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1 DcAve 6 Strage Manager User Guide Service Pack 6, Cumulative Update 1 Issued December

2 Table f Cntents What s New in this Guide... 6 Abut DcAve Strage Manager Cmplementary Prducts... 7 Submitting Dcumentatin Feedback t AvePint... 8 Befre Yu Begin... 9 AvePint s Testing Plicy and Envirnment Supprt... 9 Supprted Hardware... 9 Supprted Backup and Recvery... 9 Cnfiguratin... 9 Agents Required Permissins Lcal System Permissins Supprted Strage Types in DcAve 6 Strage Manager Upgrading t SharePint Upgrading a SharePint 2010 Cntent Database with Strage Manager Data t a SharePint 2013 Database Getting Started Launching Strage Manager Navigating DcAve User Interface Overview Selecting Farms and Ndes Basic Steps t Cnfiguring and Using Strage Manager Cnfiguring the BLOB Prvider BLOB Prvider Recmmendatins Enabling the BLOB Prvider Cnfiguring Lgical Devices Cnfiguring Strage Manager General Settings Cnfiguring Orphan BLOB Cleanup Cnfiguring the Prcessing Pl (Scheduled Strage Manager Only) Cnfiguring Real-Time Strage Manager Rules... 31

3 Creating Real-Time Strage Manager Rules Cnfiguring Shred Size Cnfiguring and Running Scheduled Strage Manager Jbs Creating a Scheduled Strage Manager Prfile Using Prfile Manager Creating and Cnfiguring Scheduled Strage Manager Rules Cnfiguring Settings Applying a Scheduled Strage Manager Prfile t a Selected Nde and Running a Jb Applying Scheduled Strage Manager Rules t a Selected Nde and Running a Jb Managing Created Rules Inheriting and Stp Inheriting Helpful Ntes n Using Inherit The Cnditins f Stp Inheriting Editing r Remving Strage Manager Rules Editing Existing Strage Manager Rules Remving Existing Rules frm Ndes Enabling and Disabling Rules Disabling an Existing Rule Enabling a Disabled Rule Deleting Rules Using Rule Viewer Rule-Based Viewing Scpe-Based Viewing Viewing Details f the Created Rules Remving Rules Managing Cllected Strage Infrmatin Creating a Strage Reprt Prfile and Cnfigure the Reprt Settings Managing Created Strage Reprt Prfiles Editing Existing Strage Reprt Prfiles Viewing Existing Strage Reprt Prfiles Deleting Existing Strage Reprt Prfiles Running Jbs f Existing Strage Reprt Prfiles Viewing Cllected Data Infrmatin fr the Strage Reprt Prfiles

4 Dwnlading Strage Reprt Cnfiguring Exprt Lcatin fr String Strage Reprt Creating an Exprt Lcatin Managing Created Exprt Lcatins Managing Stubs Cnverting Stubs t Cntent Cnverting EBS Stubs t RBS Stubs in DcAve Hw t Determine if the Data is Stub r Real Cntent Upgrading DcAve 5 Stubs and BLOB Data t DcAve 6 Frmat Managing Features Using the Stub Trace Feature Activating the Stub Trace Feature Viewing Stub Trace Infrmatin in SharePint Using the Alternate File Access Feature Activating the Alternate File Access Feature Cnfiguring Settings fr the Alternate File Feature Uplading Large Files r Blcked Files t SharePint Viewing Large Files r Blcked Files Details Dwnlading Large Files r Blcked Files Strage Manager Tl Checking the Jb Status Cpying Cntent Database frm Surce Farm t Destinatin Farm Cpying BLOBs Special Scenari Prerequisites Using the Cpy BLOBs Methd fr the Case Viewing the Stubs Infrmatin Viewing the Stub Infrmatin fr One Item Viewing Stubs in a Specified Scpe Appendix A Criteria Filter Cnditins Dcument Object Level Dcument Versin Object Level Attachment Object Level

5 Appendix B Accessing Ht Key Mde Real-Time Strage Manager BLOB Prvider Clean Up Orphan BLOBs Rules Cnvert Stubs t Cntent Strage Reprt Manage Feature Scheduled Strage Manager Prfile Manager Prcessing Pl Appendix C Stub Database Inheritance Appendix D Advanced Settings in Cnfiguratin Files AgentCmmnStrageEnv.cfg Helping a Strage Manager Jb Finish Efficiently Defining Office Files fr the Scheduled Strage Manager Type Rule AgentCmmnVCEnv.cnfig Cnfiguring the Duratin fr Keeping Lgs Appendix E Enabling the BLOB Prvider Using the Agent Tls Enabling EBS Enabling RBS Appendix F Custmizable Supprt Table Ntices and Cpyright Infrmatin

6 What s New in this Guide Minr edits and cver page update fr current release. 6

7 Abut DcAve Strage Manager As SharePint 2010 becmes the central repsitry fr enterprise cntent within rganizatins, increasing user adptin and integratin frm data surces can cause unstructured data, called Binary Large Objects (BLOBs), t cnsume up t 95 percent f SharePint SQL Server space. If ignred, BLOBs can lead t database perfrmance and user experience degradatin. With DcAve Strage Manager, rganizatins can mitigate the negative cnsequences f expnential data grwth by cmbining multiple real-time and scheduled business rules t externalize BLOB cntent based n file size, type, r ther dcument prperties, allwing SharePint administratrs t: Reduce SharePint ttal cst f wnership by utilizing hierarchical strage management (HSM) systems fr BLOB strage Imprve user experience by ptimizing SQL Server resurces while maintaining seamless user access and interactin t externalized cntent Easily cmply with infrmatin gvernance plicies fr cntent lifecycle management within r acrss multiple SharePint farms with highly custmizable business rules Ensure all BLOBs wrk with SharePint management functins and mst third-party applicatins by leveraging Micrsft s fully supprted External BLOB Strage (EBS) r Remte BLOB Stre (RBS) APIs Cmplementary Prducts Many prducts and prduct suites n the DcAve 6 platfrm wrk in cnjunctin with ne anther. The fllwing prducts are recmmended fr use with Strage Manager: DcAve Cntent Manager fr SharePint fr restructuring r mving SharePint cntent DcAve Replicatr fr SharePint fr cpying SharePint cntent within the same SharePint farm r frm ne SharePint farm t anther. DcAve Replicatr perfrms live, event-driven, scheduled, r ffline replicatin. Synchrnizatin and management f all cntent, cnfiguratins, and securities is perfrmed with full fidelity. DcAve Reprt Center fr SharePint t examine pain pints in the SharePint infrastructure and reprt n SharePint user behavir and changes DcAve Data Prtectin fr setting backup and recvery pints prir t adjusting SharePint gvernance plicies in this prduct 7

8 Submitting Dcumentatin Feedback t AvePint AvePint encurages custmers t prvide feedback regarding ur prduct dcumentatin. Yu can Submit Yur Feedback n ur website. 8

9 Befre Yu Begin Refer t the fllwing sectins fr system and farm requirements that must be in place prir t installing and using DcAve Strage Manager. AvePint s Testing Plicy and Envirnment Supprt Supprted Hardware AvePint is cmmitted t maintaining a hardware agnstic platfrm t ensure that DcAve perates n cmmn Windws file sharing and virtualizatin platfrms. T ensure that DcAve is hardware agnstic, AvePint tests hardware that is intended t supprt SharePint and DcAve infrastructure, strage targets, and hardware-based backup and recvery slutins, as supprted by AvePint s partnerships. AvePint directly integrates with the fllwing platfrms: any Net Share, IBM Strwize Family, FTP, Amazn S3, AT&T Synaptic, Drpbx, Bx, Caring Strage, Del DX Strage, EMC Centra, HDS Hitachi Cntent Platfrm, Rackspace Clud Files, TSM, Netwrk File System, and Windws Azure Strage. All ther hardware platfrms that supprt UNC addressable strage devices are supprted. *Nte: Mst f the hardware partnerships referenced in this guide are intended t make use f advanced functinality (such as snapsht mirrring, BLOB snapshts, indexing, lng-term strage, WORM strage, etc.), and are nt indicatins that any changes t the prduct are required fr basic supprt. In mst cases, hardware can be supprted with n change t the prduct. Supprted Backup and Recvery DcAve supprts BLOB backup strage accrding t the list f hardware platfrms abve. BLOB snapsht functinally, hwever, is currently nly supprted n OEM versins and NetApp hardware. DcAve supprts SQL cntent and Applicatin database backups via the SharePint Vlume Shadw Cpy Service (VSS) n all Windws and SQL server platfrms listed abve. DcAve als supprts snapsht-based SharePint VSS n all hardware listed abve where the hardware partner has certified supprt with Micrsft. DcAve supprts applicatin and cnfiguratin server backups fr all the supprted sftware envirnments listed abve. DcAve 6 SP5 supprts VM backup via Hyper-V/VMWare fr the fllwing perating systems: Windws Server 2008 R2, Windws Server 2012, Windws Server 2012 R2, and Micrsft Hyper V Server 2012 R2. Cnfiguratin In rder t use DcAve Strage Manager, the DcAve 6 platfrm must be installed and cnfigured prperly n yur farm. Strage Manager will nt functin withut DcAve 6 present n the farm. 9

10 Agents DcAve Agents are respnsible fr running DcAve jbs and interacting with the SharePint bject mdel. Agents enable the DcAve Manager t cmmunicate with its respective servers, allwing Strage Manager t functin prperly. *Nte: The use f system resurces n a server increases when the installed agent is perfrming actins. This may affect server perfrmance; hwever, if the agent installed n a server is nt being used, the use f system resurces is very lw, and the effect n server perfrmance is negligible. Fr instructins n installing the DcAve Platfrm (DcAve Manager and DcAve Agents), refer t the DcAve 6 Installatin Guide. Required Permissins The fllwing permissins are required fr the Strage Manager Agent accunt. These permissins ensure prper functinality f Strage Manager. 1. Lcal System Permissins: These permissins are autmatically cnfigured by DcAve during installatin. Refer t Lcal System Permissins fr a list f the permissins autmatically cnfigured upn installatin. If there are n strict limitatins within yur rganizatin n the permissins that can be applied, yu can simply add the DcAve Agent Accunt t the lcal Administratrs grup t apply all f the required permissins. 2. SharePint Permissins: User is a member f the Farm Administratrs grup. Since Administratr wrks acrss farms and n all SharePint settings and cnfiguratins, this accunt is needed in rder t prvide the best and mst cmplete quality f service. Full Cntrl t all znes f all Web applicatins via User Plicy fr Web Applicatins 3. SQL Permissins: Database Rle f db_wner fr all the databases related with SharePint, including cntent databases, stub databases, SharePint cnfiguratin database and Central Administratin cntent database. Database Rle f dbcreatr t SQL Server since DcAve must create a stub database befre perfrming any Strage Manager jb. Database rle f securityadmin since SharePint API is required the permissin t enable RBS. Lcal System Permissins 1. User is a member f the fllwing lcal grups: IIS_WPG (fr IIS 6.0) r IIS_IUSRS (fr IIS 7.0) 10

11 Perfrmance Mnitr Users DcAve Users (The grup is created by DcAve autmatically and it has the fllwing permissins) Full Cntrl t the Registry f HKEY_LOCAL_MACHINE\SOFTWARE\AvePint\DcAve6 Full Cntrl t the Registry f HKEY_LOCAL_MACHINE\System\CurrentCntrlSet\Services\eventLg6 Full Cntrl t the Cmmunicatin Certificate Permissin f Lg n as a batch jb (it can be fund within Cntrl Panel > Administrative Tls > Lcal Security Plicy > Security Settings > Lcal Plicies > User Rights Assignment) Full Cntrl Permissin f DcAve Agent installatin directry Full Cntrl t GAC in rder t install Prvider dll int GAC. Full Cntrl t Micrsft SQL Remte Blb Strage flder t recnfigure maintainer cnfiguratin file. 2. Lcal Administratr permissin t the lcal server. When installing the related slutins, this permissin is required. Supprted Strage Types in DcAve 6 Strage Manager The fllwing Strage device types are supprted by DcAve 6 Strage Manager: Net Share IBM Spectrum Scale Object IBM Strwize Family EMC Centera Rackspace Clud File Micrsft Azure Strage Amazn S3 EMC Atms AT&T Synaptic Drpbx DELL DX Strage Caring Strage HDS Hitachi Cntent Platfrm 11

12 OneDrive Upgrading t SharePint 2013 If yu are running Strage Manager with SharePint 2010 and plan n upgrading t SharePint 2013, cnsider the fllwing when planning yur upgrade: Custmers wh have deplyed EBS fr SharePint 2010 will nt be able t upgrade their databases t SharePint Micrsft n lnger supprts EBS. Databases marked as having externalized cntent using EBS will nt be able t cnnect t a SharePint 2013 envirnment. Custmers using EBS must upgrade first t RBS using the DcAve EBS t RBS Stub functinality in the Cntrl Panel. In cases where the database server des nt supprt RBS, users will als need t upgrade the database server t Enterprise Editin r anther cmpatible versin f SQL Server. Custmers whse SharePint 2010 envirnments uses RBS will be able t upgrade t SharePint 2013: Custmers will need t install DcAve Agents in the SharePint 2013 farm prir t attaching any SharePint 2010 RBS databases. Custmers will need t cnfigure the RBS prvider fr the SharePint 2013 envirnment. When upgrading directly frm DcAve 6 SP2, all existing strage system prfiles, physical devices, and lgical devices will be preserved. When an ld SharePint 2010 cntent database is attached and upgraded in a new SharePint 2013 farm, the user will nly need t enable RBS fr the upgraded cntent database and assign (r cpy) the previus stub database t the new cntent database. This can be accmplished directly via the stub database cnfiguratin wizard in DcAve. *IMPORTANT: Micrsft s best practices recmmend setting the 2010 envirnment t a read-nly state prir t upgrading t The reasn this setting is imperative fr an RBS upgrade is that the 2010 and 2013 farm will bth leverage the same underlying BLOB strage layer. Yu MUST fllw this step t prevent crrupting data. (That is, updating strage lcatins, running garbage cllectin, r tampering with BLOBs withut updating the stub and cntent databases). Upgrading a SharePint 2010 Cntent Database with Strage Manager Data t a SharePint 2013 Database Review the fllwing prerequisites befre upgrading a SharePint 2010 Cntent Database with Strage Manager Data t a SharePint 2013 Database: 1. DcAve 6 SP2 r a later versin is required. If yu are running a previus versin f DcAve, upgrade yur DcAve versin t SP2 r a later versin first. 12

13 If the SharePint 2010 cntent databases cntain EBS stubs, thse cntent databases cannt be upgraded t SharePint 2013 because SharePint 2013 des nt supprt the EBS prvider. The SharePint 2010 farm and SharePint 2013 farm must use the same DcAve Cntrl Server. Befre the upgrade, DcAve Agents must be installed in the SharePint 2013 farm. After the upgrade, make sure the upgraded cntent databases still use the same stub databases. Otherwise, the stubs cannt be accessed after the upgrade. T upgrade a SharePint 2010 Cntent Database with Strage Manager Data t a SharePint 2013 Database, cmplete the fllwing steps: 1. Attach the SharePint 2010 cntent databases t the SQL Server f the SharePint 2013 envirnment. Fr mre infrmatin, refer t Attach a Database. 2. Munt the attached cntent databases t a specified Web applicatin using the PwerShell cmmand Munt-SPCntentDatabase. Fr example, Munt-SPCntentDatabase MyDatabase -DatabaseServer "MyServer" - WebApplicatin *Nte: Fr mre infrmatin n step 1 and step 2, refer t Upgrade databases frm SharePint 2010 t SharePint If the user needs t upgrade the user interface style f the SharePint 2010 site cllectins in the attached cntent database t the SharePint 2013 user interface style, run the Upgrade- SPSite cmmand. Fr example, Upgrade-SPSite name>/sites/testsite VersinUpgrade. After upgrading the SharePint 2010 cntent database t a SharePint 2013 database, yu can apply the cnfigured rules t the desired SharePint 2013 farm ndes. 13

14 Getting Started Refer t the sectins belw fr imprtant infrmatin n getting started with Strage Manager. Launching Strage Manager T launch Strage Manager and access its functinality, fllw the instructins belw: 1. Lg int DcAve. If yu are already in the sftware, click the DcAve tab. The DcAve tab displays all mdules n the left side f the windw. 2. Click Strage Optimizatin t view the Strage Optimizatin mdules. 3. Click Real-Time Strage Manager r Scheduled Strage Manager t launch the apprpriate mdule. Figure 1: DcAve mdule launch windw. AvePint recmmends using Health Analyzer t check the prerequisites yu need t crrectly use DcAve Strage Manager. *Nte: Only users in the DcAve Administratrs grup can use Health Analyzer. Fr mre infrmatin abut Health Analyzer, refer t the DcAve 6 Installatin Guide. 14

15 Navigating DcAve DcAve mimics the lk and feel f many Windws prducts, making fr an intuitive and familiar wrking envirnment. While there are many windws, pp-up displays, and messages within DcAve prducts, they share similar features and are navigated in the same ways. Belw is a sample windw in DcAve. It features a familiar, dynamic ribbn, and a searchable, cntent list view. Figure 2: Navigating DcAve. 1. Ribbn Tabs Allws users t navigate t the DcAve welcme page and within the active mdule. 2. Ribbn Panes Allws users t access the functinality f the active DcAve mdule. 3. Manage clumns ( ) Allws users t manage which clumns are displayed in the list. Click the manage clumns ( ) buttn, and then select the checkbx next t the clumn name in the drp-dwn list. 4. Hide the clumn ( ) Allws users t hide the selected clumn. 5. Filter the clumn ( ) Allws users t filter the infrmatin in the List View. Click the filter the clumn ( ) buttn next t the clumn and then select the checkbx next t the clumn name. 15

16 6. Search Allws users t search the List View pane fr a keywrd r phrase. Yu can select Search all pages r Search current page t define the search scpe. *Nte: The search functin is nt case sensitive. 7. Management Pane Displays the actinable cntent f the DcAve mdule. User Interface Overview After clicking Real-Time Strage Manager r Scheduled Strage Manager, the Strage Optimizatin suite user interface launches with the Real-Time Strage Manager r Scheduled Strage Manager tab active. The tab displays yur farm envirnment and allws fr quick access t all f Strage Manager s features. The Hw t Use Cnnectr area displays brief cnfiguratins and steps abut using Strage Manager. The Dashbard displays the rule settings verview fr the selected farm. Click View Details t view detailed infrmatin abut the cnfigured rule fr the Web applicatins, site cllectins, sites, lists, and/r flders in the pp-up windw. If yu are away frm the Dashbard page, click the Dashbard Page link at the bttm f yur interface t g back t the Dashbard. Figure 3: Dashbard interface. 16

17 Figure 4: Real-Time Strage Manager user interface. 1. The SharePint tree (Scpe panel) displays all cntent within yur farms. Use this panel t select the cntent that yu wish t perfrm actins n. Selecting cntent ften reveals new tabs and functinality n the ribbn. 2. The ribbn shws the available actins and wizards fr the selected ndes. This cntent is dynamic; it will ften change depending n what is selected n the SharePint tree and in the wrkspace area. 3. The wrkspace shws all frm-based cntent that is used during the cnfiguratin f actins perfrmed in DcAve prducts. 17

