ADDENDUM No. 3. RFP 13-P-010 Phone System

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1 City of Titusville Purchasing & Contracting Administration 555 S. Washington Avenue Titusville, FL Phone Facsimile ADDENDUM No. 3 RFP 13-P-010 Phone System December 14, 2012 To All Bidders: This Addendum becomes hereby an integral part of the RFP package under consideration by you as a respondent. The City of Titusville deems all sealed proposals to have been proffered in recognition of the entire RFP package- including all issued addenda. This Addendum will be uploaded to Demand Star and will be sent to you via or fax. Should you have any question pertaining to this Addendum, please contact me at ADDENDUM MESSAGE This addendum contains several clarifications which become hereby an integral part of the above referenced RFP and shall be included in Vendors Proposal Price: A. The City received the following questions and are provided with the corresponding responses for the Vendors consideration and inclusion in its proposal: Q1: (a) Are your current switches equipped with PoE? (b) If not would you like us to quote new PoE switches or individual power bricks for the phones? A1: (a) Most are. We do have sites with no PoE switches. (b) Please quote either/or. However, we can t exceed out budget. Q2: Would you like to provide your own Dell server or would you like us to quote a new one? A2: City will provide Dell server. Q3: Can you tell us which locations will have the PRIs and which will have analog connectivity to the PSTN? A3: Provided in Add# 1 and Add #2. Two (2) PRIs in City Hall and two (2) PRIs at PD. Q4: In regards to faxing, is there any desire to route faxes through the system? We have a solution in which users can receive faxes on their DID numbers which are routed as pdfs via . The users can also fax outbound using the same equipment. Add # 3 to RFP 13-P-010 Phone System Page 1 of 3

2 A4: The City is not interested in this feature at this time, unless it does not increase the cost of the system. Q5: (a) How important is redundancy to you? (b) If we propose a solution with redundancy will that be factored into the equation in regards to the scoring when it comes to price? A5: (a) While redundancy is very important, the City has to live within its means. (b)a solution with redundancy may give more points under Project Approach, however if your price is higher, you will loose points for higher price. Q6: How many simultaneous parties do you require for the multi-party conferencing? A6: Maximum of 6. Q7: For the Cisco AA, can you tell us what the interface is: SIP, PRI, or multiple analog? A7: PRI. When this was in use, I believe we connected the multiple analog lines into a converter of some sort. The intent was for this device to be used when we moved to PRI s. Q8: What SLA is required on the support contract? A8: 8x5xNBD Q9: (a) Also, on the Cisco AA, can you provide detail on what interoperability you want? (b) Are we just after the ability to transfer calls over the Cisco AA and that s all? A9: (a)not at this time. (b) For now, yes. Q10: Are you using overhead paging in any of the locations? If so, can you give us details on which locations and whether it is single zone or multi-zone? A10: No. Q11: Will you need any call boxes or other external devices? A11: No. Q12: (a) Are data switches in place now? (b) Are they PoE? (c) Confirm that the cabling is Cat 5 or better A12: (a) Yes. (b) For the most part. We do have sites with non-poe switches in place. (c)yes, one site is Cat 5, the rest are Cat 6. Q13: (a) Is City running a GIG infrastructure? (b) If so, are the phones in the same network? A13: (a) City s fiber wan is gig speed. All switches are 10/100/1000. (b) Yes. Q14: (a) Model of router at Police Department? (b) Are there any other routers? A14: (a) Cisco (b) - Only the Cisco s. Q15: Can you provide the model of the INTERTEL Systems, the current routers, and any other out of service network or phone gear that you have (switches, routers, firewalls, Servers and wireless) A15: INTERTEL Version and Part Number All the other information is attached as a separate document. Q16: Need clarification on the discrepancy between 314 lines in the first section, and then below the handset count totals 295. We re assuming the difference is in the fax lines, but we just want to confirm the exact number of handsets we should be quoting. Add # 3 to RFP 13-P-010 Phone System Page 2 of 3

3 A16: The table in page 4 of the RFP contains 314 lines. 14 of those lines are for EOC and will remain as they are. The remaining 300 lines include approximately 30 lines for faxes. Consequently, the estimated number of handsets may be around 270. Vendor s proposals shall be based on 295 phones. Q17: The number of handsets requested (314) is less than the number of handsets (Cisco) desired 295. A17: The City did not request 314 handsets. The City identified 314 lines. Refer to A16. Q18: Is there a network visio that you have for the City showing all the locations, data switches and analog devices that need to be accounted for at each of the locations. A18: Network visio and details of City equipment at all locations are provided with this addendum as separate documents. Q19: Do all licensing and needs have to be accounted for with any product offered as a solution? A19: Correct. B. The due date for the submital of proposals is hereby changed. THE NEW DUE DATE is DECEMBER 28, 2012 at 3:00 PM. C. All other terms and conditions remain the same. JMVieiro Jesus M. Vieiro Purchasing and Contracting Administrator Add # 3 to RFP 13-P-010 Phone System Page 3 of 3

