Name: Class: Date: Access Module 2
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- Dustin Eaton
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1 1. To create a new query in Design view, click CREATE on the ribbon to display the CREATE tab and then click the button to create a new query. a. Query b. Design View c. Query Design d. Select Query ANSWER: c REFERENCES: AC 68 DATE MODIFIED: 4/16/ :04 AM 2. To save a query, click the Save button on the. a. status bar b. Quick Access Toolbar c. CREATE tab on the ribbon d. HOME tab on the ribbon ANSWER: b REFERENCES: AC 71 DATE MODIFIED: 4/16/ :06 AM 3. To view the results of a query, open it by right-clicking the query in the Navigation Pane and clicking on the shortcut menu. a. Datasheet View b. Design View c. Open d. Run ANSWER: c REFERENCES: AC 71 DATE MODIFIED: 4/16/ :07 AM 4. To change the design of a query that is not currently open, right-click the query and then click on the shortcut menu. a. Datasheet View b. Layout View c. Change View d. Design View ANSWER: d Copyright Cengage Learning. Powered by Cognero. Page 1
2 REFERENCES: AC 71 DATE MODIFIED: 4/16/ :11 AM 5. To print the results of a query that is open, click FILE on the ribbon, click the tab in the Backstage view, and then click Quick Print. a. Preview b. Query c. Print Query d. Print ANSWER: d REFERENCES: AC 71 DATE MODIFIED: 4/16/ :13 AM 6. To create a parameter query, enter a parameter rather than a specific value as a criterion in the design grid. The parameter must be enclosed in. a. curly braces { } b. square brackets [ ] c. parentheses ( ) d. single quotes ANSWER: b REFERENCES: AC 75 DATE MODIFIED: 4/16/ :14 AM 7. To view the results of a query, right-click the query in the Navigation Pane and then click on the shortcut menu. a. Use Parameter b. Enter Values c. Open d. Run ANSWER: c REFERENCES: AC 71 DATE MODIFIED: 4/16/ :17 AM Copyright Cengage Learning. Powered by Cognero. Page 2
3 8. Less than (<), greater than (>), and NOT (not equal to) are examples of. a. compound conditions b. comparison operators c. compound values d. conditions ANSWER: b REFERENCES: AC The operator allows you to search for a range of values in one field. a. BETWEEN b. RANGE c. IN d. SEARCH ANSWER: a REFERENCES: AC To order the records in the answer to a query in a particular way, you the records. a. index b. sort c. arrange d. list ANSWER: b REFERENCES: AC To sort records in a query, specify the sort order in the row of the design grid below the field that is the sort key. a. Show b. List c. Sort d. Order ANSWER: c REFERENCES: AC 83 Copyright Cengage Learning. Powered by Cognero. Page 3
4 12. To omit duplicates from a query, use the property sheet and change the Unique Values property to. a. No b. Yes c. Off d. On ANSWER: b REFERENCES: AC To use the Report Wizard to create a report for a query, select the query in the Navigation Pane, click on the ribbon, and then click the Report Wizard button. a. CREATE b. DATABASE TOOLS c. REPORT d. FILE ANSWER: a REFERENCES: AC 94 Joining Tables DATE MODIFIED: 4/16/ :22 AM 14. To export data from a query to Excel, select the query in the Navigation Pane, click on the ribbon, and then click the Excel button. a. DATABASE TOOLS b. EXTERNAL DATA c. OFFICE EXPORT d. CREATE ANSWER: b REFERENCES: AC 98 Exporting Data From Access to Other Applications DATE MODIFIED: 4/16/ :24 AM 15. To re-use saved export steps, click the Saved Exports button on the tab on the ribbon. Copyright Cengage Learning. Powered by Cognero. Page 4
5 a. FILE b. CREATE c. DATABASE TOOLS d. EXTERNAL DATA ANSWER: d REFERENCES: AC 100 Exporting Data From Access to Other Applications DATE MODIFIED: 4/16/ :25 AM 16. To use the Expression Builder to create a calculated field, select the column in the Field row, right-click to display the shortcut menu, and then click. a. Expression Builder b. Builder box c. Build d. Field Builder ANSWER: c REFERENCES: AC 102 DATE MODIFIED: 4/16/ :27 AM 17. To include calculated fields in queries, enter a name for the calculated field, a(n), and then the expression in one of the columns in the Field row. a. colon (:) b. semi-colon (;) c. equal sign (=) d. exclamation point (!) ANSWER: a REFERENCES: AC To display the entire entry for a calculated field, select the column in the Field row, right-click to display the shortcut menu, and then click. a. Enlarge b. Resize c. Magnify d. Zoom ANSWER: d REFERENCES: AC 103 Copyright Cengage Learning. Powered by Cognero. Page 5