18 Selecting Farms and Ndes T select farms and ndes, cmplete the fllwing steps: 1. Frm the Scpe panel n the left, click the farm that cntains the relevant SharePint cntent. 2. Select the relevant cntent n which yu want t perfrm further peratins by clicking the radi buttns t the left f the cntent. 3. After selecting cntent, yu will be able t perfrm the prcedures described thrughut this guide. T refresh an bject, right-click the bject, and then click Refresh t refresh the bject and expand it. Fr sites, yu can right-click and select Cpy URL t cpy the URL f this nde, r click Open in brwser t pen it in the brwser directly. Click Actins beside the Input Keywrd text bx, and then yu can select t Shw selected ndes r Shw all ndes. 18

19 Basic Steps t Cnfiguring and Using Strage Manager The fllwing basic steps are required in rder t prperly use Strage Manager. Click the link t jump t the crrespnding sectin, cmplete the fllwing steps: 1. Cnfiguring the BLOB Prvider. 2. Cnfiguring Lgical Devices. 3. Cnfiguring Orphan BLOB Cleanup and Cnfiguring the Prcessing Pl (Scheduled Strage Manager Only). 4. Cnfiguring Real-Time Strage Manager r Cnfiguring and Running Scheduled Strage Manager Jbs. 19

20 Cnfiguring the BLOB Prvider In rder t use DcAve Strage Manager, the BLOB Prvider must be enabled. A binary large bject (BLOB) is unstructured data, such as files, attachments, etc., stred in SQL cntent databases. By default, any file r attachment that is upladed int SharePint is stred as a BLOB in the cntent database. By cnfiguring the BLOB Prvider, yu are able t externalize BLOBs frm a cntent database t an external strage slutin. The BLOB Prvider feature intercepts SharePint database traffic and redirects all f the BLOB traffic t external BLOB strage; what remains in SharePint is a stub f the data. The BLOB Prvider als creates a stub database and enables the prvider n the specified farm r nde. In rder t prvide transparency t SharePint users and applicatins, Remte BLOB Strage (RBS) r External BLOB Strage (EBS) is used t expse the file share cntent thrugh the SharePint interface. EBS is an interface prvided by Micrsft SharePint Server 2007 and 2010, while RBS is a set f standardized Advanced Prgramming Interfaces (APIs) that are incrprated as an add-n feature pack fr Micrsft SQL Server. *Nte: Since the DcAve RBS Prvider is a remte, third-party prvider, SQL 2012 Enterprise Editin r SQL Server 2008 R2 Enterprise Editin is required. *Nte: RBS can be enabled at the cntent database level in a SharePint 2013 farm. EBS is nt supprted in a SharePint 2013 envirnment. Feature BLOB stre scpe Number f prviders Interface Migrating BLOBs frm SQL Server stres t BLOB stres and vice versa RBS (fr SharePint 2010 and SharePint 2013) RBS can be enabled at cntent database level and Web applicatin level. Each cntent database can have its wn BLOB stre. RBS is mre flexible. Multiple RBS prviders can be in the same SharePint farm. Managed. RBS is a purely.net-based slutin. Frm a technlgy perspective, RBS fits in t.net quite nicely. Windws PwerShell EBS (nt supprted in SharePint 2013) EBS can be enabled nly at the farm level. Only ne EBS prvider per SharePint farm. If yu enable anther EBS prvider, the stubs generated by the previus EBS prvider will be inaccessible. Unmanaged. EBS relies n a legacy COM interface. Custm 20

21 Feature SharePint interface RBS (fr SharePint 2010 and SharePint 2013) SharePint 2010 and SharePint 2013 ship with many Windws PwerShell cmmand lets that can be used t manage RBS installatin and cnfiguratin. EBS (nt supprted in SharePint 2013) Nne BLOB Prvider Recmmendatins Befre enabling yur BLOB Prvider, be sure t refer t the fllwing recmmendatins fr BLOB Prvider cnfiguratins. Yu shuld: Yu shuld avid: Start the wizard, verify RBS binaries and DcAve Agents have been installed and enabled n all SharePint servers that are running Web services in yur farms. Including all applicatin and index servers. *IMPORTANT: All servers must have RBS binaries installed r else access t external cntent (utside the database) will fail. Fr best perfrmance, chse a database server within the farm fr yur stub database. Chse t manage all stubs (pinters) fr EBS and RBS at the farm level ne stub database per farm. Only when item cunts f ne millin bjects r greater are expected per cntainer shuld yu apply lwer-level settings. Cnsider inheritance if cnfiguring stub databases at a lwer level. See Appendix C Stub Database Inheritance fr additinal infrmatin n stub database inheritance. Cnfigure a schedule fr enabling RBS t ensure that yu have planned fr a grwing farm. Missing servers when installing the Agents. Failing t install RBS/EBS n a Web frnt-end (either user-facing r applicatin-facing). Getting bgged dwn by yur chice f EBS ver RBS: pick what s right fr yur SQL Server versin. We prvide yu the ability t upgrade frm EBS t RBS at a later time as necessary. Refer t the DcAve 6 Cntrl Panel Reference Guide fr infrmatin n upgrading frm EBS t RBS. Making these cnfiguratins mre granular than necessary. The gal is simplicity in management: since this database will be included in yur disaster recvery plans fr yur farm, t many databases can make yur failver mre cmplicated than it needs t be. 21

22 Skipping the schedule cnfiguratin. Even as yu grw yur farm, new cntent databases will be added and need t be enabled fr use with the rest f the strage ptimizatin prducts. Fr mre infrmatin related t BLOB externalizatin best practices, refer t AvePint s Optimize SharePint Strage with BLOB Externalizatin whitepaper. Enabling the BLOB Prvider T enable the BLOB Prvider n yur servers, cmplete the fllwing steps: *Nte: When nly the RBS prvider is enabled, a Real-Time Strage Manager rule is nly available at the Web applicatin (cntent database) level. When nly the EBS prvider is enabled, a Real-Time Strage Manager rule is available at the Web applicatin level and site cllectin level. When bth the RBS prvider and the EBS prvider are enabled, RBS is used. *Nte: In the event that yu want t enable the RBS/EBS prvider n Web frnt-ends that have imprperly installed Agents, yu must use the standalne Agent tls. Refer t Appendix E Enabling the BLOB Prvider Using the Agent Tls fr infrmatin n enabling the BLOB Prvider using these tls. 1. T access the BLOB Prvider, click either the Real-Time Strage Manager r Scheduled Strage Manager tab > BLOB Prvider. The BLOB Prvider page appears in the wrkspace. 2. Install BLOB Prvider Binaries n the specified servers. This page displays the infrmatin fr all f the servers in the specified farm. By default, the BLOB Prvider binaries are installed with the Agent installatin. If sme BLOB Prvider binaries are nt installed, Nt Installed displays in the BLOB Prvider Binaries clumn. If necessary, click Install t install the required BLOB Prvider binaries. 3. Click Next when finished. The Cnfigure Stub Database page appears. 4. Cnfigure Stub Database Specify where t stre all f the Strage Manager stub infrmatin. Click the farm name t expand the tree and t select the farm level, Web applicatin level, and/r the cntent database level. Fr ease f use, it is recmmended t cnfigure ne stub database fr the entire farm. In sme cases (recrds management, fr example, where there may be millins f files), it may be necessary t cnfigure different stub databases dwn t the Web applicatin r cntent database level. Fr mre infrmatin n this prcess, see Appendix C Stub Database Inheritance. *Nte: Ensure that all stub databases are prperly backed up. Shuld a database becme crrupt, backed-up stub data is required t fully restre all data. 5. After selecting which ndes t link t a stub database, click Cnfigure in the Manage grup n the ribbn. Yu can als click the Cnfigure buttn beside each tree nde t cnfigure the stub database fr the selected nde. 22

23 Cnfigure Stub Database Specify the Database Server (where the stub database resides) and Database Name fr the stub database. See Appendix C Stub Database Inheritance fr additinal infrmatin n stub database inheritance. *Nte: Once the stub database f a cntent database is cnfigured and saved, the cnfiguratin cannt be changed. By default, the database server used by the farm is laded autmatically. Cnsidering the management and maintenance f the stub databases, it is recmmended t use the default database server. Yu must specify ther database servers if any ne f the fllwing cnditins is applicable: The accunt des nt have the necessary permissins t cnnect t the default SQL Server. The accunt des nt have the necessary permissins t create the stub database n the default SQL Server. The default SQL Server is lcated n a machine in anther lcatin and the netwrk status is pr. Authenticatin Select the authenticatin methd used t access the database. Windws authenticatin (recmmended; the default ptin) Use this methd t cnfirm the user identity using Windws. SQL authenticatin SQL Server cnfirms the user identity accrding t the specified accunt and passwrd. Cnnectin String Use this feature t create and cnfigure stub databases using cmmand lines. Click Advanced t expand the advanced cnfiguratin. Select Edit Cnnectin String Directly t use Cnnectin String methd t create and cnnect the Stub Database using Windws authenticatin r SQL authenticatin. *Nte: If yu select Edit Cnnectin String Directly, the Cnfigure Stub Database field and the Authenticatin field abve will be unavailable. T create a stub database using Windws authenticatin, input the fllwing infrmatin: Server Enter the name f a SQL Server instance. The value must be either the server s name n the netwrk, an IP address, r the name f a Cnfiguratin Manager alias. T cnnect t the default instance n the lcal server, refer t the fllwing examples: Server=.; Server= IP Address; Server=lcalhst; Server=lcalDatabase\instancename; 23

24 Database Enter the database name. If a database is nt specified, the default database defined fr the lgin is used. T cnnect t the database, refer t the fllwing example: Database=Database s name. Trusted_Cnnectin Select the true value t use Windws Authenticatin Mde fr lgin validatin. DataSurce Enter the instance s name, the Hstname, r the IP address f a SQL Server. If this field is nt specified, a cnnectin is made t the default instance n the lcal cmputer. Failver Partner Enter the name f the failver server used fr database mirrring. Initial Catalg Enter the stub database s name. Integrated Security Select the true value t accept the value SSPI fr Windws Authenticatin. T create a stub database using SQL authenticatin, input the fllwing infrmatin: *Nte: Each instructin s key and value must be cnnected with =. The instructins are separated using ;. Server Enter the name f a SQL Server instance. The value must be either the server s name n the netwrk, an IP address, r the name f a Cnfiguratin Manager alias. T cnnect t the default instance n the lcal server, refer t the fllwing examples: Server=.; Server=IP Address; Server=lcalhst; Server= lcaldatabase\instancename; Database Enter the database name. If a database is nt specified, the default database defined fr the lgin is used. T cnnect t the database, refer t the fllwing example: Database=Database s name. Trusted_Cnnectin Select the False value t nt use Windws Authenticatin Mde fr lgin validatin. Yu can specify the credentials that will be used t cnnect t the database. User ID Enter the lgin name. Passwrd Enter the passwrd. DataSurce Enter the instance s name, the Hstname, r the IP address f a SQL server. If nt specified, a cnnectin is made t the default instance n the lcal cmputer. Failver Partner Enter the name f the failver server used fr database mirrring. 24

25 Initial Catalg Enter the stub database s name. 6. When finished, click OK t prceed t the Enable BLOB Prvider page. 7. Enable BLOB Prvider Shws the BLOB Prvider Status f the farms that have DcAve Agents installed. Enable r disable the BLOB Prvider n the selected farm in this step. Click Cnfigure in the Actin clumn; the fllwing ptins appear. Enable RBS fr Farm (farm name) Displays the cmpnent f the farm and the schedule used t enable RBS. Tree Structure Click the farm name t expand the tree. The Web applicatins are displayed, and the Include New Cntent Databases nde under the farm is displayed. Select the Enable checkbx next t the farm, and all f the ndes under the farm will be selected and RBS fr all f the ndes will be enabled. Select the Enable checkbx next t the Include New Cntent Databases nde beneath the farm, and the Include New Cntent Databases ndes under all f the Web applicatins will be selected and RBS fr all f the newly added cntent databases under the farm will be enabled. Expand a Web applicatin, yu can view the RBS status and enable the RBS n the selected cntent database by selecting the checkbx in the Enable clumn. RBS can be enabled at the Web applicatin level and cntent database level. If RBS is enabled at the Web applicatin level, RBS fr bth the existing and newly added cntent databases under the specified Web applicatin is enabled. Include New Cntent Databases Selecting the Enable checkbx at this level enables RBS fr all newly added cntent databases. RBS will be autmatically enabled by the scheduled jbs. In rder t use this functin, a schedule must be cnfigured in the Schedule field. Schedule (available when Enable RBS fr Farm is selected) This schedule checks fr newly added cntent databases; the purpse is t enable RBS. Chse whether t enable RBS based n a schedule. Strage Manager runs a search n yur farm fr new cntent databases accrding t yur specified schedule. If any new cntent databases are fund, Strage Manager enables the RBS fr them. N schedule Enables the RBS immediately. Cnfigure the schedule myself Cnfigure a schedule and enable RBS accrding t the schedule. Select a Start time and Interval value. Enable EBS fr Farm (farm name) Shws the EBS status f the farm and allws yu t enable EBS. Select Enable t enable EBS and select Disable t disable it. If using a SharePint 2010 envirnment, it is recmmended that yu enable RBS fr the farm. EBS cannt be enabled if using a SharePint 2013 envirnment. *Nte: If bth EBS and RBS are enabled fr a SharePint bject, RBS will be used first. 25

26 8. Overview Displays all infrmatin fr the farms. If desired, click Edit t edit the cnfiguratin. Click Finish t enable r disable the EBS Prvider immediately (if selecting EBS) r save the RBS prvider cnfiguratin withut enabling r disabling it (if selecting RBS). Click Finish and Run Nw t save the cnfiguratin and then enable r disable the crrespnding BLOB Prvider immediately. *Nte: If enabling the RBS prvider withut using a schedule, yu must click Finish and Run Nw t enable it immediately. Clicking Finish nly saves the cnfiguratin f the RBS prvider, and des nt enable RBS. 26

27 Cnfiguring Lgical Devices Strage Manager stres the upladed BLOB cntent t an external device (leaving nly a stub f the data in SharePint), therefre, it is necessary t first cnfigure ne r mre physical devices and then set up a lgical device. Strage Manager can write t any Net Share, IBM Strwize Family, EMC Centera, Rackspace Clud File, Micrsft Azure Strage, Amazn S3, EMC Atms, AT&T Synaptic, Drpbx, DELL DX Strage, Caring Strage, HDS Hitachi Cntent Platfrm, IBM Spectrum Scale Object, r OneDrive device, depending upn the external lcatin where the BLOB cntent is stred. TSM and FTP are nt supprted. Additinally, DcAve can treat multiple physical, strage devices as a single lgical unit when saving backup data. This is especially useful fr Strage Manager plans with a large scpe, because many small drives can be cmbined. A lgical device must be defined befre creating a Strage Manager rule. *Nte: Instead f using a Strage Plicy, DcAve Strage Manager uses the lgical device t ensure that the stubs can be accessed prperly frm SharePint, regardless f the DcAve Manager service status. DcAve Strage Manager des nt use the Media service. Fr instructins n defining physical devices and setting up lgical devices, refer t the DcAve 6 Cntrl Panel Reference Guide. 27

28 Cnfiguring Strage Manager General Settings Befre creating Real-Time r Scheduled Strage Manager rules, AvePint recmmends that yu first define hw t clean up rphan BLOBs and cnfigure the prcessing pl, which is mandatry fr nly Scheduled Strage Manager rules. Cnfiguring Orphan BLOB Cleanup If Strage Manager stubs are remved frm SharePint, the BLOB cntent remains in the external strage; these BLOBs, separated frm their stubs, are called Orphan BLOBs. Cnfigure the Clean Up Orphan BLOBs functin t have DcAve remve rphan BLOB cntent in external strage after the crrespnding stubs are remved frm SharePint. Althugh this setting is ptinal, AvePint recmmends that yu use this functin t better ptimize external strage space. T cnfigure rphan BLOB cleanup rules, cmplete the fllwing steps: 1. Click the Real-Time Strage Manager tab r Scheduled Strage Manager tab. 2. In the General Settings grup, click Clean Up Orphan BLOBs. 3. Click the farm name t expand the tree and select the Web applicatins r the databases where yu want t cnfigure the BLOB cleanup rules. After expanding the tree, yu can select the farm nde t select all the displayed bjects n the tree. 4. Click Cnfigure. A message appears n the tp f the screen saying that Yu can refer t the Strage Reprt fr mre detailed infrmatin abut the rphan BLOBs. Then select Strage Reprt in the message, which will bring yu t the Dashbard screen in Strage Reprt. Fr mre details, refer t Viewing Cllected Data Infrmatin fr the Strage Reprt Prfiles. The Enable Clean Up Orphan BLOBs ptin appears. Select N t disable the Clean Up Orphan BLOBs functin fr the selected scpe. Select Yes t display the fllwing ptins: Scpe Definitin Select the Include new cntent databases checkbx t als apply the cnfigured BLOB cleanup plicy t newly added cntent databases in the selected Web applicatins. Large and Blcked Files Select whether r nt t delete the BLOBs fr the large and/r blcked files. Prcessing Pl Select a prcessing pl frm the drp-dwn list t manage the Clean Up Orphan BLOBs jb threads. Schedule Cnfigure a schedule fr cleaning up rphan BLOBs. Start Time The scheduled BLOB cleanup jb starts n the time specified. T change the time zne, click the time zne under the Start time field. Interval Set an interval fr recurring rules based n a schedule using the ptin f Day(s), Week(s) r Mnth(s). 28

29 Click Calendar View t view all scheduled BLOB cleanup jbs in the pp-up calendar by Day, Week, r Mnth. Advanced Settings Specify a time t delay the deletin f cntent; deletin can be delayed using either Day(s), Week(s) r Mnth(s). Use this ptin t prevent the permanent deletin f rphan BLOB cntent if Strage Manager stubs are accidentally deleted. After a stub is remved frm SharePint by an end-user, the rphan BLOB cntent is retained in the external device fr the time perid specified here. During this time perid, a deleted Strage Manager stub can be restred back t SharePint and, after a successful restre, can still be accessed nrmally. When the specified time elapses, the rphan BLOB cntent is deleted, if it hasn t been restred. *Nte: It is nt recmmended that yu use the SQL Server RBS Maintainer tl in additin t the Advance Settings t delay the deletin time manually because rphan BLOB cntent might be deleted unexpectedly. If this ccurs, backed-up stubs that are restred t SharePint becme rphan stubs with n related BLOB cntent. Cnflict Reslutin Select which actin t perfrm when a nde already has BLOB cleanup settings cnfigured. Overwrite When a cnflict ccurs, Overwrite replaces the previusly cnfigured settings with the currently saved settings, and applies the currently saved settings t the selected ndes. Skip When a cnflict ccurs, Skip will keep the previusly cnfigured settings. The newly cnfigured settings will nt replace the previusly cnfigured settings and will nt be applied n ndes that have applied settings. Fr ndes that d nt have previusly cnfigured settings, the newly cnfigured settings will be applied t them. Click View Cnflict Items t view ndes with previusly cnfigured schedules, delayed deletin settings and alternate file settings. 5. Click OK t save the cnfiguratin r click Cancel t cancel the peratin. 6. After saving the BLOB cleanup rule, the cnfigured rule settings fr the applicable ndes display in the Schedule and Delay Deletin clumns. Cnfiguring the Prcessing Pl (Scheduled Strage Manager Only) The Prcessing Pl feature allws yu t cntrl the maximum number f Scheduled Strage Manager jbs that can be run at the same time. Nrmally, a Scheduled Strage Manager jb is resurce-intensive, s running multiple Strage Manager jbs simultaneusly may affect the perfrmance f the server. T avid this prblem, use the Prcessing Pl feature. 29

