATCH and INDEX Topic C: Creating data tables

10 Slide 9 The MATCH function MATCH(lookup_value,lookup_array, match_type)

11 Slide 10 The INDEX function INDEX(range,row_num,col_num)

12 Slide 11 Topic C Topic A: Using lookup functions Topic B: Using MATCH and INDEX Topic C: Creating data tables

13 Slide 12 One-variable data tables Input values Formula (in the row above the first input value and one column to the right of the input values)

14 Slide 13 Two-variable data tables

15 Slide 14 Unit summary Used VLOOKUP and HLOOKUP to find values in a worksheet list Used MATCH to find the relative position of a value in a range, and used INDEX to find the value of a cell at a given position in a range Used data tables to see the effects of changing the values in a formula

16

17 Review Questions: 1. What are important points to remember about the VLOOKUP function? A. The lookup value must always be located in the first column of the lookup table B. If the range_lookup argument is TRUE, the values in the first column of the lookup range must be in ascending order C. Uppercase text and lowercase text are equivalent D. All of the above 2. True or False: The VLOOKUP function is a vertical lookup function that finds values in a lookup table that has row labels in the leftmost column. A. True B. False 3. True or False: The syntax for the VLOOKUP function is: VLOOKUP (lookup_value,table_array,col_index_num,range_lookup) A. True B. False 4. True or False: The purpose of the MATCH function is to determine the relative position of a value in a range. A. True B. False 5. True or False: A data table is a range that displays the result of changing certain values in one or more formulas. A. True B. False 6. What is the proper syntax of an HLOOKUP function? A. HLOOKUP(table_array,row_index_num,range_lookup) B. HLOOKUP(lookup_value,row_index_num,range_lookup) C. HLOOKUP(lookup_value,table_array,range_lookup) D. None of the above 7. True or False: You can use the VLOOKUP function to find an approximate match. A. True B. False

18 8. True or False: You can use the MATCH function to determine the relative position of a value in a range. A. True B. False 9. When creating a two-variable data table, what are the variables the function is looking for? (Choose all that apply) A. Row input B. Column input C. Wildcards D. All of the above 10. True or False: HLOOKUP can find a value both horizontally and vertically. A. True B. False

19 Answer Key: 1. D All of the above are important to remember about the VLOOKUP function. 2. B False. VLOOKUP is a vertical lookup function that finds values in a lookup table that has column labels in the topmost row. 3. B False. There should not be any spaces in the syntax. The correct syntax is: VLOOKUP(lookup_value,table_array,col_index_num,range_lookup) 4. A True. The purpose of the MATCH function is to determine the relative position of a value in a range. 5. A True. Data tables are created when you wish to see the effect of values change within a formula. 6. D The proper syntax of a HLOOKUP Function is HLOOKUP(lookup_value,table_array, row_index_num,range_lookup). 7. A True. You can use the VLOOKUP function to find an approximate match; to do this, specify the range_lookup argument as true. 8. A True. The MATCH and INDEX functions are considered reference functions. You can use the match function to determine the relative position of a value in a range. 9. A, B When you create a two variable data table, you need to list the input values for row and column. There is no wildcard. 10. B False. HLOOKUP looks up a value in a list that is arranged horizontally.

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