EUFGIS. Intranet User Manual

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1 EUFGIS Intranet User Manual

2 EUFGIS Intranet User Manual This user manual aims t guide the EUFGIS Natinal Fcal pints in entering data n dynamic gene cnservatin units f frest trees int the infrmatin system thrugh the EUFGIS intranet. Please familiarize yurself with the attached pan Eurpean minimum requirements [PDF] and the data standards [PDF] fr the dynamic gene cnservatin units f frest trees befre yu start cmpiling data and uplad it int the EUFGIS infrmatin system. The pan Eurpean minimum requirements prvide yu with a check list, i.e. what kind f units can be included in the infrmatin system. The data standards describe what data n each unit and target tree species is needed. The EUFGIS intranet it is ptimized fr use with the Mzilla Firefx and Safari brwsers. It is recmmended that yu use ne f the tw brwsers. The EUFGIS intranet is accessible nline at Please cntact (Milk Škfič tel ) r Michele Bzzan ( tel ) t btain username (user ID) and passwrd. Lgging int the intranet Enter the user ID and passwrd: and then press 2

3 n the tp right crner. Nearby the flag f yur cuntry, yu will see tw buttns: The green ne will clse the sessin (exit) while the ther ne (pencil lg) will allw yu t edit yur prfile. Please press the pencil lg and yu will see the fllwing: Change the passwrd and add yur persnal infrmatin (name and address), then press:. Please remember t update yur address as needed s that yu will receive news and further infrmatin n the infrmatin system and related activities. Getting started On the left side navigatin bar yu will see a grey menu: The menu will allw yu t view and uplad data n the dynamic gene cnservatin units in yur cuntry and t navigate thrugh different tables. There tw sectins; ne fr the units and anther ne fr the target species within each unit. When yu lg int the intranet fr the first time, the tables in bth sectins are empty by default. AS a first step, yu have t uplad data n a unit and then yu will be able t enter data n the target species in the unit. 3

4 There are tw ways t prvide data fr the database; 1) by entering ne recrd at the time, r 2) by uplading a cmplete dataset as a file. The tw ptins are explained separately in the fllwing chapters. Entering the data n the dynamic Gene Cnservatin Units by creating ne recrd at the time In the left side menu: under the Manage Unit sub menu, click List: The page will pen a unit level interface, which is empty if yu are accessing the list fr the first time. 4

5 Click n the pencil lg in the right side menu and a new screen will pen. Yu will be then asked t enter first data n the unit. Fllwing the data standards, please insert the fllwing data (* indicates that the field is mandatry): Tab Identificatin Natinal gene cnservatin unit number* Data cllectin year* Year f last visit* Tab Lcatin Prvince r state Department r cunty Municipality Lcal name Unit latitude* (this can be indicated in decimal r sexagesimal degrees; in the secnd case, degrees, minutes and secnds need t be separated by space and fllwed by N r S (e.g N) Unit lngitude* (this can als can be indicated either in decimal r sexagesimal degrees; in the secnd case, degrees, minutes and secnds need t be separated by space and fllwed by E r W (e.g E) Minimum elevatin (if nt prvided, this will be btained based n the crdinates) Maximum elevatin (if nt prvided, this will be btained based n the crdinates) Unit area* (in hectares) Restrict crdinates* (this indicates that there are restrictins fr making the gegraphical crdinates publically available If Yes, the detailed lcatin f the unit will nt be displayed making the data publicly available) 5

6 Tab Map The map display is using a Ggle Maps slutin. Using the Tab Map, yu can check that the lcatin f the unit is crrect. It is pssible t: (i) zm in and ut (ii) mve the unit t its crrect lcatin (iii) brwse the map fr a knwn lcatin (iv) Mve the unit at the center f the screen (v) Re center the map t the lcatin f the units The map view has 3 different ptin: Please chse the mst apprpriate t yur needs The latitude and lngitude f the unit is updated autmatically fllwing the changes (als in the previus tab): 6