30 Scheduled Strage Manager jbs that are added int the Prcessing Pl are run accrding t prcessing pl settings. The number f jbs yu allw in the prcessing pl is the maximum number f Scheduled Strage Manager jbs that can be run simultaneusly. The remaining jbs are placed in a queue. Each SharePint farm has a default prcessing pl named Default_Farm(FarmName). The number f jbs set in the default prcessing pl is 5, which cannt be changed. T create a new Prcessing Pl, cmplete the fllwing steps: 1. Click Scheduled Strage Manger tab > Prcessing Pl in the General Settings grup. 2. Click Create in Manage grup n the Prcessing Pl tab. The Prcessing Pl page appears. 3. Enter a Prcessing Pl Name and an ptinal Descriptin used t distinguish the new prcessing pl. 4. Select the Farm frm the drp-dwn list. The prcessing pl can nly be used fr Scheduled Strage Manager rules cnfigured fr this farm. 5. Select an Agent Grup frm the drp-dwn list. The Agents in the specified Agent grup are used by this prcessing pl t perfrm Scheduled Strage Manager jbs. Fr mre infrmatin abut creating Agent grups, refer t the DcAve 6 Cntrl Panel Reference Guide. 6. Specify the Maximum Number f Jbs that will be used fr Scheduled Strage Manager jbs. Fr example, if yu enter 8 in this field, then 8 Scheduled Strage Manager jbs can be run at the same time. 30

31 Cnfiguring Real-Time Strage Manager Rules Real-Time Strage Manager takes BLOB cntent being upladed int SharePint SQL Server and redirects that cntent t an external device. This is dne in real time, that is, the BLOB cntent is never actually upladed int SQL. As a result, dcument size is the nly criteria yu can use t specify which cntent gets mved t the external device. T use Real-Time Strage Manager, at least ne rule must be created and applied t a selected nde. *Nte: If users uplad a dcument that meets the criteria fr Real-Time Strage Manager externalizatin t a BLOB strage device that has insufficient space, the uplad fails. Creating Real-Time Strage Manager Rules *Nte: When nly the RBS prvider is enabled, the Real-Time Strage Manager rule is nly available at the Web applicatin (cntent database) level. When nly the EBS prvider is enabled, the Real-Time Strage Manager rule is available at the Web applicatin and site cllectin levels. If bth the RBS and the EBS prviders are enabled, the RBS prvider will be used fr the Web applicatin level. *Nte: Insufficient space n the BLOB strage device will result in a failed uplad f cntent. T create Real-Time Strage Manager rules: 1. Click the Real-Time Strage Manager tab and select the cntent frm the Scpe panel. *Nte: If newly created SharePint bjects are nt displayed n the tree, right-click the crrespnding nde and click the refresh buttn ( ) t refresh the tree. *Nte: When multiple rules are cnfigured n the same level, the rules are autmatically rdered accrding t their criteria; that is, rules with larger file size criteria are checked first. Upladed BLOB cntent is mved t the external device as lng as any ne f the Strage Manager rules is triggered. 2. Chse t Reuse an existing rule, Cpy frm an existing rule, r Create a new rule. Reuse an existing rule Uses all settings in the Strage Manager rule selected frm the drp-dwn list. Select this ptin t use the same Strage Manager rule in a different lcatin, thereby expanding the scpe f the rule. Cpy frm an existing rule Cpies the settings frm the Strage Manager rule selected frm the drp-dwn list. Update the rule (if necessary) and save this rule with a new name. Select this ptin t quickly create a new rule frm an existing rule. Create a new rule Creates a new Strage Manager rule. Enter a Name and ptinal Descriptin fr the new rule. 31

32 *Nte: It is recmmended that yu create a cmmn rule that can be directly reused r that can be used after sme minr mdificatins. This can help yu make the mst use f a created rule. 3. Which cntent databases cntain cntent that needs t be externalized (shwn nly when RBS is enabled) Chse the scpe f the rule by selecting the cntent database. *Nte: The ptins in this field are grayed ut if the crrespnding database des nt have a stub database r des nt have RBS enabled. Include new cntent databases Applies the rule n any newly added cntent databases. Select this ptin t enable the same rule n newly added cntent databases autmatically, withut having t manually cnfigure them. In rder t enable this selectin, yu must have a stub database cnfigured at the Web applicatin level, and yu must select Include new cntent databases when cnfiguring the BLOB Prvider. *Nte: If yu d nt select this ptin, the selected web applicatin s cntent databases that nly have the EBS prvider enabled will nt inherit the newly created rule. Select all Selects all existing cntent databases. 4. What kind f cntent needs t be externalized Specify the size trigger n the BLOB cntent t be upladed t the external device using the ptin f KB r MB. If the size f the file is greater than r equal t the threshld specified here, the BLOB cntent is upladed t the external device. *Nte: If applying shred settings n a specified Web applicatin in SharePint 2013, make sure the threshld specified here is less than the specified shred size. 5. Where wuld yu like t stre the externalized data Specify a lgical device in the drp-dwn list t which the data will be stred. If desired, click New Lgical Device t create a new lgical device. Fr the infrmatin abut creating the strage, refer t Cnfiguring Lgical Devices. 6. Select an ptinal Data Cmpressin setting. Select the Cmpressin checkbx t enable data cmpressin, and then chse a cmpressin level using the slider. A lw cmpressin level results in a faster cmpressin rate but a larger data set, while a high cmpressin level results in a slwer cmpressin rate but a smaller, better quality data set. *Nte: Small data sets ccupy mre system resurces and cause slwer jb times. The cmpressin is perfrmed n the SharePint Server (SharePint Agent). 7. Select an ptinal Data Encryptin setting. Select the Encryptin checkbx (ptinal) t enable data encryptin. Encryptin prtects sensitive materials; hwever, encrypting data causes slwer archive times. The encryptin is perfrmed n the SharePint Server (SharePint Agent). Then select a security prfile t be used in the encryptin frm the Security prfile drp-dwn list, r click the New Security Prfile link t create a new security prfile. Fr mre infrmatin n security prfiles, refer t the DcAve 6 Cntrl Panel Reference Guide. 8. After saving the Real-Time Strage Manager rule, it is autmatically enabled n the selected nde. View it in the Rules and Settings field n the right side f the wrkspace. 32

33 Cnfiguring Shred Size In Real-Time Strage Manager, if yu select a web applicatin frm a SharePint 2013 farm tree in the Scpe panel, the crrespnding farm s shred size will be displayed n the bttm f the right panel. DcAve Real-Time Strage Manager allws yu t change the shred size fr the whle SharePint 2013 farm. Click Cnfigure t the right f the shred size, the Cnfigure Shred Size windw appears. Change the shred size fr the entire SharePint 2013 farm in the windw. Yu can use the slider r select the Custm Size checkbx t specify a shred size. 33

34 Cnfiguring and Running Scheduled Strage Manager Jbs In rder t run a Scheduled Strage Manager jb, a nde must have ne r mre Scheduled Strage Manager rules applied t it, as well as cnfigured settings. Scheduled Strage Manager rules and settings define which cntent in the selected nde gets ffladed, where this cntent is saved, prcessing pl infrmatin, ntificatin settings, and jb schedule. Scheduled Strage Manager jbs can be cnfigured via tw methds. The first methd invlves creating a Scheduled Strage Manager prfile and applying it t a selected nde. A Scheduled Strage Manager prfile integrates rules and settings cnfiguratins int ne saved prfile. If yu ve created a Scheduled Strage Manager prfile, yu can apply the prfile t ne r mre ndes withut having t apply the same rules and settings each time. This methd shuld be used if multiple ndes in yur farm require the same cnfiguratins and/r BLOB fflad criteria. The secnd methd invlves cnfiguring rules n a selected nde and manually cnfiguring the settings fr that nde, then applying bth the rules and the settings. This methd shuld be used n ndes that require uncmmn cnfiguratins r criteria. Regardless f the methd yu chse, yu will need t create, save, and apply at least ne Scheduled Strage Manager rule t a nde in rder t run a jb. See the infrmatin belw fr instructins n creating and cnfiguring prfiles and rules. Creating a Scheduled Strage Manager Prfile Using Prfile Manager The Prfile Manager is where yu cnfigure a Strage Manager prfile, which integrates rules and settings cnfiguratins int ne saved prfile. This allws yu t instantly apply the same set f rules and settings t multiple ndes withut having t repeatedly cnfigure the same settings fr each nde. T create and cnfigure a Scheduled Strage Manager Prfile: 1. Click Prfile Manager in the Prfile Management grup. 2. In the Prfile Manager page, click Create in the Manage grup n the ribbn. The Create Prfile cnfiguratin page appears. 3. Cnfigure the fllwing settings: Prfile Name Enter the prfile Name, fllwed by an ptinal Descriptin. Farm Select the farm frm the drp-dwn list t create the prfile n the selected SharePint farm. 34

35 Categry Enter an ptinal categry name (such as DcAve r NetApp) fr this prfile t be easily recgnized by users. 4. Click Next in the Cmmit grup r n the bttm-right crner f the page. The Rules page appears. 5. Click Create in the Rule Management grup t create a Scheduled Strage Manager rule. Fr detailed infrmatin n creating Scheduled Strage Manager rules, refer t Creating and Cnfiguring Scheduled Strage Manager Rules. *Nte: Multiple rules can be created and included in a prfile. 6. Click Next in the Cmmit grup r n the bttm-right crner f the page. The Settings cnfiguratin page appears. 7. Cnfigure basic settings fr the rule. Fr detailed infrmatin n cnfiguring settings, refer t Cnfiguring Settings. 8. Click Next in the Cmmit grup r n the bttm-right crner f the page. The Overview page appears. 9. The settings cnfigured abve are displayed in the Overview page. T make changes t the cnfigured rules r settings, click Edit in the rw next t the particular page yu want t edit. 10. When satisfied with the cnfiguratins, click Finish in the Cmmit grup r n the bttm-right crner f the page. The Prfile Manager pane appears. 11. The created prfile is displayed in the Prfile Manager pane. T view, edit, r delete an existing prfile, select the checkbx t the left f the prfile name and click View Details, Edit, r Delete in the Manage grup. Click Clse t leave this page and return t the Scheduled Strage Manager tab. 12. Fr instructins n applying the created prfile and running a Strage Manager jb, refer t Applying a Scheduled Strage Manager Prfile t a Selected Nde and Running a Jb. Creating and Cnfiguring Scheduled Strage Manager Rules Use Scheduled Strage Manager t set mre refined criteria as t what BLOB cntent gets upladed t the external device, as well as decide when such cntent is ff laded. The Scheduled Strage Manager ffers a mre diverse criteria selectin. In additin, as ppsed t Real-Time Strage Manager rules, the scpe f Scheduled Strage Manager rules is nt restricted by the BLOB Prvider being used. 1. Click the Scheduled Strage Manager tab and select the cntent frm the Scpe panel. 2. Click Create in the Cntribute grup. 3. Chse t Reuse an existing rule, Cpy frm an existing rule, r Create a new rule. Reuse an existing rule Use the settings frm the Strage Manager rule selected frm the drp-dwn list. This ptin expands the scpe f the riginal rule. 35

36 Cpy frm an existing rule Cpies the settings frm the Strage Manager rule selected frm the drp-dwn list. Update the rule if necessary, and save this rule with a new name. Create a new rule Creates a new Strage Manager rule. Enter a name fr the new rule and an ptinal Descriptin. *Nte: It is recmmended that yu create a cmmn rule that can be reused directly r that can be used after sme minr mdificatins. This can help yu make the mst use f a created rule. 4. What kind f cntent needs t be externalized Select specific bjects r data within the dcument, dcument versin, and attachment SharePint levels t be extended t the external device. Each level has a unique set f criteria filters that enhance cnfiguratins. Refer t Appendix A Criteria Filter Cnditins fr mre infrmatin. The fllwing table details what criteria are supprted n each level. Level Rule Dcument Dcument Versin Attachment Name Title Size Mdified Time Created Time Mdified By Created By Cntent Type Clumn (Text) Clumn (Number) Clumn (Yes/N) Clumn (Date and Time) Keep the Latest Versin The selected number f versins is kept in SharePint; the ther versins are stred in external strage. 36

37 Rule Dcument Level Dcument Versin Attachment *Nte: The current versin is always kept in the SharePint List/Library when this rule is used. Parent List Type ID Last Accessed Time (the Last Accessed Time infrmatin is btained in the DcAve Auditr, refer t DcAve 6 Reprt Center User Guide.) Type *Nte: The Last Accessed Time rule with selecting Dcument Versin bject level in DcAve Scheduled Strage Manager cannt be applied n a SharePint 2013 platfrm within the scpe that includes the stubs. The Type rule in Scheduled Strage Manager is used t define if the Micrsft Office files will be externalized. Yu can define the file types that are cnsidered Office files by cnfiguring the AgentCmmnStrageEnv.cfg file. Fr example, if yu select Dcument as the Level, Type as the rule, Is as the Cnditin, and Office File as the Value, then the dcuments whse types are specified in the AgentCmmnStrageEnv.cfg file will be cnsidered Office files and then externalized. Fr mre infrmatin n cnfiguring the cnfiguratin file, refer t Defining Office Files fr the Scheduled Strage Manager Type Rule fr details. After cnfiguring ne rule, click Add t add it t the existing rules. Click the X fllwing each rule t delete it. When 2 r mre rules are cnfigured, change the lgical relatinship between the rules by clicking the lgic icn fllwing the rule. There are tw lgics: And and Or. The lgic is set t And unless yu manually change it. And The cntent that meets all the rules is upladed t the external device. 37

38 Or The cntent that meets any ne f the rules is upladed t the external device. Under the Basic Filter Cnditins field, view the rules lgical relatinship. Fr example, if the lgical relatinship is ((1 And 2) Or 3) in the Basic Filter Cnditin field, the cntents which meet bth the filter rule 1 and filter rule 2, r meet the filter rule 3 is upladed t the external device. 5. Where wuld yu like t stre the externalized data Select a lgical device in the drp-dwn list t stre the data. If desired, click New Lgical Device t create a new lgical device. Fr mre infrmatin abut creating lgical devices, refer t Cnfiguring Lgical Devices. 6. Select an ptinal Data Cmpressin setting. Select the Cmpressin checkbx t enable data cmpressin, and then chse a cmpressin level using the slider. A lw cmpressin level results in a faster cmpressin rate but a larger data set. A high cmpressin level results in a slwer cmpressin rate but a smaller, better quality data set. *Nte: Small data sets ccupy mre system resurces and cause slwer jb times. The cmpressin is perfrmed n the SharePint Server (SharePint Agent). 7. Select the Encryptin checkbx (ptinal) t enable data encryptin. Encryptin prtects sensitive materials; hwever, encrypting data causes slwer archive times. The encryptin is perfrmed n the SharePint Server (SharePint Agent). Then select a security prfile t be used in the encryptin frm the Security prfile drp-dwn list, r click the New Security Prfile link t create a new security prfile. Fr mre infrmatin n the security prfile, refer t the DcAve 6 Cntrl Panel Reference Guide. 8. Select Generate nn-shredded BLOBs t generate the nn-shredded BLOB fr each file, which will be externalized in rder t maintain data integrity. If the crrespnding lgical device is using the SharePint structure frmat fr the BLOB stre, users can pen the BLOB file in the external device directly. *Nte: This ptin is nly appears when yu want t externalize data in SharePint 2013; this ptin is nt recmmended fr a Micrsft Office file. The Micrsft Office files are required t be shredded since they are supprted fr nline editing in SharePint After saving the Scheduled Strage Manager rule, it will be listed in the Rules field in the Rules and Settings area. View it in the Rules and Settings area n the right side f the wrkspace. 10. Cntinue t Cnfiguring Settings fr hw t create rules and apply the rules and settings t the selected nde. Cnfiguring Settings Once a Scheduled Strage Manager rule is created and saved, additinal ptins can be cnfigured frm the Rules and Settings field in the wrkspace. Select the rder f the rules using the Order drp-dwn list. When multiple Scheduled Strage Manager rules are cnfigured fr a particular SharePint bject, the cntent that meets any ne f the applied 38

39 rules is upladed t an external device. Yu can specify which rule will be checked first by changing their rder. In the Settings field, cnfigure the fllwing ptins: Prcessing Pl Specify a prcessing pl t be used by the Scheduled Strage Manager rules. Click New Prcessing Pl t create a new pl. Refer t Cnfiguring the Prcessing Pl (Scheduled Strage Manager Only) fr mre infrmatin. Schedule Select when t stre the BLOB cntent t the external strage. N Schedule Run the plan immediately after finishing the cnfiguratin. Cnfigure the schedule myself Cnfigure a schedule yurself and run the Scheduled Strage Manager jb accrding t the specified start time and interval. Click Advanced t cnfigure the advanced settings: Exclude System Files Select this ptin t exclude the system files frm being externalized in the jb. The system files cntains: The files that are nt in any library, but under a site. The files that are in a hidden library. The files are generated by SharePint, and they have cntent. Mst f them are ASPX files. The files mentined abve are invisible t the users. Users can use Micrsft SharePint Designer t see these files. The files in the libraries: Site Assets, Site Pages, Style Library and Frm Templates. Include Cnnectr Data Select this ptin t extend any data within the scpe f a Scheduled Strage Manager rule that has been upladed t Cnnectr Strage. Exclude Existing Stubs Select this ptin t skip files that have already been externalized when applying the Strage Manager rules t help imprve jb perfrmance. Hwever, if yu are reusing rules and yu have changed the lgical device, with the intentin f mving the BLOBs in the riginal lgical device t the new lgical device, leave this ptin unchecked. Incremental Scan Select whether r nt t run an incremental scan. Then, select a methd f cntent discvery: Use the SharePint Change Lgs fr incremental scans The Scheduled Strage Manager incremental scans will g thrugh the Change Lgs t see if eligible cntent can be prcessed further accrding t the rules yu have defined. This ptin shuld be selected if yu are nly using metadata-based r size-based criteria fr yur rules. If yu are using time-based criteria (such as Last Accessed 39

