Provision of Cisco Network Switch

Transcription

1 ASEAN SECRETARIAT Provision of Cisco Network Switch PROPOSAL MUST BE RECEIVED BY Wednesday, 17 January 2018 by WIB DELIVER/MAIL PROPOSAL TO: ASEAN Secretariat Jl. Sisingamangaraja 70A Jakarta Indonesia Prepared by : Information Technology Systems Division Date : 4 January 2017 Request for proposal Page 1 of 12

2 I. INTRODUCTION The ASEAN Secretariat was established on 24 February 1976 by the Foreign Ministers of ASEAN. The existing building of ASEAN Secretariat is located at 70A Jalan Sisingamangaraja, Jakarta.The ASEAN Secretariat's basic function is to provide for greater efficiency in the coordination of ASEAN organs and for more effective implementation of ASEAN projects and activities. The ASEAN Secretariat's vision is that by 2025, it will be the nerve center of a strong and confident ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best interest of its people. The ASEAN Secretariat s mission is to initiate, facilitate and coordinate ASEAN stakeholder collaboration in realizing the purposes and principles of ASEAN as reflected in the ASEAN Charter. II. OBJECTIVE To replace obsolete eight (8) pcs of CISCO Network Switch comprise of Three (3) farm Switches and Five (5) 2960X series of Switch. which have elapsed their end product life. III. SCOPE OF WORK The successful vendor shall deliver the above mentioned number of IT Equipment in line with the technical specification (Appendix 3) and their associated warranty in a timely basis and consistent with the required standards established by the ASEAN Secretariat. The vendor shall provide emergency supports for repairs or replacement of failed products. IV. CRITERIA OF COMPANY Any vendor who will be conducting business with ASEC are required to: a. Have a minimum of 3 (three) years experiences in supplying CISCO Network Switch b. Possess Authorized Support Letter/ Appointment letter from CISCO Principal Indonesia, (please provide an evidence) Page 2 of 12

3 c. Be a registered company in Indonesia by providing evidence of legal documents such as valid business permit, Tax Payer Identification Number, and other supporting documents. V. RFP REQUIREMENT PROCESS Interested company should submit a technical proposal and a financial proposal, and should attend a COMPULSORY preliminary meeting that will be held on the following: Day and Date : Tuesday, 9 January 2018 Time : WIB onwards Venue : ASEAN Secretariat Vendors should confirm their attendance prior to the meeting by sending to melati.rina@asean.org. V.1 STRUCTURE OF DOCUMENT The Technical Proposal should be no longer than 20 pages and contain, among others: a. Brief information about the Company and contact information (Company Profile); b. SIUP, NPWP etc. c. A proposal on how it plans to fulfill the project including overall approach and methodology; d. Proposed professional teams to carry out the activities e. Work plan to deliver the project and all the expected outputs to be completed by set deadline; f. Names and addresses of at least three references (particularly, clients). V.2 RFP RELATED QUESTIONS / CLARIFICATIONS / SUBMISSION All questions related to this RFP should be directed to: Procurement Unit Administration and General Affairs Division The ASEAN Secretariat Jalan Sisingamangaraja 70A Jakarta Page 3 of 12

4 Contact Person: Ms. Nella Susilani Ms. Melati Dwi Alfa Rina Vendors must ensure that both Technical & Financial Proposal are delivered in two sets (original and a copy) and received at the following address before the tender closing date Wednesday, 17 January 2018 by WIB. Chairman of Sub-Committee on Tender Administration, Protocol and Conference Services Division The ASEAN Secretariat Jl. Sisingamangaraja 70A Jakarta Indonesia V.3 RFP TERMS & CONDITIONS V.3.1 Bid Expiration Date Received tender proposal shall be valid until 31 March 2018 V.3.2 Implementation/Delivery Schedule Equipment shall be conducted/ installed immediately upon the appointment of the successful vendor and completed by end of April Page 4 of 12

