JCPenney 832 Price/Sales Catalog (In) Version 4030

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1 TABLE OF CONTENTS Page JCPenney Mapping Differences Between Versions 3060 And Purpose Of 832 Transaction Set Price/Sales Catalog Segment Hierarchy ISA -Envelope Segment GS -Functional Group Segment ST -Start Of Price/Sales Catalog Transaction Set BCT -Supplier's U.P.C./EAN Catalog ID/Selection Code/Description, JCP Profile ID, Purpose Code DTM -U.P.C./EAN Discontinue/Publication/Contract Effective Dates LIN -Supplier Product ID/NRF Color & Size Code/U.P.C. or EAN Number/JCP SKU Number DTM -Override U.P.C./EAN Discontinue/Publication/Contract Effective Dates PID -Product Description Code and Supplier's Product/Color/Size Descriptions SLN -Component U.P.C./EAN Codes or Replaced U.P.C./EAN Number CTT -Count Of LIN Segments SE -End Of Price/Sales Catalog Transaction Set GE -Functional Group Segment IEA -Envelope Segment Files Used with the 832 Transaction NRF Color Code versus Vendor's Color Code JCPenney Generated 832 Transactions Third Party Network or Supplier Generated 832 Transactions Page 1.1

2 JCPENNEY MAPPING DIFFERENCES BETWEEN VERSIONS 3060 AND 4030 Page(s) Differences NOTE: Beginning with version 4010 of the Standards, all DATE data elements (373) have changed to a min/max of 8/8. The format is CCYYMMDD. Also, note that the maximum use of a segment may have changed due to the explicit declaration of the loop maximum on the Segment Hierarchy page (1.3). 2.1 D/E I14 in ISA15 has been renamed. 2.3 D/E 234 in LIN03, 05, 07, 09, 11, 13 has an X12 attribute change. D/E 235 in LIN02, 12 has code value change. 2.4 D/E 380 in SLN04 has an X12 attribute change. D/E C001 in SLN05 has an X12 attribute change. D/E 235 in SLN09 has an X12 attribute change. D/E 234 in SLN10, 12 has an X12 attribute change. NOTE - Highlighted (shaded) areas of the document reflect changes from the previous version. Page 1.2

3 SEGMENT HIERARCHY PURPOSE: This transaction is used by JCPenney and our trading partners to communicate data contents on the Supplier's U.P.C./EAN Catalog and JCPenney's U.P.C./EAN Profile. ISA -INTERCHANGE CONTROL HEADER GS -FUNCTIONAL GROUP HEADER Price/Sales Catalog Segment Hierarchy HEADER ST -Start Of Price/Sales Catalog Transaction Set BCT -Supplier's U.P.C./EAN Catalog ID/Selection Code/Description, JCP Profile ID, Purpose Code DTM -U.P.C./EAN Discontinue/Publication/Contract Effective Dates DETAIL Loop Max Loop Max LIN -Supplier Product ID/NRF Color & Size Code/U.P.C. or EAN Number/JCP SKU Number 700,000 DTM -Override U.P.C./EAN Discontinue/Publication/Contract Effective Dates PID -Product Description Code and Supplier's Product/Color/Size Descriptions SLN -Component U.P.C./EAN Codes or Replaced U.P.C./EAN Number 100 TRAILER CTT SE -Count Of LIN Segments -End Of Price/Sales Catalog Transaction Set GE -FUNCTIONAL GROUP TRAILER IEA -INTERCHANGE CONTROL TRAILER Page 1.3

4 Segment: ISA - INTERCHANGE CONTROL HEADER Level: ENVELOPE PURPOSE: To start and identify an interchange of one or more functional groups and interchange related control. ISA01 I01 Authorization Information Qualifier M ID 2/2 "00" (No Authorization Information) ISA02 I02 Authorization Information M AN 10/10 Ten blank positions. ISA03 I03 Security Information Qualifier M ID 2/2 "00" (No Security Information) ISA04 I04 Security Information M AN 10/10 Ten blank positions. ISA05 I05 Interchange ID Qualifier M ID 2/2 Advise DUNS, Comm ID, or SCAC number. ISA06 I06 Interchange Sender ID M AN 15/15 ISA07 I05 Interchange ID Qualifier M ID 2/2 "08" (Communication ID) ISA08 I07 Interchange Receiver ID M AN 15/15 See note. ISA09 I08 Interchange Date M DT 6/6 ISA10 I09 Interchange Time M TM 4/4 ISA11 I65 Repetition Separator M ID 1/1 ISA12 I11 Interchange Version ID M ID 5/5 ISA13 I12 Interchange Control Number M N0 9/9 ISA14 I13 Acknowledgment Requested M ID 1/1 0 (No Acknowledgment Requested) ISA15 I14 Usage Indicator M ID 1/1 ISA16 I15 Component Element Separator M AN 1/1 ISA08 - JCPenney will use the following Receiver ID: (Retail). Segment: GS - FUNCTIONAL GROUP HEADER Level: GROUP PURPOSE: To start and identify a functional group of related transaction sets and provide control and application identification information. GS Functional ID M ID 2/2 "SC" (Price/Sales Catalog) GS Application Sender's Code M AN 2/15 M AN 2/10 Same ID as ISA06. GS Application Receiver's Code M AN 2/15 M AN 10/10 Same ID as ISA08. GS Date M DT 8/8 GS Time M TM 4/8 GS06 28 Group Control Number M N0 1/9 GS Responsible Agency Code M ID 1/2 GS Version M AN 1/12 Segment: ST - TRANSACTION SET HEADER Level: HEADER PURPOSE: To indicate the start of a purchase order transaction set and to assign a control number. ST Transaction Set ID M ID 3/3 "832" ST Transaction Set Control Number M AN 4/9 March 2002 Page 2.1

