REQUEST FOR PROPOSAL (RFP)

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Phebe Ellis
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1 REQUEST FOR PROPOSAL (RFP) Network Infrastructure Upgrade School/Library Name: Avon Community School Corporation Issue Date: January 11, #: The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through fair and competitive negotiations for Network Infrastructure upgrades. The goods and services requested in these documents are part of the E Rate filings for Funding Year 218 for Avon Community School Corporation. Further information can be found at the USAC Website The vendor must provide their E Rate Service Provider Identification Number (SPIN) number on proposal in order to be eligible for consideration. The vendor must agree to comply with rules and regulations of USAC. Vendors must be familiar with billing methods and timelines associated with USAC. Bids and awards related to this RFP are subject to receiving approval for funding through the E Rate process. In the event projects are not funded, Avon Community School Corporation reserves the right to modify the scope of the project or cancel the project. The winning vendor must complete the necessary FCC Form 471 templates required for each school/entity, i.e. Internal Connections, Basic Maintenance of Internal Connections and Managed Internal Broadband Services. BACKGROUND Dependent upon funding, Avon Community School Corporation may be replacing network equipment in our schools. Because the purchase quantity may be variable, Avon Community School Corporation seeks Guaranteed Unit Pricing through September 3, 219 for equipment in this Request for Proposal. SITE VISITS Questions may be submitted to Jason Brames, Technology Director, through jrbrames@avon schools.org Answers to questions may be shared with other vendors if necessary to provide clarification to the RFP process. There will be a mandatory pre proposal meeting at 2 o clock (2: p.m.) EST Friday, February 9 th, 218 at the Administration Office (723 East US HW 36, Avon, IN, 46123). Bidders will be given an opportunity to ask questions about the project at that time. Failure to have a representative attend this entire meeting will disqualify a bidder. This project will not be implemented until an E rate Funding Commitment is received.

2 DUE DATE Proposals will be received by e mail at the following address jrbrames@avon schools.org, until 2:pm EST Friday, March 2nd, 218. SPECIFICATIONS Listed below are part numbers and quantities for proposal. Vendors may submit alternative equipment as long as the equipment is an equivalent make and model, or serves a similar functionality. Avon Community School Corporation reserves the right to adjust quantities prior to purchasing to meet the needs of the corporation. CORE ROUTING & SWITCHING Total Quantity Part Number Description Function Quantity I P PI3X AS 1 U 1 pack Cisco Prime Infrastructure 3. License Mgmt/Config 2 N9K C9216YC X Cisco Nexus 48 port managed datacenter switch Core Switch 2 N9K C9372PX Cisco Nexus 48 port managed datacenter switch Core Switch 2 N9K C9372PX E Cisco Nexus 48 port managed datacenter switch Core Switch 2 N3K C3172PQ 1GT Cisco 1 Gig Enhanced SFP+ datacenter switch Core Switch 2 WS 296X 48FPD L Cisco 296X 48 Port Switch Switches 75 WS 296X 24PD L Cisco 296X 24 Port Switch Switches 15 C296X STACK= Cisco 296X Flexstack Plus Module Cabling 9 SFP+ 1GBase LRM 1G Uplink LRM compatible (1G over multi mode SFP/Uplink M Transceiver fiber) SFP SFP+1GBase LR 1G Uplink LRM compatible (1G over multi mode SFP/Uplink 216 1KMTransceiver fiber) SFP CAB STACK E 3M= Cisco 296 Stack Connector Cable 3M Cabling 115 CAB Stack 5CM= Cisco 296 Stack Connector Cable 5CM Cabling 115 N422 3M ST/LC Fiber (LC Mode Conditioning to ST) 3M 62.5/125 Cabling 3 N425 3M SC/LC Fiber (LC Mode Conditioning to SC) 3M 62.5/125 Cabling 3 N37 3M LC/LC Duplex Singlemode 8.3/125 3M Cabling 1 N366 3M SC/LC Duplex Singlemode 8.3/125 3M Cabling 1 N368 3M ST/LC Duplex Singlemode 8.3/125 3M Cabling 1 N32 3M LC/LC Duplex Multimode 62.5/125 3M Cabling 1 WS C385 16XS S Cisco Port Switch Switches 7 WS C296CX 8PC L Cisco Catalyst 296 CX Switch PoE+ Switches 3 WS C356CX 12PD S Cisco Catalyst 356 CX Switch PoE+ Switches 3 WS C356CX 8PC S Cisco Catalyst 356 CX Switch PoE+ Switches 3 Network Support Services provided to manage and repair the Basic 2 LAN/WLAN network Maintenance hours