5 VI. COMPLIANCE In conformance to the ASEAN Secretariat s Financial Rules and Procedures (AFRP), the vendor shall submit Tender Bids in two sealed envelopes as follows: 1) First Envelope: Technical Proposal which shall consist, among others, of the technical specifications of the goods/services/infrastructure to be procured; delivery schedule; after sales service/parts; manpower requirements; list of contractor s equipment; and 2) Second Envelope: Financial Proposal which shall consist of the following sets of documents: a) FIRST SET, which shall contain, among others, the bid amount; recurring and maintenance cost; detailed estimates including a summary sheet indicating the unit prices of construction materials; payments schedule; and b) SECOND SET, which shall consist, among others, the company profile; business name registration issued by appropriate government agency; authority of signatory; valid business permit and other appropriate licenses; taxpayer identification number; latest audited financial statements, track record which includes testimonials from past and present clients on projects similar to the project at hand; capability to undertake the project; and printed hardcopies of the duly filled Appendix 1 and 1a Company General Information and List of Clients. All documents not submitted in English shall not be entertained and quoted price in the hardcopy submission shall be in Indonesian Rupiah. Tender offers must be submitted in a sealed envelope clearly indicates the Title of the Tender and the Name and address of the Company in each envelope. Subject to no electronic tenders or tenders via facsimile or telegram will be accepted (Please refer to Appendix The ASEAN Secretariat may, after the closing date, request additional information or clarification of tenders in writing. Page 5 of 12

6 Appendix 1 Company General Information To be submitted together in the Technical Proposal Company LEGAL Name: Division or Subsidiary (if applicable): Company Address: City: Province / State: Country: Postal Code: Telephone: Business Name Registration: Tax Registration Number: Valid Business Permit: Company Contact: Title / Position: Telephone no.: Fax no.: E Mail: Indicate number of years involved in similar business Are you a subsidiary of a financial institution? *If Yes, Please indicate your Holding Company Page 6 of 12

7 Appendix 1a. Customer Reference To be submitted together in the Technical Proposal Customer Details Company Name Company Address Telephone Number Fax Number Contact Name Project Title Customer Details Company Name Company Address Telephone Number Fax Number Contact Name Project Title Customer Details Company Name Company Address Telephone Number Fax Number Contact Name Project Title Page 7 of 12

8 Appendix 2 Checklist for the Completeness of Documents Submitted The checklist must be used to ensure that you have provided all documentations for the tender. The checklist must be signed and included in both envelopes of your proposals. I. General Requirements No. Description Checklist 1 Proposals shall be prepared in English 2 Proposals are submitted in two different envelopes 3 The envelope must be sealed and labeled accordingly. i. Technical Proposal ii. Financial Proposal 4 Title of the tender shall be put on each envelopes II. Technical Proposal No. Description Checklist 1 Technical Specifications of the service refer to the proposal 2 All required information have been addressed accordingly 3 Schedule of delivery 4 Manpower/consultant requirement 5 List of vendor s equipment (if any) 6 One original signed copy 7 One copy of technical proposal duplicate III. Financial Proposal No. Description Checklist 1 Offering is formulated in English 2 Bid amount 3 Payment schedule 4 Company profile 5 Copy Company Legal Documents, i.e. i. Business Name Registration ii. Valid Business Permit iii. Tax Identification Number iv. List of clients reference v. Customer testimonials on the similar project 6 Latest audited financial statements 7 Authority of signatory 8 One original signed copy 9 One copy of Financial Proposal Duplicate Page 8 of 12