40 r Last Mdified Time), it is recmmended that yu chse the Use the Reprt Center Item Caching Service fr incremental ptin. Use the Reprt Center Item Caching Service fr incremental scans The Scheduled Strage Manager incremental scans will use the infrmatin frm the DcAve Reprt Center Item Caching Service in rder t see if there is eligible cntent that can be prcessed further accrding t rules yu have defined. T use this ptin, the Item Caching Service in Reprt Center must first be cnfigured. If the Item Caching Service is nt cnfigured, a full scan will be run instead. Please nte that this ptin will include time-based prperties such as Last Mdified Time. Fr mre infrmatin n the Reprt Center Item Caching Service, refer t the DcAve 6 Reprt Center Reference Guide. After selecting the methd, cnfigure the schedule fr scan: Start time Select the time when this rule is executed. Interval Specify the interval fr running the rule. N end date The jbs will run n a cnfigured schedule until yu manually end it. End after ccurrences The jbs will stp running after the number f times yu entered here. End by The jbs will end n the date and time yu entered here. Ntificatin Cnfigure ntificatin settings. Select a ntificatin prfile frm the Select a ntificatin prfile address and settings drp-dwn list, r create a new ntificatin prfile by clicking the New Ntificatin Prfile link. Click View t view detailed infrmatin abut the ntificatin prfile. *Nte: The User Ntificatin Settings must be cnfigured in Cntrl Panel in rder t send ntificatins using DcAve. Fr mre infrmatin, refer t the DcAve 6 Cntrl Panel Reference Guide. Click Apply t apply the Scheduled Strage Manager rules and jb settings t the selected nde. After the Scheduled Strage Manager rules and jb settings are applied t the selected ndes, the Run Nw buttn becmes enabled. Or, click Apply and Run Nw t save the Scheduled Strage Manager rules and jb settings and run the Scheduled Strage Manager jb immediately (this buttn cmbines the functins f Apply and Run Nw). After applying the Scheduled Strage Manager rules and jb settings t the selected nde, click Run Nw t run the Scheduled Strage Manager jb immediately. If yu have cnfigured the Incremental Scan functin in the Advanced settings, the Run Nw interface appears after yu click Run Nw r Apply and Run Nw. If yu reuse an existing prfile, and yu have 40

41 cnfigured the Incremental Scan functin, the Run Nw interface als appears after yu click Run Nw r Apply and Run Nw. Select an ptin fr Externalizatin Scpe in the interface: Evaluate all cntent The externalizatin will ccur based n the schedule cnfigured in the Settings sectin n the previus page (r the schedule cnfigured in the Settings step; nt in the Advanced sectin f the reused prfile). Evaluate mdified cntent nly The externalizatin will ccur based n the schedule cnfigured in the Advanced sectin n the previus page (r cnfigured in the Advanced sectin f the Settings step in the reused prfile). Click OK in the Run Nw interface t run the Scheduled Strage Manager jb immediately r click Cancel t exit. Applying a Scheduled Strage Manager Prfile t a Selected Nde and Running a Jb T apply a prfile t a nde and run the jb, refer t the fllwing steps: *Nte: T run nly a particular rule r rules under a selected nde, disable the unneeded rules first. Fr mre infrmatin, refer t Disabling an Existing Rule. 1. Select a nde frm the Scpe panel. 2. In the Cnfigure Rules and Settings pane n the right, select an ptin r apply a prfile t the nde selected in the farm tree. T create new rules and settings based n an existing prfile, select Create new rules and settings based n an existing prfile and select a prfile frm the drp-dwn list. The rules and settings cnfigured fr the selected prfile are displayed in the Rules and Settings wrkspace and can be edited as needed. *Nte: Any mdified rule will be applied t the rules in the selected prfile; hwever, mdified settings d nt affect the riginal settings cnfigured in the selected prfile. If yu have nt created a prfile, click the New Prfile link in the drp-dwn list t create a new prfile. Fr mre infrmatin, refer t Creating a Scheduled Strage Manager Prfile Using Prfile Manager. T reuse an existing prfile, select Reuse an existing prfile and select a prfile frm the drp-dwn list. The existing prfile cannt be mdified frm this screen. If yu have nt created a prfile, click the New Prfile link in the drp-dwn list t create a new prfile. Fr mre infrmatin, refer t Creating a Scheduled Strage Manager Prfile Using Prfile Manager. 41

42 3. Click Apply in the Cmmit grup t apply the selected prfile. The selected prfile is applied t the selected nde, and all ndes belw the selected nde inherit the prfile rules and settings. Fr mre infrmatin n inheritance, see Inheriting and Stp Inheriting. 4. Frm the Cmmit pane, click Run Nw t run the jb immediately. Running jbs can be bserved in Jb Mnitr. Alternatively, click Apply and Run Nw t bth apply the prfile and run the jb with ne click. Applying Scheduled Strage Manager Rules t a Selected Nde and Running a Jb T apply a Scheduled Strage Manager rule t a selected nde and then run a jb: 1. Select a nde frm the Scpe panel. All rules applied t that particular nde are displayed belw in the Cnfigure Rules and Settings sectin f the Rules and Settings wrkspace. *Nte: If a site cllectin assciated with a Gvernance Autmatin site cllectin plicy has the Scheduled Strage Manager enabled, the rule settings field will be grayed ut. Yu cannt edit the rule settings r create a new rule fr the site cllectin. Fr mre infrmatin, refer t the DcAve Gvernance Autmatin Administratr User Guide. 2. If desired, create mre Scheduled Strage Manager rules r select which rule will run first by changing the number in the Order field. Ensure a rule is checked first by changing its rder. T rerder rules, mdify the value in the Order clumn. 3. Click Apply in the Cmmit grup t apply all cnfigured rules and crrespnding settings. The cnfigured rules and settings are applied t the selected nde and all ndes belw it. Fr mre infrmatin n inheritance, see Inheriting and Stp Inheriting. 4. Click Run Nw t run the applied rules and settings immediately. The running jbs can be checked in the Jb Mnitr. Alternatively, click Apply and Run Nw t bth apply the rule and run the jb with ne click. 42

43 Managing Created Rules Once created and applied, Strage Manager rules can be edited, remved, disabled (enabled), and deleted. In additin, inheritance can be applied r stpped. See the sectins belw fr infrmatin n managing Strage Manager rules. Inheriting and Stp Inheriting After creating a Strage Manager rule n the selected nde, the sub ndes autmatically inherit the rules applied t their parent nde. Stp Inheriting lgically separates the rule in the lwer level-nde frm the upper-level nde; this is useful, fr example, in ensuring that ften used data is nt upladed t an external device accidentally. When cnfiguring rules fr the first time, yu can cnfigure rules directly at any level that the Real-Time r Scheduled Strage Manager allws. After ne rule has been cnfigured fr a particular level (Level A), yu can still cnfigure rules directly t levels that are higher than Level A. Hwever, if yu want t cnfigure rules at levels that are lwer than Level A, yu must first break the rule inheritance. T break this inheritance, click Stp Inheriting in the Cntribute grup. T manually apply a Strage Manager rule inheritance t a nde: 1. Select the nde that will inherit the parent nde s Strage Manager rule. 2. Click Inherit in the Cntribute grup t inherit the rule. After clicking Inherit, this buttn changes t Stp Inheriting. Helpful Ntes n Using Inherit By default, the Strage Manager rule cnfigured fr a higher level is inherited by the lwer levels. Yu cannt create a new rule n a nde if it inherits the Strage Manager rules f the higher level. Inheritance must first be brken. The inherited Strage Manager rule cannt be edited r remved; it can nly be viewed. Once yu have brken the rule inheritance n a nde, if yu chse t inherit the rules f the higher level again, all f the rules that are added after breaking the inheritance n this nde will be remved frm the fllwing ndes: The nde that inherits the higher level rules again. The ndes that inherit the rules frm the nde abve. *Nte: The newly added rules in the specified levels are nt deleted. They still exist in the Strage Manager Rule list fr future use. 43

44 The Cnditins f Stp Inheriting When breaking the rule s inheritance at a specified level, the inheritance is nly brken at this level. The rule s inheritance f the lwer levels is nt brken. After the rule s inheritance is brken, yu can apply new rules and edit the crrespnding rule settings at the lwer level. If yu break the rule inheritance n a nde and then disable the inherited rule, this rule can still be used by the upper level. If yu break the rule inheritance n a nde and then edit the inherited rule, the changes will affect all f the SharePint bjects which used this rule. If yu run a Scheduled Strage Manager jb at a higher level after breaking the rule s inheritance n a specified nde, this nde will nt be included in the scpe f the specified jb, even if it still uses this rule. Editing r Remving Strage Manager Rules Existing Strage Manager rules can be edited r remved frm ndes. See the infrmatin belw. Editing Existing Strage Manager Rules Certain Strage Manager rule settings can be mdified using the Edit feature. The Rule Name Descriptin, Criteria, Strage Plicy, Data Cmpressin, and Data Encryptin settings can all be edited. The Rule Name is fixed and cannt be changed using the Edit feature. T edit an existing Strage Manager rule, cmplete the fllwing steps: 1. Select the nde in the Scpe panel that cntains the rule r rules yu wuld like t edit. 2. Select a rule frm the Rules and Settings wrkspace by selecting the checkbx t the left f the rule. 3. Click Edit in the Manage grup. If the current rule yu are editing is assciated with several SharePint bjects, yu can view the assciated bjects fr this rule in the pp-up windw. 4. If necessary, click Cntinue in the Cmmit grup t cntinue the editing. The Strage Manager Rule page appears; yu can view the settings fr this rule. 44

45 Remving Existing Rules frm Ndes When a rule is n lnger useful fr the ndes in the farm tree, yu can remve this rule frm the nde. T remve an existing Strage Manager rule, cmplete the fllwing steps: 1. Select the nde in the Scpe panel that cntains the rule r rules yu wuld like t remve. 2. Select ne r mre rules frm the Rules and Settings wrkspace by selecting the checkbxes t the left f the rule. 3. Click Remve in the Manage grup. 4. The rule r rules are remved frm the selected nde and sub ndes that inherit this rule in the tree. *Nte: The remved rule r rules still exist in the Strage Manager Rule list fr future use.. Enabling and Disabling Rules Once rules are created and applied t a nde, they can be enabled and disabled as desired. Disabling is useful, fr example, when sme f the rules d nt need t be run in a particular jb. As ppsed t deleting the rule, which remves it frm the Strage Manager Rule list entirely, disabling the rule mits it frm that particular run but saves it in the Strage Manager Rule list fr future use. Fr infrmatin n disabling and enabling rules, refer t the fllwing sectins. Disabling an Existing Rule After creating and applying the rule, the Status f the rule in the Rules and Settings pane reads Enabled by default. In sme situatins, yu may wish t disable a rule fr a particular jb. T disable an enabled Strage Manager rule, cmplete the fllwing steps: 1. Select the nde in the Scpe panel that cntains the rule r rules yu wuld like t disable. 2. Select a rule r rules frm the Rules and Settings wrkspace by selecting the checkbxes t the left f the rule. 3. Click Disable frm the Manage grup t disable the selected rules. The rule status changes t Disabled in the Status clumn. *Nte: If ne Strage Manager rule is disabled at a specified level, the crrespnding rule inherited by the lwer levels will als be disabled. Enabling a Disabled Rule T enable an existing disabled Strage Manager rule, cmplete the fllwing steps: 45

46 1. Select the nde in the Scpe panel that cntains the rule r rules yu wuld like t enable. 2. Select a rule r rules frm the Rules and Settings wrkspace by selecting the checkbxes t the left f the rule. 3. Click Enable frm the Manage grup t enable the selected rules. The rule status changes t Enabled in the Status clumn. Deleting Rules Delete a rule when it n lnger has a use fr any nde within the entire farm tree. Deleting a rule permanently remves the rule frm the Strage Manager Rules list. T delete a Strage Manager rule, use the Rule Viewer. Fr mre infrmatin, refer t Deleting Rules. *Nte: Since the delete feature is an peratin that cannt be undne, be sure that the rule yu are deleting is abslutely n lnger needed. Using Rule Viewer Use the Rule Viewer t search fr and manage created Strage Manager rules. The basic peratins described belw are: Viewing and searching fr rules using a Rule Based view Viewing and searching fr rules using a Scpe Based view Viewing rule details using View Details Deleting rules that are useless t the whle farm tree Remving rules frm the selected scpes T launch the Rule Viewer, click Rules in the View Rule grup. The Rule Viewer page appears. See the sectins belw fr infrmatin n using the Rule Viewer. Rule-Based Viewing The Rule Based table view initially displays all rules srted alphabetically by the Rule Name. Yu will als find the Rule s Scpe, Prfile Name (Scheduled Strage Manager rules nly), and Mdule. Only the Mdule clumn can be deselected frm the clumn list by clicking the icn, deselecting Mdule, and clicking OK. When in the Rule Based view, yu can use the fllwing functins: Search all pages Input a keywrd and click t search fr the related rules frm the first page t the last page. Search current page Input a keywrd and click t search fr the related rules in the page yu select. 46

47 *Nte: Keywrds are nt case sensitive, and the search accepts partial wrd input. Hwever, use f wildcards is nt supprted. Shw rws The number f the rules that are displayed n each page is 15 by default. Yu can reset the number frm the drp-dwn list. Once the number f rules exceeds the number that can be included in a single page, they will be displayed in the next page. Yu can enter a specific Number t directly g t the crrespnding page r click < r > icn t page frwards r backwards. Deleting Rules T delete a Strage Manager rule in the Rule Based view, cmplete the fllwing steps: 1. Click the Real-Time Strage Manager tab r the Scheduled Strage Manager tab. 2. In the View Rule grup, click Rules. 3. In the pp-up windw, click Rule Based in the View grup. 4. Select a rule r rules yu want t delete in the table by selecting the checkbxes t the left f the rule. 5. Click Delete in the Manage grup t delete the selected rules. The rule is permanently deleted frm the Strage Manager Rules list. Scpe-Based Viewing The Scpe Based table view initially displays all rule related URLs srted alphabetically by Scpe and includes the Rule Name clumn as well. The Rule Name clumn lists every rule applied t the scpe in the same rw. The Nde Level clumn displays the level f the selected scpe. The Prfile Name clumn displays the name f the prfile where the specified Scheduled Strage Manager rule resides. The Rule Name/Prfile Name clumn can be deselected frm the clumn list by clicking the deselecting Rule Name/Prfile Name, and clicking OK. icn, When in the Scpe Based view, yu can use the fllwing functins: Search all pages Input a keywrd and click t search fr the related rules frm the first page t the last page. Search current page Input a keywrd and click t search fr the related rules in the page yu select. *Nte: Keywrds are nt case sensitive, and the search accepts partial wrd input. Hwever, use f wildcards is nt supprted. Shw rws The number f the rules that are displayed n each page is 15. Yu can reset the number frm the drp-dwn list. Once the number f rules exceeds the number that can be included in a single page, they will be displayed in the next page. 47

48 Yu can enter a specific Number t directly g t the crrespnding page r click < r > icn t page frwards r backwards. Viewing Details f the Created Rules This functin allws yu t view detailed infrmatin n created Strage Manager Real-Time r Scheduled rules. T view the rules and settings, cmplete the fllwing steps: 1. Click the Real-Time Strage Manager tab r Scheduled Strage Manager tab. 2. In the View Rule grup, click Rules. 3. In the pp-up windw, select ne existing rule frm the Rule Based/Scpe Based table and click View Details in Manage grup. 4. In the View Details page, the detailed infrmatin f the created Strage Manager Real-Time r Scheduled Rules will be displayed. Remving Rules T remve a Strage Manager rule in the Scpe Based view, cmplete the fllwing steps: 1. Click the Scheduled Strage Manager tab. 2. In the View Rule grup, click Rules. 3. In the pp-up windw, click Scpe Based in View grup. 4. Select a scpe r scpes where yu want t remve the rules in the table by selecting the checkbxes t the left f the scpe. 5. Click Remve in the Manage grup t remve all the rules frm the selected scpes. Fr mre infrmatin, refer t Remving Existing Rules frm Ndes. 48

49 Managing Cllected Strage Infrmatin DcAve Strage Manager allws users t cllect data infrmatin frm cntent databases and shw the data in the strage reprt pane r in a reprt that is dwnladed in a specified file system lcatin. The data includes SQL data, extended BLOB, rphan stubs, rphan BLOBs and alternate file details. The sectins belw describe hw t create a prfile and run the strage reprt and hw t dwnlad the strage reprt t the specified file system lcatin. Creating a Strage Reprt Prfile and Cnfigure the Reprt Settings The Prfile Manager f Strage Reprt is where yu cnfigure a Strage Reprt prfile, which includes a data cllectin cnfiguratin. This allws yu t instantly apply the cnfiguratin t multiple ndes, cllect the crrespnding data infrmatin and display the data infrmatin in DcAve r the dwnladed reprt. T create and cnfigure a Strage Reprt prfile, cmplete the fllwing steps: 1. Click Strage Reprt in the Reprt grup. 2. In the Strage Reprt page, click Reprt Prfile Manager in the View grup n the ribbn. Then, click Create in the Manage grup. The Create Prfile cnfiguratin page appears. 3. Cnfigure the fllwing settings: Farm In the Scpe pane, select a farm and click it t expand the farm tree. Select ne r multiple ndes n the farm tree and apply the Strage Reprt cnfiguratin t the selected ndes. Prfile Name Enter the prfile name, fllwed by an ptinal Descriptin. Optimized Reprt Settings Select ne r multiple ptins t cllect BLOB and stub infrmatin frm the SQL databases. Include cmparisn f SQL data and ptimized BLOBs Select this ptin t cllect the SQL data that is stred in the SQL databases and the infrmatin f BLOB data that is extended t the selected file system lcatin after starting the crrespnding jb. Include stub reference details Select this ptin t btain the detailed infrmatin f the stubs that are included in the data cllectin infrmatin. The detailed infrmatin f the stubs will be displayed in the dwnladed Detail reprt. This ptin is supprted fr SharePint 2010 and SharePint Retrieve rphan stub infrmatin Select this ptin t cllect the rphan stubs infrmatin frm the SQL databases n the selected ndes after starting the crrespnding jb. 49

50 Include rphan stub reference details Select this ptin t btain the detailed infrmatin f the rphan stubs that are included in the data cllectin infrmatin. The detailed infrmatin f the rphan stubs is displayed in the dwnladed Detail reprt. Select a ntificatin prfile t designate which DcAve user can receive an rphan stub reprt. Click View beside the drp-dwn list t view details f the ntificatin prfile, r click New Ntificatin Prfile frm the drp-dwn list. Fr infrmatin n creating a ntificatin prfile, see the DcAve 6 Cntrl Panel Reference Guide. Retrieve rphan BLOB infrmatin Select this ptin t cllect the rphan BLOBs infrmatin frm the SQL databases n the selected ndes after starting the crrespnding jb. Alternate File Reprt Settings Select this ptin t cllect the alternate file infrmatin after starting the crrespnding jb. Include reference details Select this ptin t btain the detailed infrmatin f the alternate files that are included in the data cllectin infrmatin. Reprt Schedule Select when t cllect the data infrmatin specified in Reprt Settings. N Schedule Start running the jb f the created strage reprt prfile immediately after finishing the cnfiguratin. Cnfigure the schedule myself Cnfigure a schedule yurself and run the jb f the created strage reprt prfile accrding t the specified start time and interval. 4. Click Save n the ribbn; a drp-dwn list appears. Click Save frm the drp-dwn list t save the cnfiguratins f the strage reprt prfile n the selected ndes f the farm tree, r click Save and Run Nw. Alternatively, in the Strage Reprt page, select the created strage reprt displayed in this page and click Run Nw in the Actin grup n the ribbn t run the jb. 50

