What s New in version 3.04 November 2012

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1 What s New in versin 3.04 Nvember 2012 PrAdmin versin 3.04 intrduces the ability t validate the Database Linkage, a new Late Retirement Calculatin cmpnent, service and salary anniversary year measurement perid, enhanced cash balance functinality, a data imprt utility and ver 20 additinal features. Yu ll find details abut these and several ther enhancements belw. Database Linkage The Database Linkage nw allws yu t validate the fields withut running a benefit calculatin. Clicking the validate buttn at the bttm f the Database Linkage dialg will check all f the fields that have been linked, nt just thse assciated with plan cding. What s New, PrAdmin versin Nvember 2012

2 If there are sme valid fields in the linkage, yu will be given the pprtunity t prvide a Persn ID t examine a sample data recrd. What s New, PrAdmin versin Nvember 2012

3 If a Persn ID is prvided, the validate ptin will return any data in the data surce fr the linked fields. Data Dictinary The View buttn fr the Data Dictinary nw parses results nicely when the utput is saved t Excel. What s New, PrAdmin versin Nvember 2012

4 Service Definitins Service Definitins have been enhanced t include anniversary year as an available measurement perid. The anniversary year will typically cmmence at the date f hire, but any static date r date field frm the Data Dictinary may be specified t define the end f the measurement perid. Elapsed time Service Definitins can nw assume 365 day year rather than reflecting leap years. What s New, PrAdmin versin Nvember 2012

5 Salary Histry A Type clumn nw appears in the Salary Histry library indicating whether r nt the entry is a rate. The type is als shwn when selecting a Salary Histry in a Salary Definitin. Salary Definitins Salary Definitins have been enhanced t include anniversary year as an available measurement perid. The anniversary year will typically cmmence at the date f hire, but any static date r date field frm the Data Dictinary may be specified t define the end f the measurement perid. What s New, PrAdmin versin Nvember 2012

6 An ptin has been added t the Allcatin tab f Salary Definitins t define prjected salaries nly at measurement perid end dates. This chice is necessary fr cash balance plans that credit interest n a weekly r bi-weekly basis, t ensure that the plan year end dates d nt distrt the apprpriate accrual fr the next fllwing crediting date. Plan Definitins A feature has been added t restrict nn-spuse J&S benefits in accrdance with Internal Revenue Cde regulatins 1.401(a)(9). If this ptin is selected and a nn-spuse beneficiary is evaluated, results will be prvided nly fr valid J&S payment frms and a warning message indicates the maximum allwable J&S percentage under the law. See als Payment Frms n page 11 fr the cmpanin enhancement that facilitates calculatin f custm J&S payment frms at the maximum allwably percentage. In Regulatry Data, the Histrical Data nw ptinally displays nly the data relevant t the current tab. In additin, the regulatry data headers nw parse int cells when saving t Excel. What s New, PrAdmin versin Nvember 2012

7 Benefit Frmula Cmpnents A new Age buttn has been added t refine the definitin f age fr accrual rates under Final Average, Career Average and Cash Balance type accrual definitins where the accrual rates vary by age r pints. New ptins allw age t be defined in cmpleted years and, fr cash balance crediting, t allw age t vary by each crediting date during the plan year. The Apply annualized rate t career average / cash balance basis frmula checkbx nw defaults t being checked n the accrual rates tpic. This is virtually always what is desired fr a career average r cash balance calculatin: giving the full accrual rate t the basis during the perid, rather than an accrual rate that is weighted by the service earned during the perid. (The accrual rate cntinues t be 0 if n service is earned during the perid.) A new Benefit Frmula cmpnent type called Late Retirement has been added t simplify the cding f a late retirement calculatin. It can d a cmparisn f the benefit at Nrmal Retirement Date t the cntinued accrual as f the cmmencement age r a plan year by plan year cmparisn up t cmmencement age. What s New, PrAdmin versin Nvember 2012

