TECHNICAL WORKING PROCEDURES

Transcription

1 SEM11-06 TECHNICAL WORKING PROCEDURES ETSI Seminar ETSI All rights reserved

2 Sufficient notice of meetings At least 30 days before the meeting: Host sends invitation and logistical information Chairman sends draft agenda To all on the Technical Body s membership list Any subjects for voting (deliverables, officials etc) must be indicated TWP & SEM

3 Discuss practical arrangements with the host What level of support can be expected? SEM

4 SEM Attendance and voting rights Full Member Counsellor Associate Member Observer Applicant for membership Non-Member Attendance Voting GA TB GA TB X X! X X!! X X!! X X = yes = Yes, except for ENs and European regulatory matters X = no! = normally no, but maybe yes in special circumstances

5 Remote participation in ETSI TB meetings By audio conference, webcast etc Permitted where technically feasible Gotomeeting and conf-call tools available SEM TWP 1.4

6 Compile a good agenda Source: Title: Agenda item: Board Chairman Draft Agenda All Document for: Decision Discussion Information X Late submission Decision document cut-off-date: 8 March 2008 Document number 1 1 Introduction, meeting arrangements, etc. 2 Adoption of the Agenda B66(08)01 3 Previous Board Meetings 3.1 Approval of draft minutes of previous meeting(s) B65(08) Matters arising B66(08) Review of actions B66(08)04 B66(08)09 4 Rights and obligations for former elected officials and former staff members 5 IMT Advanced process 6 Technical Committees, ETSI Projects, Partnership Projects & Special Committees 6.1 Appointment of Chairmen B66(08) Terms of Reference SEM Red/bold indicates Decision doc provided before the cut-off; blue/bold indicates "Late" Decision doc; black/bold indicates Discussion doc; normal indicates Information document. Etc.

7 SEM It may be useful to produce a timetable Tuesday, 10 March AGENDA ITEMS This was an important item added late to the agenda. AGENDA ITEMS Rather than change the entire agenda, it was put at Lunch the end, but timetabled to come early in the meeting Wednesday, 11 March The contributor of this item could only attend on the morning of 10 March AGENDA ITEMS AGENDA ITEMS Lunch contd Closure of Meeting

8 Call for IPR by chairmen The attention of the members of this Technical Body is drawn to the fact that ETSI Members shall use reasonable endeavours under Clause 4.1 of the ETSI IPR Policy, Annex 6 of the Rules of Procedure, to inform ETSI of Essential IPRs in a timely fashion. This section covers the obligation to notify its own IPRs but also other companies' IPRs. The members take note that they are hereby invited: to investigate in their company whether their company does own IPRs which are, or are likely to become Essential in respect of the work of the Technical Body, to notify to the Chairman or to the ETSI Director-General all potential IPRs that their company may own, by means of the IPR Information Statement and the Licensing Declaration forms that they can obtain from the ETSI Technical Officer or Members are encouraged to make general IPR undertakings/declarations that they will make licenses available for all their IPRs under FRAND terms and conditions related to a specific standardization area and then, as soon as feasible, provide (or refine) detailed disclosures. SEM

9 SEM ETSI definitions ETSI work item A description of a standardization task approved by a Technical Body according to the procedures [ ] and adopted by the ETSI members ETSI deliverable A document [ ] produced as the result of an ETSI work item - TWP Annex A

10 Creation of a Work Item The description of a task defined in terms of the: title intended deliverable type (EN, ES, TS, EG, TR) technical scope, schedule of tasks for its production identities of the supporting members (minimum 4) identity of the rapporteur other aspects (environmental, User and security aspects) TBs define and approve new Work Items. - TWP SEM11-06

11 ETSI Work Item Only one Technical Body may be responsible for a Work Item although other TBs may be involved in drafting and approval separate Work Item for each deliverable A work Item may not result in an ETSI deliverable (MI) Technical Body may request creation of a Specialist Task Force if the need is urgent see - TWP to and Annex K SEM11-06