9 Appendix 3 TECHNICAL SPECIFICATIONS No Product Number Qty Description Core Switch for Core / Distributed Layers 1 WS-C XS-E 2 Catalyst WS-C XS-E is stackable enterprise level switch and integrated with 24 ports of SFP+ 10G - PWR-C1-350WAC 2 Cisco 3850 Series Power Supply 350W AC - SFP-10G-SR 32 10GBASE-SR SFP Module (10GBASE-SR SFP+ transceiver module for MMF, 850-nm wavelength, LC duplex connector) - STACK-T1-50CM= 2 Cisco StackWise cm stacking cable for Cisco Catalyst 3850 series switch - CAB-SPWR-30CM= 2 Cisco Catalyst 3850 StackPower cable 30cm spare - CON-3SNT-WS850XSE 2 Smartnet for WS-C T-E (1 year) - CAB-TA-EU= 2 AC power cord for Cisco Catalyst 3850 (Europe) 2 WS-C T-E 1 Catalyst WS-C T-E is stackable enterprise level switch and integrated with 48 10/100/1000 Ethernet ports - PWR-C1-350WAC 2 Cisco 3850 Series Power Supply 350W AC - STACK-T1-50CM= 2 Cisco StackWise cm stacking cable for Cisco Catalyst 3850 series switch 3 - CAB-SPWR-30CM= 1 Cisco Catalyst 3850 StackPower cable 30cm spare - CAB-TA-EU= 1 AC power cord for Cisco Catalyst 3850 (Europe) -CON-SNT-WSC388TE 1 Smartnet for WS-C T-E (1 year) WS-C2960X-48TD-L 5 Catalyst 2960-X 48 GigE, 2 x 10G SFP+, LAN Base CON-SNTP-WSC298DL 5 Smartnet for WS-C2960X-48TD-L (1 year) CAB-ACE 5 AC Power Cord (Europe), C13, CEE 7, 1.5M C2960X-STACK 5 Catalyst 2960-X FlexStack Plus Stacking Module CAB-STK-E-0.5M 5 Cisco FlexStack 50cm stacking cable 10GBASE-SR SFP Module (10GBASE-SR SFP+ transceiver module for MMF, 850-nm wavelength, LC duplex - SFP-10G-SR 5 connector) SFP for Access Layer switch Existing 1 - SFP-10G-SR 16 Unit 10GBASE-SR SFP Module (10GBASE-SR SFP+ transceiver module for MMF, 850-nm wavelength, LC duplex connector) FO Cable and Terminal " 1U sliding Type 12 port ST Fiber Optic Patch Panel Patch Cord FO MM 50/125um ST-LC 1 m Patch Cord FO MM 50/125um ST-LC 3 m Patch Cord FO MM 50/125um ST-LC 5 m Roset 4 Core FC Indoor Outlet/Panel/Terminal Box FO + adapter connector ST Cable FO (4 Core) MM 50/125UM outdoor ARMORED DOUBLE JACKET 2 Unit 16 pcs 14 pcs 6 pcs 7 unit 6 roll = 305 M for distribution Cable from Core Switch to access Switch Page 9 of 12

10 7 Material Supporting 1 lot such as Pipe PVC, Flexible Pipe, etc Installation and test 8 commissioning 1 Lot Close Rack for Core Switch 1 19" Closed 30U-900mm - Black 1 Lot For new Core Switch - 19" closed rack 30U depth 900mm + glass front door + back metal door - 1 unit Roof Fan Panel 2 Fan - 50 unit Cage Nut + M6 Screw - 2 unit Vertical Power Distribution Panel 6 Outlets Page 10 of 12

11 Appendix 4 Template for the Proposal Envelope First Envelope Technical Proposal Company Name & Address Technical Proposal - Title of the Tender Chairman of Sub-Committee on Tender Administration, Protocol and Conference Services Division The ASEAN Secretariat Jl. Sisingamangaraja 70A Jakarta Indonesia Request for proposal Page 11 of 12

12 Second Envelope Financial Proposal Company Name & Address Financial Proposal - Title of the Tender Chairman of Sub-Committee on Tender Administration, Protocol and Conference Services Division The ASEAN Secretariat Jl. Sisingamangaraja 70A Jakarta Indonesia Page 12 of 12