8 The Accrued Benefit selectin shuld be the benefit frmula (subfrmula) cmpnent that calculates the accrued benefit. The Calculatin perfrmed chice n the bttm f the dialg chses the apprach fr the late retirement calculatin: The At cmmencement age chice indicates that the cmparisn shuld be between the benefit as defined by yur Nrmal Retirement Date settings (NRD and Actuarial Equivalence assumptins) and the benefit at cmmencement. The Annually chice indicates that the cmparisn is dne between the benefit as defined by yur Nrmal Retirement Date settings (NRD and Actuarial Equivalence assumptins) and the benefit at cmmencement r plan year end if earlier. The greater f the tw benefits is brught frward based n yur Actuarial Equivalence assumptins and cmpared t the benefit at cmmencement r the next plan year end if earlier. This cmparisn cntinues t cmmencement. The Cash Balance accrual definitin type has been enhanced fr new crediting frequencies f weekly, bi-weekly and semi-mnthly. Nte that if yu select weekly r bi-weekly crediting frequency, then yur accrual definitin basis frmula must reference a Salary Definitin Set with a bi-weekly measurement perid. What s New, PrAdmin versin Nvember 2012

9 The Cash Balance accrual definitin type has been enhanced t allw fr a cnstant interest rate frm a database field and als fr interest rate tables that vary by cded database field This will facilitate, fr example, cding f pattern plans where benefit fr several grups are identical except fr the interest rate. An ptin t autmatically rund the perid accrual t cents has been added fr career average and cash balance accrual definitins. This feature will be particularly helpful fr cash balance plans that crediting interest mre frequently than annually. What s New, PrAdmin versin Nvember 2012

10 A new Miscellaneus tab has been added t the Interest Crediting tpic f Cash Balance benefit frmula cmpnents. The parameter n this new tab allws yu t set the number f days in a year when using daily interest crediting. Previusly 365 days per year was always assumed. When aut-creating a database field benefit frmula cmpnent within a benefit frmula, PrAdmin nw fllws the capitalizatin fr the data dictinary (previusly, UPPERCASE was used). Custm Operatrs The prir #SSWB custm peratr has been replaced with a new #AVGWB custm peratr that allws the averaging f any f several built-in wage bases, U.S. 401(a)(17) limits, r a custm regulatry table specified by the user. In additin, custm runding can be applied r the averaging perid can be ffset t end in the year prir t decrement. Any existing accrual basis frmulas that referenced a #SSWB custm peratr have been mdified frm, fr example #SSWBcust t (#SSWBcust 1) t reflect the averaging perid. What s New, PrAdmin versin Nvember 2012

11 Payment Frms All jint & survivr payment frm types have been enhanced t allw specificatin f the survivr percentage by reference t a database field. One use f this feature it t calculate the payment frm value fr a custm J&S percentage that is in cmpliance with Internal Revenue Cde regulatin 1.401(a)(9) fr a nn-spuse beneficiary. Fix payment frm utput fr jint life payment frms when a value ther than 1 is specified fr the fractin f the J&S benefit received when nly the member is alive and/r when bth the member and the beneficiary are alive. Previusly the calculatins were crrect, but PrAdmin was nt returning the primary benefit adjusted fr the cntinuatin amunt. What s New, PrAdmin versin Nvember 2012

12 The default Age & Runding assumptins have been changed t linear interplatin frm n interplatin. In this way, the definitin f age last birthday defaults t being unghsted. Actuarial Equivalence An ptin has been added t define the actuarial equivalence interest rate as a cnstant frm a database field. Mrtality Tables Standard PrAdmin mrtality tables are nw prtected. They cannt be mdified r erased. What s New, PrAdmin versin Nvember 2012

13 Census Specificatins Data Defaults The New buttn in a Data Default specificatin nw allws yu t create a Data Dictinary field directly thrugh this back dr rather than having t exit the cmmand, g t the Data Dictinary t define the field, and then return t the Census Specificatins. An ptin has been added t define a field value whether r nt the value in the data is missing. This is particularly useful fr saved calculatin data, t ensure that if data was manually mdified, fields that are dependent n that data are prperly defined. Calculatin Results Output Definitin results nw parse nicely when saved t Excel. This enhancement facilitates the use f such results fr generating frms and letters. Rather than shwing all (irrelevant) calculatin dates, cash balance detailed results nw start with the calculatin date immediately preceding the date f the empirical accrued benefit. Service Definitin Set calculatin dates will n lnger include dates prir t the adjusted hire date even if that date is specified smewhere in the plan setup. The terminlgy fr user-specified errrs and warnings has been changed frm first failure date t cnditin first met. The cnditin first met fr user-specified errrs and warnings is nw included in server utput similarly t desktp utput. Several detailed results utput tables have been clarified and ftntes have been added, especially with respect t cash balance parsing. What s New, PrAdmin versin Nvember 2012

