Appendix A: Risk Assessment for Divisions of DEM

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1 Appendix A: Risk Assessment for Divisions of DEM Division Essential Services Vulnerability Needs for Maintaining/Restoring Services Administrative Adjudication Agriculture Air Resources Coastal Resources Administer legal appeal process Lead ER for zoonosis, insect abatement, farm, plant, and animal disasters Inspect and permit transport of Ag products Inspect and permit animal shelters, pounds, and care facilities License pesticide applicators Assess radiation in Ag products Assess air quality Direct air monitoring and testing Forecast and publicize air quality Weather forecasting Access Risk Management Plans for 30 facilities that store HazMat. Manage commercial fishing facilities at Galilee & Newport Ineffective if Foundry or records. No backup to paper case files Less effective if Foundry, but field based. Less effective if Pawtuxet facility (pesticide supplies). Many health certification, disease prevention and control documents on paper only with no backup. Risk Management Plans are backed up and duplicates stored at regional EPA Category 3+ Hurricane requiring evacuation of Galilee Office Records backed-up to Dept. of Agriculture mainframe in Providence Director may authorize AAD to issue Immediate Compliance Orders, thereby bypassing the AAD appeal process for at least 45 days. If files lost, attempt to reconstruct case files from computer records and parts to AAD cases. Functioning telecommunications (e.g., satellite comms) Open Roads May use alternate field office (2307 Hartford Avenue, Johnston) Temporarily relocate from Galillee Office to Fisherman s Campground Move records and computers to high ground COOP Appendix A: Risk Assessment RI DEM ERP 6-14-A, p. 1

2 Communications & Media Resources Compliance & Inspection Criminal Investigation Director s Office Environmental Protection Bureau Natural Resources Bureau Ombudsman Policy and Administration Bureau Communicate with public, primarily via press release Respond to HazMat release Sample & analyze environmental conditions Monitor compliance of licensed/permitted processes Investigate illegal activities that adversely affect human health and the environment First response for environmental emergencies and Homeland security where chemicals or HazMat are a concern. Administer DEM Implement COOP Ineffective if Foundry or records. No back up or identification of vital records Ineffective if travel and communications down. Less effective if Foundry, FAX (e.g., to communicate with Attorney General s and U.S. Attorney s offices and courts) Field office support (e.g., State Police barracks). COOP Appendix A: Risk Assessment RI DEM ERP 6-14-A, p. 2

3 Emergency Response Fish & Wildlife Forest Environment Respond to environmental emergencies (e.g., oil spills, releases of hazardous materials, wastes, or other pollutants) Lead state response to incidents that entail exposure to hazardous substances (biological, chemical, radiological) Coordinate incident response with other response agencies. Support of emergency responders via ICS participation and heavy equipment Monitoring and protection of state fisheries and wildlife Security of state properties Wildfire suppression Wildland search and rescue Tree clearing Snow plowing Security in state forests Facilities are dispersed and fieldoriented Facilities are dispersed (e.g., administration based at Stedman Government Center in Wakefiled and operations are based at Great Swamp in West Kingston) Fiscal records are stored mainly at the Foundry (with some USFW copies); some are at Stedman Government Center. Facilities are dispersed and employees primarily work outdoors In a major event, need first to secure state forests, especially if visitors present Computers are not on DEM Intranet and hence electronic records are from other terminals Many records are paper and not backed up, but some are duplicated elsewhere (e.g., to receive and transmit information about the incident and conditions that affect it) Relocate lost facilities to alternative F&W property Functioning telecommunications COOP Appendix A: Risk Assessment RI DEM ERP 6-14-A, p. 3

4 Human Resources Law Enforcement Legal Services Track personnel Process payroll Enforcement of environmental laws Hot-line Security patrol File court actions Work with federal, local, and state jurisdictions (e.g, with Governor s office for Executive Orders and Emergency Decrees) Provide general counsel and advice for Dept. administration. Personnel data backed up internally on CD and tape Personnel data backed up externally at Department of Administration and Office of Library Information Services. Laptops prepared for processing personnel off site Less effective if headquarters If terrorism risk is severe, division is fully deployed to protect state waters (e.g., secure bridges and ports) Operations records are back up onto tape daily and kept in a fireproof safe (albeit kept in Park Street facility). Rules and regulations are secure internally in lockable, fire-proofed cabinets externally on-line at the DEM Website and with the Secretary of State. Records are archived in the basement of the Foundry and partially (though incompletely and unsystematically) back-up electronically Department of Administration office of Accounts and Control support to use computers for payroll purposes If Park Street facility is, move headquarters to Wickford or Goddard. If major incident, use Mobile Command Post with capability for dispatch and support of communications among emergency responders Office space (near Directors), computer, supplies Stock of forms, including TROs, Executive orders, and other emergency pleadings on diskette or at alternative location Department of Administration support for space and resources. COOP Appendix A: Risk Assessment RI DEM ERP 6-14-A, p. 4

5 Management Information Systems Management Services Narragansett Bay Estuary Program Parks & Recreation Planning & Development Strategic Planning & Policy Sustainable Watersheds Technical & Customer Assistance Waste Management Protect safety of visitors Secure parks and beaches Clear debris Manage watershed action plans Post information for the public on the DEM Website Support HazMat operation Oversee emergency cleanup, transport, and disposal operations Administer permits for hazardous, solid, and medical waste facilities Inspect facilities for hazards Facilities are dispersed and employees primarily work outdoors In a major event, need first to secure state parks, especially if visitors present, but interruptions tolerable. Copies of critical records likely also available from Contractors, grantees, and applicants have Only need access to DEM Website, but field operations are less vulnerable Functioning telecommunications Office space, computer Notify EPA of potential interruption of services Suspend non-time-critical permitting, site investigations, and clean-up operations Suspend record maintenance Office space, computer COOP Appendix A: Risk Assessment RI DEM ERP 6-14-A, p. 5

6 Water Resources Administer permits for surface water discharge, wetlands, ISDS, water quality certification, waste water treatment facility (WWTF) design and construction Implement shellfish closure Inspect WWTF Develop water quality restoration plans, but field operations are less vulnerable Access to files, including microfiche COOP Appendix A: Risk Assessment RI DEM ERP 6-14-A, p. 6

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