5 Segment: BCT - BEGINNING SEGMENT Level: HEADER PURPOSE: To identify supplier's U.P.C./EAN Catalog ID/selection code/description, JCP Profile ID, and purpose codes. BCT Catalog Purpose Code M ID 2/2 BCT Catalog Number O AN 1/15 Supplier's U.P.C./EAN Catalog ID. BCT Catalog Version Number O AN 1/15 Supplier's U.P.C./EAN Catalog selection code. BCT Catalog Revision Number O AN 1/6 Not used by VICS. BCT Unit of Measurement Code O ID 2/2 Not used by VICS. BCT Catalog Number O AN 1/15 JCP U.P.C./EAN Profile ID. BCT Catalog Version Number O AN 1/15 Not used by VICS. BCT Catalog Revision Number O AN 1/6 Not used by VICS. BCT Description O AN 1/80 Supplier's selection code description. BCT Transaction Set Purpose Code O ID 2/2 Supplier's action code. NOTE - To understand the usage of the codes in the BCT segment, please read the information in the reference section starting on page 3.1. Segment: DTM - DATE/TIME REFERENCE Level: HEADER Loop: Max Use: 1 Usage: OPTIONAL PURPOSE: To specify discontinue, publication, and contract effective dates for all SKUs. DTM Date/Time Qualifier M ID 3/3 "036" (Expiration) "043" (Publication) "092" (Contract Effective) DTM Date C DT 8/8 M DT 8/8 DTM01 - Date code qualifier is used as follows: "036" - Discontinue date for item information specified in LIN03. "043" - Date of change for item information specified in LIN03. "092" - U.P.C./EAN Catalog: Booking Date. Date the item specified in LIN03 is available for ordering or for item maintenance, first order date. Page 2.2

6 Segment: LIN - ITEM IDENTIFICATION DETAIL Level: DETAIL Loop: LIN Max Use: 1 Usage: REQUIRED PURPOSE: To specify supplier's product ID, NRF color code, NRF size code, U.P.C. or EAN number, and/or JCPenney Retail SKU number. LIN Assigned Identification O AN 1/20 M AN 1/20 LIN Product/Service ID Qualifier M ID 2/2 "VN" (Vendor's (Seller s) Item Number)) LIN Product/Service ID M AN 1/48 Supplier's product ID number. LIN Product/Service ID Qualifier C ID 2/2 "CM" (NRF Color Code) "VE" (Vendor Color) LIN Product/Service ID C AN 1/48 Color code. LIN Product/Service ID Qualifier C ID 2/2 "SM" (NRF Size Code) LIN Product/Service ID C AN 1/48 Size code. LIN Product/Service ID Qualifier C ID 2/2 "UP" (U.P.C. Consumer Package Code) LIN Product/Service ID C AN 1/48 C AN 12/12 U.P.C. number. LIN Product/Service ID Qualifier C ID 2/2 "EN" (European Article Number) LIN Product/Service ID C AN 1/48 C AN 13/13 EAN13 number. LIN Product/Service ID Qualifier C ID 2/2 "IN" (Buyer's Item Number) LIN Product/Service ID C AN 1/48 C AN 9/13 See note. LIN13 - For Retail SKU number, send lot/line/size description in the format: AAAABBBBCCCCC where AAAA = lot number, BBBB = line number, CCCCC = size description. Segment: DTM - DATE/TIME REFERENCE Level: DETAIL Loop: LIN Max Use: 3 Usage: OPTIONAL PURPOSE: To override the header level discontinue, publication, and/or contract effective dates for a specific SKU. DTM Date/Time Qualifier M ID 3/3 "036" (Expiration) "043" (Publication) "092" (Contract Effective) DTM Date C DT 8/8 M DT 8/8 DTM01 - Date code qualifier is used as follows: "036" - Discontinue date for item information specified in LIN03. "043" - Date of change for item information specified in LIN03. "092" - U.P.C./EAN Catalog: Booking Date. Date the item specified in LIN03 is available for ordering or for item maintenance, first order date. Page 2.3

