Indian Institute of Technology, Kharagpur Kharagpur , WB, India
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1 Indian Institute of Technology, Kharagpur Kharagpur , WB, India Sub: PROCUREMENT OF FOUR NOS. 30 KVA (3 PHASE INPUT & SINGLE PHASE OUTPUT) ONLINE UPS SYSTEMS Ref: Tender No.: IIT/CIC/UPS/30KVA/ /33 Dated 1 st November 2017 Indian Institute of Technology Kharagpur, an Institute of national importance, invites sealed bids from reputed Original Equipment Manufacturers (OEMs) OR their Authorized Distributors/Dealers who have adequate credential for supplying, installing and maintaining similar systems in IITs or similar Autonomous Institutions/Universities, Government/Public Sector Undertakings etc. for the supply of the above mentioned UPS Systems with five years comprehensive onsite warranty at IIT Kharagpur. Interested vendors are requested to send their sealed bids under a two cover system as per requirement mentioned in tender document, along with the Technical Specifications & Compliance Certificate as per Annexure I and the quantity as specified in tender document. Details are also mentioned in the Institute website [link: tenders]. The proposal has to be sent in a sealed packet, containing two separate sealed envelopes (Technical Bid and Price Bid) duly superscripted with tender notice no. IIT/CIC/UPS/30KVA / /33 Dated 1 st November 2017, to the Office of the Head, Computer & Informatics Centre, Indian Institute of Technology, Kharagpur, P.O. Kharagpur Technology, Pin : on or before 27 th November 2017 at 3:00 pm. The technical bids (should also contain detailed un-priced bill of material) which will be opened on 27 th November 2017 at 3:30 pm at Computer & Informatics Centre in the presence of the vendors and/or their authorized representatives and price bids will be opened (to be notified separately), only of those firms, who will be found technically qualified/shortlisted, after evaluation of their technical bids. Head Computer & Informatics Centre Copy to: 1. Institute website 2. CPPP 3. Notice Board
2 Specification of UPS ANNEXURE-I 30 KVA (3 Phase IN & Single Phase OUT) Online UPS System Parameter Specification Technology AC-AC double conversion IGBT based ONLINE UPS Inversion Technique High frequency adaptive pulse width Modulation or sine weighted pulse width Modulation Isolation Transformer In-built Isolation Transformer at output. External isolation transformers will not be accepted. Input Phase 3 Phase + Neutral + Earth Rated Input voltage 400 Volt: 3 Phase: +20% to -20% Input Frequency range 45 to 55 Hz Output Voltage regulation 230V AC ±1% Single Phase Output frequency regulation 50Hz ± 0.1% in free running mode Continuous rated KVA 30 KVA at 0.8 PF lagging Overload capacity 110 % for 60 min., 125% for 10min. and 150% for 20 sec Crest Factor Minimum 3:1 crest factor Input power factor >0.95 Total harmonic distortion Less than 2% for linear loads and less than 5% for non-linear loads Transient response Voltage dip less than 5% for 100% step load change and recovery time within 20ms to normal voltage Waveform Pure Sine wave Short circuit current limit 150% of rated current Transfer time No break from mains to batteries & vice versa For mains failure Static Bypass Switch Transfer time to bypass less than 3 milliseconds Inverter Efficiency Inverter >90% Converter >90% Overall >85% for 50% to 100% load Operating temperature 5 C 40 C Relative Humidity 95% Non condensing Noise (at 1m distance) 65 db Charger Solid-state automatic constant voltage constant current charger Audible Alarm Built-in audible alarm for fault conditions. Low battery & mains failure with dual tone Battery Type Lead acid sealed maintenance free batteries Battery Make Amara Raja Quanta / Exide Power Safe Battery Backup time 1 hour at 100% load (no. and rating of batteries to be specified) Protection Class IP 20 Battery Accessories Batteries to be supplied and installed in separate MS Steel free standing enclosure complete with interlink connectors, battery isolator (MCB or SFU) and UPS to battery cables. Battery backup time
3 Interface Port shall be 60 minutes. Batteries have to be installed in an adjacent battery room. Necessary cabling & other accessories should be included. An RJ-45 /RS-232 port shall be provided for communication The UPS monitoring shall be compatible with local network from any workstation Certification OEM should be ISO 9001:2008 Standard Indications Alarm Protections Warranty Safety: IEC ; IEC /AS EMC: IEC /AS /EN Class A Design and Test: IEC /AS Mains On/failure Battery Charging Status Input Voltage Inverter On Output Voltage Output Load Percentage The system will set an alarm on: Mains failure Rectifier trip Input over/under-voltage Battery low Output over/under-voltage Output overload Input Over-voltage Input Under -voltage DC Over-voltage Input Over-current Battery Over-charging Battery Low Output Output Over-voltage Short-Circuit Onsite warranty of 5 years for UPS & 2 years for batteries (OEM Certificate must be attached)
4 ANNEXURE II GENERAL TERMS & CONDITIONS Sealed quotations are invited from the OEM or their authorized distributers to Computer & Informatics Centre, IIT Kharagpur for procurement of 4 Nos. 30 KVA UPS System to meet the power requirement of the critical servers in CIC. 1. Important Dates I. Last Date of Submission of Sealed Bids: on or before 27 th November 2017 at 3:00 pm in the Office of the Head Computer & Informatics Centre, Indian Institute of Technology Kharagpur II. Date of opening of the Technical Bids: 27 th November 2017 at 3:30 pm in the Office of the Head Computer & Informatics Centre, Indian Institute of Technology Kharagpur 2. If the bidder is not OEM, letter of authorization from the OEM is to be submitted for this tender. 3. Payment Terms: 90% (value of the purchase order) payment will be made after the successful installation and commissioning. Balance 10% of the payment will be made on submission of Bank Guarantee of 10% of the total purchase value valid for a period of five years plus three months. 4. Warranty and Guarantee: 5 (five) years on-site comprehensive OEM warranty on UPS and 2 (two) years on-site comprehensive warranty on Battery from the date of successful installation and commissioning.. 5. Service Engineer: The UPS will support critical servers in CIC. The bidder should have at least one qualified service engineer posted near Kharagpur (within West Midnapur district) to attend any service call immediately. Any service call must be attended within 4 (four) hours from the time of reporting the problem. Name and address of all the Customer Support Engineers with their contact numbers along with escalation matrix, who will provide service support during the warranty period (without any financial involvement) be provided. 6. Delivery of the Store Item: Store item should be delivered within 30 days from the date of issue of the purchase order. 7. OEM should be ISO 9001:2000 Certified Company. The relevant certificate with up-todate validity should be enclosed in the bid. 8. Tender Fee: An amount of Rs. 1,000/- (Rupees one thousand only) as tender fee (non refundable) is to be paid. The payment may be made by Demand Draft in favour of IIT Kharagpur. Without Tender Fee quotation will not be accepted.
