Quick Guide on implementing SQL Manage for SAP Business One

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1 Quick Guide n implementing SQL Manage fr SAP Business One The purpse f this dcument is t guide yu thrugh the quick prcess f implementing SQL Manage fr SAP B1 SQL Server databases. SQL Manage is a ttal management slutin fr Micrsft SQL Server database management, advanced backup, mnitring and alerts, and the resulting imprvement in the perfrmance f SAP B1. Cpyright 2007 FutureIT. All rights reserved. All trademarks, trade names, service marks and lgs referenced herein belng t their respective cmpanies.

2 Getting started with SQL Manage After dwnlading SQL Manage ( installatin cnsists f: SQL Manage Agent Setup - This is the server side cmpnent f the SQL Manage Standard Editin applicatin, t be installed n every SQL server that is cntrlled by the SQL Manage applicatin. The SQL manage agent is respnsible fr the sending f ntificatins, shrinking f databases and expiratin f ld backup files. SQL Manage Setup - This is the client side cmpnent (the GUI) f the SQL Manage Editin applicatin. It is t be installed n every statin that is used t cntrl the SQL Manage services. SQL Manage cnsle enables yu t manage, maintain and mnitr SQL Servers. Starting SQL Manage Agent Service Prceed t Start/Prgrams/SQL Manage, and click n "SQL Manage Standard Agent Cnsle" The SQL Manage Agent icn n the system tray will turn green. On the system tray, right click the green SQL Manage Agent icn and frm the cntext menu chse "Shw Agent Cnsle". On the Agent Cnsle, view that the SQL Manage Agent has started. Afterwards, n the Agent Lg menu click View Agent lg. 2

3 In the pened lg file, make sure that the lines: "SQL Manage Agent Started..." and "Server (Server Name) added t agent" appears. In the Agent Cnsle g t the Settings menu and chse "Manage Instances" In the pened dialg, click "View Instance Lg" n the Lg menu. 3

4 In the pened lg file, make sure that these 6 lines f successful peratins appear: SUCCESSFULLY cnnected t server [SERVER NAME] SUCCESSFULLY indicated agent started SUCCESSFULLY initialized ntificatin bject SUCCESSFULLY initialized zip request bject SUCCESSFULLY initialized SAP Agent request bject SUCCESSFULLY initialized expired backup bject In the event f an errr, cnnect t the SQL server with "Custm Credentials" thrugh either "Integrated Security" r "User Name and Passwrd (SA)". 4

5 Prceed t select "Save Settings" and afterwards "Check Cnnectin". Starting SQL Manage fr the first time After installing SQL Manage, pen the SQL Manage cnsle (The SQL Manage user guide is available at: ). On the system lgin dialg: click n the "brwse" buttn t chse the server t cnnect t, r supply a server name manually. On the same dialg, supply yur SQL credentials (either thrugh Windws Integrated security r the SQL Server lgin (SA). The latter being the recmmended ptin). Click n "Lgin" 5

6 SQL Manage Activatin: On the "SQL Manage Standard Editin Activatin" dialg bx that appears, prceed by either selecting t cntinue using the " SQL Manage Evaluatin Cpy" r t execute a full activatin f "SQL Manage" If yu chse t cntinue utilizing the "SQL Manage Evaluatin Cpy", then click n "Activate Later". If yu shuld chse t execute a full activatin f "SQL Manage Standard Editin", then click n "Activate Nw". 6

7 The "SQL Manage Activatin" dialg bx appears Prceed t enter yur cmpany name in the apprpriate "Cmpany Name" field. Wait fr the "Lcal Key" t be generated Click n "Generate Activatin Request " t request an activatin key Yu will then receive an activatin key by Enter the received activatin key in the allcated space and click n "OK". Implementing the SQL Manage Maintenance Suite fr SAP B1 In this stage we will assciate the SAP B1 SQL Server database with the predefined set f rules. These predefined settings, specifically designed fr SAP Business One clients prvides an autmatic prfile fr maintenance, backups, acceleratin, restratins, and administratin recmmended fr running SAP Business One databases. The fllwing simple ne-click prcess will assciate the SAP B1 management suite t the SAP B1's SQL Server databases. 7

8 Prceed t "manage databases". On the manage Databases screen, select the relevant database(s) that yu wish t apply the predefined SAP B1 Maintenance Suite n (t select multiple databases, use the ctrl buttn). Once yu have selected the database(s), select the "Attach rules" tab. 8

