Government of Bihar Bihar Institute of Public Administration and Rural Development(BIPARD) WALMI Complex, Phulwarisharif Patna
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1 Government of Bihar Bihar Institute of Public Administration and Rural Development(BIPARD) WALMI Complex, Phulwarisharif Patna Tender No.-03/ Dated TENDER NOTICE FOR Conducting on-line evaluation examination for Data Entry Operators BIPARD is an apex Institute of Training and Research in the field of Public Administration, Rural Development, Disaster Management, Panchayati Raj, Non-Government Organization, Urban Development, Land, Water Management and Sanitation etc. It has been developed as a centre of excellence to provide the necessary support to the National and State Governments and other agencies. BIPARD has been authorized by BELTRON to conduct evaluation of Data Entry Operators with it. Tender under Two-bid system had been invited for providing on-line evaluation examination Services for Data Entry Operators registered with BELTRON, vide tender No.-06/ (PR 15583(Ni.Ni)15-16), which has been cancelled due to unavoidable reason. BIPARD again invites sealed tenders under Two-bid system from reputed and experienced agencies for providing on-line evaluation examination Services for Data Entry Operators registered with BELTRON. The bids in Sealed Cover-I containing Technical Bid along-with bid security (EMD) in the name of Director General, BIPARD, Payble at patna and Sealed Cover-II containing Financial Bid should be placed in a third sealed cover alongwith receipt of tender document fee, superscribed Tender for on-line examination Services and should reach at below mentioned address before 03:00 PM on or before 10/06/2016. The important information about the tender are as under: Date of availability of Tender Document Cost of Tender Document Earnest Money Deposit Last date & Time of Submission Opening of Technical Bid Address for submission/opening of Tender From the date of publication of Tender Notice Rs. 500/- by Demand Draft (Non Refundable) Rs /- by Demand Draft 10/06/2016 (3.00 PM) 10/06/2016 (4.00 PM) Director General BIPARD WALMI Complex, Phulwarishrif Patna The Tender Document can be downloaded from BIPARD website and Director General
2 Tender Document Bihar Institute of Public Administration and Rural Development (BIPARD) intends to conduct computer based evaluation examination for Bihar State Electronics Development Corporation Ltd. (BELTRON) for registration/empanelment of Data Entry Operators (DEO) for the year Currently, around candidates are already registered online with Beltron, whose computer based evaluation is required to be undertaken in the first instance. Subsequently, as online registrations take place, evaluations are required to be scheduled at interval of three months for the year activity. These activities comprising conduct of examination process at Patna and sharing of written examination outcomes with (BIPARD) shall be carried out by an agency selected for the purpose. BIPARD invites offers from experienced and capable agencies for providing these services with following general pre requisites and scope of work. 1. General Instruction: The contract duration shall be initially for one year and may be extended for one more year at the sole discretion of BIPARD. The Service Provider shall have to carry/ demonstrate complete System Test Run (STR) with test data to the BIPARD before implementation. The Service Provider should also be able to demonstrate click by click audit trail for any type of enquiry. The Service Provider should also be able to demonstrate Application server logs to capture all errors, warnings and exceptions that are generated in applications along with the time at which they occurred. The service providers software and other technology should be designed in such manner that in case of any disruption the exam should be restored from where it is disrupted. Test Data Archiving: Vendor shall archive the result and other examination data for future references after specified time, as per requirement of BIPARD. MIS generation/ customized reports: Vendor shall be providing adequate information and reports as required by BIPARD from time to time to BIPARD. The BIPARD reserves right to cancel either any or all bids with out assigning any reason what so ever. The bidders may be asked to submit documents related to more information about the company and its experiences. The price submitted should be vaild for a period of 60 days. In case no bids or not more than one bids are received then the tender inviting authority reserves the right to accept or reject the tender. 2. Bid Submission and Evaluation Procedure: i. The bids submitted after the time and date shall be summarily rejected, no appeal in this case will be taken in to consideration. ii. The EMD should be submitted alongwith technical bid in a separate sealed envelope. iii. The financial bid should be kept in another cover and all the envelops should be put in one large envelop alongwith receipt of tender document fee. iv. After detailed evaluation of all the tender bids in their eligibility criterion the lowest price quoted in the Financial bid will be considered for the award of contract.
