Certified Treasury Professional, Certified Treasury Professional with Mastery of Canadian Treasury Management and Certified Cash Manager

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1 Certified Treasury Professional, Certified Treasury Professional with Mastery of Canadian Treasury Management and Certified Cash Manager Recertification Reporting Guidelines CTP The Global Standard of Excellence in Treasury

2 The information here within is effective November 1, 2008 and supersedes all previous versions. Recertification Cycle The Certified Treasury Professional (CTP), Certified Treasury Professional with Mastery of Canadian Treasury Management [CTP(CD)] and Certified Cash Manager (CCM) certifications are valid for three years. The expiration date is printed on your certificate. Example: July 1, 2008 June 30, 2011 In order to maintain your credential, you must earn a total of 36 recertification credits within a three-year recertification cycle. You may earn 36 recertification credits at any time during your three-year recertification cycle. You have the option to earn all your credits in one year or during the course of the three-year cycle. Additional credits earned beyond the required 36 credits cannot be rolled over to the next reporting cycle. Reporting Year The reporting year is the actual year that you are required to submit your credits for the past three-year recertification cycle. All credits must be earned by June 30 of your reporting year. The standard deadline to report credits is August 15 and the final deadline to report credits is October 15. Example: 2008 reporting year includes credits earned from July 1, 2005 through June 30, For ease in record keeping, all three-year recertification cycles begin July 1 of the examination year and end June 30 of the third year. Example: For the December 2008/January 2009 testing window (2008B) the first recertification cycle is July 1, 2008 through June 30, Reporting Credits AFP will send reminder notifications via . Non-receipt of a recertification reminder does not waive the requirement and will not serve as an appeal to revocation. Please notify AFP of changes. Certificants have two options for reporting credits earned. The first and preferred option is the AFP Online Recertification Resource Center credit tracking tool. Once you have earned and reported all 36 credits, the tool will allow you to pay your recertification fee online using a credit card. That is the only accepted payment method for online recertification. Please do not send checks for online recertification. The second option is to submit the Recertification Reporting Form enclosed in this document. This option must be used when: paying by check requesting an extension Please complete the form as indicated and mail or fax to AFP. You may only submit this form once all 36 recertification credits have been earned. Therefore, do not send in the Recertification Reporting Form multiple times with less than 36 recertification credits reported. The only exception to this rule is for approved extensions. Please review the Request for a General Extension section to learn more. Standard Recertification Reporting Fees* (USD) Member Status Standard Deadline (August 15) Final Deadline (October 15) AFP Member $85.00 $ Non-Member $ $ *Fees are subject to change Calculating Credits Recertification credits are calculated based on the following guidelines. You may earn any number of credits per year. You may earn all your credits in one year, or over the course of three years. Some activities have a maximum number of eligible credits per recertification cycle. One (1) recertification credit is equivalent to 50 minutes (including question and answer sessions) of instruction in an approved topic area. Only qualified educational activities in approved topics should be reported. An activity should be listed exactly as the title appears on the printed materials for the event. Certified Treasury Professional 1

