Mississippi Association of Governmental Purchasing & Property Agents Annual Conference & Vendor Show. October 15-18, 2017
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1 Voight Shealy Education & Outreach Director October 15-18, 2017 Mississippi Association of Governmental Purchasing & Property Agents 2017 Annual Conference & Vendor Show
2 1992 January 1, 2013 March 30, MAGPPA Annual Conference 2
3 Values Sovereignty Transparency Our Values support S-T-A-T-E-S. We recognize the authority & autonomy of participating states. We award contracts based upon fair and open competition. Above reproach We adhere to the highest standards of professionalism & ethics. Teamwork Expertise Service We cooperate & build relationships in order to deliver best value. We provide leadership, learning and best practices for public cooperative contracting. Everything we do is for the benefit of the of the STATES and participating entities MAGPPA Annual Conference 3
4 Memorandum of Agreement (MOA) All 50 states & the District of Columbia signed a Memorandum of Agreement to create our cooperative The MOA does not commit Signatory States to the expenditure of any public funds. Signing the MOA does not prohibit any state from entering into other group purchasing agreements. Signing the MOA does not obligate any state to use contracts administered or entered into by the Cooperative Organization MAGPPA Annual Conference 4
5 Memorandum of Agreement (MOA) Regarding Participation Unless otherwise limited in a Participating Addendum, political subdivisions of Participating States may participate in the awarded Master Agreements as Purchasing Entities. Political subdivisions or other eligible entities of states may participate in NASPO cooperative procurements authorized by your Chief Procurement Official 2017 MAGPPA Annual Conference 5
6 Mississippi is a Member CPO Don Buffum, signed the MOA August 30, MAGPPA Annual Conference 6
7 Uniquely ValuePoint - its all about Collaboration! Our Members... Originate all ideas for new cooperatives Collaborate to develop all solicitations Conduct all solicitations Advertise all solicitations Participate on all sourcing teams Make all awards Manage your state s participation in all contracts, and ValuePoint simply facilitates your collaboration 2017 MAGPPA Annual Conference 7
8 Lead State Contract Administrators % of States Lead a NVP Contract 2017 MAGPPA Annual Conference 8
9 Sourcing Teams by State % of States Participate on a Sourcing Team 2017 MAGPPA Annual Conference 9
10 Sourcing Teams Member Growth MAGPPA Annual Conference 10
11 Historical Southern Region Sourcing Participation NASPO ValuePoint Sourcing Team Members Southern Region Alabama Arkansas Florida Georgia Kentucky Louisiana Mississippi North Carolina Oklahoma South Carolina Tennessee Texas Virginia MAGPPA Annual Conference 11
12 Solicitations Led by Southern Region States Auto Parts (OK) AED s (OK) Fire Apparatus (MS) Grounds Maintenance Equipment (VA) HIV, Saliva Alcohol, Hepatitis C Testing (AR) Public Safety Video Systems (OK) Small Hand & Power Tools & Accessories (OK) Training for Procurement Professionals (VA) Construction Equipment (OK) Drone Services (VA) IT Advisory Services (FL) 2017 MAGPPA Annual Conference 12
13 $14,000,000,000 All NASPO ValuePoint Contracts $12,000,000,000 $10,000,000,000 $8,000,000,000 $6,000,000,000 $4,000,000,000 $2,000,000,000 $ MAGPPA Annual Conference 13
14 Southern Region $15 $18 $21 $23 $26 $ $15 $18 $21 $23 $26 $27 17% 18% 11% 11% 5% 2017 MAGPPA Annual Conference 14
15 Uniquely ValuePoint for Suppliers Suppliers may offer for the entire nation, a region, or a single state Suppliers are not required to: ValuePoint s admin fee is the lowest of all known public cooperatives Forsake other contracting opportunities Forsake existing contracts, such as your state contracts Promote ValuePoint contracts to the exclusion of all others Pay admin fees on sales via other cooperative contracts 2017 MAGPPA Annual Conference 15
16 Administrative Fee Comparison 2017 MAGPPA Annual Conference 16
17 What Happens with the Admin Fee? Reimburse lead states for their time and expense of soliciting and administering NASPO ValuePoint contracts Reimburse sourcing team agencies for their time and expense Pay for independent CPA firm benchmarking of NASPO ValuePoint pricing Pay for sourcing team advisory consultants Fund professional development of public procurement professionals NASPO s Procurement University 2017 MAGPPA Annual Conference 17
18 61 Contract Portfolios Auto Parts Defibrillators Body Armor Breast Pumps Child Safety Seats Cloud Solutions Commercial Card Services Computer Hardware Copiers Data Breech & Credit Monitoring Data Communications Products Digital Print & Quick Copy Education Furniture Electronic Monitoring eprocurement Solutions Facilities MRO Fire Trucks Fire & Security Protection Svc Floorcovering Ground Maintenance Equipment HIV, Saliva Alcohol & Hep Kits Inmate Kiosks IT Vendor Mgmt. Services Lab Equipment & Supplies Learning Technology Initiative LED Light Bars 2017 MAGPPA Annual Conference