51 Managing Created Strage Reprt Prfiles Once created, the strage reprt prfiles can be edited, viewed and deleted. See the sectins belw fr infrmatin n managing the strage reprt prfiles. Editing Existing Strage Reprt Prfiles Sme strage reprt prfiles settings can be mdified using the Edit feature. The Prfile Name, Reprt Settings, Schedule, and the ndes n the farm tree can all be edited. T edit an existing strage reprt prfile, cmplete the fllwing steps: 1. In the Strage Reprt page, click Reprt Prfile Manager in the View grup n the ribbn. 2. Select an existing strage reprt prfile displayed in the Strage Reprt page, and then click Edit in the Manage grup n the ribbn. 3. The Edit Prfile page appears; yu can view the settings fr the strage reprt prfile. Viewing Existing Strage Reprt Prfiles Detailed infrmatin abut the created strage reprt prfiles can be viewed using the View Details feature. T view an existing strage reprt prfile, cmplete the fllwing steps: 1. In the Strage Reprt page, click Reprt Prfile Manager in the View grup n the ribbn. 2. Select an existing strage reprt prfile displayed in the Strage Reprt page, and then click View Details in the Manage grup n the ribbn. 3. The View Details page appears. Yu can view the settings fr the strage reprt prfile, r click Edit t edit this strage reprt prfile. Deleting Existing Strage Reprt Prfiles T delete an existing strage reprt prfile, cmplete the fllwing steps: 1. In the Strage Reprt page, click Reprt Prfile Manager in the View grup n the ribbn. 2. Select ne r multiple existing strage reprt prfiles displayed in the Strage Reprt page, and then click Delete in the Manage grup n the ribbn. 3. Click OK t delete this selected prfile permanently frm DcAve, r click Cancel t cancel it. Running Jbs f Existing Strage Reprt Prfiles When a strage reprt prfile is created fr the selected ndes n the specified SharePint farm, cmplete the fllwing steps t run this prfile: 1. In the Strage Reprt page, click Reprt Prfile Manager in the View grup n the ribbn. 51

52 2. Select ne r multiple strage reprt prfiles displayed in the Strage Reprt page, and click Run Nw in the Actin grup n the ribbn. The crrespnding jbs fr the selected prfiles start and are displayed in Jb Mnitr. Viewing Cllected Data Infrmatin fr the Strage Reprt Prfiles After the jbs f the crrespnding strage reprt prfile cmplete running, the data infrmatin cllected fr the selected ndes cnfigured in the saved prfiles will be displayed in the Strage Reprt page. The cllected data infrmatin in this page is displayed in three sectins (SQL and Optimized Data Cmparisn, Orphan Stub Details, Orphan BLOB Details and Alternate File Details) accrding t the strage prfiles cnfiguratin and the Data Cllectin Time in Reprt Settings. The strage reprt recrds the ccupatin percentage f each data blck and gives a basic view f the ptimized strage in the SQL databases. T view the cllected data infrmatin fr Real-Time r Scheduled Strage Manager, cmplete the fllwing steps: 1. Click Strage Reprt in the Reprt grup. 2. In the Strage Reprt page, click Dashbard in the View grup n the ribbn. The data infrmatin f the last strage reprt prfile jb will be displayed after yu enter the Dashbard interface. 3. Select an existing strage reprt prfile frm the Prfile Name drp-dwn list and select a jb finishing time frm the Data Cllectin Time drp-dwn list. The data infrmatin cllected frm the specified SQL databases fr the ndes cnfigured in the selected prfile will be laded and displayed in this page. SQL and Optimized Data Cmparisn Select this ptin tab t view the infrmatin f the SQL data that are stred in the SQL databases and the BLOBs that are extended frm the SQL databases. Meanwhile, the type f the extended BLOBs is recrded and displayed in this page. Orphan Stub Details Select this ptin tab t view the infrmatin f the rphan stubs that are kept in SharePint. The bar graph shws the cunt f rphan stubs that are stred in the crrespnding SQL databases. Orphan BLOB Details Select this ptin tab t view the infrmatin f the rphan BLOBs that are kept in the file system lcatin. Meanwhile, n the Orphan BLOB Details tab, tw mdes are prvided fr displaying the btained data: Cntent Database Mde The bar graph shws the size f the rphan BLOBs that are extended frm the specified SQL databases. Yu can see the detailed infrmatin (Database Name, Farm, Web Applicatin, Orphan BLOB Size, Physical Device, Orphan BLOBs Cleanup Schedule and the time t delay the deletin f cntent) by clicking the crrespnding bar in the graph. The Physical Device List windw appears by duble-clicking the bar. 52

53 Device Mde The stre lcatins and the detailed infrmatin (Farm, Orphan BLOB Size, Device and the Free Space f the device) f the rphan BLOBs can be viewed by clicking the crrespnding bar in the graph. Alternate File Details Select this ptin tab t view the alternate file infrmatin. Yu can view the alternate file cunt, rphan alternate file cunt, and rphan BLOB size infrmatin f each cntent database in the displayed table. By clicking the Details link, yu can view the Farm Name, Physical Device, Clean Up Orphan BLOBs Schedule infrmatin and can view if the Clean Up Orphan BLOBs jb includes the alternate files. Select View Orphan BLOB Infrmatin via Physical Device. A table displayed shwing the rphan file infrmatin in each physical device. Dwnlading Strage Reprt T view detailed infrmatin abut the data infrmatin cllected frm the SQL databases cnfigured in the crrespnding strage reprt prfile, yu can dwnlad the strage reprt t the specified file system lcatin. T dwnlad a reprt fr an existing strage prfile, cmplete the fllwing steps: 1. Click Strage Reprt in the Reprt grup. 2. In the Strage Reprt page, click Dashbard in the View grup n the ribbn. 3. Select an existing strage reprt prfile frm the Prfile Name drp-dwn list and select a jb finishing time frm the Data Cllectin Time drp-dwn list. 4. Click Exprt in the Actin grup n the ribbn t exprt the reprt fr specified strage reprt prfile. 5. In the Exprt pp-up windw, cnfigure the fllwing settings: Reprt Frmat Select a reprt type frm the drp-dwn list. Exprt Settings Select an exprt lcatin type fr string the reprt. Dwnlad a lcal cpy Select this ptin t exprt the reprt t the lcal file system lcatin f the currently used server. Exprt t a specific lcatin Select this ptin t exprt the reprt t the lcatin n the specified server. When selecting this ptin, the Exprt Lcatin field is displayed as the further cnfiguratin. Select an existing exprt lcatin frm the drp-dwn bx t stre the reprt befre exprting. Select View beside the exprt lcatin drp-dwn list. The View Details windw appears. Select Edit in the windw t edit the exprt lcatin. Fr mre infrmatin n the exprt lcatin, refer t Cnfiguring Exprt Lcatin fr String Strage Reprt. After the cnfiguratin f the settings abve, click OK t start the exprt peratin. 53

54 Cnfiguring Exprt Lcatin fr String Strage Reprt The reprt fr a strage prfile is supprted exprting t a cnfigured exprt lcatin. Creating an Exprt Lcatin T cnfigure an exprt lcatin, cmplete the fllwing steps: 1. Click Strage Reprt in the Reprt grup. 2. In the Strage Reprt page, click Dashbard in the View grup n the ribbn. 3. Click Exprt Lcatin in the Actin grup n the ribbn. The Exprt Lcatin interface appears. 4. Click Create in the Manage grup n the ribbn. The Create windw appears. 5. Cnfigure the fllwing settings: Name and Descriptin Enter a Name and an ptinal descriptin fr the exprt lcatin. Path The exprt lcatin can be a file share, strage area netwrk (SAN), r netwrkattached strage (NAS). Enter the UNC Path in the fllwing frmat: \\admin-pc\c$\data r \\admin- PC\shared flder. Select a managed accunt prfile frm the drp-dwn list r click New Managed Accunt Prfile t create a new ne, and then click Validatin Test. DcAve tests the path and user infrmatin t make sure it is valid. Fr mre infrmatin n the managed accunt prfile, refer t the DcAve 6 Cntrl Panel Reference Guide. 6. Click OK in the Create windw t save the changes, r click Cancel t return t the Exprt Lcatin interface withut any changes. Managing Created Exprt Lcatins Once created, the exprt lcatins are listed in the Exprt Lcatin interface. They can be edited, viewed and deleted. See the sectins belw fr infrmatin n managing the strage reprt prfiles. Editing Existing Exprt Lcatins T edit an existing exprt lcatin, cmplete the fllwing steps: 1. In the Exprt Lcatin interface, select an exprt lcatin that yu want t edit. 2. Click Edit in the Manage grup n the ribbn. 3. The Edit windw appears. Edit the settings accrding t yur requirement. 4. Click OK in the Edit windw t save the changes, r select Cancel t return t the Exprt Lcatin interface withut any changes. 54

55 Viewing Existing Exprt Lcatins T view an existing exprt lcatin, cmplete the fllwing steps: In the Exprt Lcatin interface, select an exprt lcatin. Click View Details in the Manage grup n the ribbn. The View Details windw appears. Yu can view the settings fr the exprt lcatin, r click Edit t edit this exprt lcatin. Deleting Existing Exprt Lcatins T delete an existing strage reprt prfile, cmplete the fllwing steps: In the Exprt Lcatin interface, select ne r multiple existing exprt lcatins. Click Delete in the Manage grup n the ribbn. A cnfirmatin message appears. Click OK t delete this selected prfile permanently frm DcAve, r click Cancel. 55

56 Managing Stubs Once a Strage Manager jb is run and the BLOB cntent is ff laded nt external strage, what remains in SharePint are stubs f the actual data. The sectins belw describe hw t cnvert these stubs back t real cntent, as well as upgrading stubs frm frmer sftware versins t the latest sftware versin stubs. Cnverting Stubs t Cntent Use the Cnvert Stubs t Cntent functin t cnvert stubs back t real data n SharePint s SQL Server. Refer t Hw t Determine if the Data is Stub r Real Cntent fr infrmatin n identifying stubs and cntent. 1. Click Real-Time r Scheduled Strage Manager tab > Cnvert Stubs t Cntent in the Restre grup. A pp-up windw appears. 2. In the pp-up windw, select the scpe where yu want t perfrm the stub restre. After expanding the tree, yu can enter the criteria in the textbx and click the magnifier t search fr the specified bject. Press Enter; nly the bject that yu specified in the textbx will be displayed n the expanded tree. 3. The tree can be expanded dwn t the item level. Click Items and all stubs f the items stred in the external strage are displayed in the Stub Brwser area. The name f the stub, the type f the stub, and the size f the stub s real data are displayed. 4. Chse t cnvert the stubs immediately r at a specified time in the Schedule field; cnfigure the fllwing settings. Cnvert nw Chse this ptin if yu want t cnvert the stubs immediately. Cnfigure the schedule myself Chse this ptin t cnvert the stubs based n a schedule. If this ptin is selected, the fllwing ptin appears: Schedule Settings Specify the start time f the cnverting jb. *Nte: The stubs that have been deleted and are currently still in the recycle bin can als be cnverted t real cntent. T d this, yu must must first edit the attribute RestreStubsInRecycleBin="false" in the cnfiguratin file AgentCmmnStrageEnv.cfg. Fr detailed infrmatin n editing the attribute, refer t Cnfiguring fr Cnverting the Stubs in Recycle Bin t Cntent. 5. Click OK t save the cnfiguratin and the stubs f the selected scpe will be cnverted t the real data after the cnverting jb. Refer t Helping a Strage Manager Jb Finish Efficiently fr infrmatin n setting the number f threads that can run simultaneusly fr each Cnvert Stubs t Cntent jb. 56

57 Cnverting EBS Stubs t RBS Stubs in DcAve 6 Fr mre infrmatin n cnverting the EBS stubs t RBS stubs in DcAve 6, refer t Cnverting EBS Stubs t RBS Stubs in DcAve 6 in the DcAve 6 Cntrl Panel Reference Guide. Hw t Determine if the Data is Stub r Real Cntent There are n identifying markers fr Strage Manager stubs in SharePint. Refer t the methds belw t determine if the data is a stub r real cntent. If EBS Prvider is used, navigate t the cntent database f the site cllectin in Micrsft SQL Server Management Studi. In the AllDcs table, if the value f the specified item in the dcflags clumn is larger than 65535, this item is stub. Otherwise, it is real cntent. If RBS Prvider is used, navigate t the cntent database f the site cllectin in Micrsft SQL Server Management Studi. In the AllDcStreams table, if the value f the specified item in the Rbsld clumn is nt Null, the item is a stub. If the value f the specified item in the Cntent clumn is nt null, the item is real cntent. Yu can als use the cmmand line t view the stub infrmatin fr identifying if the data is stub. Fr mre infrmatin, refer t Cpying BLOBs Special Scenari. Upgrading DcAve 5 Stubs and BLOB Data t DcAve 6 Frmat DcAve 6 enables yu t upgrade Strage Manager stubs and BLOB data that were generated in frmer DcAve versins t the current DcAve frmat. Yu must upgrade the frmer versin DcAve t DcAve 5.7 befre the stub and BLOB data upgrade can be perfrmed. These peratins are perfrmed in Cntrl Panel; refer t the DcAve 6 Cntrl Panel Reference Guide fr mre infrmatin. 57

58 Managing Features Strage Manager prvides yu with the Stub Trace feature and Alternate File feature. Yu can use the tw features in the Manage Feature interface by navigating t DcAve Strage Optimizatin > Real- Time Strage Manager r Scheduled Strage Manager. Refer t the fllwing sectin fr details. Using the Stub Trace Feature The Stub Trace feature is used t view whether a BLOB is externalized directly and als allwed users t view the stub trace infrmatin in SharePint. Ensure that SP2010StrageManagerStubTraceManagement.wsp r SP2013StrageManagerStubTraceManagement.wsp is deplyed befre using this feature. Fr mre infrmatin n deplying the slutin, refer t Cntrl Panel Reference Guide fr details. This feature is supprted in bth SharePint 2010 and SharePint Activating the Stub Trace Feature After yu deply the SP2010StrageManagerStubTraceManagement.wsp r SP2013StrageManagerStubTraceManagement.wsp slutin, yu must activate this feature in the specified site cllectin first. Yu can activate the feature in DcAve Strage Manager r activate the feature in SharePint. Activating the Stub Trace Feature in Strage Manager Refer t the fllwing steps t activate the feature in DcAve Strage Manager: 1. Navigate t DcAve Strage Optimizatin > Real-Time Strage Manager r Scheduled Strage Manager. 2. Click Manage Feature n the ribbn. The Manage Feature interface appears. 3. Click Stub Trace n the ribbn. The farms n which the SP2010StrageManagerStubTraceManagement.wsp r SP2013StrageManagerStubTraceManagement.wsp slutin is deplyed are enabled in the interface. 4. Click n the farm that yu want t use. All f the Web applicatins under the farm are laded. Under the Actin clumn, the Activate All and Deactivate All links appear. Select Activate All t activate the feature fr all f the site cllectins under the Web applicatin. Select Deactivate All t deactivate the feature fr all f the site cllectins under the Web applicatin. Yu can cntinue t expand the Web applicatin t the site cllectin level, and then activate a specified site cllectin by clicking Activate after the site cllectin. The feature status fr a site cllectin is displayed in the Status clumn in the interface. 58

59 Activating the Stub Trace Feature in SharePint Yu can als activate the feature in SharePint. In SharePint 2010, navigate t the specified site cllectin > Site Actins > Site Settings > Site cllectin features, and then click Activate next t Stub Tracing. In SharePint 2013, navigate t the specified site cllectin > Settings > Site Settings > Site cllectin features then click Activate next t Stub Tracing. Viewing Stub Trace Infrmatin in SharePint After the Stub Trace feature is activated, yu can view the stub trace infrmatin f a file in SharePint. Click the dwn arrw ( ) after a file r item (in SharePint 2013, click the ellipsis ( ) after a file r item). Select Externalizatin Details in the drp-dwn menu. The Externalizatin Details windw appears. *Nte: Only the users wh have permissin can see Externalizatin Details and view the details. Refer t the table belw fr details abut the permissin. Permissin Actin User is a member f Farm Administratr Cannt view the Externalizatin Details ptin r the details. User is a Site Cllectin Administratr Can view the Externalizatin Details ptin and the details. User has the Manage Web Site permissin Can view the Externalizatin Details ptin, but cannt see the details. User has the Manage Web Site permissin and is Can view the Externalizatin Details ptin, and a member f Farm Administratr the details. User is a System Accunt user Can view the Externalizatin Details ptin, and the details. The fllwing stub trace infrmatin is displayed in the Externalizatin Details windw: Versin If yu select t view the stub trace infrmatin f a file, this ptin appears. Select the versin f the file. The windw will display the stub trace infrmatin f this file versin. Attachment If yu select t view the stub trace infrmatin f an item, this ptin appears. Select the attachment t the selected attachment s stub trace infrmatin. Item Lcatin Displays the file r item lcatin. If the file r item is nt a stub, Cntent Database is displayed. If the file r item is a stub, Externalized (EBS/RBS) is displayed. Physical Device Displays the physical device where the BLOB resides. If the file r item is nt a stub, N/A is displayed here. Strage Type Displays the strage type f the physical device. If the file r item is nt a stub, N/A is displayed here. BLOB Path Displays the URL f the flder where the BLOB resides. If the file r item is nt a stub, N/A is displayed here. 59

60 BLOB Name Displays the BLOB ID. If the file r item is nt a stub, N/A is displayed here. Cmpressin Displays ne f the tw values: Yes r N. Yes means the file is cmpressed; N means the file is nt cmpressed. If the file r item is nt a stub, N/A is displayed here. Encryptin Displays ne f the tw values: Yes r N. Yes means the file is encrypted; N means the file is nt encrypted. If the file r item is nt a stub, N/A is displayed here. Using the Alternate File Access Feature The Alternate File Access feature allws yu t uplad large files that exceed the Maximum Uplad Size cnfigured in SharePint and the files whse file types are blcked by SharePint t SharePint as links. Actually, the real files are upladed t a pre-cnfigured lgical device, nly the crrespnding links are left in SharePint which can direct t the real files. Yu can als view the real files related infrmatin in SharePint. Ensure that SP2010AlternateFileAccess.wsp r SP2013AlternateFileAccess.wsp is deplyed befre using this feature. Fr mre infrmatin n deplying the slutin, refer t Cntrl Panel Reference Guide fr details. This feature is supprted in bth SharePint 2010 and SharePint Activating the Alternate File Access Feature After yu deply the SP2010AlternateFileAccess.wsp r SP2013AlternateFileAccess.wsp slutin, yu must activate this feature in the specified site cllectin. Yu can activate the feature in DcAve Strage Manager r SharePint. Activating the Alternate File Feature in Strage Manager T activate the feature in DcAve Strage Manager, cmplete the fllwing steps: 1. Navigate t DcAve Strage Optimizatin > Real-Time Strage Manager r Scheduled Strage Manager. Click Manage Feature n the ribbn. The Manage Feature interface appears. 2. Click Alternate File Access n the ribbn. The farms n which the SP2010AlternateFileAccess.wsp r SP2013AlternateFileAccess.wsp slutin is deplyed are enabled in the interface. 3. Click n the farm that yu want t use. All f the Web applicatins under the farm will lad. Under the Actin clumn, the Activate All and Deactivate All links will appear. Select Activate All t activate the feature fr all f the site cllectins under the Web applicatin. Select Deactivate All t deactivate the feature fr all f the site cllectins under the Web applicatin. 60

