Solution Overview. Renovo Video Scheduler 2.0 Web Scheduling

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1 Renovo Software, Inc. is exclusively focused on the design, development, and support of software solutions which schedule, automate and manage video networks. Renovo Software s Video Scheduler 2.0 is a powerful video network management solution used by service providers, corporations, state and regional networks to increase usability, reliability and manageability. Applications for Renovo s Video Scheduler 2.0 include: Distance Learning Video Conferencing Courtroom Arraignment Tele-Justice Tele-Medicine Tele-Presence Solution Overview Renovo Video Scheduler 2.0 has three main components which create a comprehensive video network management solution; Web scheduling, conference automation and administration. Renovo s web scheduler allows end-users to quickly schedule on demand or future videoconferences through a secure and intuitive web based scheduling system. Video Scheduler checks to ensure the resources are available for the requested conference and then reserves them to eliminate future conflicts. At the scheduled time, whether on-demand or in the future the conference automation module fully automates the conference set-up and tear-down without user interaction. Each user is assigned a user name and password with associated privileges and access rights. The solution enables networks to partition customers, user groups and room groups, so each organization will see and have access only to their assigned sites and resources. Network managers use Renovo Video Scheduler to manage video communications on public or shared networks while maintaining the privacy and security of a dedicated network. Renovo Software s administration tools enable the configuration of organizational policies with unlimited flexibility for partitioning user groups and video resources. Renovo Video Scheduler 2.0 Web Scheduling Renovo Software s Video Scheduler enables users to access scheduling over the Internet or an intranet from a standard web browser from a PC or Macintosh. The web interface utilizes a username and password login which provides security against unauthorized use. Username, password authentication Unlimited additional Information fields User Levels are configurable based on Policies & Privileges Room Approval & Room Scheduling are based on Access/Approval -- Rights which can be assigned to a User or User Group Web Based Conference Maintenance (e.g. add/drop rooms, check device & conference status etc.) Easily Schedules various conference types: Broadcast Point to point Multipoint H.323 Full Mesh 1 Encoder Full Mesh 2 Encoder Full Mesh Full Mesh Broadcast Client support includes standards based browsers such as: Internet Explorer, Mozilla Firefox, and Netscape My Calendar (Figure 1) The My Calendar page is the Renovo Video Scheduler 2.0 home page. The calendar contains date, time, favorite room and conference information that are configurable to meet individual needs. Identify when a favorite room is scheduled to be in a conference. View conference status. Four calendar types are available on the My Calendar page: Daily by room Daily by conference Weekly Monthly The conference status is color coded on the daily and weekly calendar. To display the conference summary information, simply stop the cursor over the desired conference. My Calendar page conveniently prints daily schedules so they may be posted outside video or conference rooms. Users may also click on a specific reservation from the Calendar View to obtain detailed information. (Figure 1) WEB SCHEDULING KEY FEATURES: Easy to use Web Scheduling Ad-hoc/On-demand scheduling Single, Multiple or Recurring Future Reservations Duration Scheduling (e.g. Semester) Time Clock Scheduling (e.g.bell Schedules) MCU Scheduling (Including Cascaded Menu s) Custom Route Scheduling (e.g. Gateways) Calendar View Notification User Defined Preferences (e.g. am/pm vs. military, calendar views, time zones etc.) Ability to edit a single conference or an entire reservation Room & Endpoint approval process Flexible & easy to use Reports (HTML, PDF, XML) 1

2 Unlimited Additional Information Fields (Figure 3) Authorized users have ability to create and customize their own information fields Fields may be: text, date, numerical value, single select drop down or multi select drop down Fields are required or optional (user defined) Fields are used to track specific information that is pertinent to networks individual (Figure 2) Clearing House or Event Posting (Figure 2) Web based system allowing users to post event offerings online. Thus getting users that offer events together with users that have a need for an event or course. Allows restrictions to be defined (ie. number of rooms, number of participants, last day to sign up, which user groups have access.) Allows users to create a waiting list to determine demand for a particular subject Users can upload a file such as a course syllabus or URL link. System automatically manages the video sessions - no further labor involved to make video conference occur. (Figure 4) Ad Hoc Conference (Figure 4) Users may need to schedule a video conference to begin immediately without any advance notice. Using the Ad Hoc Conference feature, simply set ad hoc conference duration and select the participant rooms. New Reservation (Figure 5) Video Scheduler is a simple and intuitive web application for creating (Figure 5) (Figure 3) a reservation for one or more future videoconferences. Users simply select the time, dates and rooms required for a conference. The scheduled requests are submitted and automatically processed to ensure resource availability. Once the scheduled request is saved in the system, the conference will automatically launch the video conference at the scheduled time and date. 2

