Developing Crystal Reports on SAP BW

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1 Developing Crystal Reports on SAP BW Applies to: SAP BusinessObjects Crystal Reports. Summary This white paper explores various methods of accessing SAP BW data through Crystal Reports. Author: Arka Roy Chowdhury Company: Cognizant Created on: 1 March 2011 Author Bio The author has worked in various support and development projects in SAP BW and BusinessObjects for over three years. He is currently working for Cognizant SAP AG 1

2 Table of Contents Introduction... 3 Connecting the Crystal report to SAP BW... 3 Methods of connecting BEx Query... 3 Methods of connecting cube... 5 Accessing data through BEx Query... 5 Using the Data base expert... 5 Using the option Create a new report from a query... 7 Using the OLAP grid option... 8 Accessing data through CUBE... 9 OLAP Grid... 9 Start BW Query designer... 9 Related Content Disclaimer and Liability Notice SAP AG 2

3 Introduction This white paper explores various methods of accessing SAP BW data through Crystal Reports. Connecting the Crystal report to SAP BW When talking about connecting SAP BW to any BusinessObjects suite of products there is the option of going either with the cube or with the BEx query built over that cube. There are several advantages and disadvantages of using either of two, but this paper focuses on the technical process of connecting BEx query and cube from SAP BW. Methods of connecting BEx Query Connecting to BEx Query can be done through the Database Expert using SAP BW MDX Query or SAP BW Query SAP AG 3

4 It can be done from the SAP tool button as shown below. Insert OLAP grid option SAP AG 4

5 Methods of connecting cube Create a new BEx Query from the cube (this allows selection of the cube from the Query designer interface). Insert OLAP Grid. Accessing data through BEx Query The standard BEx Query 0D_DECU/0D_DECU_Q0011 is accessed using the three options mentioned above. Using the Data base expert 1. Right-click the list of connections and go to options. 2. In the Table name LIKE put the Query that you want to search I.e 0D_DECU/0D_DECU_Q Click OK. Refresh the list. The query is now under BW MDX Query SAP AG 5

6 4. Place it under selected fields and continue to report. The fields will be available in the Field explorer as below: Similarly, the SAP BW Query connection can be used to report on the same query SAP AG 6

7 Note: There is however a difference. The free characteristics present in the BEx Query are not viewable if the BW MDX Query is not used. Using the option Create a new report from a query In this case the major benefit is that the query can be searched from the list of info area or the list of roles just like searching the query in from the Query designer. The Field explorer will look the same as it would if the SAP BW Query connection had been used SAP AG 7

8 Using the OLAP grid option This option is ideal to create a Crystal report by selecting rows and columns and displaying them in a grid. This is much like inserting a cross-tab. This method allows connection to both the cube and Query. It is also much simpler to use. Multiple page slices can be set and parameters assigned as well as a lot of similar reporting items from the OLAP grid wizard. The best part is that the report style is easy to customize from the wizard itself. The following are the tabs available in the OLAP Expert wizard. The report output when using a grid looks something like below: The keys figures are summarized as per the characteristics in the rows. To change the report, go to OLAP Expert by right-clicking the grid object. This returns the user to the wizard SAP AG 8

9 Accessing data through CUBE OLAP Grid Inserting the OLAP grid in the Crystal report will provide the option to select the BW cube. Then the report can be built in much the same way as was done for the Query. Start BW Query designer The BEx query can be opened directly from the Crystal report. However, data can only be added to the columns. Once the query is saved, all the selected fields will be available in the Field explorer. The Query can also be accessed through the Query designer individually and executed through RSRT or analyzer. An existing query can also be opened using this option. Note: Always ensure that the following option is checked in the BEX query when using it in BusinessObjects set of tools. Note: You may also connect to the ODS. In this case, use SAP Operational data store from the list of adapters in the Database expert SAP AG 9

10 Related Content Drivers and Options to create crystal off BW Designing Crystal Reports off BW for optimized performance Crystal Reports Installation Guide 2011 SAP AG 10

11 Disclaimer and Liability Notice This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade. SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document, and anyone using these methods does so at his/her own risk. SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or code sample, including any liability resulting from incompatibility between the content within this document and the materials and services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this document SAP AG 11

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