14 Added a warning message if the Benefit Definitin varies by ptin (decrement, cmmencement r payment frm) f an Output Definitin differs frm the specificatin fr the XML utput field. Data Lad Tl A new cmmand has been added t the Tls menu t allw yu t lad data frm an existing PrVal database int an Access database (*.mdb r *.accdb) fr use with PrAdmin. The new Data Lad tl can als autmatically create the PrAdmin Data Dictinary fields and Database Linkage, s yu can immediately run calculatins after setting up the plan rules. Fr sme infrmatin n hw t use the new tl, see Data Lad Tl n page 16. Additinal infrmatin is available in the cmmand reference help. Interface System plans are nt included in the tree under Other Calculatins. A library entry s dependent bjects can nw be viewed by: Right clicking n a list view item, and clicking Referenced By in the ppup list. Clicking n the new Ref d By buttn n the main frm. Clicking n the new Ref d By buttn when editing a library thrugh a backdr buttn. There is a new Cpy buttn available in places like sample lives, utput, etc. that places the entire cntents f the viewer n the clipbard. This allws results t be quickly cpied t Excel fr analysis. What s New, PrAdmin versin Nvember 2012

15 System Yu can nw pen a client read nly by chice s that yu wn t blck ther users wh need write access. When saving results t a file (e.g., Excel), yu can specify the extensin (e.g., *.xls r *.xlsx) simply by chsing frm the drpdwn list. Previusly, yu might have had t type it in. A bug has been fixed that caused the PVOUT file t keep grwing because packing the files culd nt eliminate deleted Estimate, Final and Dates/Age/Service calculatins. This stranded data will autmatically be deleted when client files are updated t this versin Speed up calculatins that use a Database Linkage. The Database Linkage and Schema f the ADO database will n lnger be validated befre each calculatin is run. Add the INI file setting [Cnfig] CursrLcatin t allw the user t specify the lcatin f the cursr service as either 2 = aduseserver r 3 = aduseclient. The default value is CursrLcatin=2. Changes Lg Be sure t read the changes lg (see the changes lg.dc file in the PrAdmin directry) abut updates t certain calculatins that may change results. Tw Greenwich Office Park Greenwich, CT tel: (203) fax: (203) supprt@winklevss.cm website: What s New, PrAdmin versin Nvember 2012

16 Data Lad Tl A new cmmand has been added t the Tls menu t allw yu t lad data frm an existing PrVal database int an Access database (*.mdb r *.accdb) fr use with PrAdmin. The new Data Lad tl can als autmatically create the PrAdmin Data Dictinary fields and Database Linkage, s yu can immediately run calculatins after setting up the plan rules The Surce File sectin f the dialg bx (1) identifies the PrVal database file t be laded, (2) sets the lcatin f the PrVal client files, and (3) defines the Default Persn Id in the PrVal Database file. The Client Directry buttn, is where yu set the lcatin f the PrVal client files. By default it will use the path specified in the surce file setting. Default Persn ID Field is the field in the PrVal database file that identifies each recrd and will be used t define the key Persn ID field in the Access database. What s New, PrAdmin versin Nvember 2012

17 The Target Fields sectin f the dialg bx identifies the fields frm the PrVal database that will be laded int the Access database specified by the Database Linkage selectin. Click n the Map Fields buttn t add fields. This will pen up the Clumn Mapping dialg bx. The left clumn lists all f the fields cntained in the PrVal database file. In the right hand clumn yu can select <ignre> (dn t imprt this field), <add t dictinary> (create a new field in the Data Dictinary with the same name and type as the PrVal database field), r the field frm the PrAdmin Data Dictinary that crrespnds t the PrVal database field. Additins t the PrAdmin data dictinary will be identified using brackets and incmplete mappings (array and cded fields) will be identified using an asterisk. What s New, PrAdmin versin Nvember 2012