3 Do not forward supporting documentation of attendance or participation to AFP when filing your recertification credits. Certificants evaluate their own recertification activities and determine the appropriate number of recertification credits based on the information outlined above. AFP does not review and approve recertification activities for certificants. Please review the guidelines in its entirety to determine if an activity is eligible. As an example, the AFP Annual Conference program has multiple sessions of varying length: one (1) recertification credit is earned for every 50 minutes of instruction with no partial credit. If the sessions attended total 250 minutes, you would earn five (5) recertification credits. Calculate the sum of the number of minutes accrued, divide by 50 and round the number down. Credits are to be reported in whole numbers and are never rounded up. Documentation of Attendance It is the responsibility of each CTP, CTP(CD), and CCM to maintain records documenting recertification activities for up to two years after reporting recertification credits. A copy of a letter or certificate confirming completion of the activity is adequate documentation. The documentation must contain the: Name of the sponsor (e.g., ABC Bank, XYZ Corporation). Title of the activity (e.g. Economic Outlook 2007). Date of the activity (the date must fall within your three year cycle). Length of the activity (minus breaks and meals) OR number of recertification credits Contact information for a sponsor representative who could verify your attendance if you are audited. Request a General Extension If you are unable to meet the 36 recertification credits requirement by the end of your three-year cycle, but have been working toward meeting the requirement by earning at least one (1) recertification credit, you may request an extension. The maximum extension granted is six months to December 31. Further extensions will not be granted after this date. Your credential will remain current during the period of your extension but you will shorten the length of your next reporting cycle since credits may not be used twice. Please treat this policy as a courtesy. To request an extension: 1. Complete the Recertification Reporting Form: indicate your request for an extension list all credits earned to date 2. Submit form along with the Extension Request fee by mail or fax no later than June 30 of the reporting year: ($75 for members, $150 for non-members) Do not use the online recertification resource center when requesting an extension or when submitting delinquent credits. Upon approval, certificants will be notified that they have until December 31 of the reporting year to earn and report the remaining credits. To finalize renewal of your CTP, CTP(CD), or CCM credential: 3. Complete the Recertification Reporting Form listing all delinquent credits earned. 4. Submit form along with the Delinquent Credit Reporting Deadline fee no later than December 31 of the reporting year: ($135 for members, $250 for non-members) Recertification Extension Fees (USD) Member Status Extension Request Deadline (June 30) AFP Member $75.00 $ Non-Member $ $ Revocation Delinquent Credit(s) Reporting Deadline (Dec. 31) If you have not reported the required 36 continuing education credits to renew your CTP, CTP(CD), or CCM credential by the deadline, nor requested and qualified for an extension, your certification will be revoked and you will no longer be authorized to use the CTP, CTP(CD), or CCM mark Recertification Reporting Guidelines 2

4 professionally. You will receive official revocation notification by certified mail. Should you wish to reinstate your credential after revocation, you are required to submit a formal appeal to the AFP Certification Committee. For your appeal to be considered, you must submit the following: A letter outlining the reasons for the lapse in reporting continuing education (CE) credits required for renewal, A non-refundable reinstatement appeal fee ($250 members, $300 non-members). (If your appeal is declined, you may apply the fee to re-sit the exam.) A completed Recertification Reporting Form detailing credits earned since your last renewal along with supporting documentation Appeals are reviewed on a case by case basis and may take up to three months to process. Upon review, the Committee will determine the requirements necessary for reinstatement of your credential. You may be required to either: Report all outstanding credits and pay the Final Recertification Reporting fee, ($135 for members, $250 for non-members). OR Submit a new examination application, remit the appropriate exam fees, pass the examination and then abide by the recertification policy in effect at the time your CTP, CTP(CD), or CCM is reinstated. Appeals must be submitted within three years of the cycle end date for which credits were not reported. For example, a CTP whose credential was revoked for failure to report credits for the July 1, 2005 June 30, 2008 cycle has until June 30, 2011 to submit an appeal. After three years a former CTP/CTP(CD)/CCM must take and pass the current CTP examination in order to regain the credential. Audit AFP conducts an annual audit of 5-10% of the CTPs, CTP(CD)s, and CCMs selected at random who have recertified in the previous two years. Audits are a standard practice across all certifications. The purpose of recertification audits is to ensure that certificants have earned the credits reported during their recertification cycle. If you are selected for the audit, you are required to participate, and expected to adhere to the policies and procedures of the audit. If you cannot supply documentation that confirms completion of the reported recertification activities, you will be considered delinquent and your credential may be revoked by the Certification Committee. Qualifying Recertification Activities Only activities related to topic areas found in Essentials of Treasury Management, Second Edition (e.g., treasury/cash management, finance, accounting, ethics, economics) are eligible for recertification credits. Treasury career development activities are also accepted but are limited to a maximum of three (3) credits per cycle. Examples of acceptable career development topics include leadership-oriented activities, treasury/finance job search strategies, or presentation skills. The recertification activities need NOT be sponsored by AFP or pre-approved for credit by AFP to qualify. AFP is unable to review and pre-approve recertification activities for individual certificants. Please review these guidelines to determine if an activity is eligible. The following are examples of educational sessions that do not qualify for recertification credits: Sessions specific to benefits and features of a company s treasury/finance related products and services Fundamental and introductory courses in cash/treasury management Personal career development sessions not specific to management of finance or cash/treasury (e.g., How to write a good cover letter ) Business development/sales skills sessions Technology-specific courses such as, but not limited to, Word and Access Licenses and Certifications NOT related to treasury, finance or accounting (e.g. Real Estate license) Certified Treasury Professional 3

