Announcing Veco AuditMate from Eurolink Technology Ltd
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- Joan Stone
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1 Vec AuditMate Annuncing Vec AuditMate frm Eurlink Technlgy Ltd Recrd any data changes t any SQL Server database frm any applicatin Database audit trails (recrding changes t data) are ften a requirement f medium t large rganisatins that have t satisfy cmpany auditrs. Additinally, audit trails are useful fr internal quality cntrls and mnitring. Unfrtunately, nt all frnt-end applicatins have in-built facilities t prvide this level f infrmatin. Vec AuditMate is a cmplete data change auditing sftware package fr Micrsft SQL Server. It allws yu t mnitr changes t any field frm any table in any database. Vec AuditMate can mnitr any database and create an audit trail every time a new recrd is entered; every time data within a recrd is changed; and every time a recrd is deleted. The audit trail will tell yu: The name f the table that was changed The primary key value f the recrd (eg GUID) The name f the field that was changed The befre and after values f the field The date and time the change was made The applicatin used The wrkstatin name The user making the change Any ptinal reference field frm the table N prgramming required Vec AuditMate makes the necessary database changes autmatically via a simple graphic interface Decide t audit inserts, updates, r deletins t yur databases Easy t use An understanding f the database structure is required but Vec AuditMate des the hard wrk fr yu Reprting Audit data is stred within the database being mnitred and is accessible via any reprting slutin (such as Pwer Grids, Crystal Reprts, etc) Cmpliance Vec AuditMate can be used as part f yur business auditing requirements Quality Cntrl fr training and testing purpses, mnitr wh is making changes t yur data Dynamic Changes simply add r remved fields t be audited accrding t new requirements withut lsing any previus histry Vec AuditMate allws yu t see the value f any audited field at any pint in time Vec AuditMate Requirements: Micrsft SQL Server 2000, 2005, r 2008 Micrsft Windws XP, Vista, 7, 2003 r 2008 Vec AuditMate Price: TBD Revisin A01 1
2 Vec AuditMate Hw des Vec AuditMate recrd data changes? Vec AuditMate FAQ Vec AuditMate installs a trigger n the tables yu select t audit. Triggers are events that autmatically execute every time a rw in a given table is inserted, updated, r deleted. D I have t change my existing applicatins? N. Vec AuditMate is independent f any frnt-end applicatin used t make changes t yur database. What infrmatin is captured by Vec AuditMate? Vec AuditMate captures befre and after infrmatin fr each recrd that is inserted, updated, r deleted. Als recrded are the date/time f the change; table name; primary key; user making the change; the applicatin used t make the change; the wrkstatin where the change was made. Hw many databases can I mnitr? Vec AuditMate allws yu t audit as many SQL Server databases as yu want. Where is the audit trail data stred? Audit trail data is stred within a single table created within each database being mnitred. In rder t d this yu must have full database access rights t the database yu wish t mnitr. D I have t audit everything in the database? N. Yu can decide t audit just specific tables, and nly certain fields within thse tables. Each trigger added t a table will have a slight impact n SQL Server perfrmance, s if the database has a large number f tables and fields it is nt recmmended t audit every field within every table. D I have t audit every database peratin? N. Yu decide fr each table whether t audit inserts (new recrds), updates (changes t recrds), r deletins. Will there be an impact n speed? Pssibly. Adding triggers t database tables will have a slight impact n SQL Server perfrmance. If the database has a large number f tables and fields it is nt recmmended t audit every field within every table unless yur SQL Server machine is quite pwerful and has sufficient memry. What field types are supprted? All field types are supprted with the exceptin f fields cntaining mem data eg NTEXT, r BLOB type fields. Hw can I view the changes t my database? Vec AuditMate includes an audit data Viewer facility t allw yu t see changes made t specific tables. As the audit trail data is recrded in a single easy-t-read table within each database being mnitred, it is pssible t use any reprting tl t build queries using the audit table. What versins f SQL Server are supprted? Vec AuditMate supprts SQL Server 2000, 2005, 2008 including SQL Server Express editins. Revisin A01 2