7 Tab Climate This is still under develpment the infrmatin system will btain climate data frm the WrldClim database based n the crdinates. Tab Remarks Unit wnership* Unit type* (multiple selectin is pssible, please press the Ctrl key n yur keybard fr multiple selectin) Unit sil remarks (if any) Unit remark (if any) Tab Species Frm the Taxa n the right side menu, please use the tw buttns This will create a list f species ccurring within the unit (please indicate all species knwn t ccur within the unit, including target species). Once yu have entered all data n the unit, press unit in yur list f units. t save yur wrk and t add the The view will then change t the updated List view (re directed r after clicking List): 7

8 There are three icns n the left side. These can be used t edit the unit, delete the unit, r add a target species fr the unit. Click n the small tree icn t add a target species fr the unit and prvide data n the target species ccurring in the unit (this needs t be dne fr each target species within the same unit separately). tab Identificatin Yu will see three pre filled fields which cannt be mdified: Frm the drp dwn menu, please select the target species (ppulatin species) and indicate the year f the last visit t the unit. Please als indicate ther infrmatin as apprpriate. Please remember that all target species need t be added at unit level under the Tab Species, as described abve. Tab Characteristic Ppulatin status (this refers t the status f the target tree ppulatin regarding the EUFORGEN cmmn actin plans if nt knwn, please leave empty) Ppulatin categry* (in situ r ex situ) Ppulatin rigin* Ppulatin justificatin* (please refer t the minimum requirements fr detail explanatin) Ppulatin reprducing trees (this needs t be in accrdance with the ppulatin justificatin as explained in the minimum requirements) 8

9 Ppulatin sex rati Ppulatin regeneratin Ppulatin distributin Ppulatin share* (in percent) Tab Management (please cmplete the dataset n the target species ppulatin by prviding infrmatin n the management f the ppulatin): Ppulatin system Ppulatin management Ppulatin remarks Once dne, please click n the target species int the EUFGIS database. t save yur wrk and t add the data n Please cntinue the abve until yu have entered all gene cnservatin units in yur cuntry that meet the pan Eurpean minimum requirements. 9

10 Yu can then click n List: And yu will be able t brwse the units in yur cuntry: Yu can visualize the lcatin f the units in yur cuntry r search units by highlighting any f the parameters in the varius tabs and then clicking which will display the units matching with the search criteria. Mre criteria can be used by pressing the Ctrl key n yur keybard when selecting the varius parameters. All displayed units (the cmplete set r a subset) can be dwnladed in Micrsft Excel frmat by clicking n. The dwnladed file can als be used fr uplading later, if needed. 10

11 Entering the infrmatin n dynamic gene cnservatin units by uplading a file In case the data n the gene cnservatin units in yur cuntry is readily available in a file frmat (tabular frm r if it can be easily cnverted t tabular frm), yu can uplad the data int the database at nce. The file shuld be rganized in the fllwing way: The file shuld be an Excel file (.xls), cmma separated file (.csv) r TAB delimited file (.txt). It shuld be smaller than 7MB and shuld have the clumns in the fllwing rder and with the exactly same headings: Unit level UnitNumber UnitCuntry UnitDataCllectinYear UnitLastVisitYear UnitGeneNumber UnitPrvince UnitDepartment UnitMunicipality UnitLcalName UnitLatitude UnitLatitudeD UnitLngitude UnitLngitudeD UnitMinimumElevatin UnitMaximumElevatin UnitGedeticDatum UnitCrdinatesRestrictin UnitArea UnitOwnership UnitType UnitSilRemarks UnitRemarks UnitSpecies Species level UnitNumber UnitDataCllectinYear PpulatinTargetSpecies PpulatinLastVisitYear PpulatinEstablishmentYear PpulatinStatus PpulatinSitu PpulatinOrigin 11

12 PpulatinSystem PpulatinManagement PpulatinJustificatin PpulatinReprducingTrees PpulatinSexRati PpulatinRegeneratin PpulatinShare PpulatinUnitNumber PpulatinRemarks PpulatinDistributin Fr mre detailed field descriptin, please refer t the Data Standards. Shuld yu need an example file, please cntact Milk Škfič ( tel ) r Michele Bzzan ( tel ). Once yu have created the file, yu can uplad it by clicking n Uplad link under units r target species. Yu can then brwse the crrect file befre uplading it. If there are errrs, the system will return the file with a new clumn indicating the errrs. Please nte that the fields in bld are the key fields and that there shuld be cnsistency amng the tw table, which are linked by UnitNumber and UnitDataCllectinYear. 12

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