4 ICity of Titusville Basic Network Flow I V\lso see COT Site Inventory.xlsx I ~.. ~--- Park Ave FS 12 '-1~= ~--. Blue Heron.a_ Singleton FS 10 Barna FS 13 1:::- --', Vehicle Maint Garden St. Water PD.a_ ' Osprey Marina Water Sewer Neighborhood Srv Fire HQ/Sta 11 Public Works/PD 2 nd Floor 1J~J Point-2-Point J$co Dev I V\II sites on fiber except P2P at Eco Dev

5 COT Site Inventory 12/13/2012 Also see Basic Network Flow.vsd Pwr LINE Location Status PRODUCT NUMBER PRODUCT DESCRIPTION SERIAL NUMBER PoE Brks 1 Water Plant Garden St. Pri WS C3560G 24PS S Catalyst /100/1000T PoE + 4 SFP + IPB Image FOC1521Z367 Yes Sec WS C PS S Catalyst /100 PoE + 2 SFP + IPB Image CAT1116ZH90 Yes 2 Fleet Maintainence Pri WS C PWR Catalyst / SFP + IPB IMAGE w/smi CAT0717Y139 No 23 Sec ES 2810 FORE NON Cisco Switch Fore Equipment NON CISCO DEVICE No 3 Fire Station 10 Pri WS C SMI Catalyst / SFP + IPB IMAGE w/smi CAT0826N4U9 No 6 Sec AIR LAP1242AG A K g only Unified AP; RP TNC; FCC Cnfg FTX1137B00M No 4 Fire Station 11 / HQ Pri WS C PS S Catalyst /100 PoE + 2 SFP + IPB Image CAT0831R0DQ Yes Sec WS C PS S Catalyst /100 PoE + 2 SFP + IPB Image CAT0914R09P Yes Sec WS C PWR SMI Catalyst / SFP + IPB IMAGE w/smi CAT0826X0GE No Sec AIR LAP1242AG A K g only Unified AP; RP TNC; FCC Cnfg FTX1137B00B No 5 Records Annex Pri WS C3560G 24PS S Catalyst /100 PoE + 2 SFP + IPB Image FOC1030Y3BK Yes 6 PW/PD Sub Station Pri WS C2950SX 24 ^24 10/100 ports w/2 1000BASE SX ports, Standard Image only FHK0942X04T No 7 7 Osprey Pri WS C TS Catalyst / SFP IPB Image CAT0943R262 No 3 8 Social Services Pri WS C PS Catalyst /100 PoE + 2 SFP + IPB Image CAT1025ZKN9 Yes 9 Fire Station 12 Pri WS C SMI Catalyst Port Switch w/smi CAT0826Z33B No 7 Sec AIR LAP1242AG A K g only Unified AP; RP TNC; FCC Cnfg FTX1137B011 No 10 PD Pri ^Catalyst 4500 Chassis (7 Slot),fan, no p/s, Red Sup Capable Yes 38 Sec Sec 11 Blue Heron Pri WS C PS Catalyst /100 PoE + 2 SFP + IPB Image CAT1025RKBW Yes 12 Fire Station 13 Pri WS C SMI Catalyst / SFP + IPB IMAGE w/smi CAT0826Z33F No 7 Sec AIR LAP1242AG A K g only Unified AP; RP TNC; FCC Cnfg FTX1137BO21 No 13 Water Sewer Pri WS C PS S Catalyst /100 PoE + 2 SFP + IPB Image CAT0847N1MP Yes Sec WS C PWR SMI Catalyst / SFP + IPB IMAGE w/smi CAT0736Z0SE Yes 14 Eco Dev Pri CISCO 2620 ^2620 bundle w/wic 1DSU T1 V2, IP Base, 64FL/256DR JMX0617K2Y8 No 4 Sec NETGEAR FS608 NON Cisco Switch 1FY C15 No

6 15 Marina Pri WS C PS Catalyst /100 PoE + 2 SFP + IPB Image CAT1025ZKR1 Yes 16 City Hall 1st Floor Pri CISCO WS C4507R ^Catalyst 4500 Chassis (7 Slot),fan, no p/s, Red Sup Capable FOX090402L5 Yes 35 Sec AIR WLC K Series WLAN Controller for up to 12 Lightweight APs FOC1137F002 No Sec WS C3560G 24PS S Catalyst /100/1000 PoE + 2 SFP + IPB Image FOC1513Y4WT Yes Sec WS C SMI Catalyst / SFP + IPB IMAGE w/smi CAT0809X0WK No Alien ASA5510 CSC20 K9 ASA 5510 Appl w/ CSC20, SW, 500 Usr AV/Spy, 1 YR Subscript JMX1032K1TP No City Hall 2nd Floor Pri WS C3560G 48PS S Catalyst /100/1000T PoE + 4 SFP + IPB Image FOC1130Z038 Yes Sec WS C3750G 48PS S Catalyst /100/1000T PoE + 4 SFP + IPB Image FOC1220W0AE Yes Sec WS C PWR SMI Catalyst / SFP + IPB IMAGE w/smi CAT0826X0GC Yes Sec Cisco 2620 ^2620 bundle w/wic 1DSU T1 V2, IP Base, 64FL/256DR JMX0617K2Y6 No Total Power Bricks 130

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