5 CTP Exam preparation Recertification Program Categories A. AFP Learning System : Treasury Maximum Credits Accepted: 18 Activity Description: Individuals who earned their credential prior to 2008 may earn 18 credits with a post-test score of 70% or higher on the most current edition of the AFP Learning System Treasury course. The Learning System edition used to prepare for the CTP exam does not qualify for credit. Credits are granted once per recertification cycle and/or edition of the course. Accepted Documentation: Certificate of Completion B. Quizzes Maximum Credits Accepted: 36 Activity Description: Quizzes of twenty (20) questions with a pass rate of 85% based on AFP Exchange magazine and a pass rate of 80% based on AFP s Payments and Risk! e-newsletters. These quizzes can be found at Accepted Documentation: /letter from AFP indicating successful completion. C. College/University Courses Activity Description: Successful completion of an advanced level college/university course. A three- or four-credit semester course is equivalent to 12 credits. Undergraduate/introductory courses do not apply. Accepted Documentation: Copy of course transcript indicating a passing grade. D. Conferences, Seminars, Workshops, and Training Sessions Maximum Credits Accepted: 36 Activity Description: Attendance at live events (not recorded). Program meetings of AFP/TMA Regional Associations are included in this category. Accepted Documentation: Certificate of Program Completion/Attendance or Copy of Program Registration form. E. Independent Study Maximum Credits Accepted: 36 Activity Description: Print, audio, video and online formats or any combination. The course must include a method of assessment of the completed work. Accepted Documentation: A copy of satisfactory assessment result, written project, or certificate of completion. The number of credits awarded will be based on the average completion time determined by the sponsoring organization. F. Licenses and Certifications Activity Description: Earned licenses and certifications in professional areas related to treasury and finance. Accepted Documentation: A copy of the license or certificate including the date earned. G. Published Articles and/or Books Activity Description: Published articles or books. Two credits will be awarded for each published page. Accepted Documentation: For articles, a copy of the publication cover AND the index indicating length of article (number of pages). For books, a copy of the title page AND the verso with the publication date. H. Intentionally Omitted I. Teleconferences/Webinars Maximum Credits Accepted: 36 Activity Description: A live presentation with web-based delivery of PowerPoint slides or other participant materials or pre-recorded presentations with a quiz. Quiz scores must be 80% or higher. Accepted Documentation: Copy of Registration Form or Certificate of Completion. Recertification Reporting Guidelines 4

6 J. Speakers/Presenters & Academic Lecturers Activity Description: Service as a lecturer, presenter or teacher. Speakers receive two credits for every 50-minutes of presentation time. You may only claim credits once for a presentation given multiple times during a recertification period. Accepted Documentation: Copy of program indicating or listing the (1) date, (2) presentation title, (3) description of presentation, and (4) your name as the presenter. For courses taught at colleges/universities, provide a copy of the syllabus and course title and description from the course catalogue for the corresponding semester. You do not get credit for presentations given as part of your everyday job responsibilities. K. Thesis/ Dissertation Activity Description: A thesis or dissertation from a college or a university. Accepted Documentation: Copies of the title page AND transcript listing the activity completed. L. Volunteer Service: AFP Maximum Credits Accepted: Four (4) for regional TMA/ AFP association (1 credit per position, per year) Six (6) for AFP national (2 credits per position, per year) Activity Description: Holding executive officer or Board position or serving on a Committee or Task Force Accepted Documentation: A copy of the program or publication listing your name OR a signed letter from an association officer or committee chair. M. Career Development Maximum Credits Accepted: 3 Activity Description: Treasury/finance career development activities are accepted but are limited to a maximum of three (3) credits per cycle. Examples of acceptable career development topics include leadership oriented activities, treasury/finance job search strategies, or presentation skills. Accepted Documentation: Copy of registration form or certificate of completion. N. Student Internship Supervision Activity Description: All certificants have to be approved in advance of earning this credit. Once approved, you may provide semester long supervision to Corporate Treasury Management Program students in a treasury setting. Accepted Documentation: Completed evaluations from student, CTM Director, and CTP. Governance of the AFP Certification and Recertification Reporting Guidelines All policies, procedures and decisions regarding the Recertification Reporting Guidelines are approved by the Certification Committee. The Certification Committee provides ongoing oversight to the program and periodically reviews and revises the policies to ensure the practical and equitable application of recertification procedures. Contact the Certification department with any questions Phone: Fax: recertification@afponline.org Recertification Reporting Guidelines 5