9 Select the "Apply SAP Business One maintenance suite" checkbx. Then click n "Attach rules t Database". This cmpletes the implementatin fr SQL Manage n the SAP B1 SQL Server. 9

10 Descriptin f the SQL Manage settings fr SAP B1 Applying these rules will deply the fllwing setting fr maintenance, alerts and backup n the SAP B1 SQL Server database. Any ne f the belw settings can easily be changed manually accrding t yur requirements. Prperty ptimizatin Allws yu t change the administrative prperties f a database. In the applicatin f the predefined SAP B1 "prperty ptimizatin" rule, the database is set t a "full recvery mdel". This mdel, cmbined with SQL Manage perfrming lg backups the way it des, autmatically allws fr the restratin t a pint f time. Database backup Schedules an peratin fr the backup f selected databases, everyday at 23:30. Backup 2/ Archive This rule is identical t the Database Backup rule and is intended t create a secnd set f database backup files in a different schedule r lcatin as the user decides (daily, weekly r mnthly). Backup f SAP B1 related fiels: In additin t backing up the data and lg files, SQL Manage backs up related files fr SAP B1, including BITMAP, WORD, EXCELL and attachments files. T change these settings click n "advanced" t pen the "SAP Business One Additinal Files Backup" dialgue. Here yu can schedule the creatin f additinal SAP Business One files archive peratins fr SAP B1 related files. Transactin lg backup Schedules an peratin fr the backup f the transactin lg f selected databases, which keeps database mdificatins. This ccurs everyday, at 6 hur intervals, between 7:00-19:00. This enables the user t restre a database t a pint f time. Index ptimizatin This peratin ccurs every Friday at 20:00. MS SQL Server indexes significantly imprve database perfrmance. Yet, with time and when n index maintenance is perfrmed, the structure f the indexes is fragmented. Index ptimizatin enables yu t defrag nly, r t defrag and rebuild the indexes. 10

11 Shrink database This peratin keeps the transactin lg file at an ptimal size ensuring it desn't get t big (as happens t ver 90% f users) and saving n disk data space. It als avids crashes (ccurring due t disk cmpletely used by lg file) and keeps the data base mving faster. This peratin has t be executed after the last transactin lg backup and befre the next database backup.it ccurs n Saturdays at 4:00. Update statistics SQL Manage imprves MS SQL Server perfrmance by keeping statistics f which tables were accessed when and thrugh which rutes. It then enables SQL Server t try and use thse same rutes and nt cmpute them every time. This peratin executes everyday at 21:30. Mnitring SQL Manage mnitrs yur databases and servers in the backgrund, and ntifies yu via and/r pp-ups f prblems that might lead t failures. This ccurs in real-time. It's imprtant t nte that the "SQL Manage Mnitr" must be activated, in rder t receive pp-up ntificatins. Please see the fllwing instructins t ensure that the "SQL Manage Mnitr" is activated: Prceed t Start/Prgrams/SQL Manage and select "SQL Manage Mnitr" The "SQL Manage Mnitr" will appear n the system tray The benefits fr SAP B1 users SQL Manage prvides SAP Business One clients with significant savings, as a result f high data availability and the preventin f crashes and wrk stppages. Similarly, it prvides an easy t use back up, as well as the mechanism which prevent lss f data and enables significant savings in restratin t a specific time. Furthermre, SQL Manage prvides a self-explanatry ntificatin mdule which enables the user t receiving alerts thrugh pp-up messages and alerts in real-time, as defined by the user. Abut SQL Manage SQL Manage ffers an affrdable easy-t-use slutin fr database management. Prviding custmers with a cmprehensive maintenance slutin frm ne centralized cnsle, SQL Manage autmates and simplifies traditinal DBA tasks such as mnitring, re-indexing, backup & restre, cmpressin, and beynd. SQL Manage is a real "All-in-One" slutin, allwing anyne with r withut a technical backgrund t effectively manage their SQL Server envirnment. It's like having yur very wn autmatic DBA wrking arund the clck t maintain and prtect yur data, s yu can fcus n what's really imprtant t yur business: yur business. SQL Manage is a Micrsft platfrm test apprved slutin. 11

12 With SQL Manage yu enjy enhanced perfrmance, wrk cntinuity, higher availability, a dramatic decline in verhead and fewer failures, all f which will reduce yur verall IT csts and guarantee yu a speedy ROI and peace f mind. With any technical questin please cntact ur supprt at: 12

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