6 19. You can include in calculations to indicate which calculation should be done first. a. curly braces { } b. brackets [ ] c. parentheses ( ) d. slashes // ANSWER: c REFERENCES: AC To change the caption for a field in a query, click the field in the design grid, click the button on the Design tab, click the Caption box, and enter the new caption. a. Caption b. Property Sheet c. Field Name d. Format ANSWER: b REFERENCES: AC 105 DATE MODIFIED: 4/16/ :31 AM 21. To include the Total row in the design grid, click the button on the DESIGN tab. a. Aggregate b. Statistics c. d. Totals ANSWER: d REFERENCES: AC To find the largest amount paid amount for a client, select as the entry in the Total row for the Amount Paid Copyright Cengage Learning. Powered by Cognero. Page 6
7 column. a. Large b. Maximum c. LGE d. MAX ANSWER: d REFERENCES: AC To calculate statistics for only those records that satisfy certain criteria, select as the entry in the Total row for the field, and then enter the criterion in the Criteria row. a. Having b. Where c. Restrict d. Find ANSWER: b REFERENCES: AC To indicate grouping in Access, select as the entry in the Total row for the field to be used for grouping. a. Like b. Where c. Same d. Group By ANSWER: d REFERENCES: AC To create a crosstab, click the button on the CREATE tab. a. Crosstab Wizard b. Query Wizard c. Statistics d. Chart ANSWER: b REFERENCES: AC 109 Crosstab Queries Copyright Cengage Learning. Powered by Cognero. Page 7
8 26. To show the Navigation Pane if it is hidden, click the Button. a. Show b. Shutter Bar Open/Close c. Restore d. Show/Hide ANSWER: b REFERENCES: AC 112 Customizing the Navigation Pane 27. To organize entries in the Navigation Pane by table, click on the Navigation Pane menu. a. Objects by Table b. Table Object c. Tables and Related Views d. Default ANSWER: c REFERENCES: AC 112 Customizing the Navigation Pane Modified Multiple Choice 28. The special criteria that can be used in queries are. a. AND b. INCLUSIVE c. BETWEEN d. IN ANSWER: a, c, d REFERENCES: AC 82 QUESTION TYPE: Multiple Response PREFACE NAME: mod Copyright Cengage Learning. Powered by Cognero. Page 8
9 29. For group calculations, Microsoft Access supports built-in statistics. a. STDEV b. VAR c. MAX d. LOW ANSWER: a, b, c REFERENCES: AC 106 QUESTION TYPE: Multiple Response 30. When you enter text data in a criterion, you must enclose the text in quotation marks. ANSWER: False REFERENCES: AC The asterisk (*) wildcard represents any collection of characters. REFERENCES: AC The question mark (?) wildcard represents any collection of characters. ANSWER: False REFERENCES: AC 72 Copyright Cengage Learning. Powered by Cognero. Page 9
10 33. To enter a criterion for a particular field without displaying the field in the results of the query, include the field in the design grid, enter the criterion, and remove the check mark from its Show check box. REFERENCES: AC A query that prompts for input whenever it is run is a dialog query. ANSWER: False REFERENCES: AC To create a parameter query that will prompt users to enter a city name as input, place [Enter City] as the criterion in the City field. REFERENCES: AC To enter a number in a criterion, type the number without any dollar signs or commas. Copyright Cengage Learning. Powered by Cognero. Page 10
11 REFERENCES: AC Unless you specify otherwise, Access assumes that the criteria you enter involve equality (exact matches). REFERENCES: AC To find all accounts whose current due amounts are greater than $2, and whose account manager is manager 31, enter each criterion on the same row. REFERENCES: AC 80 DATE MODIFIED: 4/16/ :37 AM 39. The field or fields on which records are sorted is called the sort key. REFERENCES: AC 83 Copyright Cengage Learning. Powered by Cognero. Page 11
12 40. If you specify more than one sort key, the sort key on the left will be the major sort key and the one on the right will be the minor sort key. REFERENCES: AC When you sort data in a query, the records in the underlying table are actually rearranged. ANSWER: False REFERENCES: AC A property sheet is a window containing the various properties of the object. REFERENCES: AC When you sort data, duplicates are not included. Copyright Cengage Learning. Powered by Cognero. Page 12
13 ANSWER: False REFERENCES: AC To create a top-values query, use the Top Values box on the DESIGN tab to change the number of records to be included from All to the desired number. ANSWER: False REFERENCES: AC Joining tables in a query creates an ad hoc relationship, that is, a relationship between tables created for a specific purpose. REFERENCES: AC 89 Joining Tables 46. You cannot create a report for a query. ANSWER: False REFERENCES: AC 94 Joining Tables Copyright Cengage Learning. Powered by Cognero. Page 13
14 47. You can export data from Access to the standard Word format. ANSWER: False REFERENCES: AC 100 Joining Tables 48. In fixed-width files, each record is on a separate line and the fields are separated by a special character. ANSWER: False REFERENCES: AC 101 Joining Tables 49. The expression for a calculated field can be typed directly into the Field row. REFERENCES: AC The only calculated fields you can create in Access are those involving addition and subtraction. Copyright Cengage Learning. Powered by Cognero. Page 14