18 T finalize the target field definitins, click n the field in the Target Fields list and the Target Field Mapping dialg bx will pen. The Target Field Mapping (1) displays details f the PrAdmin Data Dictinary field, (2) allws yu t define details such as start and stp date infrmatin fr array fields, (3) allws yu t map cded fields fr existing PrAdmin database fields, and (4) prvides a preview f the PrVal data t be laded. Under the Surce sectin f this dialg, yu can set the additinal attributes fr array fields. These dates can either be mapped frm a Field in the PrVal database file r specified as a Fixed Date. If a fixed date is selected, n earlier than PrAdmin field and/r n later than PrAdmin field cnstraints can be added t the field mapping instructins. Similar mapping can be dne fr effective date array fields. What s New, PrAdmin versin Nvember 2012

19 If the PrVal field is a cded field and it is mapped t an existing PrAdmin Data Dictinary field, yu can click n Recncile Cded Labels t recncile the PrVal and PrAdmin cdes & labels assciated with this field. The data lad tl can Match Values based n either Cdes (exact matches nly) r Labels. When yu select labels, it can be set t exact matches (ignring case) r Allw similar matches. The Map PrVal Cdes and Labels sectin f the dialg bx displays hw the recnciliatin will be interpreted by the data lad tl. Nte that if yu are mapping a PrVal cded field t what will be a new PrAdmin field, yu can mdify the PrAdmin cdes and labels thrugh the Field Attributes buttn n the main Data Lad dialg. The PrVal Data Preview sectin displays the data that will be imprted. The Number f Recrds is defaulted t 100 r if lesser the ttal number f recrds in yur PrVal database. Once the surce file lcatin and field mapping tasks have been cmpleted, click n the Lad data buttn t begin r review the lad prcess. A series f dialg bxes will guide yu thrugh the three steps f the data lad prcess. What s New, PrAdmin versin Nvember 2012

20 Step 1 is t preview the target data. This dialg bx allws yu t review data, field by field, fr a limited number f data lad recrds frm the PrVal database. N data changes can be made within this step, but it prvides an pprtunity t view reasnability f the data fr several recrds within the surce database. T preview data fr a different field, select anther Target Field entry. With a target field selected, the Target Data Preview sectin f the dialg bx shws the data assciated with the selected target field. This represents the data that will be written t Access. RecID is always shwn, but wn't be written t Access unless it's the Persn ID. If the selected target field is an array field, additinal data may be shwn which will allw the user t validate the effective, start, and stp dates. What s New, PrAdmin versin Nvember 2012

21 Step 2 is designed t (1) prvide instructins fr recrd selectin, (2) name the new database and database linkage (if applicable), and (3) define handling f duplicate recrds and errrs. The Selectin Expressin fr the PrVal Database allws yu t use a lgical expressin t select a subset f the recrds (such as active participants) frm the PrVal database t be laded int an Access database. If the text bx is left blank, all recrds will be laded. If yu have chsen t <Create Database Linkage> as part f this Data Lad, Step 2 f 3 is where yu enter the path and file name fr the MS Access Database t be created r updated by this lad prcess. Yu may als change the default name fr the new database linkage. The Prcessing cdes sectin defaults t what are intended t be the mst useful chices fr dealing with duplicate recrds and errrs, but prvides additinal ptins. Fr example, if the MS Access database file already exists, the default prcessing selectin is t Quit data lad. Alternatively, yu may chse t either Append t file, which will add the new recrds t the existing PrAdmin database, r Replace the existing PrAdmin database entirely with the new data (and pssibly a new table/field structure). Step 3 (Finish) prcess the data lad. When cmplete, a prcessing reprt is created summarizing the prcessing statistics, including elapsed time f prcessing, recrd cunts, errrs and warnings encuntered, and details f any new fields that were created. What s New, PrAdmin versin Nvember 2012

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