19 Mailing Equipment, Supplies Managed Print Services Office Furniture Office Supplies Online Auction Services Parks & Rec Equipment epayment Acceptance Services Police Radar, Lidar & Equipment Public Safety Radios & Equipment Public Safety Video Security & Fire Protection Services Small Hand & Power Tools 61 Contract Portfolios Small Package Delivery Software VAR Snow Plow Cutting Edges Telephone Interpreter Services Temporary Employment Svc. Tires, Tubes and Services Training for Procurement Transcription Services Travel Discount Airfare Travel Management Travel - Lodging Travel Vehicle Rental Vehicle Lifts and Related Equip Walk- Building Supplies WIC Infant Formula Wireless Communications and Equipment 2017 MAGPPA Annual Conference
20 Mississippi s Statewide Contract Participation Breast Pumps Electronic Monitoring Facilities MRO Fire Apparatus (Trucks) Online Auction Services Small Hand & Power Tools Small Package Delivery Services Vehicle Lifts & Garage Associated Equipment Wireless Communication & Equipment 2017 MAGPPA Annual Conference
21 Participating Addenda (PA) Required of all entities buying from a NASPO ValuePoint contract For your protection, PAs link each entity s participation (it s contract) with a NASPO ValuePoint contractor to the terms and conditions (rules of engagement) of the original solicitation NASPO ValuePoint provides sample PAs for all its contracts for participants use. They are straight forward and easy to use. Participants may use the sample PAs without alteration, or Participants may opt to impose additional terms and conditions provided they are generally consistent with the scope of the Master Agreement, e.g., an entity may require sales under its contracts to be placed via its eprocurement system, an entity may add an administrative fee to its purchases, or impose its governing law for contract disputes involving its agencies MAGPPA Annual Conference 21
22 ICT Collaboration NASPO ValuePoint: applying over 25 years of procurement collaboration experience to the needs of public CIOs ICT Advisory Council state CIOs, 4 state CPOs, NASCIO, NASTD ICTAC Updates -- Distributed to Council and interested state officials (24 per year) We share our Compass Technology newsletter with 187 government IT officials NASCIO -- We support and engage at conferences NASTD -- We support and sponsor at conferences Education and Outreach Coordinator Dedicated to ICT 2017 MAGPPA Annual Conference 22
23 Cloud Solutions Awards 35 states represented in RFP 58 CSP responded Awards to 32 CSPs 75 participating addenda in 23 states T&C s based on Center for Digital Government s Best Practice Guide for Cloud AND AS-A-Service PROCUREMENTS Two year refresh opens planned Q MAGPPA Annual Conference 23
24 New for ICT IT Vendor Management Services (CT) (Awarded) MMIS as a Service: Provider Management (MT) IT Advisory & Research Services (FL) Data Breach and Credit Monitoring Svc (ID) (Rebid) Electronic / Digital Signatures (CO) Drones as a Service (VA) Sourcing Team Members Always Welcome! 2017 MAGPPA Annual Conference 24
25 New for First Responders Public Safety Video (OK) vehicle mount and body camera systems (OK) - 8 awards Fire Apparatus (Trucks) (MS) 7 awards Public Safety Radios (WA) 15 contractors, May 2016 New AED Awards (OK) coming soon 2017 MAGPPA Annual Conference 25
26 New for State and Local Governments Digital Print & Quick Copy (UT) Parks & Recreation Equipment (OR) Security & Fire Protection (NV) Temporary Employment Services (NM) Transcription Services (AK) Travel Mgmt. (OR) MRO, Industrial Supplies & Tools (NV) Walk-In Building Supplies (UT) Box Truck Rental (CT) Mailroom Equipment (AZ) Vehicle Lifts & Garage Equipment (WA) 2017 MAGPPA Annual Conference 26
27 Price Benchmark Audits - Examples KPMG Benchmarking audit quotes Computers: Overall WSCA-NASPO s contracts for Hardware is superior to the seven (7) states and four (4) Cooperatives which we compared against. Software VAR Overall WSCA-NASPO s contracts for software VARs are superior to the three (3) out of five (5) states where we were able to perform an exact comparison and more competitive than the four other states and two cooperatives which only had % discounts or list prices. Benchmarking currently underway Wireless Communications & Equipment In preparation for the upcoming rebid of Wireless Communications & Equipment, we have contracted with WidePoint, one of the Wireless Management & Contract Compliance suppliers to conduct a benchmark audit of our current pricing. The audit results will be used during negotiations for the new contracts due in MAGPPA Annual Conference 27
28 Utah Legislative Auditor General We reviewed five of six (benchmarking) studies showing that WSCA- NASPO contracts typically offer goods at lower prices than comparable purchasing cooperatives. Utah s participation in WSCA- NASPO contracts leads directly to procurement savings for UDP. Public entities find the combination of prices and other benefits of WSCA-NASPO contracts to be more favorable than alternatives. Contracts used by competing cooperatives have administrative fees that are between three and twelve times the size of fees on WSCA-NASPO contracts. Utah Legislative Audit Number , December 2014, Office of the LEGISLATIVE AUDITOR GENERAL State of Utah 2017 MAGPPA Annual Conference 28
29 Bacon Lettuce and Tomato (BLT) What I meant to say is business legal and political. (BLP) Business Scan Legal Scan Political Scan 2017 MAGPPA Annual Conference 29
30 Questions 2017 MAGPPA Annual Conference 30
31 Voight Shealy, CPM Education & Outreach Director NASPO ValuePoint Website MAGPPA Annual Conference 31
Copiers, Printers & Related Devices # Initial Contract Rollout Webinar
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