Office Applications II Lesson Objectives

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1 Office Applications II Lesson Unit 1: MICROSOFT EXCEL SPREADSHEETS BASICS What is a Spreadsheet and What Are Its Uses? Define spreadsheets Define the Microsoft Excel application List business, consumer, and student uses of spreadsheets Spreadsheet Design and the Microsoft Excel Screen Distinguish between worksheets and workbooks Label and define the elements of the Microsoft Excel screen Find command tools on the ribbon Define columns, rows, cells, and cell addresses Navigating in a Worksheet Perform navigation using keyboard shortcuts Correct mistakes using the Undo tool Navigate through a worksheet using the scroll bar tools Navigate through the worksheets in a workbook Use the name box to navigate to a specific cell Define the worksheet navigation tools Define the scroll bar elements Microsoft Excel Workbook Views Zoom in and out of worksheets using the Zoom slider and Zoom level tools. Determine when to use the Normal, Page Layout, or Page Break Preview views. Compare and contrast the Normal, Page Layout, and Page Break Preview views. Microsoft Excel Window Views Arrange open Excel windows to view multiple windows on one Excel screen Microsoft Excel Window Views Explain the use of View commands in Microsoft Excel Freeze worksheet columns and rows for data review View two Excel windows side by side Split worksheet windows horizontally and vertically Switch between open Excel windows View multiple open worksheet windows in one Excel screen Explain synchronous scrolling. Open new windows for worksheets in a workbook Project: Managing the Worksheet Environment Navigate the worksheet using keyboard shortcuts. Split a worksheet screen using the Split tool. Zoom in a worksheet using the Zoom Slider tool. Freeze rows on a worksheet using Freeze Panes. View worksheet windows side by side using the New Window, Arrange All, and View Side by Side tools.create charts in Microsoft Excel. Switch workbook views from Normal to Page Layout. Switch to a different worksheet tab.

2 Office Applications II Lesson Unit 1: MICROSOFT EXCEL SPREADSHEETS BASICS (CONT.) Workbook Properties Show all of the document properties and set document properties in the backstage view Set document properties in the Advanced Document Properties dialog box Define the elements of and switch to the backstage view Display the document panel above a document and set document properties in the document panel Define and list examples of document properties Saving and File Formats Save a copy of a Microsoft Excel workbook using the Save As command. Create a new file based on a template. List file name rules. Define a template. Explain the uses for saving Microsoft Excel files in these different formats: lower versions of Microsoft Excel files, CSV, and PDF. Save Microsoft Excel workbooks. Create a Microsoft Excel template file. Save Microsoft Excel files in these different formats: lower versions of Microsoft Excel files, CSV, and PDF. Sharing Worksheet Data with Other Users Define Windows Live SkyDrive and locate the Save to Web command Define SharePoint and locate the Save to SharePoint command List the two-step process for protecting a worksheet; unlock cells and protect/unprotect a worksheet Define the Inspect Document feature and apply the Inspect Document feature to a workbook Define protecting a worksheet for data entry and explain reasons to protect a worksheet for data entry List and explain examples of locations to store shared workbooks Define protecting the structure of a workbook Define encrypting a workbook and set the password encryption Set workbook structure protection Define Share Workbook and apply the Share Workbook settings Managing Comments Edit comments Define comments Insert and display comments Print comments as displayed on the sheet or at the end of a sheet

3 Office Applications II Lesson Unit 1: MICROSOFT EXCEL SPREADSHEETS BASICS (CONT.) Printing Worksheets and Workbooks set the Scale to Fit options of Width, Height, and Scale define the other print options of headers/footers and Center on Page center a worksheet on the page vertically and horizontally set the Sheet Options of gridlines and headings define the Scale to Fit options of Width, Height, and Scale set the Page Setup options for margins, page orientation, paper size, print area, page breaks, and print titles define the Page Setup options of margins, page orientation, paper size, print area, page breaks, and print titles insert a header or footer define the Print Settings of Print Active Sheets, Print Entire Workbook, and Print Selection define the Sheet Options of gridlines and headings set the Print Settings to Print Active Sheets, Print Entire Workbook, or Print Selection Project: Saving and Printing Microsoft Excel Files center a worksheet horizontally on the page turn off the Print Gridlines print option set document properties using the document panel insert a comment in a cell set the height Scale to Fit option Save as a CSV file insert a header using the Page Setup dialog box set a comment to remain displayed in a cell Save as a PDF file print titles on each page Supplemental Lesson 1: Financial Terms Define financial terms found in spreadsheets Supplemental Lesson 2: Financial Statements Research and study real-world financial statement spreadsheets important unit concepts in preparation for the Unit 1 test.

