Maximizing Asset ROI for Self & Clients in a Public Sector Setting. July 16 th San Diego
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1 Maximizing Asset ROI for Self & Clients in a Public Sector Setting July 16 th San Diego
2 State of Washington Population: 7.53 M Area: 71,303 Sq. Miles Population density: 107 population/mi²
3 Puget Sound Region Population : 3.9 M Area: 6290 sq. miles Population density: 681 population/mi²
4 Major Transportation Providers Sound Transit Seattle Department of Transportation (SDOT) King County Metro
5 Sound Transit Overview Established: 1993 Service Area: 3 Counties (King, Snohomish, Pierce) Riders: Over 42 million (2016) expected to increase to over 49 million by end of 2018 System Expansion ( ): 116 miles of light rail (5x current length) BRT serving north, east, and south of Lake Washington Extended Sounder south line with more frequent service, longer trains, and 2 more stations New parking spaces at stations and miles of bike and pedestrian paths
6 Sound Transit Overview 65 Light Rail Vehicles 6 Maintenance Facilities 305 Buses 54 Passenger Stations 72 Commuter Rail Vehicles 210 Miles Of Revenue Track 118 Crossings
7 Seattle Department of Transportation (SDOT) Service Area: Seattle covers 53,500 acres, 27% Right-of-Way 2015 Asset Valuation: >$20 billion Pavement: $8.56 billion Bridges/Structures: $5.2 billion Sidewalks: $5.3 billion Transit Service Established: 2007, $.156 billion value South Lake Union Streetcar: 1.3 miles, 2017 ridership - 572,819 First Hill Streetcar: 2.5 miles, 2017 ridership - 984,947 Planned Extension (2020): 1.2 miles Historic King Street Passenger Station, 2.7 million passengers / year
8 SDOT Transit Overview 10 Streetcar Vehicles 2 Maintenance Facilities 5 Bridges 1 Passenger Stations 1 Retaining Wall 4.8 Miles Of Revenue Track
9 SDOT Transit Asset Management Plan SDOT is considered a FTA Tier 1 Agency SDOT owns the Seattle Streetcar Coordinating with King County Metro, Streetcar operator, on the TAMP TAMP development 90% complete Anticipate certifying by August 31 st TAMP includes the Streetcar (dedicated rail), King Street Station (passenger facility)
10 King County Metro MODE QUANTITY OWN OPERATE MAINTAIN BUS 1500 RAIL 137 WATER TAXI 3 STREETCAR 10
11 JOURNEY
12 Timeline Jul 17 Aug 17 Sept 17 Oct 17 Nov 17 Sep 18 Oct 18 Nov 18 Dec 18 Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun 19 Jul 19 Aug 19 Kick Off Program Building Test Train Reviews Identify Stakeholders Establish Policy Identify Develop Eval. Criteria Information Gathering Evaluate Strategy Formalize Decision Making Technology Build Data Sets Build Tool Integrate Demo To Mgmt. Run Tool Test Plan Train Supervisors & Users Peer Reviews Usability Surveys Capacity Building Trial Operations Trial Ops Tool Refinements Full Deployment and Standalone Operation Full Operation
13 Timeline Jul 17 Aug 17 Sept 17 Oct 17 Nov 17 Sep 18 Oct 18 Nov 18 Dec 18 Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun 19 Jul 19 Aug 19 Kick Off Program Building Test Train Reviews Identify Stakeholders Establish Policy Identify Develop Eval. Criteria Information Gathering Evaluate Strategy Formalize Decision Making Technology Build Data Sets Build Tool Integrate Demo To Mgmt. Run Tool Test Plan Train Supervisors & Users Peer Reviews Usability Surveys Capacity Building Trial Operations Trial Ops Tool Refinements Full Deployment and Standalone Operation Full Operation