7 CTP, CTP(CD) and CCM Recertification Reporting Form Recertification forms will not be processed without the appropriate fee. page 1 of 2 q Request an extension 1. AFP ID #: AFP MEMBER? q Yes q No NAME: TITLE: l a s t f i r s t m i d d l e 4. Company: 5. MAILING ADDRESS PREFERENCE ( q home q business) We ship UPS No P.O. boxes, please. Note: Your certificate will be mailed to this address. 6. BUSINESS ADDRESS: CITY: STATE/PROV: ZIP/POSTAL CODE: COUNTRY: HOME ADDRESS: CITY: STATE/PROV: ZIP/POSTAL CODE: COUNTRY: 7. PHONE (Office): FAX: 8. FEES: Standard Recertification Reporting Fees (USD) Recertification Extension and Delinquent Reporting Fees (USD) Member Status Standard Deadline (Aug. 15) Final Deadline (Oct. 15) Member Status Extension Request Deadline (Jun. 30) Delinquent Credit(s) Reporting Deadline (Dec. 31) AFP Member q $85.00 q $ Non-Member q $ q $ AFP Member q $75.00 q $ Non-Member q $ q $ (Canadian Residents: Please add 5% of fees due for GST) 9. METHOD OF PAYMENT: q Check q American Express q Diners Club q MasterCard q Visa CARD NUMBER: EXPIRATION DATE: SIGNATURE: Forward signed Recertification Reporting Form and the appropriate recertification fee in U.S. dollars by fax to OR mail to AFP Certification Programs Association for Financial Professionals P.O. Box C Baltimore, Maryland To avoid duplicate credit card charges, do not mail previously faxed forms. For AFP Office Use only CC/CK# ID# Amt $ LB Date Use this form to report credits earned in your three-year CTP, CTP(CD) or CCM Recertification Cycle Do not submit proof of attendance for the professional development activities you report. However, retain copies in your files for two full years after submitting this form. Rev: 08/08 (Continued on Reverse) Certified Treasury Professional 6

8 CTP, CTP(CD) and CCM Recertification Reporting Form This page may be reproduced page 2 of 2 NAME: AFP MEMBER Number: Indicate your current three-year recertification reporting cycle: July 1, to June 30,. Are you reporting these credits under a previously received extension? q Y q N Program Date MoNTH/Year Program Title Program Sponsor Program category (A-L) Number of Credits Example: 11/01 Annual Conference AFP D Certificant to Specify By signing and submitting this Recertification Reporting Form, I verify that the information contained is true, complete and accurate, and the courses attended are qualified treasury/cash management, finance- or accounting-related topics as outlined in the recertification guidelines. I understand that all credits are subject to verification by AFP. Signature: Date: Recertification Reporting Guidelines 7

9 4520 East-West Highway Suite 750 Bethesda, MD About AFP The Association for Financial Professionals (AFP) serves more than 16,000 individual members throughout all stages of their careers in treasury and financial management. Headquartered in Bethesda, MD, AFP provides professional certification, continuing education, research, development of industry standards, financial tools and publications, training and career development and representation to legislators and regulators. AFP s global reach includes AFP of Canada and gtnews, a London-based, on-line resource for the treasury and finance community. AFP is the daily resource for its members to seek answers, solutions, best practices and collaboration with peers. For more information about AFP, visit