Administration Building Renovation Project Goals

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2 Project Overview Administration Building Renovation Project Goals CONSOLIDATE COUNTY FOOTPRINT TO REDUCE OPERATING EXPENSES Study Closing Satellite Offices for Relocation to Admin Building Reduce Leased & Owned County Office Space IMPROVED EFFICIENCIES THROUGH PROPER SPACE PLANNING Flex Office/Hoteling Work Concept Improve Operational Efficiencies by Strategically Locating Highly Interactive Departments Eliminate Need for Departments to Leave Building to Meet With Other Departments or Training BE READY TO START REHABILITATION ONCE VACATED BY COURT DEPARTMENTS

3 Project Overview Administration Building (after Justice Center opens) OCCUPANTS: Office of the Treasurer Recorder of Deeds County Administration / Voter Registration/Board Solicitors / Commissioners of Elections Public Information Office Adult Probation and Parole Emergency Services Juvenile Probation Building Security Finance Administration / Purchasing Board of Assessment IT Tax Claims Bureau Adult Probation Communications 911 (3,535 (3,300 IT DGSF) DGSF) Adult Prob. Juvenile Probation Court (1,200 DGSF) (7,800 DGSF) Steno Chambers, Recorders, Courtroom 7, Court Admin. (approx. 7,000 DGSF) DA Detectives DA Detectives (2,900 Clerk of Courts (3,500 DGSF) (2,900 DGSF) DGSF) Office of Register of Wills/Clerk of Treasury (1,600 Orphans Ct (4,000 DGSF) SF) Proth Tax Claims (1,200 SF) IT County Admin DA DA Detectives Register of Wills / Clerk of Orphan s Court Health and Human Services Administration Pub. Inf 500 Finance IT (6,300 DGSF) Public Defender (4,000 DGSF) County Administration/Commissioners (6,300 DGSF) District Attorney (8,600 DGSF) Fin Admin/Purch. (2,250 SF) Board of Assm't (3,500 DGSF) Recorder of Deeds (5,800 DGSF) Prothonotary Jury Lounge Bd of Elections/Voter Jury Rm Private (3,000 DGSF) (1,600 DGSF) Reg. (3,000 DGSF) (800 SF) Circ. Gen. Sheriff Holding Svcs 700 Bldg Stor./Svc Sallyport SF (1,500 DGSF) Mechanical Estimated Occupancy - 52,490 DGSF Estimated Vacant - 62,805 DGSF Mechanical Vertical Public Circulation/Restrooms Public Lobby, Horizontal Public Circulation Staff Shared Conference, Restrooms, Breakrooms Stairs/Staff Elevators, semi private circulation Stacking (after Justice Center opens) Private Circ. Private Circ. Jury Rm (800 SF) Judicial Chambers and Staff (6,500 DGSF) Courtrooms/Jury Deliberation Rooms Courtrooms/Jury Deliberation Rooms Mechanical (approx. 3,000 DGSF)

4 Project Overview Off-Site Agencies to Consolidate* 1) Children & Youth Services 2) Controller 3) Domestic Relations (Moving to Justice Center) 4) Human Resources & Consumer Protection/Weights & Measures 5) Area Agency on Aging 6) Drug and Alcohol/ Behavioral Health 7) Mental Health/Developmental Programs 1) 4259 West Swamp Rd, Doylestown PA New Judicial Center 4) 50 N. Main Street, Doylestown PA 2) 89 E. Court Street, Doylestown PA 3) 20/30 E. Court Street, Doylestown PA 5) 30 E. Oakland Ave & 5 S. Main Street Doylestown PA Total 2012 Off-Site Occupancy = 65,165 DGSF* 6) & 7) 600 Louis Drive, Warminster, PA * Off-Site includes Doylestown groups which are neither Administration Building nor new Judicial Center occupants