3 New Reservation - Custom Route (Figure 7) Video Scheduler has the unique ability to efficiently handle the scheduling of networks which require gateways or special conference types. Authorized schedulers are able to select individual ports within a gateway and create a custom route. Video Scheduler s flexibility to handle video streams at a port level promotes efficient utilization of gateways and interoperability amongst disparate technologies. Your Preferences Individual users have some control over what information is displayed by Renovo Video Scheduler 2.0 and how that information is displayed. Favorite rooms Time zone Conference settings Personal contacts Time or Class periods Time settings Calendar settings Time or Class Periods (Figure 8) (Figure 8) Time periods significantly decrease the time it takes to create a reservation. As many as 100 to-the-minute class periods, can be set up and may used by a single user or by all users in a user group. Multipoint Control Unit (MCU) Reservation (Figure 6) (Figure 6) Video Scheduler simplifies the MCU scheduling process by utilizing the same easy to use web interface. Advanced users possessing the necessary privileges, will have access to advanced parameters and templates to quickly establish and schedule off network endpoints. Authorized users may quickly see the MCU Capacity for each MCU. The capacity information is real time and displays capacity available, what is used and what will be required for the conference. Reports (Figures 9, 10 & 11) Through the web interface, authorized users can generate reports on information stored in the database. Reports can be viewed on screen, printed or exported as a PDF, HTML or Excel file. Reports are available for reservations, usage, billing data, system features and diagnostics. The following are examples of the reports available: Enrollment by Reservation Enrollment by Room Group Enrollment Summary Grid Report Network Usage Program Schedule by Date Gateway Usage Reservation History Program Schedule by Region Program Schedule by Room Room Usage Reservation Conflict Report Reservation Detail Conference Statistics Conference Enrollment Statistics MCU Capacity Report (Figure 7) (Figure 9) 3

4 Conference Automation (Call Processing) Renovo Software s Conference Automation is a manufacturer and technology neutral component that operates in real-time to automate scheduled video conferences. Conference Automation provisions and automates call control for video network devices by starting and stopping the scheduled and ad-hoc videoconferences with zero interaction from users. (Figure 10) Device support for Polycom, Codian, TANDBERG, Lifesize, VBrick Systems, HaiVision, Aastra, Grass Valley and many more Conflict Checking on devices, cards, ports and bandwidth Weighted Video Routing across disparate hardware and technology Fully Automated conference set-up and teardown Real-time Communication to devices with detailed logging Conflict Checking Renovo Video Scheduler 2.0 checks for resource availability during reservation and conference setup. Rooms Devices Ports Gateways Bandwidth (Level of QOS on video bandwidth provided) Available resources are reserved and potential scheduling conflicts are avoided. Hardware Neutral Renovo s Video Scheduler is hardware-neutral, controlling the following device types: (Figure 11) Conference Maintenance Conference Maintenance is accessed by authorized users through the web-interface or the administration client. An authorized user can dynamically add or drop rooms, suspend, stop and resume a conference and extend the end-time of a conference. In addition, authorized users are able to check the status of the following: MPEG 1 & 2 CODECS MPEG 4 CODECS H.323 CODECS Multipoint Control Unit (MCU) Gateways ATM Switches Digital Cross Connects/DACS A/V Routers IPVCR Connection Status Call Cleared Reason (If call is not connected) Connection Information Video Algorithm Audio Algorithm Video Bit Rate Note: The above may vary by hardware manufacturer & hardware device (e.g. for a Gateway or Continuous View (H.323 Full Mesh) conference, the status displays each of the Codecs participating in the conference) 4