4 Office Applications II Lesson Unit 2: CREATING MICROSOFT EXCEL SPREADSHEETS Microsoft Excel Data Types List the characteristics of text data types List and define the text data types List and define the numeric data types Convert numbers to text using the apostrophe symbol Define the difference between text and numeric data List the characteristics of numeric data types Entering and Editing Cell Data Enter numbers into cells on an Excel worksheet Determine which cells contain data using the Formula Bar Determine issues with the display of numbers in cells and correctly display numbers in cells Adjust the column width of a column Enter text into cells in an Excel worksheet Enter data using the Tab and Enter keys Wrap text in a cell Edit cell contents using efficient methods Import data into an Excel worksheet from a CSV file using the Import Text Wizard Selecting, Filling, Moving, and Copying Cell Data Select multiple ranges of cells Copy cells using copy and paste and using the mouse Select cells and ranges of cells In this lesson, you learned: List the looks of the mouse pointers and what will happen when using each one Move cells using drag and drop and cut and paste Fill cells using the mouse and using the Fill tool AutoFill Set the increment amount when using the AutoFill command Fill cell data using the AutoFill options Define AutoFill and list the preset AutoFill options Create and use a custom list Set the date increment option when using the AutoFill command to fill dates AutoFill a numerical series Manually fill a numerical series Project: Stock Market Project Part 1 Researching and Recording Stock Prices Copy stock market financial data to a Microsoft Excel workbook Freeze rows using the Freeze Panes tool on Excel worksheets Research stock market financial data for three companies

5 Cell Formats Office Applications II Lesson Unit 2: CREATING MICROSOFT EXCEL SPREADSHEETS (CONT.) Apply predefined styles using Cell Styles Format numbers as text Apply conditional formatting to cells Format fonts using tools on the Home tab and in the Format Cells dialog box Format numbers using tools on the Home tab and in the Format Cells dialog box Set specific column width and row height Format alignments using tools on the Home tab and in the Format Cells dialog box Editing Cells, Rows, and Columns Center data across a selection of cells without merging the cells Insert cells, rows, and columns in worksheets Hide and unhide rows and columns Merge cells including merge and center titles, merge cells, and merge across Delete cells, rows, and columns in worksheets Unmerge cells Clear data and options from cells Managing Worksheets Insert and Delete worksheets Apply color to sheet tabs for organization Rename sheet tabs for organization Move or Copy worksheets Project: Stock Market Project 2 Formatting a Spreadsheet Apply conditional formatting to numbers Delete columns and rows Apply font, number, and alignment formatting in worksheets Organize workbooks by renaming sheet tabs Order of Operations Define formulas Follow order of operations when calculating formulas List and define arithmetic and comparison operators used in Excel formulas Define order of operations Microsoft Excel Formulas Define the rules for creating formulas in Excel worksheets Manage named ranges using the Name Manager Create formulas in Excel worksheets following the rules for creating formulas Define relative cell references Name ranges in worksheets Copy formulas in worksheets Define ranges and named ranges Display formulas in a worksheet using the Show Formulas command