5 Recommended Solution Solution Overview: 115,295 DGSF Available space (As Is) 82,800 Proposed Occupancy (Remainder Storage & Bathrooms) Minimal Renovations to Administration Bldg: Expands existing departments in place Provides new conference suite in Rotunda Some demolition/renovation required Consolidates Off Site Agencies in Admin Bldg: CYS from leased space Controller, HR, MH from County owned space 4 Buildings sold 50 N. Main Street, 89 E. Court Street, 20 E. Court Street, and 600 Louis Drive Utilizes Other County Buildings to Reduce Leases 30 E. Court Street DA Detectives, Adult, and Juvenile Probation 1260 Almshouse Street AAA moves from 30 E. Oakland Avenue and 5 S. Main Street (renovation required) Consumer Protection moves from 50 N. Main (no renovation) Administration Bldg Occupants Current 20 Yr Needs Planned Space County Admin 5,700 9,000 6,500 Public Information 577 1,000 1,000 Emergency Services 1,600 1,800 1,300 Finance Administration 600 1,200 1,200 Finance Purchasing 1,000 1,800 2,000 Finance BOA 3,500 2,500 3,500 Finance Tax Claims 1,200 1,600 1,600 Treasurer 1,600 2,300 2,500 Recorder of Deeds 6,600 6,800 6, ,250 Storage Voter Reg./Board of Elections 3,100 3,100 3,100 *Finance IT 6,400 6,800 6,600 Reg. of Wills/Clerk of Orphan s Ct 4,300 10,200 7, ,250 Storage Human Resources 3,600 5,000 5,000 HHS Administration *HHS CYS 26,900 24,000 22,000 HHS MH/DP 10,700 7,000 7,000 Controller 4,572 5,300 5,300 Guardian Ad Litem n/a n/a 1,800 Law Library 2,000 2,000 2,000 TOTAL 78,549 82,700 82,800

6 Floor Plans: Administration Building ES Building Security Sheriff Holding (moving to Justice Center) Law Library Community Room Courtrooms (3) (moving to Justice Center) Jury Rooms (2) (moving to Justice Center) Rec. of Deeds/Register of Wills Archived Storage Space Building Storage Coffee/Food Service/Gift Shop Conference/Training Suite First Floor Plan

7 Floor Plans: Administration Building ES Building Security Recorder of Deeds Prothonotary (Moving to Justice Center) Jury Lounge (Moving to Justice Center) Voter Registration/Board of Elections Jury Rooms (2) (Moving to Justice Center) Shared Conference Room Credit Union Human Resources Second Floor Plan

8 Floor Plans: Administration Building Register of Wills/Clerk of Orphan s Court Office of the Treasurer Tax Claims Bureau Finance Purchasing (moved to 5) Finance Board of Assessment Finance Administration (moved to 5) HHS Administration (moved to 4) Courtrooms (3) (Moving to Justice Center) Jury Rooms (2) (Moving to Justice Center) Shared Staff Areas Conference/Training Suite Third Floor Plan

9 Floor Plans: Administration Building Clerk of Courts (Moving to Justice Center) District Attorney Detectives (moving to 30 E. Court Street) District Attorney Prosecutors (Moving to Justice Center) Attorney Lounge (Moving to Justice Center) Children and Youth Services (CYS) Shared Staff Meeting Room Fourth Floor Plan

10 Floor Plans: Administration Building Judicial Chambers (Moving to Justice Center) Courtroom 7 (Moving to Justice Center) Court Reporters (Moving to Justice Center) Jury Restrooms (Moving to Justice Center) County Administration Solicitors Public Information Controller Finance Administration (from 3) Finance Purchasing (from 3) Unassigned Space Fifth Floor Plan

11 Floor Plans: Administration Building Adult Probation (moving to Justice Center & 30 E. Court Street) Juvenile Probation (moving to Justice Center & 30 E. Court Street) Public Defender (moving to Justice Center) Children and Youth Services (CYS) Mental Health/Developmental Programs (MH/DP) Court Stenographers (moving to Justice Center) Sixth Floor Plan Adult Probation (moving to Justice Center & 30 E. Court Street) Finance IT Department Communications 911 Call Center and Backup Radio Room Guardian Ad Litem Shared Staff Areas Seventh Floor Plan

12 Floor Plans: 30 E. Court Street Domestic Relations Court Prospective New Occupants Juvenile Probation Adult Probation DA Detectives Shared Staff Areas

13 Phasing Proposed Preliminary Phasing Phase Phase 1 ( ) 2016) Phase 2 ( ) Phase 3 ( ) 2019) Goals 30 E. Court Renovation County Administration move to 5 th Floor Rotunda Controller move to 5 th Floor Administration Building Sale of 89 E. Court Street Sale of 20 E. Court Street T.B.D. (Possible renovation of 4 th & 6 th Floors Admin Bldg, Move C&Y to Admin, Move HR & Credit Union to Admin, Sale of 50 N. Main St., renovation of 12,000 Almshouse for AAA to move) T.B.D. (Renovations of remainder of Admin Bldg., Move remaining departments within Admin, Sale of 600 Louis Drive)