EUROPEAN COMPUTER DRIVING LICENCE / INTERNATIONAL COMPUTER DRIVING LICENCE SYLLABUS VERSION 5.0 M5 Using Databases

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1 1 EUROPEAN COMPUTER DRIVING LICENCE / INTERNATIONAL COMPUTER DRIVING LICENCE SYLLABUS VERSION 5.0 M5 Using Databases The European Computer Driving Licence Foundation Ltd. Third Floor, Portview House Thorncastle Street Dublin 4 Ireland Tel: Fax: info@ecdl.org URL: The official version of ECDL / ICDL Syllabus Version 5.0 is the version published on the ECDL Foundation Web site, which can be found at: Disclaimer Although every care has been taken by the ECDL Foundation in the preparation of this publication, no warranty is given by the ECDL Foundation as publisher as to the completeness of the information contained within it and neither shall the ECDL Foundation be responsible or liable for any errors, omissions, inaccuracies, loss or damage whatsoever arising by virtue of such information or any instructions or advice contained within this publication. As stated above, the information may not be reproduced in whole or part without permission and acknowledgement. Changes may be made by the ECDL Foundation at its own discretion and at any time without notice. Copyright 2007 The ECDL Foundation Ltd. All rights reserved. No part of this publication may be reproduced in any form except as permitted by the European Computer Driving Licence (ECDL) Foundation 1. Enquiries for permission to reproduce material should be directed to the publisher. 1 Reference(s) to ECDL Foundation means The European Computer Driving Licence Foundation Ltd. 1

2 1 Module 5 Using Databases The following is the Syllabus for Module 5, Using Databases, which is the basis for the theory and practice-based test in this module. Module Goals Module 5 Using Databases, requires the candidate to understand the concept of a database and how it is typically used. He or she shall be able to create a simple database. The candidate shall understand how a database is organised and operated. The candidate shall be able to create a table, define and modify fields and their properties; enter and edit data in a table directly or by using a form and view the database in various modes. He or she shall also be able to sort and filter a table; create, modify and run queries to retrieve specific information from a database. The candidate shall be able create routine reports and prepare outputs ready for distribution. 5.1 Understanding Databases Key Concepts Understand what a database is and what it is used for Understand the difference between data and information Understand how a database is organised in terms of tables, records and fields Know some of the common uses of large-scale databases like: airline booking systems, government records, bank account records, hospital patient details Database Organisation Understand that each table in a database should contain data related to a single subject Understand that each field in a table should contain only one element of data Understand that field content is associated with an appropriate data type like: text, number, date/time, yes/no Understand that fields have associated field properties like: field size, format, default value Understand what a primary key is Understand what an index is and its benefit for faster data access Relationships Understand that the main purpose of relating tables in a database is to minimize duplication of data Understand that a relationship is built by matching a unique field in one table with a field in another table Understand the importance of maintaining the integrity of relationships between tables. 1

3 Operation Know that professional databases are designed and created by database specialists Know that data entry, data maintenance and information retrieval are carried out by users. 5.2 Using the Application Working with Databases Know that a database administrator provides access to specific data for appropriate users Know that the database administrator is responsible for recovery of a database after a crash or major errors Open, close a database application Open, close a database Create a new database and save to a location on a drive Display, hide built-in toolbars. Restore, minimize the ribbon Use available Help functions Common Tasks Open, save and close a table, query, form, report Switch between view modes in a table, query, form, report Delete a table, query, form, report Navigate between records in a table, query, form Sort records in a table, form, query output in ascending, descending numeric, alphabetic order. 5.3 Tables Records Add, delete records in a table Add, modify data in a record Delete data in a record Design Create and name a table and specify fields with their data types like: text, number, date/time, yes/no Apply field property settings: field size, number format, date/time format, default value Create a validation rule for number, date/time, currency Understand consequences of changing data types, field properties in a table Set a field as a primary key Index a field (with, without duplicates allowed). 2

4 Add a field to an existing table Change width of columns in a table. 5.4 Retrieving Information Main Operations Use the search command for a specific word, number, date in a field Apply a filter to a table, form Remove the application of a filter from a table, form Queries Understand that a query is used to extract and analyse data Create a named single table query using specific search criteria Create a named two-table query using specific search criteria Add criteria to a query using one or more of the following operators: = (Equal), <> (Not equal to), < (Less than), <= (Less than or equal to), > (Greater than), >= (Greater than or equal to) Add criteria to a query using one or more of the following logical operators: AND, OR, NOT Use a wildcard in a query, * or %,? or Edit a query: add, modify, remove criteria Edit a query: add, remove, move, hide, unhide fields Run a query. 5.5 Objects Forms Understand that a form is used to display and maintain records Create and name a form Use a form to insert new records Use a form to delete records Use a form to add, modify, delete data in a record Add, modify text in headers, footers in a form. 5.6 Outputs Reports, Data Export Understand that a report is used to print selected information from a table or query Create and name a report based on a table, query Change arrangement of data fields and headings within a report layout. 3

5 Present specific fields in a grouped report by sum, minimum, maximum, average, count, at appropriate break points Add, modify text in headers, footers in a report Export a table, query output in spreadsheet, text (.txt,.csv), XML format to a location on a drive Printing Change the orientation (portrait, landscape) of a table, form, query output, report. Change paper size Print a page, selected record(s), complete table Print all records using form layout, specific pages using form layout Print the result of a query Preview a report Print specific page(s) in a report, complete report. 4

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