3 Vec AuditMate Using Vec AuditMate Installatin 1. Dwnlad the AuditMate.msi prgram frm the Vec website as prvided by Eurlink. 2. Run the dwnladed file. This will install the sftware and create a shrtcut n yur desktp. 3. If yu are using Vec AuditMate with the Vec nesystem sftware right-click n the desktp icn and change the Start In path t match yur Vec desktp icn. 4. That s it! Running Vec AuditMate fr the first time If yu are nt using Vec AuditMate with the Vec sftware, when yu run the prgram yu will be asked t specify the cnnectin details fr the SQL Server database yu wish t mnitr. Yu will be asked this each time yu use the sftware. If yu have changed the desktp shrtcut t match yur nrmal Vec shrtcut this database cnnectin stage will be skipped. Cnfiguring Vec AuditMate After lading Vec AuditMate yu will see details f the tables relating t yur selected SQL Server database. Revisin A01 3
4 Vec AuditMate The left-hand side f the screen will shw the names f all the tables within yur selected database. As yu highlight a table n the left the right-hand sectin f the screen will shw the field names f the selected table. T mnitr changes in the selected database: 1. Highlight a table in the left-hand sectin 2. Tick the Insert, Update, and/r Delete clumns depending n whether yu wish t mnitr new recrds, data changes, r recrd deletins. 3. If yu tick Update in rder t mnitr changes t data in the table yu must then select the fields in the right-hand sectin yu wish t Audit. 4. Tick the Audit clumn alngside each field yu wish t mnitr. 5. Nte: Yu cannt mnitr any field marked as a Primary Key because this field value will never change and will be recrded autmatically. The Primary Key field can be used in reprting tls t jin with ther tables in rder t prduce reprts. 6. Fr every field yu audit Vec AuditMate will als recrd: the time and date the change was made the name f the table being mnitred the name f the field being mnitred the befre and after values f the field the name f the applicatin making the change the database username the wrkstatin name 7. Sme applicatins have an internal user name that gets recrded against recrds when changes are made within the applicatin. This might be a specific applicatin user lgin. Fr each table being mnitred Vec AuditMate allws tw additinal fields t be recrded alng with change details. Revisin A01 4
5 Vec AuditMate In the image abve the Cntacts table is being mnitred fr inserted recrds, amended fields, and deleted recrds. The right-hand sectin shws that within the Cntacts table, a number f fields (eg straccuntnumber, and StrBACSReference ) are being mnitred fr changes. Additinally, the fields called stramendedby and strfileas are being stred each time a change ccurs fr any f the audited fields. Use f these Stre fields makes it easier t identify which recrds have been changed by string sme real wrld data. 8. After selecting the tables and fields t be mnitred, click Save. Nte, hwever, that the mnitring will nly begin when yu create Triggers n the database. Triggers Menu Optins: 9. Changes t data in the database are mnitred by the use f triggers. Use the Triggers menu t Create (and update) triggers, and t Clear All Triggers. The mnitring will take effect immediately. Viewing Data Changes: 10. T see the changes being made t data within the selected tables duble-click n any table being mnitred. 11. The changes list can be filtered by using the filter bar immediately belw the headings, and gruped by right-clicking n any clumn heading. 12. The changes can als be printed r exprted in a number f frmats. Revisin A01 5
6 Vec AuditMate Audit Menu Optins: 13. Use the Audit menu t Purge Audit Recrds up t a chsen date, r t cmpletely Remve Database Auditing. If this secnd ptin is used yu will be prmpted t cnfirm this is what yu really want t d. Change Database: 14. Use this ptin t change t a different database Viewing Changes with Vec nesystem If yu are using Vec AuditMate t mnitr changes within Vec nesystem the details f any changes can be accessed directly frm within Vec by pening any f the main recrds Cntact, Prperty, Owner Grup, Tenancy and then pressing Alt+L. Reprting All audited data is stred in a table within the database being mnitred. The audited details can be used within yur wn reprting tls (r Vec Pwer Grids ) by jining with a table called AuditMate_Audit Revisin A01 6
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