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1 TOPS Enterprise CASAS Summer Institute Richard Ackermann

2 TOPS Enterprise What is it? Why? When? Where? What about TOPSpro?

3 TOPSpro Enterprise The platform Scalability Technologies Architecture

4 Technologies Windows Vista & XP Windows Presentation Foundation Windows Communication Foundation SQL Server (Express to Enterprise)

5 TOPS Enterprise Architecture Architecture Technology Role User Interface Tier Net 3.0 Reporting Services ActiveX component Provides an interface for the end user; May have more environmentdependent implementations Business Logic Tier Microsoft.NET Framework Objects Business objects and rules; Data manipulation and transformation into information Data Access Tier Microsoft.NET Framework Objects Interfaces with the DB; Handles all data I/O Data Tier Microsoft SQL Server 2005 Storage; Query & storage optimization; Performance

6 Highlights TOPSpro Enterprise Multiple deployments Powerful data grids Enhanced reporting Messaging TOPSpro Net Very small agencies No scanner needed

7 TOPS Enterprise (TE) Attendance System

8 Classroom and Administration Reports Competency Content Standards Learning Gains Progress and Goals Demographics NRS Federal Tables NRS Performance Report Persister Reports Payment Point Repots

9 TOPS Comparison web & network

10 TOPS Comparison - administrative

11 TOPS Comparison - classroom

12 TOPSpro and TOPS Enterprise Aggregate Student Records

13 TE Replication Replicates data to a central server The local installation uploads a copy of changed data at regularly scheduled times to a central location via the Internet.

14 Advantages of TE Replication Latest update: With replication an agency headquarters, or a state agency, has a continually updated copy of data from all TOPSpro installations. Location: Replication allows data on a local (client) installation to also be on a central (server) installation no matter how far away. Disaster recovery. Data is stored in two places, the local installation and the central installation. Performance. Because data is stored locally performance of TOPSpro is never slowed by fluctuations in Internet bandwidth. Security. Data that is sent over the Internet is first encrypted and then transmitted via SSL Secure Socket Layers (https). Scheduler. No user intervention needed. It happens automatically as scheduled. Ease of use: No importing, exporting, or rolling up data. With replication it s entirely automatic.

15 TE Data Exchange with Attendance Systems Import Classes, Teachers Entry Records Update Records Hours of Attendance Export Excel Ad hoc

16 TE Ad Hoc Reporting Specify what columns appear in the data grid. Filter your customized grid with any fields in the database. Save your filter as a query that t you can run again later. Send the contents of the data grid to a report.

17 FERPA Compliance Complies with the Family Educational Rights and Privacy Act (FERPA) Protects the rights of students by controlling the creation, maintenance, and access to educational records. It guarantees students' access to their academic records while prohibiting unauthorized access by others.

18 Data Grid Populate the data grid with the data you want to see. Choose and combine data elements from Entry, Update, Workforce, Name and Test Records. Export data from the data grid to Excel or other third party software. Send data in data grid to a report.

19 TE Charts and Graphs Reports available in color with charts and graphs

20 TE Web-based Reports Offers Web-based reporting

21 Advantages of Web-based Reporting Users can access their data on any computer with a Web browser. All sites can access data, regardless of whether they have TOPS installed.

22 Advantages of Web-based Reporting Synchronized data from a central server means agencies always have up to date information. Remote synchronized data Remote, synchronized data means teachers and learners can view an up to date portfolio, for an individual or a single class.

23 TE Bidirectional Correspondence Provides bidirectional correspondence between data grids & reports. The user selects specific data elements to use for the report. User generates selected report in TOPS Enterprise.

24 TE Bidirectional Correspondence TOPS Enterprise deconstructs the report into TOPS Enterprise deconstructs the report into key data elements, such as individuals included in the report.

25 TE Messaging g Center TOPS to TOPS: Users can send messages between themselves. CASAS to TOPS: CASAS can post announcements and alerts, and receive requests for changes. Local Programs: Directors can disseminate information within their organization. State directors: Provide memos to local programs.

26 Coming Up This Summer TOPSpro Report distance learning NRS data Attendance status active vs inactive Continued support for TOPSpro TOPS Enterprise Phase I pilot testing Migrating data from TOPSpro Extending User Interface design

27 TOPS Enterprise Pilot Testing Phase 1 July 2007 Data migration Extend user interface Compare report data Phase 2 September 2007 Grid filtering Bidirectional data testing Generate basic reports 27

28 TOPS Enterprise Summary For technical information on TE Contact Richard Ackermann ext. 114 For pilot testing on TE Contact Carol Farrell ext. 123 CASAS Summer Institute

TOP TO Spr p o r for fo Administ Adminis ra r t a o t r o s r Pat Pa t t y Long, CASA CAS S A

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