61 Optinally, yu can cntinue t expand the Web applicatin t the site cllectin level, and then activate a specified site cllectin by clicking Activate after the site cllectin. The feature status fr a site cllectin is displayed in the Status clumn in the interface. Activating the Alternate File Access Feature in SharePint Yu can als activate the feature in SharePint. In SharePint 2010, navigate t the specified site cllectin > Site Actins > Site Settings > Site cllectin features, and then click Activate next t Alternate File Access. In SharePint 2013, navigate t the specified site cllectin > Settings > Site Settings > Site cllectin features, and then click Activate next t Alternate File Access. Cnfiguring Settings fr the Alternate File Feature In the Manage Feature > Alternate File Access interface, click n the farm that yu want t use. All f the Web applicatins under the farm are laded. Under the Cnfiguratin clumn, the Cnfigure All link appears after a Web applicatin. Yu can cntinue t expand the Web applicatin t the site cllectin level. The Nt Cnfigured link appears after the crrespnding site cllectin. Click Cnfigure All t cnfigure the Alternate File Feature settings that will apply t all f the site cllectins under the crrespnding Web applicatin. Click Nt Cnfigured t cnfigure the settings fr the crrespnding site cllectin. Cnfigure the Alternate File Feature settings in the Cnfigure interface after yu click Cnfigure All r Nt Cnfigured: Lgical Device Select a lgical device t stre the real file. The upladed large file r the file whse file type is blcked will be upladed t the lgical device. Only a link is left in the SharePint library, which is directed t the real file. Yu can dwnlad the file after yu click the link in SharePint. Click New Lgical Device t create a new lgical device. File Limitatin Bypass If yu select Enable uplading large file, the large file whse size exceeds the Maximum Uplad Size cnfigured in SharePint can be upladed t SharePint as a link (the real files are upladed t the lgical device selected abve). If yu select Enable uplading blcked file types, the file whse file type is blcked can be upladed t SharePint as a link (the real files are upladed t the lgical device selected abve). *Nte: Granular backup jbs will nt capture linked cntent. Click OK in the Cnfigure interface t save the settings, r click Cancel t exit the interface withut saving any changes. After yu finish cnfiguring the settings, the Cnfigured link is displayed. Click Cnfigured t edit the Alternate File Feature settings. 61

62 Uplading Large Files r Blcked Files t SharePint After yu finish activating the Alternate File Access feature, and cnfigure the settings fr the feature, yu can uplad the large files r the files whse file types are blcked t SharePint. T uplad the large files r blcked files t SharePint, cmplete the fllwing steps: 1. In SharePint 2010, select the SharePint dcument library in which yu want t uplad files. a. Under the Dcuments tab, select Uplad Dcument n the ribbn. The ptin Uplad Alternate Files appears in the drp-dwn list. b. Click Uplad Alternate Files. The Uplad Alternate File windw appears. c. Select ne r mre large files r blcked files that yu want t uplad. In SharePint 2013, select the SharePint dcument library in which yu want t uplad files, under the FILES tab. a. Select Uplad Alternate Files n the ribbn. The Uplad Alternate Files windw appears. b. Drag the large files r blcked files in the Drag File Here field, r click Brwse Files fr Uplading, and a pp-up windw appears. c. Select ne r mre large files r blcked files that yu want t uplad. 2. Click OK. The files that yu want t uplad will be displayed in the Uplad Alternate Files windw. Figure 5: Uplad Alternate Files windw in SharePint

63 Figure 6: Uplad Alternate Files windw in SharePint The fllwing infrmatin is displayed in the windw: Type Displays the type f the file. File Name Displays the file name. Size Displays the file size. Status Displays the uplading status f the file. Yu have the fllwing ptins in the Uplad Alternate Files windw: Click the delete ( ) buttn after a file t cancel uplading it. Select the Overwrite existing file checkbx n the tp f the windw. The upladed file will replace the existing file whse name is the same as the upladed ne. *Nte: If the Overwrite existing file checkbx is selected, the existing file with the same name as the upladed ne will be replaced, and the existing file s related versins will be deleted. Click OK t start uplading these files. Then, yu can view the uplading status in the Status clumn. After the files are finished uplading, yu can view the infrmatin f the ttal upladed size and the successfully upladed file number at the bttm f the windw. Click Cancel at any time t exit the windw and quit uplading the files. 3. Click Dne in the Uplad Alternate Files windw t clse the windw. The large files r blcked files are upladed in the SharePint library as links. 4. Click the name f the large file r blcked file in SharePint t dwnlad the file. 63

64 Viewing Large Files r Blcked Files Details After the large files r the files whse file types are blcked are upladed t SharePint as links, yu can view the real files detailed infrmatin in SharePint. Click the dwn arrw ( ) after the upladed large file r blcked file. In SharePint 2013, click the ellipsis ( ) after a file. Select Alternate File Details in the drp-dwn menu. The Alternate File Details windw appears. Figure 7: Alternate File Details windw in SharePint Figure 8: Alternate File Details windw in SharePint

65 The fllwing file infrmatin is displayed in the Alternate File Details windw: File Lcatin Displays Externalized, which means that the real file is stred in a physical device. Size Displays the file s real size. Physical Device Displays the name f the physical device that stres the real file. Strage Type Displays the strage type f the physical device. File Path Displays the stred path f the file. File Name Displays the name f the real file that stres in the physical device. *Nte: Only a user wh is a member f Farm Administratr r a Site Cllectin Administratr can view the infrmatin f Physical Device, Strage Type, File Path and File Name in the Alternate File Details windw. Click Dwnlad n the upper-right crner f the Alternate File Details windw t dwnlad the large file r blcked file. Dwnlading Large Files r Blcked Files T dwnlad the upladed large r blcked file, click the file directly in SharePint, r click Dwnlad n the upper-right crner f the Alternate File Details windw appeared after yu click Alternate File Details. The dwnlad prcess can be paused and resumed in the View Dwnlads interface, Dwnlads windw r Dwnlads interface if yu use the Internet Explrer, Firefx r Ggle Chrme brwser. 65

66 Strage Manager Tl One tl is prvided with the Strage Manager mdule. The AgentTlSP2010MveStub Tl/AgentTlSP2013MveStub tl can be used fr three purpses: MveSPSite Mve ne site cllectin frm the riginal cntent database where it resides t anther cntent database. Then, mve the stub infrmatin stred in the riginal stub database t the stub database cnfigured fr the destinatin cntent database. MveStub Mve stub infrmatin stred in the riginal stub database t the stub database f the cntent database where the crrespnding site cllectin resides. Use this cmmand after yu have mved a site cllectin t anther cntent database using the SharePint STSADM peratin Mergecntentdbs r Windws PwerShell cmdlet Mve-SPSite. ChangeStubDB Change the stub database f the specified SharePint bjects and mve all related stub infrmatin frm the ld stub database t the new stub database. AvePint recmmends that yu set the status f the surce stub database's crrespnding cntent database t Read Only; this prevents the generatin f new stub infrmatin in the surce stub database during the change stub database prcess. Fr mre infrmatin, refer t the DcAve 6 Supplementary Tls user guide. 66

67 Checking the Jb Status In the Real-Time Strage Manager r Scheduled Strage Manager tabs, click Jb Mnitr in the Statistics grup t navigate t the Jb Mnitr f the crrespnding mdule. There yu can view the status f the crrespnding Strage Manager jbs. This is the first step t take when mnitring jbs r trubleshting fr errrs. Fr detailed infrmatin n each ptin, refer t the DcAve 6 Jb Mnitr Reference Guide. 67

68 Cpying Cntent Database frm Surce Farm t Destinatin Farm If yu want t cpy the cntent database frm the surce farm t the destinatin farm, BLOBs and stubs are required t cpy t the destinatin. When cpying the BLOBs extended frm the surce cntent databases t the destinatin farm which has the same cntent databases and stub databases, DcAve prvides yu a methd by using DcAve 6 Management Shell. Meanwhile, the crrespnding stubs infrmatin in the destinatin stub database is als changed fr supprting the cpied BLOBs t be nrmally used. *Nte: The surce farm and the destinatin farm must use the same DcAve Manager if yu want t cpy the cntent database. T cnfigure the settings f cpying the BLOBs t the destinatin SharePint farm, cmplete the fllwing steps: 1. Navigate t Start > All Prgrams > AvePint DcAve 6 > DcAve 6 Management Shell and click DcAve 6 Management Shell t prmpt the cmmand windw. 2. In the cmmand windw, refer t the fllwing detailed infrmatin belw t input the cmmand lines. Lgin-DAManager Enter this parameter t lgin the DcAve Manager. After executing this cmmand line, the fllwing parameters will be prvided t cnfigure the Cntrl Service Address t cnnect t the Cntrl service. CntrlHst Enter the Cntrl Service hstname r the IP address. CntrlPrt Enter the Cntrl Service s prt. Press the Enter key t cnfigure the detailed infrmatin f the destinatin SharePint farm where t cpy the BLOBs. $cnfig = New-DARemapStrageManagerLgicalDeviceCnfiguratin Enter this parameter t set up the mappings between the surce lgical devices and the destinatin lgical devices when cpying the BLOBs t the destinatin SharePint farm. $cnfig.farmname = Enter this parameter t specify the destinatin farm name where t cpy the BLOBs. Refer t the fllwing example t specify a destinatin SharePint farm: $cnfig.farmname = Farm(WIN- 7SDDEA0TTHM:SHAREPOINT_CONFIG_AVEPOINT) $cnfig.cntentdbserver = Enter this parameter t specify the name f the server where the destinatin SharePint farm is installed and t btain the infrmatin f the crrespnding cntent databases. Refer t the fllwing example t specify a server: 68

69 $cnfig.cntentdbserver = WIN-7SDDEA0TTHM $cnfig.cntentdbname = Enter this parameter t specify a cntent database where t cpy the specified BLOBs frm surce. Refer t the fllwing example t specify a destinatin cntent database: $cnfig.cntentdbname = WSS_Cntent_8787 $cnfig.lgicaldevicemapping.add(, ) - Enter this parameter t cpy the BLOBs stred in the specified surce lgical device t the specified destinatin lgical device. Refer t the fllwing example t specify the surce and destinatin lgical devices in this parameter: $cnfig.lgicaldevicemapping.add( Surce Lgical Device Name, Destinatin Lgical Device Name ) $cnfig.defaultdestinatinlgicaldevice= Enter this parameter t specify a default lgical device fr string the BLOBs cpied frm the surce SharePint farm. Refer t the fllwing example t specify a default lgical device at destinatin: $cnfig.defaultdestinatinlgicaldevice= lgical_device_default $cnfig.cpyblbdata = Enter this parameter t specify whether t cpy the BLOBs t the destinatin SharePint farm. $cnfig.cpyblbdata = $true If specifying the value as $true, the BLOBs will be cpied t the destinatin SharePint farm. $cnfig.cpyblbdata = $false If specifying the value as $false, the BLOBs will nt be cpied t the destinatin SharePint farm. T cpy the BLOBs manually t the destinatin, cpy the Strage Manager data under the Data_Extender flder f the surce physical device t the destinatin physical device. Only the crrespnding stubs infrmatin in the destinatin stub database will be changed fr the BLOBs. After cnfiguring the settings f the destinatin SharePint farm, the BLOBs can be cpied frm the surce SharePint farm by using the fllwing cmmand line. $result = Remap DAStrageManagerLgicalDevice Cnfiguratin $cnfig 3. When the jb finishes, it will indicate Finish in the windw. Then, yu can enter the fllwing cmmand lines t check the number f the BLOBs that are successfully cpied t the destinatin. $result.succeeded Enter this parameter t display the number f the BLOBs that are successfully cpied t the destinatin. $result.failed Enter this parameter t display the number f BLOBs that fail t cpy t the destinatin. 69

70 Cpying BLOBs Special Scenari If yu have a SharePint 2010 farm and a SharePint 2013 farm: yu want t first update the cntent database that cntains stubs frm the SharePint 2010 farm t SharePint 2013 farm. Ensure that the tw farms can be used nrmally withut affecting each ther, yu can use the cpy BLOBs methd. Fr example, after the cntent database is updated, if yu restre the stubs in SharePint 2010, the crrespnding BLOBs will be cleaned if yu run a Clean Up Orphan BLOBs jb. By using this methd, the BLOBs f the stubs in different SharePint versin envirnments are stred in different lgical devices, thus the stubs in SharePint 2013 can be accessed nrmally. Prerequisites The fllwing are prerequisites fr realizing the requirement: Install the DcAve Agents in the servers that have the SharePint 2010 and SharePint 2013 farms installed separately. Then, make the tw agents cnnect t the same DcAve Manager. Make sure the cntent database that will be updated nly cntains RBS stubs. If there are EBS stubs in the cntent database, yu must first run a cnverting jb t cnvert these EBS stubs t RBS stubs since nly RBS is supprted in SharePint If there are EBS stubs in the cntent database that will be updated, the cntent database will fail t be updated. Fr mre infrmatin n hw t perfrm the jb t cnvert EBS stubs t RBS stubs, refer t the DcAve 6 Cntrl Panel Reference Guide. Using the Cpy BLOBs Methd fr the Case Refer t the fllwing steps t use the methd t realize the requirement: Update the SharePint 2010 cntent database that cntains the stubs and stub database t SharePint 2013 databases. Fr mre infrmatin n hw t update SharePint 2010 database t SharePint 2013 database, refer t Upgrading a SharePint 2010 Cntent Database with Strage Manager Data t a SharePint 2013 Database. Cpy the SharePint 2010 stub database t the SQL server f SharePint After updating the cntent database, navigate t DcAve Manager > Strage Optimizatin > BLOB Prvider t cnfigure the stub database fr the updated cntent database. G t the Cnfigure Stub Database step in the BLOB Prvider interface, and expand the destinatin SharePint 2013 farm t find the updated cntent database in the tree. The stub database cnfigured fr the cntent database must be the stub database cpied frm the SharePint 2010 envirnment. Enable RBS fr the cntent database. Fr mre infrmatin n cnfiguring stub databases and enabling RBS, refer t Enabling the BLOB Prvider. T ccnfigure the settings f cpying the BLOBs t the destinatin SharePint farm, cmplete the fllwing steps: 70

71 a. Navigate t Start > All Prgrams > AvePint DcAve 6 > DcAve 6 Management Shell and click DcAve 6 Management Shell t prmpt the cmmand windw. b. In the cmmand windw, refer t the fllwing detailed infrmatin belw t input the cmmand lines. Lgin-DAManager Enter this parameter t lgin t the DcAve Manager. After executing this cmmand line, the fllwing parameters will be prvided t cnfigure the Cntrl Service Address t cnnect t the Cntrl Service. CntrlHst Enter the Cntrl Service hstname r the IP address. CntrlPrt Enter the Cntrl Service s prt. Figure 9: The cmmand line interface. Press the Enter key t cnfigure the detailed infrmatin f the destinatin SharePint farm where t cpy the BLOBs. $cnfig = New-DARemapStrageManagerLgicalDeviceCnfiguratin Enter this parameter t set up the mappings between the surce lgical devices and the destinatin lgical devices when cpying the BLOBs t the destinatin SharePint farm. $cnfig.farmname = Enter this parameter t specify the destinatin SharePint 2013 farm name where t cpy the BLOBs. Refer t the fllwing example t specify a destinatin SharePint farm: $cnfig.farmname = Farm(WIN- 7SDDEA0TTHM:SHAREPOINT_CONFIG_AVEPOINT) $cnfig.cntentdbserver = Enter this parameter t specify the name f the server where the destinatin SharePint farm is installed and t btain the infrmatin f the crrespnding cntent databases. Refer t the fllwing example t specify a server: 71

72 $cnfig.cntentdbserver = WIN-7SDDEA0TTHM $cnfig.cntentdbname = Enter this parameter t specify a cntent database where t cpy the specified BLOBs frm the surce. Refer t the fllwing example t specify a destinatin cntent database: $cnfig.cntentdbname = WSS_Cntent_8787 $cnfig.lgicaldevicemapping.add(, ) - Enter this parameter t cpy the BLOBs stred in the specified surce lgical device t the specified destinatin lgical device. Refer t the fllwing example t specify the surce and destinatin lgical devices in this parameter: $cnfig.lgicaldevicemapping.add( Surce Lgical Device Name, Destinatin Lgical Device Name ) $cnfig.defaultdestinatinlgicaldevice= Enter this parameter t specify a default lgical device fr string the BLOBs cpied frm the surce SharePint farm. The BLOBs in the surce lgical device that is nt set as a crrespnding destinatin device will be cpied t the default lgical device. Refer t the fllwing example t specify a default lgical device at destinatin: $cnfig.defaultdestinatinlgicaldevice= lgical_device_default $cnfig.cpyblbdata = Enter this parameter t specify whether t cpy the BLOBs t the destinatin SharePint farm. $cnfig.cpyblbdata = $true If specifying the value as $true, the BLOBs will be cpied t the destinatin SharePint farm. $cnfig.cpyblbdata = $false If specifying the value as $false, the BLOBs will nt be cpied t the destinatin SharePint farm. T cpy the BLOBs manually t the destinatin, cpy the Strage Manager data under the Data_Extender flder f the surce physical device t the destinatin physical device. Only the crrespnding stubs infrmatin in the destinatin stub database will be changed fr the BLOBs. After cnfiguring the settings f the destinatin SharePint farm, the BLOBs can be cpied frm the surce SharePint farm by using the fllwing cmmand line. $result = Remap DAStrageManagerLgicalDevice Cnfiguratin $cnfig c. When the jb finishes, it will indicate Finish in the windw. Then, yu can enter the fllwing cmmand lines t check the number f the BLOBs that are successfully cpied t the destinatin. 72

73 $result.succeeded Enter this parameter t display the number f the BLOBs that are successfully cpied t the destinatin. $result.failed Enter this parameter t display the number f BLOBs that fail t cpy t the destinatin. The BLOBs will be cpied t the destinatin, and then the tw farms can be used separately. If yu want t cpy BLOBs frm a SharePint 2010 farm t anther SharePint 2010 farm, r if yu want t cpy BLOBs frm a SharePint 2013 farm t anther SharePint 2013 farm, yu can als use this methd. Yu are nt required t update cntent database r update EBS stubs t RBS stubs. Fr details, refer t the steps 2, 3 and 4 abve. 73