14 Identify Stakeholders Transit Asset Management Touches These Metro Sections Service Development Transit Supervisor Grants Grants Administrator Design & Construction Capital Projects Supervisor Speed & Reliability Transit Supervisor Power & Facilities Project Program Manager Functional Analyst Water Taxi Business & Finance Officer Safety & Security Project Program Manager Vehicle Maintenance Business & Finance Officer Strategy & Performance Strategic Planning Manager Transportation Planner Finance Business & Finance Officer Project Program Manager
15 Timeline Jul 17 Aug 17 Sept 17 Oct 17 Nov 17 Sep 18 Oct 18 Nov 18 Dec 18 Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun 19 Jul 19 Aug 19 Kick Off Program Building Test Train Reviews Identify Stakeholders Establish Policy Identify Develop Eval. Criteria Information Gathering Evaluate Strategy Formalize Decision Making Technology Build Data Sets Build Tool Integrate Demo To Mgmt. Run Tool Test Plan Train Supervisors & Users Peer Reviews Usability Surveys Capacity Building Trial Operations Trial Ops Tool Refinements Full Deployment and Standalone Operation Full Operation
16 Transit Asset Management Policy
17 Timeline Jul 17 Aug 17 Sept 17 Oct 17 Nov 17 Sep 18 Oct 18 Nov 18 Dec 18 Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun 19 Jul 19 Aug 19 Kick Off Program Building Test Train Reviews Identify Stakeholders Establish Policy Identify Develop Eval. Criteria Information Gathering Evaluate Strategy Formalize Decision Making Technology Build Data Sets Build Tool Integrate Demo To Mgmt. Run Tool Test Plan Train Supervisors & Users Peer Reviews Usability Surveys Capacity Building Trial Operations Trial Ops Tool Refinements Full Deployment and Standalone Operation Full Operation
18 KING COUNTY METRO FENCE LINE Fixed Fixed Guideways Transit Corridor Rails Right Of Ways Structures Bridges Tunnels Platforms Trolley Overhead Wires Poles Substations Maintenance and Admin Facilities Bus Bases Administrative Offices Training Centers Passenger Facilities Bus Shelters Stations/Platforms Park And Ride Lots Distributed Systems Building Management Systems SCADA Systems Radio and Wireless Communications Cashless Fare System Bus Diesel Trolley Battery Hybrid Other Rolling Paratransit Vanpool Metro s Asset Management Plan Fleet Water Water Taxi Non-Revenue Supervisor Service Trucks Heavy Tows Etc Human Resources Talent Recognition Talent Retention Furniture, Equipment, And Machinery Specialty Equipment Bus Lifts Paint Booths Dynamometers Technology Network Software KING COUNTY METRO FENCE LINE
19 Timeline Jul 17 Aug 17 Sept 17 Oct 17 Nov 17 Sep 18 Oct 18 Nov 18 Dec 18 Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun 19 Jul 19 Aug 19 Kick Off Program Building Test Train Reviews Identify Stakeholders Establish Policy Identify Develop Eval. Criteria Information Gathering Evaluate Strategy Formalize Decision Making Technology Build Data Sets Build Tool Integrate Demo To Mgmt. Run Tool Test Plan Train Supervisors & Users Peer Reviews Usability Surveys Capacity Building Trial Operations Trial Ops Tool Refinements Full Deployment and Standalone Operation Full Operation
20 Evaluation Criteria Adapted & Modified From Puget Sound Regional Council
21 Risk Management
22 State of Good Repair Options Metro is provided three options Good, Better, And Best which establishes various percentages of assets in State of Good Repair.