6 Office Applications II Lesson Unit 2: CREATING MICROSOFT EXCEL SPREADSHEETS (CONT.) Types of Cell References in Formulas Copy formulas using absolute cell references Compare and contrast relative, absolute, and mixed cell references Create formulas using absolute cell references Define relative, absolute, and mixed cell references Project: Stock Market Project 3 Entering Formulas Create formulas using absolute cell references in a worksheet Create formulas in a worksheet Format a worksheet for displaying and printing Copy formulas in a worksheet Functions in Microsoft Excel Define functions and arguments Create functions using the AutoSum tool Change the AutoCalculate options Define the AutoCalculate feature Create functions to perform calculations in cells Define the AutoSum tool Function Wizard and Linking Formulas Define the IF function and create it using the Function Wizard Search for and create functions using the Function Wizard Define the PMT function and create it using the Function Wizard Define the Function Wizard Analyzing Data by Sorting and Filtering Filter data using the Filter command Clear a filter from data Sort data using the sort tools and the Custom Sort command Project: Stock Market Project 4 Entering Functions Apply functions to a worksheet for calculations Filter date in worksheets Sort data in worksheets Project: Budget Project Career Search Apply skills learned in Unit 2 to prepare a career comparison worksheet for a budget Project: Budget Project Housing Research Apply skills learned in Unit 2 to prepare a house and mortgage worksheet for a budget Project: Budget Project Vehicle Research Apply skills learned in Unit 2 to prepare a vehicle worksheet for a budget Project: Budget Project Utilities, Vacation, and Miscellaneous Expense Research Apply skills learned in Unit 2 to estimate and calculate monthly expenses for utilities, vacations, and miscellaneous items for a budget Project: Budget Project Final Apply skills learned in Unit 2 to prepare a budget and to calculate future value on investments important unit concepts in preparation for the Unit 2 Test

7 Office Applications II Lesson Unit 3: MICROSOFT EXCEL GRAPHICAL REPRESENTATIONS Why Use Graphical Representations of Data? Choose the correct chart type for data to be charted List and describe the benefits of using charts to visually represent data List and describe the common chart types List where charts are used Creating Charts Move charts to their own sheet tabs Design data in proper format for charting Insert charts on worksheets Define the chart subtypes Formatting Charts Label chart elements Change pie chart formats Change the design of a chart Change the layout of a chart Change color of individual data points Format horizontal and vertical axes Add and edit labels in charts Enhancing Charts with Illustrations Insert, size, and move pictures Insert, size, and move clip art Insert, size, and move shapes Formatting Illustrations Fill shapes with background formatting Set the outline formatting options of shapes Apply exciting effects to shapes Format the shape styles of shapes Project: Stock Market Project Part 5 Creating and Enhancing Charts Creating Picture Charts Format charts Enhance charts with illustrations Create charts in Microsoft Excel Create a 3-D column chart Fill columns of a chart with pictures Sparklines Create sparkline charts in cells. Format sparkline charts. Project: Stock Market Project Part 6 Creating Advanced Charts Insert sparklines in cells Create 3-D column picture charts in Microsoft Excel. Project: Research and Chart Product Price Comparisons Apply skills learned in Unit 3 to research and prepare price comparison worksheets and charts Project: Chart Budget Expenses Apply skills learned in Unit 3 to research and prepare price comparison worksheets and charts important unit concepts in preparation for the Unit 3 Test

8 Office Applications II Lesson Unit 4: MICROSOFT ACCESS DATABASE BASICS What is a Database and Its Uses? List uses of a database In this lesson, you learned: Define a database Database Design Define database terminology. Design a database that normalizes data with relationships. Field Names, Data Types, and Properties Change field properties. List rules for field names. Define the field data types. Project: Designing a Customer Information Database Apply the Database Design Steps. The Access Screen Identify and define the Access screen elements. Identify and define the table views. Identify and define tables, forms, queries, and reports. Navigating in Table Datasheets, Forms, and Reports Navigate forms with the mouse and keyboard shortcut keys. Navigate table datasheets with the mouse and keyboard shortcut keys. Navigate reports in the Print Preview screen. Working in the Navigation Pane Work with Access objects in the Navigation Pane by opening, renaming, deleting, and copying them. Set Navigation Pane Options. Search for Access objects in the Navigation Pane. Save Options and Compact and Repair Save and publish Access databases in different file types. Save Access objects and databases with different names. Compact and repair an Access database file. Export an Access object as a PDF file. Project: Managing the Access Environment Demonstrate knowledge of managing the Access environment. Creating an Access Database and Table Create and set up fields in tables. Create a new blank database. Create a database using a template. Create tables in a database. Encrypt a database file with a password. Entering Data Enter data in an AutoNumber field. Enter data in tables using the Datasheet View. Apply an Input Mask.