74 Viewing the Stubs Infrmatin This functin enables yu t view the detailed infrmatin f the stubs and the crrespnding BLOBs specified in the SharePint farm by using cmmand lines. Yu can select t view the stub f an item r yu can view the stubs in the specified scpe. Viewing the Stub Infrmatin fr One Item T cnfigure the settings fr viewing the stub infrmatin f ne item fr the SharePint farm, cmplete the fllwing steps: 1. Navigate t Start > All Prgrams > AvePint DcAve 6 > DcAve 6 Management Shell and click DcAve 6 Management Shell t prmpt the cmmand windw. 2. In the cmmand windw, enter Lgin-DAManager, and press Enter. Then enter the Cntrl service hst, Cntrl service prt, and the username and passwrd fr lgging int DcAve. 3. In the cmmand windw, refer t the fllwing detailed infrmatin belw t enter the cmmand lines. $cnfig = New-Object DcAve.Cmdlet.StrageOptimizatin.ExprtBlbInfCnfiguratin Enter this parameter t start cnfiguring the fllwing settings t btain the stub infrmatin. $cnfig.farmname = Enter this parameter t specify the SharePint farm where yu want t btain the stub infrmatin. Refer t the fllwing example t specify a SharePint farm: $cnfig.farmname = Farm(WIN- 7SDDEA0TTHM:SHAREPOINT_CONFIG_AVEPOINT) $cnfig.url.add( ) Enter this parameter t specify the cmplete URL f the stub that is stred in SharePint. Refer t the fllwing example t specify the URL f a stub in SharePint: $cnfig.url.add( Dcuments/file.dcx ) If specifying a versin f the stub in SharePint, refer t the fllwing example: $cnfig.url.add( Dcuments/file.dcx:1.1 ) $result = Exprt-DABLOBTraceOfStub Cnfiguratin $cnfig Enter this parameter t use the cnfiguratin that is previusly cnfigured and btain the stub infrmatin frm the stub database. $result.stubtraceinfrmatin Enter this parameter t display the stub infrmatin in the cmmand windw. 74

75 Viewing Stubs in a Specified Scpe T cnfigure the settings fr viewing all stub infrmatin in a specified scpe, cmplete the fllwing steps: 1. Navigate t Start > Administrative Tls > Windws PwerShell Mdules, and click Windws PwerShell Mdules t prmpt the cmmand windw. 2. In the cmmand windw, enter the fllwing cmmand, and press Enter t imprt the Cnnectr Snap-In: Add-PSSnapin StrageManagersnapin Figure 10: Adding Snap-In. 3. Enter the fllwing cmmand: Exprt-BlbTrace Enter the scpe parameter by entering ne f the fllwing scpe parameters after the abve cmmand: -WebApplicatin Enter this parameter, and then enter a Web applicatin URL after the parameter. The infrmatin f the stubs in this Web applicatin will be exprted fr yur review. -SiteCllectin Enter this parameter, and then enter a site cllectin URL after the parameter. The infrmatin f the stubs in this site cllectin will be exprted fr yur review. -Site Enter this parameter, and then enter a site URL after the parameter. The infrmatin f the stubs in this site will be exprted fr yur review. -List Enter this parameter, and then enter a list URL after the parameter. The infrmatin f the stubs in this list will be exprted fr yur review. -Flder Enter this parameter, and then enter a flder URL after the parameter. The infrmatin f the stubs in this flder will be exprted fr yur review. -CntentDatabase Enter this parameter, and then enter a cntent database name after the parameter. The infrmatin f the stubs in this cntent database will be exprted fr yur review. 4. Enter the fllwing cmmand fr the path parameter after the scpe parameter 75

76 -FilePath Then enter a CSV file path after this parameter. Figure 11: Exprt infrmatin f the stubs in a Web applicatin. 5. Press Enter. The stub infrmatin f the scpe will be exprted int the CSV file. After the reprt finishes exprting, the general stub infrmatin will display in the cmmand windw: Figure 12: General stub infrmatin. 6. Navigate t the specified lcatin t view the exprted CSV file and the stub infrmatin. 76

77 Appendix A Criteria Filter Cnditins *Nte: Multiple criteria can be added int the Criteria rw. But, t create a rule successfully, at least ne criteria rw is required. *Nte: Befre yu set a Strage Manager rule with the criteria f Custm Prperty, the crrespnding prperties have t be added in the lists r libraries in advance. Dcument Object Level 1. Name Enter the name f the dcument. Matches Wildcards such as * and? are available when using Matches; it is the mst flexible way f specifying the bjects yu wuld like t extend. The cntent that matches the entered text will be extended. Des nt Match As with Matches, wildcards are available. Hwever, this selectin extends all f the dcuments that d nt match the entered name. Cntains Wildcards cannt be used in this field; all f the bjects that cntain the entered Name will be extended. Des nt Cntain Yu can enter part f the dcument name here. This selectin extends all f the dcuments that d nt cntain the entered name. Wildcards are unavailable. Equals Enter the cmplete dcument name. This selectin extends the dcument that equals the entered name. Wildcards are unavailable. Des Nt Equal Enter the cmplete dcument name. This selectin extends all f the dcuments except fr thse that equal the entered name. Wildcards are unavailable. 2. Size Enter a data size value fr the dcument. The units fr this value can be selected as KB, MB r GB frm the drp-dwn list. >= Extend all f the dcuments whse size is equal t r greater than the entered size. <= Extend all f the dcuments whse size is equal t r less than the entered size. 3. Mdified Time Set a date range fr the mdified dcuments. Frm T Extend all f the dcuments that are mdified between the tw dates selected. Befre Extend all f the dcuments mdified befre the date selected. Older Than Extend all f the dcuments with a mdificatin date that is lder than the Day(s), Week(s), Mnth(s), r Year(s) selected frm the drp-dwn list. 4. Created Time Set a date range fr the created dcuments. Frm T Extend all f the dcuments that were created between the tw dates selected. 77

78 Befre Extend all f the dcuments that were created befre the date selected. Older Than Extend all f the dcuments with a creatin date that is lder than the Day(s), Week(s), Mnth(s), r Year(s) selected frm the drp-dwn list. 5. Mdified By Enter the Name f the user wh latest mdified the dcuments. Cntains Yu can enter part f the mdifier s name. This selectin extends all f the dcuments whse mdifier s name cntains the entered value. Wildcards are unavailable. Equals Enter the cmplete mdifier s name. This selectin extends the dcuments whse mdifier s name equals the entered value. Wildcards are unavailable. *Nte: The user name has tw different frms (Lg n Name and Displayed Name): Lg n Name If entering a Lg n Name with Equals, enter the value as Dmain\Username. Displayed Name If entering a Displayed Name with Equals, enter the username as hw it displays in SharePint. 6. Created By Enter the name f the user wh created the dcument. Cntains Yu can enter part f the creatr s name here. This selectin extends all f the dcuments whse creatr s name cntains the entered value. Wildcards are unavailable. Equals Enter the cmplete creatr s name. This selectin extends the dcuments whse creatr s name equals the entered value. Wildcards are unavailable. 7. Cntent Type Enter a name fr the dcument cntent type. Matches Wildcards such as * and? are available when using Matches; it is the mst flexible way f specifying the bjects yu wuld like t extend. The cntent that matches the entered text will be extended. Des nt Match As with Matches, wildcards are available. Hwever, this selectin extends all f the dcuments whse cntent type name des nt match the entered cntent type name. Cntains Wildcards cannt be used in this field; all f the bjects that cntain the entered cntent type will be extended. Des nt Cntain Yu can enter part f the dcument cntent type name here. This selectin extends all f the dcuments whse cntent type name des nt cntain the entered cntent type name. Wildcards are unavailable. Equals Enter the cmplete cntent type name. This selectin extends the dcuments whse cntent type name equals the entered name. Wildcards are unavailable. Des Nt Equal Enter the cmplete cntent type name. This selectin extends all f the dcuments whse cntent type name des nt equal the entered name. Wildcards are unavailable. 78

79 8. Clumn (Text) Enter the clumn name that is custmized by users, fllwed by the text cntent. Matches Wildcards such as * and? are available when using Matches; it is the mst flexible way f specifying the bjects yu wuld like t extend. The cntent that matches the entered text will be extended. Des nt Match As with Matches, wildcards are available. Hwever, this selectin extends all f the dcuments cntaining a text clumn whse value des nt match the entered value. Cntains Wildcards cannt be used in this field; all f the bjects that cntain the entered text clumn will be extended. Des nt Cntain This selectin extends all f the dcuments whse text clumn des nt cntain the entered value. Wildcards are unavailable. Equals Enter the cmplete text clumn value. This selectin extends the dcuments whse text clumn value equals the entered value. Wildcards are unavailable. Des Nt Equal Enter the cmplete text clumn value. This selectin extends all f the dcuments whse text clumn value des nt equal the entered value. Wildcards are unavailable. 9. Clumn (Number) Enter the clumn name, fllwed by an Arabic number. >= Extend dcuments whse number clumn value is equal t r greater than the entered number. <= Extend dcuments whse number clumn value is equal t r less than the entered number. = Extend dcuments whse number clumn value is equal t the entered number. 10. Clumn (Yes/N) Enter the clumn name and set Yes r N. Yes If selected, extends the dcuments whse Yes/N clumn value is Yes. N If selected, extends the dcuments whse Yes/N clumn value is N. 11. Clumn (Date and Time) Enter the clumn name and set date and time. Frm T Extend all f the dcuments whse Date and Time clumn value is between the tw dates selected. Befre Extend all f the dcuments whse Date and Time clumn value is befre the date selected. Older Than Extend all f the dcuments whse Date and Time clumn value is lder than the Day(s), Week(s), Mnth(s), r Year(s) selected frm the drp-dwn list. 12. Parent List Type ID Enter the list s ID number. Equals Enter the cmplete list s ID value. This selectin extends the dcuments in the specified list whse ID number equals the entered value. Wildcards are unavailable. 79

80 Des Nt Equal Enter the cmplete list s ID value. This selectin extends all f the dcuments in the specified list whse ID number des nt equal the entered value. Wildcards are unavailable. 13. Last Accessed Time Set a date range fr the dcuments which are accessed last time. Frm T Extend all f the dcuments that were last accessed between the tw dates selected. Befre Extend all f the dcuments that were last accessed befre the date selected. Older Than Extend all f the dcuments with a last accessing date that is lder than the Day(s), Week(s), Mnth(s), r Year(s) selected frm the drp-dwn list. 14. Type Used t define if the Micrsft Office files will be externalized. Select Is as the cnditin. Nn Office File The Office files will nt be externalized. Office File The Office files will be externalized. Dcument Versin Object Level 1. Title Enter the Title f a dcument versin. Matches Wildcards such as * and? are available when using Matches; it is the mst flexible way f specifying the bjects yu wuld like t extend. The cntent that matches the entered text will be extended. Des nt Match As with Matches, wildcards are available. Hwever, this selectin extends all f the dcument versins whse title des nt match the entered title. Cntains Wildcards cannt be used in this field; all f the bjects that cntain the entered title will be extended. Des nt Cntain Yu can enter part f the dcument versin title here. This selectin extends all f the dcument versins that d nt cntain the entered title. Wildcards are unavailable. Equals Enter the cmplete dcument versin title. This selectin extends the dcument versin whse title equals the entered title. Wildcards are unavailable. Des Nt Equal Enter the cmplete dcument versin title. This selectin extends all dcument versins except fr thse whse titles equal the entered title. Wildcards are unavailable. 2. Size Enter a data size value fr the dcument versin. The units fr this value can be selected as KB, MB r GB frm the drp-dwn list. >= Extend all f the dcument versins whse size is equal t r greater than the entered size. <= Extend all f the dcument versins whse size is equal t r less than the entered size. 80

81 3. Mdified Time Set a date range fr the mdified dcument versins. Frm T Extend all f the dcument versins which were mdified between the tw dates selected. Befre Extend all f the dcument versins which were mdified befre the date selected. Older Than Extend all f the dcument versins whse mdificatin date is lder than the Day(s), Week(s), Mnth(s), r Year(s) selected frm the drp-dwn list. 4. Mdified By Enter the name f the user wh latest mdified the dcument versins. Cntains Yu can enter part f the mdifier s name here. This selectin extends all f the dcument versins whse mdifier s name cntains the entered value. Wildcards are unavailable. Equals Enter the cmplete mdifier s name. This selectin extends the dcument versins whse mdifier s name equals the entered value. Wildcards are unavailable. 5. Keep Latest Versin The number f dcument versins (Majr and Minr) yu set in the text bx are left in SharePint. The rest f the versins are extended. 6. Parent List Type ID Enter the list s ID number. Equals Enter the cmplete list s ID value. This selectin extends the dcument versins in the list whse ID number equals the entered value. Wildcards are unavailable. Des Nt Equal Enter the cmplete list s ID value. This selectin extends all f the dcument versins in the list whse ID number des nt equal the entered value. Wildcards are unavailable. 7. Last Accessed Time Set a date range fr the dcument versins which are accessed last time. Frm T Extend all f the dcument versins that were last accessed between the tw dates selected. Befre Extend all f the dcument versins that were last accessed befre the date selected. Older Than Extend all f the dcument versins with a last accessing date that is lder than the Day(s), Week(s), Mnth(s), r Year(s) selected frm the drp-dwn list. 8. Type Used t define if the Micrsft Office files will be externalized. Select Is as the cnditin. Nn Office File The Office files will nt be externalized. Office File The Office files will be externalized. Attachment Object Level 1. Name Enter the name f the attachment. 81

82 Matches Wildcards such as * and? are available when using Matches; it is the mst flexible way f specifying the bjects yu wuld like t extend. The cntent that matches the entered text will be extended. Des nt Match As with Matches, wildcards are available. Hwever, this selectin extends all f the attachments that d nt match the entered name. Cntains Wildcards cannt be used in this field; all f the bjects that cntain the entered name will be extended. Des nt Cntain Yu can enter part f the attachment name here. This selectin extends all f the attachments that d nt cntain the entered name. Wildcards are unavailable. Equals Enter the cmplete attachment name. This selectin extends the attachment that equals the entered name. Wildcards are unavailable. Des Nt Equal Enter the cmplete attachment name. This selectin extends all f the attachments except fr thse that equal the entered name. Wildcards are unavailable. 2. Size Enter a data size value fr the attachment. The units fr this value can be selected as KB, MB r GB frm the drp-dwn list. >= Extend all f the attachments whse size is equal t r greater than the entered size. <= Extend all f the attachments whse size is equal t r less than the entered size. 3. Created Time Set a date range fr the created attachments. Frm T Extend all f the attachments that were created between the tw dates selected. Befre Extend all f the attachments that were created befre the date selected. Older Than Extend all f the attachments with a creatin date that is lder than the Day(s), Week(s), Mnth(s), r Year(s) selected frm the drp-dwn list. 4. Created By Enter the name f the user wh created the attachment. Cntains Yu can enter part f the creatr s name here. This selectin extends all f the attachments whse creatr s name cntains the entered value. Wildcards are unavailable. Equals Enter the cmplete creatr s name. This selectin extends the attachments whse creatr s name equals the entered value. Wildcards are unavailable. 5. Clumn (Text) Enter the clumn name, fllwed by the text cntent. Matches Wildcards such as * and? are available when using Matches; it is the mst flexible way f specifying the bjects yu wuld like t extend. The cntent that matches the entered text will be extended. Des nt Match As with Matches, wildcards are available. Hwever, this selectin extends all f the attachments whse text clumn des nt match the entered value. 82

83 Cntains Wildcards cannt be used in this field; all f the bjects that cntain the entered text clumn will be extended. Des nt Cntain This selectin extends all f the attachments whse text clumn des nt cntain the entered clumn name text. Wildcards are unavailable. Equals Enter the cmplete text clumn value. This selectin extends the attachments whse text clumn value equals the entered value. Wildcards are unavailable. Des Nt Equal Enter the cmplete text clumn value. This selectin extends all f the attachments whse text clumn value des nt equal the entered value. Wildcards are unavailable. 6. Clumn (Number) Enter the clumn name, fllwed by an Arabic number. >= Extend attachments whse Number clumn value is equal t r greater than the entered number. <= Extend attachments whse Number clumn value is equal t r less than the entered number. = Extend attachments whse Number clumn value is equal t the entered number. 7. Clumn (Yes/N) Enter the clumn name and set Yes r N. Yes If selected, extends the attachments whse Yes/N clumn value is Yes. N If selected, extends the attachments whse Yes/N clumn value is N. 8. Clumn (Date and Time) Enter the clumn name and set date and time. Frm T Extend all f the attachments whse Date and Time clumn value is between the tw dates selected. Befre Extend all f the attachments whse Date and Time clumn value is befre the date selected. Older Than Extend all f the attachments whse Date and Time clumn value is lder than the Day(s), Week(s), Mnth(s), r Year(s) selected frm the drp-dwn list. 9. Parent List Type ID Enter the list s ID number. Equals Enter the cmplete list s ID value. This selectin extends the attachments in the specified list whse ID number equals the entered value. Wildcards are unavailable. Des Nt Equal Enter the cmplete list s ID value. This selectin extends all f the attachments in the specified list whse ID number des nt equal the entered value. Wildcards are unavailable. 10. Last Accessed Time Set a date range fr the attachments which are accessed last time. Frm T Extend all f the attachments that were last accessed between the tw dates selected. Befre Extend all f the attachments that were last accessed befre the date selected. 83

84 Older Than Extend all f the attachments with a last accessing date that is lder than the Day(s), Week(s), Mnth(s), r Year(s) selected frm the drp-dwn list. *Nte: If the Last Accessed Time rule is selected in Strage Manager: Fr the dcument and attachment criteria, if implementing this cnfigured rule n the selected nde, yu must audit the crrespnding actins n the specified nde befre perfrming the Scheduled Strage Manager jb. T start auditing and implementing the Last Accessed Time rule n the selected nde, refer t the fllwing settings: G t the SharePint site cllectin that yu want t audit, and then enable the audit functins fr the events ccurred in this site cllectin. Navigate t DcAve 6 > Reprt Center > Settings > Auditr Cntrller and create an auditing plan fr the selected nde. Befre saving this plan, yu must select the Retrieve data checkbx in the Type field. When perfrming this jb f the created plan, DcAve will start t retrieve the recrds frm SharePint. Fr detailed infrmatin n cnfiguring an Audit plan in Reprt Center, refer t the DcAve 6 Reprt Center Reference Guide. Fr the dcument versin criterin, befre yu use the Last Accessed Time rule fr the Dcument Versin criterin, yu must first navigate t \AvePint\DcAve6\Agent\data\SP2010\Arch, and then pen the cnfiguratin file AgentCmmnStrageEnv.cfg, change the value f the nde UpdateLastAccessTime frm false t true, then this rule can be used. 11. Type Used t define if the Micrsft Office files will be externalized. Select Is as the cnditin. Nn Office File The Office files will nt be externalized. Office File The Office files will be externalized. 84