3 LOCATIONS Switches Quantity by School School Nexus 296 x 48 C356CX 385 x x 24 C296CX 3/9K w/flexmod w/flexmod Cedar 2 Hickory Avon Intermediate 2 School East Avon Intermediate School West Maple 2 1 Avon Middle School 7 1 North Avon Middle School 9 1 South Pine Tree 2 1 River Birch 4 Sycamore 1 White Oak 2 1 Avon High School Admin Center 2 1 Network Operation 2 2 Center Maintenance 1 Transportation 1 1 Total:

4 LOCATIONS Cables and SFP Quantity by School School 1G SFP+ Trans LR/LRM 3M/5CM Stack Cable LC/LC SM MM SC/ST LC SM/MM ST/SC LC Condition Cedar Hickory Avon Intermediate School East Avon Intermediate School West Maple Avon Middle School North Avon Middle School South Pine Tree River Birch Sycamore White Oak Avon High School Admin Center Network Operation 8 Center Maintenance Transportation Total:

5 PRICING Each proposal shall provide a separate section listing for each school/entity with all costs associated with the proposal. Each line item on proposal should clearly list the following information: o Location (Building Name) o Quantity o Manufacturer o Part Number o Description o Unit Price o Extended Price o Classification (See categories below) o Classification for each line item of products/services in a separate column on the proposal/bid from one of the following categories: Cabling or Connectors Caching (equipment or recurring service) Data Distribution (router or switch) Data Protection (firewall or UPS) Miscellaneous (installation or training) For training, please include who is doing the training, who is being trained, and when the training will take place. Racks Software (Operating System Software of Eligible Equipment) Wireless Data Distribution (Antenna, Access Point, or LAN Controller) Any ongoing subscription pricing must be listed separate. Licenses, software, and basic maintenance for the adequate performance of eligible components should be included in proposal. If applicable, vendor is to specify change fees, freight assurance fees, shipping charges, taxes, surcharges and contingency fees for eligible equipment. If applicable, vendor is to specify the manufacturer s warranty provided as an integral part of an eligible component without separately identifiable cost. While price will be the most heavily weighted factor in our evaluation of the bids, the School Corporation reserves the right to award the proposal to the best qualified vendor. REFERENCES The vendor must include a list of at least three (3) clients for whom the vendor has provided products and/or services that are the same or similar to those products and/or services requested in this RFP. Information provided should include the name, address, and telephone number of the client facility and the name, title, and phone/fax numbers of a person who may be contacted for further information. In addition, a brief description of services rendered for the reference should be included.

6 EVALUATION CRITERIA Criteria Cost Adequacy of the responses to this RFP References from three other schools/libraries supporting satisfactory performance of the service from the vendor Invoicing: Reimbursements/Discounts (preference given to vendors who are willing to discount invoice with E Rate discount) Local or in state vendor Timeline Bids Due March 2, 218 by 2:pm EST Target date for review of proposals March 7, 218 Anticipated selection of vendor March 9, 218 Point of Contact Any questions concerning technical specifications or Statement of Work (SOW) requirements must be directed to: Jason Brames, Director of Technology JRBrames@avon schools.org

REQUEST FOR PROPOSAL (RFP) Network Infrastructure Upgrade School/Library Name: Westview School Corporation Issue Date: 2 /20/ #:

REQUEST FOR PROPOSAL (RFP) Network Infrastructure Upgrade School/Library Name: Westview School Corporation Issue Date: 2 /20/2017 470 #: 170066178 The purpose of this Request for Proposal (RFP) is to solicit