15 ANSWER: False REFERENCES: AC Grouping means creating groups of records that share some common characteristic. REFERENCES: AC Crosstab queries are useful for summarizing data by category or group. REFERENCES: AC To include all fields in the design grid, double-click the question mark (?) in the field list. ANSWER: False - asterisk (*) REFERENCES: AC 69 QUESTION TYPE: Modified True / False 54. Wildcards are symbols that represent any character or combination of characters. Copyright Cengage Learning. Powered by Cognero. Page 15
16 REFERENCES: AC 72 QUESTION TYPE: Modified True / False 55. A summary function is a function that performs some mathematical function against a group of records. ANSWER: False - aggregate REFERENCES: AC 106 QUESTION TYPE: Modified True / False 56. A crosstab query calculates a statistic for data that is grouped by two different types of information. REFERENCES: AC 108 Crosstab Queries QUESTION TYPE: Modified True / False 57. To restrict the objects that appear on the Navigation Pane use the Retrieval Bar. ANSWER: False - Search REFERENCES: AC 111 Customizing the Navigation Pane QUESTION TYPE: Modified True / False 58. A question that is asked of Access or any other database management system is called a(n). ANSWER: query Copyright Cengage Learning. Powered by Cognero. Page 16
17 REFERENCES: AC 65 Introduction 59. To include all fields for a table in the design grid, double-click the in the field list. ANSWER: asterisk (*) REFERENCES: AC 69 DATE MODIFIED: 4/16/ :38 AM 60. The results of a query display in view. ANSWER: Datasheet REFERENCES: AC are symbols that represent any character or combination of characters. ANSWER: Wildcards REFERENCES: AC The wildcard represents any collection of characters. ANSWER: asterisk * REFERENCES: AC 72 Copyright Cengage Learning. Powered by Cognero. Page 17
18 63. The wildcard represents any individual character. ANSWER: question mark? REFERENCES: AC A(n) query is a query that prompts for input whenever it is used. ANSWER: parameter REFERENCES: AC To combine criteria with, place the criteria on the same row. ANSWER: AND REFERENCES: AC To combine criteria with, each criterion must go on separate rows in the Criteria area of the grid. ANSWER: OR REFERENCES: AC 81 Copyright Cengage Learning. Powered by Cognero. Page 18
19 67. A(n) is a window containing the various properties of the object. ANSWER: property sheet REFERENCES: AC To sort records by amount paid within book rep number, specify Book Rep Number as the key. ANSWER: major primary sort major sort REFERENCES: AC In files, the width of any field is the same on every record. ANSWER: fixed-width REFERENCES: AC 101 Exporting Data From Access to Other Applications 70. The function finds the smallest value in a group of records. ANSWER: MIN REFERENCES: AC 106 Copyright Cengage Learning. Powered by Cognero. Page 19
20 71. A(n) function is a function that performs some mathematical function against a group of records. ANSWER: aggregate REFERENCES: AC 106 Critical Thinking Questions Case 2-1 PrattLast needs to gather some additional statistics on its managers. A manager at PrattLast has created an initial query that calculates the accounts located in specific cities. The manager is unsure what aggregate functions to use for additional calculations. 72. Which aggregate function will find the standard deviation? ANSWER: STDEV REFERENCES: AC 106 QUESTION TYPE: Subjective Short Answer PREFACE NAME: Case 2-1, AC0271 TOPICS: Critical Thinking 73. Which aggregate function will find the customer with the largest amount paid? ANSWER: MAX REFERENCES: AC 106 QUESTION TYPE: Subjective Short Answer TOPICS: Critical Thinking Critical Thinking Questions Case 2-2 PrattLast Associates needs to find the account managers whose start date is earlier than 1/1/2015. Copyright Cengage Learning. Powered by Cognero. Page 20
21 74. What criteria should PrattLast enter in the Start Date column of the design grid? ANSWER: <1/1/2015 REFERENCES: AC 79 QUESTION TYPE: Subjective Short Answer PREFACE NAME: Case 2_2 TOPICS: Critical Thinking DATE MODIFIED: 4/16/ :44 AM 75. The caption for the Start Date field should be Started when the query results display. How can PrattLast change the caption? ANSWER: Click the Start Date field in the design grid, and then click the Property Sheet button on the Design tab. You also can right-click the Start Date field and click Properties on the shortcut menu. When the property sheet appears, click the Caption box, and then change the caption to Started. REFERENCES: AC 104 QUESTION TYPE: Subjective Short Answer PREFACE NAME: Case 2_2 TOPICS: Critical Thinking DATE MODIFIED: 4/16/ :45 AM Copyright Cengage Learning. Powered by Cognero. Page 21
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