3 3. Letter of Intent Subsequent to selection of vendor a letter of Intent(LOI) shall be issued to the selected bidder. The bidder shall have to convey his acceptance of the same within seven days of receipt of the LOI. Subsequently a Service Level Agreement(SLA) shall be concluded between the parties. The SLA shall contain details about the deliverables and performance security (5% of the order value) to be provided by selected bidder against each round of computer based testing to be conducted by the parties. 4. Scope of work (SOW) The complete process will be under the close supervision of BIPARD which will exercise full control over the activities awarded to the Agency. The Agency will ensure the adherence of the time schedule as well as meeting the hardware and technical requirements for the implementation, commissioning & successful conduct of computer based test. The agency chosen will carry out activities related to the examination process as under: i. In the first instance, carrying out computer Based evaluation of the candidates for computer skills (MCQ) as well as for Hindi and English typing proficiency. ii. Ensuring requisite infrastructure, software, adequate Software and Security Software for the smooth conduct of the examination in different cities in the state of Bihar. iii. Providing test Centre along-with the schedule of Examinations. The adequate number of systems at the location to be provided with suitable configuration. iv. To deploy technically qualified and experienced, manpower to manage the entire examination process. Addressing the security issues Providing security software s and securing the network systems to establish a secured and sanitized system for the entire process. v. To conduct Computer Based Test (CBT) in smooth and fair manner in a short span of time. vi. To provide the database, results and reports as per the requirement of BIPARD vii. To encrypt the question paper Software with 256 bit encryption or better, for securing question paper bank before uploading. viii. To provide the Question Paper Authoring software and train the authorized BIPARD personnel on Question Paper Authoring. xi. To provide the result as per the format provided by BIPARD and share the results at the end of the day after the Examination process is completed. x. To Coordinate with expert team from BIPARD which will prepare a blueprint of the question papers. The blueprint will have details as to how many section would there be in a paper and how many questions per section, xi. To verify the candidate identity with the Hall Ticket and with photo ID card to avoid impersonation
4 xii. To take Signature of the candidate in the attendance sheet. xiii. To allot computer terminal to the candidates on successful verification xiv. To provide for start of the terminal with a specific user ID and password. xv. To stop books, mobile phones etc. inside the centre. 5. Essential Technical Pre-requisite The Service Provider will provide a question paper authoring tool which will ensure endto-end security of the question paper with 256 bit AES encryption. All software for question paper authoring, computer based examination, biometric, candidate handling etc. must be owned by Service Provider. The Service Provider will provide examination delivery software. The Service Provider shall provide mock test for candidates to practice and get familiarized with computer based examination. The Service Provider shall provide for ing of exam paper along with attempted answers to each candidate. The Service Provider shall ensure the maximum security of processes, infrastructure, servers, networks etc as per the plan drawn in consultation with BIPARD. The Service Provider should own the copyright of the source code of the software being used for conducting the exam. The organization should be able to make changes as required in any of the components of the software. The Service Provider should own the Data Center with Backup recovery DC site to for data Security. Both the Data Centers should be located in India in different seismic zones and should be CERT-in Certified by the authorized agencies Of Department of Electronic & Information Technology of Government of India for security and quality. Service Provider s software should be capable of showing multilingual capabilities. Software should have the capabilities of displaying the timer and photograph throughout the examination. The software should have the capabilities to resume the examination from the same screen in case of any disruption. The Service Provider has to ensure that examination software should not have any data based layer on the local exam server. It means there should not be any other software on the server except the examination software. The responses of candidate should not be saved on the candidate s machine/computer and should be saved only on the exam server. The candidate should not have any facility to have access to the server during the examination. Only employees of the Service Provider duly authorized by the Service Provider should be authorized to work on the examination server for the conduct of exam.
5 (A) Technical bid The technical bids should be submitted in following format with required documents. S.no. Criteria Supporting Documents required 1. Bidder must have conducted at least 3 examinations Copies of work orders and assessing at least 500 candidates in a single shift at one centre in Bihar. reference of the contact person (name address and telephone no.) 2. The service provider should have computer based examination centers in at least 5 cities of Bihar either of his own or leased. The total count of computers to conduct the exam should be of more than 3000 in the state of Bihar. 3. Bidder must have conducted at least 2 computer based examination for any PSU / Govt. body / University based out of Bihar. 4. The bidder must have conducted 5 national examinations of different organizations for either recruitment or entrance in the state of Bihar during last calendar year. 5. Must be a Company incorporated in India under companies act The company should be in IT development and/ or IT Services in the country for over last 5 years 6. The company must be certified for globally accepted certificates for IT Services like (CMMi or equivalent) 7. Total turnover generated from services related to Online/Computer Based Examination / online recruitment exams during the last three financial years should be at least Rs. 10 Crores. 8. The Company should be a profit making company for last three years in his books of accounts A self certified list of cities with capacity of in each city. If required the company will be asked to produce the lease document. Contract/work order copies Copy of the work order and the date of the examination. The contact details of these organizations should also be mentioned. Certificate of incorporation with IT or ITES as category of services Copy of the certificate Copy of the certified and audited profit & loss account and balance sheet of last 3 years Copy of the profit & loss account duly certified by the CA. 9. The source code of the software and a data center with required backup recovery data center should be owned by the Service Provider. The Data center should be ISO Certified with Third party certified data centre may also be allowed, but full details of certification and agreement between bidder and data centre should be furnished alongwith bid documents. 10. The Data Center should be CERT-In certified by authorized agency of the Government of India DeIT. 11. The bidder must have at least 40 technical & administrative own employees for conducting the examination. Self-certificate of ownership Copy of the Certificate Declaration by head of organization/unit
6 12. The bidder should neither have been Debarred and / or blacklisted by any Central/State Govt. Department /Universities/ Educational Institutions/Organization etc. nor should have any litigation enquiry pending and / or initiated by any of these Department or Court of Law with regards to the works executed by it in the last five years. Self-declaration for Anti Blacklisting by authorized signatory of the company 13. Bidders are neither allowed to join hands to participate in the tender nor allowed to submit multiple bids. In case of detection of such, their bid (s) is/are liable to be rejected. Bidding though consortium is not allowed. 14. The bidder should support 256 bit encryption for Self-certification Question paper authoring. 15. The Bidder should have an office in the state of Bihar as on the date of publication of this tender document. If bidder does not have an office in Bihar, then subsequent to selection, the selected vendor will have to open an office at Patna within one month. 16. The company should be registered with Central Excise Department for Service Tax and Income Tax Copy Registration Certificate under Shops and Commercial Establishment act Copy of the Service Tax registration Certificate and copy of the PAN Card. (B) FINANCIAL BID ( In the company Letter Head, duly signed by the authorized signatory) Candidates Strength Range Per candidate charges including manpower, services, project management cost, professional fees etc. (including typing test) Per candidate charges for type test either in Hindi or in English (excluding any other test) Per Candidate (in figure) (In Indian Rupees) Per Candidate (In words) The rates quoted shall be exclusive of duties and taxes. Date (Signature & Seal of Bidder)
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