12 Choice of deliverable type (1) Specifications and standards (normative) TS - ETSI Technical Specification Short time to market May be converted later to ES or EN ES - ETSI Standard Preferable/necessary that whole ETSI membership approves EN - European Standard (telecommunications series) Formal output for standardization at European level Specific to Europe & needs transposition into national standards or subject of an EC/EFTA mandate Reference: ETSI Technical Working Procedures, Annexes A & E 12 SEM11-06

13 Choice of deliverable type (2) Guides and reports (Informative) TR - ETSI Technical Report Default deliverable EG - ETSI Guide Guidance on handling technical standardization activity in whole or major parts of the Technical Organization ETSI Special Report General ETSI member or public interest Also, deliverable with dynamic content generated by software application on ETSI web site Reference: ETSI Technical Working Procedures, Annexes A & E 13 SEM11-06

14 ETSI Deliverables ETSI Technical Specifications (TSs) ETSI Technical Reports (TRs) ETSI Group Specifications (GSs) Approved by the TC, Project or Group concerned ETSI Standards (ESs) ETSI Guides (EGs) Approved by the full ETSI Membership Web-based voting tool European Standards (ENs, telecommunications series) Harmonized Standards (HS) Approved by National Delegations, through the National Standards Organizations (NSOs) Web-based voting tool 14 SEM11-06

15 Adoption of a Work Item into the work program Technical Body completes Work Item form and adopt it using the normal decision making process Work Item on ETSI Work Programme (EWP), flagged New until the end of the month following the month the WI was entered onto the Work Programme ETSI Secretariat makes EWP available to ETSI members Work Item adoption is confirmed unless a substantial objection is received from an ETSI member (Similar arrangements for 3GPP Work Items) - TWP SEM11-06

16 The rapporteur individual responsible for an ETSI work item and who acts as the prime contact point on technical matters and for information on progress throughout the drafting phases of the Work Item Rapporteur s tools: ETSI Style Sheet ETSI Drafting Rules Document template 16 SEM11-06

17 17 SEM11-06 Some definitions Standstill, national transposition and withdrawal ETSI starts work on an EN National Standards Organisations (NSOs) and ETSI Members are required to stop any national standards work that could prejudice that EN and not to publish a new or revised standard which is not completely in line with an existing EN ("Standstill") ETSI publishes the EN NSOs are required to adopt the EN at national level ("Transposition") and to withdraw any conflicting national standards ("Withdrawal")

18 Progress of a Work Item Technical Body (TB) start drafting Rapporteur shall ensure that any documented user requirements are taken into account TB may not approve final text until the Work Item has been adopted 18 SEM11-06 TB shall organize its work to meet the Work Item schedules including making arrangements to handle comments from approval procedures TB shall ensure that the Work Programme is regularly updated - TWP 1.6.4

19 Work Item milestones 19 SEM11-06 Decision milestones (reflect a decision by the responsible group) Technical Body Adoption of Work Item Working Group Approval Technical Body Approval Maturity milestones (determined by the Rapporteur) Early Draft: the draft is still in an early stage and will change significantly before finalization Stable Draft: the draft is still subject to technical changes, but nothing major Draft for approval: the draft fulfils the original scope and no technical changes are foreseen before the next approval phase - TWP

20 Change Control Technical Bodies may decide to use a Change Control mechanism to follow changes to a draft ETSI deliverable prepared under a particular work item A Change Request (CR) is then used to propose a change to the draft Detailed description in Annex L of the TWP CR template is in Annex M of the TWP - TWP SEM11-06

21 Stopping a Work Item The TB may concludes that the work should be stopped before publication if is no longer required or if there is no progress for more than one year (Similar arrangements for 3GPP) - TWP SEM11-06 SEM10-04

22 After the meeting Report: Meeting report proceedings of the meeting, summary of essential discussions and the decisions made to be approved by the Technical Body to contribution list within 30 days of the meeting a list of the main decisions and matters arising if the full report is not produced within 15 days of the meeting any changes to TB structure any officials elected new work items adopted or stopped deliverables approved or withdrawn new meetings organised any other items where Secretariat action is required (TWP 1.9.3) Approved deliverables to ETSI Secretariat within 30 days (TWP 2.2) Work programme: Update! (TWP 1.6.4) 22 SEM11-06

