Technology Discussion 4/16/2008 1
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1 Technology Discussion 4/16/2008 1
2 Objectives Align Institutional Technology Strategic Plan to Institutional Strategic Plan. Balance Structure Leverage Cross Organization efficiencies Provide Opportunity for Innovative/Creativity Establish Governance Model for IT Functional Leadership Prioritization Process Road to the Future Organization Structure Establish accountability/responsibility Metrics Encourage the right behavior with our Funding Model. 4/16/2008 2
3 Planning / Requirements Executive IT Governance Future State USF Health USF Tampa (Funding/Prioritization) Regional USF St. Pete Services Advisory Committee Mail Network Standards / Policy Interoperability Course Management SLA, Metrics $$ Leverage Mail Communication (Convergence) - Voice & Data Course Management *General Class Room HPC Research (Basic) Procurement License & Consolidated Purchasing Continuity/Disaster Recovery Standards/Policies Data Center Infrastructure Enterprise Apps (SIS, ITR, FIO) Directory Services Web Infrastructure *Level 1 Support/Desktop Security Execute Stds, Policies, Interoperability Differentiate Enhance School/Department/Support Security Enhance Application Innovation Web Content (Top Level School) 4/16/2008 Central Clusters Distribution 3
4 Functional IT Management Council Functional Representation/ Requirements Prioritization Funding USF Tampa Academic / Admin. Local Councils Governance Future State Technology Council CIO Committee Academic Research Development Administration Health Regionals Technology Leadership Team Academic Administration USF Health USF Tampa St. Pete Regionals Tampa 4/16/2008 4
5 Resources Current State Future State Time Gap Requirements 4/16/2008 5
6 Process Understand Current State Cross Organization IT Team, (Regional, Tampa, St. Pete, Health); (Tampa / Schools / Depts) Priorities Resources / Support structure Requirement Agree to Future State (best practice) (Requirements) Cross Organizational Teams (Functional, Technical, Governance) Identity Gaps Define Objectives / Impediments / Requirements Prioritize / Fund (Dollars Time) IT Governance Committee Agree / Prioritize Centralize Funding for the core Assign Responsibility Execute / Measure Organization Structure / Accountability 4/16/2008 6
7 Alison Robinson Rick Jones Craig Woolley Dennis Walpole Doug Myhre George Ellis Steve Ringo Lynn Rejniak Dan Majchrzak Ted Netterfield Alex Campoe Chris Cobb Bob Varghese Gail Evans Angel Arcelay Bobbi Almirola JR Reed Debbie Hayward Tom DiBella IT MANAGEMENT COUNCIL USF Tampa (Execution) College of Education Florida Mental Health Inst. College of Arts & Sciences College of Business Marine Science Information Technologies College of Visual & Perf. Arts Classroom Technology Research Computer/Engineering Network Security Undergraduate Studies/Registrar s Student Affairs OASIS Web Services Financial Services PeopleSoft Decision Support Purchasing (Prioritization) CIO Committee* (Execution) Jim McKenzie Rea Burleson Michael Pearce (Chair) George Ellis Greg Mallay Jeff Reisberg Rick Skinner Susan Vandermast TBD Audit & Compliance *Standards Board CIO Committee Craig Woolley Lynn Rejniak Tom DiBella 4/16/2008 7
8 Key Initiatives USF Tampa Consolidation of Support Centers *Craig Woolley User Interface Orientation (Student Success) *Dennis Walpole Data Center Consolidation/Infrastructure Rationalization *George Ellis Classroom Technology Upgrade/Rationalization *Lynn Rejniak Mail Consolidation *Alison Robinson Service Delivery Framework *Alison Robinson Identity Management (Directory Services) *Alex Campoe Web Infrastructure/Portal *Angel Arcelay Consolidation of Leveraging Purchasing *Craig Woolley Standards Based Policy Board *Mike Pearce Business Intelligence Strategy (BI) *Debbie Hayward Convergence Network *Ted Netterfield Communications Management System *Mike Pearce Course Management (Redundancy) *Dennis Walpole Financial Understanding *Committee Chair *Bobbi Almirola will establish subcommittees and cross organizational teams 4/16/2008 = Priorities 8
9 Institution Strategic Plan Expanding Research and Knowledge Promoting Access / Student Success Expanding Global Engagement & Local Community Involvement Enhancing and Maximizing Business Processes Timeline & Objectives Technology Strategic Plan 0 9 Months Mail Student Mail Outsource (done) Faculty Staff Consolidation (Dec. 2008) Directory Services (12/31) Course Management (Redundant Stable) Leverage Purchasing (Central Store) (Pending 7/1 Policy) P2P on going 9 60 Months* Build an Institution Technology Plan (Dec. 2008) Define Key Objectives, Prioritize, Fund, Assign Responsibilities (Technology Steering Comm., 2 Levels: USF Academic Depts. Web Infrastructure Consolidation Portal Strategy (Define Portal) Outsource Non Key Competencies Housing Technical / Infrastructure Policies / STDs (Standards Body) Advisory Committee Key Services (7/1/08) Research Computing HPCC (in process) Hierarchy & Requirements IT Management Committee (6/1/08) CIO Roundtable (4/1/08) Advisory Services Committee (6/1/08) IT Executive Committee Data Center Consolidation / Strategy Continuity Planning Communication Infrastructure Disaster Recovery (Define Req. 7/1/08) Classroom Technology Upgrade 4/16/2008 9
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