Federal Acquisition Service

Transcription

1 FEDSIM Industry Partner Briefing Slides April 6, 2016

2 Agenda Who is FEDSIM? FEDSIM Facts Organizational Tenets & Processes Opportunities Faux Pas Contacts

3 A Sampling of Our Customers Pandemic Support CENTCOM Enterprise IT Management Global Threat Mitigation Program JIDA (Formerly JIEDDO) Portfolio Management

4 Organization Chart FEDSIM Director - Chris Hamm FEDSIM Deputy Director - Pete Burr Enterprise Sector (DoD Professional Svcs) Mike Donaldson Civilian Sector Kristen Knapper Defense IT Sector Ken Evans Enterprise Group I (GSA Internal) James Johnson Enterprise Group II (DOD OASIS) Wes Dewalt JIDA Glenn Becker Air Force Donna Young Army Julia Whitmore- Sevin DoD/Navy Corey Nickens Enterprise Acquisition: Patricia Renfro Defense Acquisition: Stacey Lowenberg Civilian Group I Jim Piché Civilian Group II Nina Raheja Civilian Group III Sam Clark Civilian Acquisition: Michael Marquez

5 Project Profile Complex Mission-Centric Needs Multi-Agency / Multi-Command Scope Overt Support from Leadership Stifled Capabilities Frustrated Dollars Complex Funding Supports Good Government $100M - $1B Overall Value

6 Protest Statistics Proven Acquisition Success: Highly Favorable Protest Record From 2008 to 2015 Total Number of New Contract Awards (excludes mods): 377 Total Number of Protests: 64 Outcomes: Denied/Dismissed/Withdrawn: 62 Sustained: 2 98% Denied (Federal Average 77%) Protests Denied Successful Protests

7 FEDSIM Values Program Management Office with an Acquisition Competency o o o IPT-Based Approach to Meeting Mission Mission-Enabling Business Model Mission Focused, Performance-Based Task Orders Committed to Quality, Compliance & Transparency o o o Fully Compliant with all Federal Regs 3 Critical Pre-Award Gate Reviews Embrace Industry Partners and a Narrow Definition of Procurement Sensitive Outcome Oriented o o Timeliness 6.5 Month Average Procurement Acquisition Lead Time (PALT) Post-Award Engagement Dedicated POC Post-Award for Administration

8 Cost Plus Award Fee Reduces Buy-in Increases Skilled Labor Fosters Positive Relationships Provides Post Award Leverage Uncertainty in Solutions Mitigates Uncertainty in Client Mission Enables Flexibility with a Variable Budget Factors in Risk

9 FEDSIM Cost Range Section L General Information Civilian Orders AWARDED Within Range = 90% DoD Orders AWARDED Within Range = 90% FEDSIM Awards PROPOSED outside the Range = 0% Inference: FEDSIM task order competitions that include a range general present a quality IGCE with a realistic level of effort for labor, consistent with FEDSIM s Best Value philosophy. Occasionally, an award appears be made outside of the range. This is due to fee negotiation after receipt of proposals.

10 Oral Presentations & Video

11 FEDSIM Pre-Award Process Client Involvement FEDSIM Acquisition Process Provide Initial Funding Refine Client Requirements Review & Approve Solicitation Provide Technical/Programmatic Answers Evaluate Proposals Complete IA & Obtain Initial Funding Develop Acquisition Schedule Develop Acquisition Plan and IGCE Develop Solicitation Package Due Diligence/Industry Day Issue Solicitation Questions & Answers Conduct Evaluation Board Training Receive Proposals Evaluate Written & Oral Proposals Conduct Negotiations Award Contract Conduct Debriefings Resolve any Protests Legal & CRP Review Legal & CRP Review Legal & CRP Review

12 Best Value Procurements Typical FEDSIM Evaluation Factors Technical Approach Key Personnel & Project Staffing Approach Management Approach Corporate Experience FEDSIM Template Language Technical Factors are Listed in Descending Order of Importance. All Technical Factors, When Combined, are Significantly More Important than Cost/Price.

13 FEDSIM Post-Award Process Client Involvement FEDSIM Project Management Process Attend Kickoff Meeting Provide Technical Direction Conduct Project Kickoff Meeting Monitor Performance Review Deliverables Submit Reports to Client Provide Award Fee Input Participate As Needed Conduct Award Fee Boards Resolve Issues/Conflicts Provide Funds/Guidance As Needed Review Invoices & Pay Industry Partner Perform Funds & Financial Management Award Modifications Provide Project Oversight Closeout Contract Legal & CRP Review As Needed Obtain Audit Assistance As Needed

14 FEDSIM Rules of Engagement FEDSIM Pursuits Before an IA is signed 1:1 Collaborative Engagement with Industry Partner it s an opportunity, not a requirement Full Sharing of Status and Progress Industry Presence in a client meeting is welcome it will not change 1 thing we say FEDSIM Pursuits After an IA is signed Fair & Open Sharing with All Industry Partners it now IS a requirement, thus Procurement Integrity Act restrictions are applicable Transparent Procurement Process

15 FEDSIM DOD Opportunties Client Agency Value (M) Likely Vehicle Notional Task Order Scope Target Award Sector FEDSIM POC Air Force 15 TBD AF Automated Education Management System Summer / Fall 2016 DOD IT Donna Young CECOM 700 OASIS Pool 1 Global C4ISR Maintenance Support Summer 2016 ENT Wes Dewalt CENTCOM 450 Alliant Enterprise/AOR IT Support End of FY 2016 DOD IT Corey Nickens CYBERCOM IDIQ Task Orders TBD FEDSIM IDIQ Task Orders to support the CYBERCOM Mission TBD DOD IT Donna Young DC3 450 Alliant Defense Cyber Crime Center Recompete Fall 2016 DOD IT Corey Nickens DOD 500 OASIS Pool 1 Counter Threat Messaging COCOM Support Summer 2016 ENT Wes Dewalt JIDA 1,700 OASIS Pool 4 Focused Support/ Decisive Effort: Counter IED Engineering, Training, and Support Summer 2016 ENT Glenn Becker JIDA 500 Alliant JIDA 396 Alliant Enterprise IT: JIDA HQ IT Services Deployed IT: JIDA In-Theatre Summer 2016 Summer ENT ENT Glenn Becker Glenn Becker

16 FEDSIM Civilian Opportunties Client Agency Value (M) Likely Vehicle Notional Task Order Scope Target Award FEDSIM POC CCMR 300 OASIS DoS/DOD Training Support Winter FY17 Sam Clark FTRIB 100 Alliant ERP Support Fall FY17 Sam Clark DHS 500 Alliant TIP - DHS IT Support Late FY17/early FY18 Jim Piche DHS 1,000 Alliant ENSS - DHS Classified Network Support Summer FY17 Jim Piche

17 FAUX PAS How do we price this to win? FEDSIM is just the contracting shop

18 Points of Contact FEDSIM Mike Donaldson Enterprise Sector (202) (office) (571) (mobile) Kristen Knapper GSA FEDSIM Civilian Sector (703) Ken Evans DOD IT Sector (703) (office) (703) (mobile)