23 23 SEM11-06 Be clear what was decided Source: Board Secretary Title: Draft Decisions and Actions from B#65 1 Draft Decisions from Board#65 D-B65/1 D-B65/2 D-B65/3 D-B65/4 D-B65/5 The Board approved the summary minutes of Board#64 [ETSI/B64(07)47 rev.1]. The Board endorsed the appointment of Dr. Günter Kleindl (Siemens AG) as Chairman of ETSI TC Digital Enhanced Cordless Telecommunications (DECT) for a sixth term of office of two years as of October 2007 [ETSI/B65(08)06]. The Board endorsed the appointment of Mr. Søren Hess (Daimler AG) as Chairman of ETSI TC Intelligent Transport Systems (ITS) for the first term of office of two years as of December 2007 [ETSI/B65(08)10]. The Board endorsed the appointment of Prof. Dieter Hogrefe (Institut für Informatik) as Chairman of ETSI TC Methods for Testing and Specification (MTS) for a sixth term of office of two years as of January 2008 [ETSI/B65(08)20]. The Board endorsed the appointment of Mr Jean-Jacques Bloch (HUGHES Network Systems) as Chairman of TC Satellite Earth Stations & Systems (SES) for a second term of office of two years as of November 2007 [ETSI/B65(08)23]. Etc.

24 24 SEM11-06 Be clear what was decided 2 Draft Actions from Board#65 A-B65/1 Director-General (NIM/PAR) to investigate the granularity and appropriate Mode of Operation with CEN concerning Ground Based Air Traffic Management [ETSI/B65(08)37 slide 4]. to prepare a proposal for Board #66 and GA#51 for the conversion of EPP MESA into an ETSI TC. to prepare a proposal for Board #66 and GA#51 for the revised Associations Guideline and the necessary changes to be made to TWP [ETSI/GA48(06)18 rev.2]. A-B65/2 Director-General (IPP and ESP) A-B65/3 Alistair Urie & Claudio Gentile (Board Vice- Chairmen) A-B65/4 Board Secretary to launch a Decision by Correspondence to confirm the principles of the rights and obligations for retired friends of ETSI as well as on the privileges attached to the conferment of ETSI courtesy titles [ETSI/B66(08)26] prior to the IPR#02 meeting. Etc.

25 Numbering of deliverables ETSI DD Lxx xxx-z-w Vm.a.b Prefix Deliverable type (TS, TR, ES, EG, EN, SR) 0 for Special Reports 1 for TS and TR 2 for ES and EG 3 for EN Editorial version Technical version Major version (1,2, ) Sub-part (if any) Serial number ( ) For example: ETSI ES Version Part (if any) (1,2, ) 25 SEM11-06

26 Numbering of deliverables Technical Body approval TR: TS: Member approval EG: ES: NSO approval EN: Other SR: GS: ETSI TR 1XX XXX Vm.a.b ETSI TS 1XX XXX Vm.a.b ETSI EG 2XX XXX Vm.a.b ETSI ES 2XX XXX Vm.a.b ETSI EN 3XX XXX Vm.a.b ETSI SR 0XX XXX Vm.a.b ETSI GS LXX XXX Vm.a.b 26 SEM11-06

27 Coherent versioning Accross revisions DRAFT PUBLICATION New WI First edition v0.0.1 v0.0.2 v v PUB (D) TS v1.1.1 Second edition New WI v1.1.2 v v PUB (R) TS v1.2.1 New WI 27 SEM11-06 Third edition v1.2.2 v v1.2.5 PUB (R) TS v1.3.1 Draft and deliverable versions always in the same sequence

28 Further information The arrangements are essentially the same for ETSI and 3GPP Work Items Principal references: ETSI Technical Working Procedures, Clause tives.aspx 3GPP Working Procedures, Section G 28 SEM11-06