9 Modifying a Table Office Applications II Lesson Unit 4: MICROSOFT ACCESS DATABASE BASICS (CONT.) Modify the Datasheet View by Freezing, Hiding, Unfreezing, and Unhiding fields. Modify a table design by inserting, deleting, and renaming fields. Modify a table design by changing data types, field descriptions, and field properties. Importing Data from an Excel File Import Microsoft Excel data as a linked table in an Access database. Import Microsoft Excel data as new records in an existing Access table. Import Microsoft Excel data as a new table in an Access database. List three options for importing data from Microsoft Excel. Sorting and Filtering Search for data and replace it using the Find and Replace command. Display records that meet criteria with the Filter commands. Sort records by individual and multiple columns. Creating Relationships Understand the importance of relationships. Create relationships using the Lookup Wizard. Edit relationships. Create relationships using the Relationships window. Project: Creating a Customer Information Database Create tables by entering field names, data types, and properties. Import data from an Excel spreadsheet. Create a database file. Sort and filter records in a table. Create relationships between tables. Project: Designing an Address List Database Apply skills learned in Unit 4 to design a database. Apply skills learned in Unit 4 to create a database. Project: Designing and Creating an Inventory Database Apply skills learned in Unit 4 to design and create a database. important unit concepts in preparation for the Unit 4 Test.

10 Office Applications II Lesson Unit 5: MICROSOFT ACCESS FORMS, QUERIES, AND REPORTS Creating Forms Creating forms using the Form Wizard Creating forms using the Form tool Editing the Design of a Form Apply themes to a form Change the tab order of a form Define the form design views Edit the design of the form Identify the form design elements Insert headers and footers in a form Creating Multi-table Forms Create a multi-table form using the Form Wizard Describe a multi-table form Define the difference between a main form and a subform Editing Multi-table Forms Edit the design of the subform in a multi-table form Edit the design of the main form in a multi-table form Project: Address List Forms Create a multi-table form using the Form Wizard Edit the design of a form Edit the design of a multi-table form Create a form using the Form tool Creating Simple Queries Run a query Create a simple query using the Query Design tool Sort data in a query Apply criteria to a query Creating Advanced Queries Create an Update query. Create a Make Table query. Create an Append query. Creating Multi-table Queries Create multi-table queries using the Query Design tool Change the join type Define multi-table query Calculating Totals in a Query Create an AVG Totals query to summarize and average data. Create a SUM Totals query to summarize and total data. Define totals in a query. Creating Calculated Fields in a Query Add a calculated field to a query Format a calculated field Describe the format of a calculated field Define a calculated field

11 Office Applications II Lesson Unit 5: MICROSOFT ACCESS FORMS, QUERIES, AND REPORTS (CONT.) Project: Address List Queries Create a multi-table query Create a simple select query Create a calculated field in a query Create a new table using a Make Table query Creating Reports Change Page Setup options in a report Create reports using the Report tool Create reports using the Report Wizard Editing the Design of a Report Define the report design elements Edit the design of a report using the design tools Define the report design views Add grouping and totals to a report Edit the format of a report using the format tools Sorting and Filtering Records in a Report Filtering records in a report Finding records in a report Sorting records in a report Creating Multi-table Reports Describe a multi-table report Create a multi-table reporting using the Report Wizard Editing the Design of a Multi-Table Report Add totals to a report Edit the design of a multi-table report using the Design view Define the design elements in a report Project: Address List Reports Edit the design of a multi-table report Edit the design of a report Create a multi-table report using the Report Wizard Create a simple report using the Report tool Project: Creating Forms for the Address List Database Apply skills learned in Unit 5 to create and edit database forms. Project: Creating Queries for the Address List Database Apply skills learned in Unit 5 to create and edit database queries Apply skills learned in Unit 5 to create and edit database reports. important unit concepts in preparation for the Unit 5 test. Unit 6: COURSE REVIEW AND EXAM and reinforce concepts from the course in preparation for the final exam.

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