5 9. Earnest Money Deposit (EMD): An amount of Rs. 50, (Rupees fifty thousand only) (Refundable) in the form of Demand Draft drawn in favour of Indian Institute of Technology Kharagpur, payable at Kharagpur or Bank Guarantee as per format at Annexure-III. E.M.D. should be enclosed separately in an envelope and stapled with the Technical Bid document superscribing EMD. The validity of the EMD should be 6 (six) months from the date of issue. Any bid without EMD will summarily be rejected. No interest is payable on EMD. EMD will be refunded to the unsuccessful bidder after finalization of the tender process. The EMD of vendor awarded with the contract to be treated as part of security deposit towards Performance Guarantee. No interest is payable on Security Deposit. Security Deposit shall be forfeited if the selected vendor fails to execute the contract after receiving the same. 10. Price : Price Should be quoted only in Indian Rupees on free delivery at site basis showing clearly the following break up :- (a) Unit Price (b) Taxes (c) Total Price with five years Comprehensive onsite warranty 11. Conditional Offer will not be accepted. No advance is payable against supply of stores. 12. Period of Validity: Bids shall remain valid for acceptance, at least for a period of 120 days from the date of opening of the price bid. 13. Past Performance of the Vendors will be judged at the time of Technical Evaluation. 14. The Institute does not bind itself to offer any explanation to those bidders whose technical bids have not been found acceptable by the Evaluation Committee of the Institute. 15. Bidders should also enclose the following documents in the technical bid as proof of their credential: Tender fee Earnest Money Deposit (EMD) Trade License, Certificate of Registration Copies of PAN Card, GST Registration Copies of IT return for last three years Order copies and work completion certificate as specified in Pre-qualification Criteria. Signed tender document as a token of acceptance for the Terms & Conditions specified in various sections of the tender document 16. Vendor should clearly mention in their bid, if any specification is not met by the quoted product. 17. The bid should also contain a signed compliance certificate duly signed by the OEM to the effect that items offered meet the tender specifications of the Institute. 18. The person/officer signing the tender/bid documents should be delegated with an appropriate Power of Attorney (duly endorsed by a Notary Public) by the Chief Executive Officer/MD of the Company to sign such documents.
6 19. Acceptance of Tender I. Director may accept or reject any or all the bids in part or in full without assigning any reason and does not bind himself to accept the lowest bid. The Institute at its discretion may change the quantity/upgrade the criteria/drop any item or part thereof at any time before placing the Purchase Order. In case of any dispute, the decision of the Director of this Institute shall be final and binding on the bidders. II. III. IV. The bids (technical and price bids) once submitted shall be the property of the Institute and shall not be returned to the vendor in future. A bid submitted with false information will not only be rejected but the vendor may also be debarred from participation in future tendering processes. Canvassing in any form not only invites disqualification in this tender but also debar the vendor participation in the future tendering processes. V. Opening of Price Bids: The Price Bid(s) of only those vendor(s) who are found technically qualified will be opened. The date and time will be informed separately. VI. VII. Authorized representative (with proper authorization letter to attend opening of technical bids and also for opening of price bids) may choose to be present at the time of opening of Technical Bids/Price Bids. This Tender Document and the Contract shall be governed by and interpreted in accordance with Laws in force in India. The Courts at Midnapur shall have exclusive jurisdiction in all matters arising under the contract. For any query pertaining to this tender, correspondence may be addressed to: The Head, Computer & Informatics Centre Indian Institute of Technology, Kharagpur head@cc.iitkgp.ernet.in In case the due date for submission and/or opening of the tender happens to be a holiday, the same will be accepted on the next working day. The timings will however remain unchanged. Please Note that the Institute remains closed during Saturdays & Sundays.
7 ANNEXURE-III ANNEXURE-IV PRICE BID FORMAT Sl.no. 1 Item Name (Make and Model no.) Quantity Unit price (INR) Tax (INR) 04 Total Price (INR) inclusive of all taxes with 5 years onsite comprehensive warranty on UPS and two years onsite comprehensive warranty on Battery from the date of successful installation Total Price (INR)
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