85 Appendix B Accessing Ht Key Mde In rder t wrk faster and imprve yur prductivity, DcAve supprts ht key mde fr yu t perfrm crrespnding actins quickly by nly using keybard. T access ht key mde in the Strage Manager interface, press the key cmbinatin f Ctrl +Alt + Z (simultaneusly) n the keybard. The fllwing table prvides a list f ht keys fr the tp level f the Strage Manager interface. T return t the tp level after accessing a lwer-level interface, press Ctrl + Alt + Z n the keybard simultaneusly. Fr example, cntinue pressing H t return t the Strage Optimizatin Hme page. Operatin Interface and Ht Key Strage Optimizatin Hme Page H Real-Time Strage Plan Manager R Scheduled Strage Manager S DcAve Hme Page 1 DcAve Online Cmmunity 2 Cntrl Panel 3 Jb Mnitr 4 Plan Grup 5 Health Analyzer 6 Accunt Infrmatin 9 Help and Abut 0 Real-Time Strage Manager Functinality Name and Ht Key Inherit I Stp Inheriting S Create N OK O Cancel C Edit E Cntinue Z OK O Cancel C Cancel C Remve M Enable P Disable Q Rules R Cnvert Stubs t Cntent C BLOB Prvider B Lgical Device T Clean Up Orphan BLOBs O Manage Feature G Strage Reprt SP Jb Mnitr J 85

86 BLOB Prvider BLOB Prvider Page B Functinality Name and Ht Key Cnfigure G Back B Next N Finish F Cancel C OK Cancel Finish Finish and Run Nw O C F R Clean Up Orphan BLOBs Functinality Name and Ht Key Clean Up Orphan BLOBs Page O Cnfigure C OK O Cancel C Clse X Rules Real-Time Rules Page Scheduled Rules Page Functinality Name and Ht Key Rule Based R Delete D Scpe Based S Remve D R View Details V Cancel C Delete D Clse X Rule Based R Delete D Scpe Based S Remve D U View Details V Cancel C Delete D Clse X Cnvert Stubs t Cntent Cnvert Stubs Page (Real-Time Strage Manager) Cnvert Stubs Page (Scheduled Strage Manager) Functinality Name and Ht Key C OK O Cancel C V OK O Cancel C Strage Reprt Functinality Name and Ht Key Reprt Prfile Manager P Reprt Prfile Manager P 86

87 Dashbard Exprt Exprt Lcatin Jb Mnitr Clse D E L J C Functinality Name and Ht Key Dashbard Create View Details Edit Delete Run Nw Jb Mnitr Clse D N V E X R J C Manage Feature Alternate File Access Stub Trace Clse Functinality Name and Ht Key AF ST C Scheduled Strage Manager Functinality Name and Ht Key Inherit I Stp Inheriting S Create N OK O Cancel C Edit E Cntinue T OK O Cancel C Cancel C Remve M Enable P Disable D Apply A Apply and Run Nw W Run Nw R Rules U Cnvert Stubs t Cntent V BLOB Prvider B Lgical Device T Prcessing Pl F Clean Up Orphan BLOBs O 87

88 Manager Feature Prfile Manager Strage Reprt Jb Mnitr Functinality Name and Ht Key G X SP J Prfile Manager Create View Details N V Create Prfile Page View Details Page Functinality Name and Ht Key N Create M OK O Cancel C Edit E Cntinue T OK O Cancel C Cancel C Remve R Enable P Disable Q Back B Next N Finish F Cancel C V Edit E Edit E Create M OK O Page Cancel C Edit E Cntinu T OK e Cancel Cancel C Remve R Enable P Disable Q OK O Cancel C Cancel C O C Edit Delete Clse 88 E Edit Page E Create M OK O Cancel C Edit E OK O Cancel C Remve R Enable P Disable Q OK O Cancel C D C

89 Prcessing Pl Create View Details Edit Delete Clse Functinality Name and Ht Key N OK O Cancel C V Edit E OK O Cancel C Cancel C E OK O Cancel C D X Fr the rest f the actins available in the Scheduled Strage Manager page, refer t the cnfiguratins in Real-Time Strage Manager. 89

90 Appendix C Stub Database Inheritance In sme cases (recrds management, fr example, where there will be millins f files), it may be necessary t cnfigure stub databases dwn t the Web applicatin r cntent database level. Shuld this be the case, refer t the infrmatin belw. Nte the fllwing stub database inheritance rules fr newly added Web applicatins and cntent databases: By default, the stub database f the parent nde will be used by the lwer level. If there is n stub database cnfigured fr the parent nde, the stub database f the grandparent nde will be used, and s n. If the stub database is nt cnfigured fr a specified SharePint bject when running a Strage Manager jb, the bject s stub database will als be autmatically cnfigured using the rules abve. The stub database cnfiguratin will then be saved and displayed in DcAve. The crrespnding stub database will be used in all f the later Strage Manager jbs perfrmed n the specified SharePint bject. Fr example, assume that yu nly cnfigured a stub database fr a Web applicatin and set a Strage Manager rule n it. Yu did nt cnfigure the stub database fr any f the cntent databases under the Web applicatin. When the Strage Manager rule is triggered n a specified cntent database in the Web applicatin, the cntent database inherits the stub database f the Web applicatin. The stub database cnfiguratin is saved and is used in all f the later Strage Manager jbs perfrmed n this cntent database. The in the table belw indicates that the crrespnding cmpnent remains nt cnfigured. If yu d nt wish fr a lwer level t inherit the stub database f a higher level, expand the tree t the specified level and cnfigure a stub database fr the lwer level separately. Selected Ndes Only the Farm Nde Existing Web Applicatin The Web app that has nt cnfigured the stub database will inherit the farm s stub database. Cnfiguratin Status f the Stub Database Existing Cntent Newly added Newly added Cntent Database Web Applicatin Database The cntent Inherits the Inherits the farm s database that has farm s stub stub database. nt cnfigured the database. stub database will inherit the farm s stub database. 90

91 Selected Ndes Only a Web Applicatin Nde Only a Cntent Database Nde Farm Nde and a Web Applicatin Nde Farm Nde and a Cntent Database Nde Web Applicatin Nde and a Cntent Database Nde Existing Web Applicatin Only the stub database f the selected Web applicatin nde is cnfigured. Only the stub database f the selected cntent database nde is cnfigured. The Web app that has nt cnfigured the stub database will inherit the farm s stub database. The Web app that has nt cnfigured the stub database will inherit the farm s stub database. Only the stub database f the selected Web applicatin nde is cnfigured. Cnfiguratin Status f the Stub Database Existing Cntent Newly added Newly added Cntent Database Web Applicatin Database The cntent If the newly added database that has cntent database is in nt cnfigured the the selected Web stub database will applicatin nde, it inherit the Web inherits the Web applicatin s stub applicatin s stub database. database. Otherwise, it remains nt The cntent database that has nt cnfigured the stub database will inherit the farm s stub database. The cntent database that has nt cnfigured the stub database will inherit the farm s stub database. The cntent database that has nt cnfigured the stub database will inherit the Web applicatin s stub database. cnfigured. Inherits the farm s stub database. Inherits the farm s stub database. If the newly added cntent database is in the selected Web applicatin nde, it inherits the Web applicatin s stub database. Otherwise, it inherits the farm s stub database. Inherits the farm s stub database. If the newly added cntent database is in the selected Web applicatin nde, it inherits the Web applicatin s stub database. Otherwise, it remains nt cnfigured. 91

92 Selected Ndes Farm Nde, a Web Applicatin Nde and a Cntent Database Nde Existing Web Applicatin The Web app that has nt cnfigured the stub database will inherit the farm s stub database. Cnfiguratin Status f the Stub Database Existing Cntent Newly added Newly added Cntent Database Web Applicatin Database The cntent Inherits the If the newly added database that has farm s stub cntent database is in nt cnfigured the database. the selected Web stub database will applicatin nde, it inherit the farm s inherits the Web stub database. applicatin s stub database. Otherwise, it inherits the farm s stub database. 92

93 Appendix D Advanced Settings in Cnfiguratin Files The fllwing sectins describe advanced settings that can be set in a cnfiguratin file. In mst cases, these settings d nt need t be cnfigured, as they are very detailed settings. Users wh cnfigure the settings described belw shuld be very familiar with DcAve functinality. AgentCmmnStrageEnv.cfg This cnfiguratin file prvides management settings that help a Strage Manager jb finishes efficiently and flexibly. On all SharePint 2010 servers that has a DcAve Agent installed, brwse t the path \Prgram Files\AvePint\DcAve6\Agent\Data\SP2010\Arch and lcate the cnfiguratin file AgentCmmnStrageEnv.cfg. On all SharePint 2013 servers that has a DcAve Agent installed, brwse t the path \Prgram Files\AvePint\DcAve6\Agent\Data\SP2013\Arch and lcate the cnfiguratin file AgentCmmnStrageEnv.cfg. Helping a Strage Manager Jb Finish Efficiently Refer t the fllwing sectins fr details. Custmizing the Number f Strage Manager Jb Threads Yu can custmize the number f threads t be used in Scheduled Strage Manager and Cnvert Stubs t Cntent jbs. Refer t the fllwing steps: 1. Access the installatin path f DcAve Agent. The default path is \AvePint\DcAve6\Agent\data\SP2010\Arch r \Prgram Files\AvePint\DcAve6\Agent\Data\SP2013\Arch. 2. Lcate AgentCmmnStrageEnv.cfg and pen it with Ntepad. 3. Find the nde named MaxThreadCunt and change its value t a bigger number. The default value is 1, which means 1 thread will be used fr each Scheduled Strage Manager jb and Cnvert Stubs t Cntent jbs. The maximum value f this attribute is Save the mdificatin and clse the file. 5. Repeat the steps abve n each DcAve Agent server. 6. After the mdificatin is saved, all newly started Scheduled Strage Manager jbs and Cnvert Stubs t Cntent jbs will be run using the specified number f threads. Using Multiple Prcesses t Run Jbs By default, Strage Manager has ne prcess, and multiple threads in the prcess t run jbs. Yu can select t use multiple prcesses (each prcessing has ne thread) t run jbs. 93

94 Enter a nde UseMultiplePrcess= true in the AgentCmmnStrageEnv.cfg file, and then multiple prcesses are used fr running jbs. *Nte: Befre yu add the nde int the cnfiguratin file, please check t ensure that yu have nt added the nde in the file befre. Otherwise, errrs may ccur during running jbs. Setting the Time Interval t Asynchrnusly Extend Strage Manager Data Edit the cnfiguratin file AgentCmmnStrageEnv.cfg t set the frequency f asynchrnus Strage Manager data extensin. *Nte: This functin can nly be used when the synchrnizatin methd fr the specified strage grups f the lgical device is Asynchrnus. Fr details n creating this type f lgical device, refer t the DcAve 6 Cntrl Panel Reference Guide. 1. Access the DcAve Agent installatin path. The default path is \AvePint\DcAve6\Agent\data\SP2010\Arch r \Prgram Files\AvePint\DcAve6\Agent\Data\SP2013\Arch. Open the file AgentCmmnStrageEnv.cfg with Ntepad. 2. In the cnfiguratin file, set the time interval frequency fr asynchrnusly cpying extended data t physical devices. Cnfigure the fllwing parameter t set the time interval: SyncRAIDDeviceInterval = Enter a value fr this attribute t define the time interval used when asynchrnusly cpying extended data. The unit f the time interval is Millisecnd. The default time interval value f this attribute is millisecnds (24 hurs), meaning that the data will be asynchrnusly cpied t the physical device every 24 hurs. 3. After saving the cnfiguratin file, n the server with DcAve Agent installed, navigate t Start > All Prgrams > AvePint DcAve 6 > DcAve 6 Agent Tls > Agent Restart Service Tl and restart the Agent Service. Then SharePint data will be extended asynchrnusly t physical devices accrding t the time interval set in the SyncRAIDDeviceInterval parameter. Once asynchrnus mde is applied t multiple physical devices, the data extending functin fllws the lgic belw: If data writes successfully t physical device 1, the written data in physical device 1 is simultaneusly cpied t physical device 2, 3, 4 etc. after the specified time interval passes. If data fails t write t physical device 1, DcAve attempts t write the data t physical device 2. If data is written successfully, the written data in physical device 2 is simultaneusly cpied t physical device 1 and 3, 4, etc. after the specified time interval passes. Cnfiguring the Duratin fr Keeping Stub Infrmatin T edit the cnfiguratin file AgentCmmnStrageEnv.cfg t set the time perid in which the stub infrmatin is kept frm deletin, cmplete the fllwing steps: 94

95 1. Access the DcAve Agent installatin path. The default path is \AvePint\DcAve6\Agent\data\SP2010\Arch r \Prgram Files\AvePint\DcAve6\Agent\Data\SP2013\Arch. 2. Open the file AgentCmmnStrageEnv.cfg with Ntepad. 3. In the cnfiguratin file, find stubkeepdays under the StrageManager element. Set the value f the KeepDays attribute t define the time f keeping stub infrmatin in the stub database. Then after the crrespnding rphan BLOBs are deleted, the stub infrmatin will be kept accrding t the time we specified here, and then will be deleted. The default value is 90 days. 4. Save the mdificatin and clse the file. Keeping Specified Lgs Edit the cnfiguratin file and specify the lgs that yu want t keep. 1. Access the DcAve Agent installatin path. The default path is \AvePint\DcAve6\Agent\data\SP2010\Arch r \Prgram Files\AvePint\DcAve6\Agent\Data\SP2013\Arch. Open the file AgentCmmnStrageEnv.cfg with Ntepad. 2. In the cnfiguratin file, find LgSettings under the StrageManager element. Set the value f the lg name attribute t define the lg file names. The lg file names cntains the names we specified here will be kept frm deletin. G t the AgentCmmnVCEnv.cnfig file t specify the time f keeping the specified lgs. Refer t AgentCmmnVCEnv.cnfig fr details abut cnfiguring time t keep the specified lgs. 3. Save the mdificatin and clse the file. Cnfiguring fr Cnverting the Stubs in Recycle Bin t Cntent Edit the cnfiguratin file fr supprting cnverting stubs that have been deleted in the recycle bin t cntent: 1. Open the AgentCmmnStrageEnv.cfg file with Ntepad. 2. Find the nde RestreStubsInRecycleBin="false", and change the value frm false t true. 3. Save the mdificatin and clse the file. Defining Office Files fr the Scheduled Strage Manager Type Rule Yu can edit the file AgentCmmnStrageEnv.cfg t define the file types that will be cnsidered Micrsft Office files, then these files will have the Scheduled Strage Manager Type rule applied t them. 1. Access the Agent installatin path. The default path is \AvePint\DcAve6\Agent\data\SP2010\Arch r \Prgram Files\AvePint\DcAve6\Agent\Data\SP2013\Arch. Open the file AgentCmmnStrageEnv.cfg with Ntepad. 2. In the cnfiguratin file, find <OfficeFilesSetting fileextensin="dc;dcx;dcm;dtx;dtm;dt;ppt;pptx;pptm;ptx;ptm;pt;xls;xlsx;xlsm;xltx; 95

96 xltm;xlt;ne;nekg;xsn;vsd"/>. The current extensins displayed in the nde are the Micrsft Office file extensins. Yu can add r remve the extensins fr yur wn requirement t define which file types can be cnsidered as Office files fr using the Scheduled Strage Manager Type rule. 3. Save the mdificatin and clse the file. AgentCmmnVCEnv.cnfig This cnfiguratin file prvides management settings that help a Strage Manager jb finishes efficiently and flexibly. On all SharePint 2010 r SharePint 2013 servers that have a DcAve Agent installed, brwse t the path \Prgram Files\AvePint\DcAve6\Agent\bin and lcate the cnfiguratin file AgentCmmnVCEnv.cnfig. 96

97 Cnfiguring the Duratin fr Keeping Lgs Edit the cnfiguratin file and then cnfigure the time t keep selected lgs. 1. Access the DcAve Agent installatin path. The path is \Prgram Files\AvePint\DcAve6\Agent\bin. Open the file AgentCmmnVCEnv.cnfig with Ntepad. 2. In the cnfiguratin file, find the <add value="90" key="agentarchivedlgretentindays"/> nde. Change the value. The lgs that are specified in the AgentCmmnStrageEnv.cfg will be kept accrding t the time we specified here, and then will be deleted. The default value is 90 days. 3. Save the mdificatin and clse the file. 97

98 Appendix E Enabling the BLOB Prvider Using the Agent Tls In the event that yu are lking t enable the RBS/EBS prvider n Web frnt ends that have imprperly installed Agents, this tl can assist yu in making sure this vital step can be accmplished. This sectin describes the steps required t enable EBS r RBS using the.exe tl. Refer t Cnfiguring the BLOB Prvider fr mre infrmatin n BLOB Prviders. It is recmmended that yu use the Agent Accunt t run the crrespnding.exe tl. Refer t Required Permissins fr the permissins needed t run the fllwing tw.exe tls. Enabling EBS T enable EBS using the tl, cmplete the fllwing steps: 1. Access the installatin path f DcAve Agent. The path is \AvePint\DcAve6\Agent\bin. 2. Lcate AgentTlSP2010StrageEBS.exe, right-click n it, and select Run as administratr. 3. The fllwing buttns are shwn in the tl. In the Check EBS Status field: Check EBS Checks if EBS is enabled n the farm. Enable EBS Enables EBS n the farm. Disable EBS Disables EBS n the farm. In the Install Blb Cm field: Install Installs BLOB Cm n the farm. Uninstall Uninstalls BLOB Cm frm the farm. In the Check whether the Blb Cm has been installed crrectly field: Check Checks the status f the items listed in the left field. 98

99 Enabling RBS T enable RBS using the tl, cmplete the fllwing steps: 1. Access the installatin path f DcAve Agent. The path is \AvePint\DcAve6\Agent\bin. 2. Lcate AgentTlSP2010StrageRBS.exe r AgentTlSP2013StrageRBS.exe, right-click n it, and select Run as administratr. 3. The fllwing buttns are shwn in the tl. In the Remte Blb Strage Installatin Status field: Check Checks the installatin status f RBS in this farm. Install Installs RBS n the farm. Uninstall Uninstalls RBS frm the farm. After verifying the RBS installatin status using the ptins abve, yu can perfrm the fllwing actins in the Remte Blb Strage Enable Status field: Brwse Generates a tree structure f the farm. The tree is detailed dwn t the cntent database level. Check Select sme SharePint ndes n the tree and click Check t check whether RBS is enabled n the selected ndes. Enable Enables RBS n the specified ndes. Disable Disables RBS n the specified ndes. If yu select the Disable via API checkbx, the RBS will be disabled via the SharePint API (by invking the SPRemteBlbStrageSettings.Disable methd functin), and the RBS will be disabled entirely. If yu d nt select the Disable via API checkbx, nly the DcAve RBS prvider will be deactivated. 99

100 Appendix F Custmizable Supprt Table A means that the restre is Supprted at this level, and a blank cell means that the restre is Nt Supprted at this level. What t Restre Restre at Level Cntent Extended at Dcument Level Dcument Versin Level Attachment Level What t Select When Restring Web Applicatins Site Cllectins Sites 100

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