5 Technology Neutral Renovo Video Scheduler 2.0 -is transport-neutral, controlling networks utilizing: IP T1 DS/3 ATM transparent to users as they schedule reservations, resulting in a simple scheduling process.when used in combination with privileges, video templates limit scheduler access to conference and room network parameter fields. Administration Renovo Video Scheduler s Administration is a client-based application for administrators of a video communications infrastructure. Administrators utilize the application and its associated utilities to initially model and define both the video network infrastructure and customer driven policies. Functionality includes: Network modeling for video device definition, including security and policy definition. Resource partitioning to restrict or permit access to video resources. Video templates for administratively-defined technical conference parameters Conference Maintenance dynamic control of in-progress conferences Advanced graphical routing Global time zone support Dialing directory for off-network participants Monitoring and control of in-progress conferences Holiday schedules Policy driven privileges Policy driven room access and approval rights Fault and element management Automated notifications Workspace Window (Figure 12) The Workspace Window is the Renovo Video Scheduler 2.0 administration tool s home page. The easy to use administration application is used to set up the video network infrastructure as well as maintain a network that includes video templates, accounts, customers, devices, room groups, rooms, user groups and users. Network administrators are able to set up and save multiple workspace windows with individualized sort settings and display settings for their conference views. (Figure 13) Accounts Accounts are established to determine usage for billing purposes on the Renovo Video Scheduler 2.0 network. The Accounts restrict Users to default and/or allowable network settings. If customers do not need billing a default account may be established. Customers A Customer is a collection of User Groups and Room Groups which may be isolated on a video network. Devices (Figure 14) The Devices List is a complete, accessible list of all network devices, codecs, switches, routers and other network hardware used to connect the Rooms or Endpoints for video conferences. (Figure 12) Video Templates (Figure 13) Video templates contain default and allowable values for H.323, MCU, MPEG Video and Audio settings. Values can be default, optional or mandatory. Video templates make technical details (Figure 14) Room Groups and Rooms (Figure 15) A Room Group is used to identify a collection of Rooms that share common attributes geographic region or conferencing purpose. 5

6 (Figure 17) Room Groups and Rooms (Cont.) A Room is an origin point or end point in a conference. A room may also be a gateway resource or other entity that can be scheduled for a video conference or accept a routed video signal. During the scheduling process users can select the resources that are available in a Room DVD player, overhead projector, podium, VCR. Use these resources as search criteria to locate Rooms that are available and contain needed resources. Network View (Figure 18) The Network View is a real-time graphic representation of all rooms, devices and links (routing) on the video network. The Network View is used to dynamically create, modify and monitor rooms, devices and links, change device configuration, set bandwidth restrictions, set up a weight for routes, change or rebuild routes. (Figure 15) User Groups and Users (Figure 16) User Group contain Users, these User Groups define regions on the network and have regional access rights and approval rights to rooms on the network. User Groups may be set up to inherit account properties that help determine fees and network allocations. Conference View (Figure 19) (Figure 18) The Conference View displays a color-coded chart that provides details on conferences that are pending, in-progress, completed or in conflict. Administrators can add or drop rooms, suspend, stop and resume a conference and extend the end-time of a conference. (Figure 19) (Figure 16) Privileges (Figure 17) Privileges determine which Renovo Video Scheduler 2.0 features are available to which users. Access rights enable users to view and schedule rooms into conferences. Approval rights enable users to approve room usage in conferences. 6

7 Renovo Logging System Keeping an eye on all network activity can be a challenge, overwhelming, and time consuming. Use the Renovo Logging System to handle network events. The Renovo Logging System includes the Library, Log Service and Message Viewer. The Library DLL contains functions called by applications or services when any of 32 possible events are logged. The Log Service application is the Renovo Logging System s administrator, managing all logged events. The Log Service sends events to a log file accessible by the Message Viewer. Use the Message Viewer to access logged events. In the Message Viewer, filter logged events inclusively or exclusively to easily access specific logged events. Message Viewer (Figure 20) By default, this powerful tool can be used to access status and activity messages associated with the Conference Automation services enabling real-time insight into the message and response details related to the video infrastructure device management and provisioning. The Message Viewer application permits logging to a file for post-analysis of system information. Renovo Software s Professional Services At Renovo, we have the experience and proven track record with designing, developing and/or customizing powerful solutions for today's complex video networks. The Professional Services team provides consulting services to customers and partners to properly implement and support large-scale, mission-critical video solutions. Renovo Software s team is experienced in solving challenges encountered during the initial planning, documentation, project management and deployment stages. Renovo Software's open architecture and software development kits (SDK's) promote flexibility, reliability and software reuse which reduces the customers cost of ownership. Renovo Software can provide new or enhanced software features or additional functionality to meet a customer's business, technical or operational requirements. (Figure 20) Renovo Software, Inc Lincoln Drive Suite 206 Edina, MN Phone: Fax: sales@renovosoftware.com 7