23 Timeline Jul 17 Aug 17 Sept 17 Oct 17 Nov 17 Sept 18 Oct 18 Nov 18 Dec 18 Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun 19 Jul 19 Aug 19 Kick Off Program Building Test Train Reviews Identify Stakeholders Establish Policy Identify Develop Eval. Criteria Information Gathering Evaluate Strategy Formalize Decision Making Technology Build Data Sets Build Tool Integrate Demo To Mgmt. Run Tool Test Plan Train Supervisors & Users Peer Reviews Usability Surveys Capacity Building Trial Operations Trial Ops Tool Refinements Full Deployment and Standalone Operation Full Operation
24 Data Warehouse FleetFocus Metro Bus Fleet Metro VanPool Metro Paratransit Metro NRV Metro Water Taxi Sound Transit Rail Metro Fixed & Equipment Street Car Metro Inventory
25 Timeline Jul 17 Aug 17 Sept 17 Oct 17 Nov 17 Sept 18 Oct 18 Nov 18 Dec 18 Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun 19 Jul 19 Aug 19 Kick Off Program Building Test Train Reviews Identify Stakeholders Establish Policy Identify Develop Eval. Criteria Information Gathering Evaluate Strategy Formalize Decision Making Build Data Sets Integrate Technology AssetWorks/Infor/ Excel Demo To Mgmt. Run Tool Test Plan Train Supervisors & Users Peer Reviews Usability Surveys Capacity Building Trial Operations Trial Ops Tool Refinements Full Deployment and Standalone Operation Full Operation Decision Making Tool
26 Plan-Do-C-A TAM State Of Good Repair Decision Making Tool State Of Good Repair Program SGR Prioritization Protocol Prioritized Asset Action List Fleet Fixed Protocol -criticality, schedule, resource (workload) Fleet Action List Prioritized List of Fleet To Procure To Maintain State of Good Repair Fixed Action List Prioritized List of Capital Project To Maintain State of Good Repair Excel Expansions Improvement Program Directives/New Regulations Capital Projects Commissioning And Close Out Project Lifecycle Fleet Procurement Process Acquisitions
27 Manual 1. Scope & Purpose 2. Applicability 3. Background 4. Asset Management Definition 5. Goals 6. Fixed Asset Lifecycle Plans 7. Fleet Asset Lifecycle Plans 8. Furniture, Equipment, and Machinery Lifecycle Plans 9. Technology 10. Human Resources 11. Asset Replacement 12. Asset Prioritization 13. Roles And Responsibilities 14. TAM Reports 15. TAM Improvement Plan 16. TAM Evaluation Plan Glossary: Appendix A How the Plan Was Established Appendix B Implementation Plan Appendix C Metro Visions
28 Timeline Jul 17 Aug 17 Sept 17 Oct 17 Nov 17 Sept 18 Oct 18 Nov 18 Dec 18 Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun 19 Jul 19 Aug 19 Program Building Kick Off Test Train Reviews Identify Stakeholders Establish Policy Identify Develop Eval. Criteria Information Gathering Evaluate Strategy Formalize Decision Making Build Data Sets Integrate Technology AssetWorks/Infor/Excel Demo To Mgmt. Run Tool Test Plan Train Supervisors & Users Peer Reviews Usability Surveys Capacity Building Trial Operations Trial Ops Tool Refinements Full Deployment and Standalone Operation Full Operation Decision Making Tool
29 Current Status Documentation: Issuance Of Procedures Manual Development Of Section Specific Procedures (Policy Instructions) Data Analytics: TAM Decision Making Tool Procurement/Development/Testing/Deployment Organizational: Outreach-Internal and External Stakeholders Capacity Building
30 Challenges Technology & Data Data mapping & analysis Asset Risk & Performance Management Effective risk management = Insurance cost savings Organization & People Develop training program tailored to each part of the organization Asset Management & Change Management Maturity Link TAM to Inventory Control Paper Handheld Real time Develop fleet performance models to inform fleet procurement Intergovernmental Agreement (IGA) Changing rolling stock (Kinkisharyo to Siemens) Minimize IT costs and ensure interoperability
31 GOAL INSTITUTIONALIZE ASSET MANAGEMENT- ISO THE ASSET MANAGEMENT GROUP
32 Maximizing Asset ROI for Self & Clients in a Public Sector San Diego July 16, 2018 Setting
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