7 Segment: PID - PRODUCT/ITEM DESCRIPTION Level: DETAIL Loop: LIN Max Use: 3 Usage: REQUIRED PURPOSE: To specify product characteristic code and supplier's product/color/size descriptions. PIDO1 349 Item Description Type M ID 1/1 PIDO2 750 Product Characteristic Code O ID 2/3 PIDO3 559 Agency Qualifier Code C ID 2/2 "VI" (VICS) PIDO4 751 Product Description Code C AN 1/12 PIDO5 352 Description C AN 1/80 NOTE - Three consecutive PID segments can be generated. The first PID contains the supplier's product description, the second PID is the color description, and the third PID is the size description. Segment: SLN - SUBLINE ITEM DETAIL Level: DETAIL Loop: LIN/SLN Max Use: 1 Usage: OPTIONAL PURPOSE: To specify U.P.C./EAN codes for component SKUs within an assortment, or to specify a U.P.C./EAN number that has been replaced by another U.P.C./EAN number. SLN Assigned Identification M AN 1/20 SLN Assigned Identification O AN 1/20 Not used by VICS. SLN Relationship Code M ID 1/1 SLN Quantity C R 1/15 C N0 1/15 SLN05 C001 Composite Unit Of Measure C C Composite Unit Of Measurement Code M ID 2/2 SLN Unit Price C R 1/17 Not used by VICS. SLN Basis of Unit Price Code O ID 2/2 Not used by VICS. SLN Relationship Code O ID 1/1 Not used by VICS. SLN Product/Service ID Qualifier C ID 2/2 "UP" (U.P.C. Consumer Package Code) SLN Product/Service ID C AN 1/48 C AN 12/12 U.P.C. number. SLN Product/Service ID Qualifier O ID 2/2 "EN" (European Article Number). See note. SLN Product/Service ID C AN 1/48 C AN 13/13 EAN number. NOTE - If this segment is being sent to identify an item which is replacing another item, the new U.P.C./EAN number is in the LIN segment and this segment contains the U.P.C./EAN number of the item which is no longer available. Segment: CTT - TRANSACTION TOTALS Level: TRAILER Loop: Max Use: 1 Usage: OPTIONAL PURPOSE: Count of LIN segments in Price/Sales Catalog transaction set. CTT Number Of Line Items M N0 1/6 Page 2.4

8 Segment: SE - TRANSACTION SET TRAILER Level: TRAILER PURPOSE: To indicate the end of a Price/Sales Catalog transaction set and provide a count of the transmitted segments, including the beginning (ST) and ending (SE) segments. SE01 96 Number Of Included Segments M N0 1/10 Count of all segments including ST and SE. SE Transaction Set Control Number M AN 4/9 Same number as in ST02 Segment: GE - FUNCTIONAL GROUP TRAILER Level: GROUP PURPOSE: To define the end of a functional group of related transaction sets. GE01 97 No. of Included Transaction Sets M N0 1/6 GE02 28 Group Control Number M N0 1/9 Same number as in GS06 Segment: IEA - INTERCHANGE CONTROL TRAILER Level: ENVELOPE PURPOSE: To define the end of an interchange of one or more functional groups and interchange related control. IEA01 I16 Number Of Included Groups M N0 1/5 IEA02 I12 Interchange Control Number M N0 9/9 Same number as in ISA13. Page 2.5

9 832 REFERENCE INFORMATION Files Used with the 832 Transaction Supplier's U.P.C. Catalog File contains U.P.C. codes of all national brand products a supplier offers to JCPenney. File resides at a third party network or at a supplier's location. JCPenney will request data at the supplier's product ID level or U.P.C. level. JCPenney's U.P.C. Profile File contains the product IDs JCPenney desires automatic U.P.C. updates on. File resides at a third party network or at a supplier's location. JCPenney will add or delete product IDs on the U.P.C. profile. For those product IDs specified on the U.P.C. profile, JCPenney will receive automatic updates whenever U.P.C. codes are added, changed, replaced, deleted, or reissued. NRF Color Code versus Vendor's Color Code VICS guidelines no longer support vendor color codes, and now only recommends NRF color codes. Although JCPenney supports NRF color codes over vendor color codes, we recognize that many suppliers may require a significant amount of time and effort to change over to NRF color codes. As a result, JCPenney will continue to allow the use of vendor color codes for now. However, it is our intent to discontinue vendor color codes in an upcoming version. Page 3.1

10 JCPenney Generated 832 Transactions The following illustrates key contents of various 832 segments for specific JCPenney data requests to the supplier's U.P.C./EAN catalog file and JCPenney's U.P.C./EAN profile. A) Request existing U.P.C./EAN codes on supplier's U.P.C./EAN catalog for a specific product-id BCT06 (retailer ID number) = blank BCT10 (transaction set purpose code) = "13" (Request) LIN02 (product/service ID qualifier) = "VN" (Vendor's (Seller s) Item Number)) LIN03 (product/service ID) = supplier's product ID NOTE - No SSS segment is sent. B) Add supplier's product ID to JCPenney's U.P.C./EAN profile BCT06 (retailer ID number) = " " (JCPenney Retail Comm ID) BCT10 (transaction set purpose code) = "02" (Add) LIN02 (Product/Service ID qualifier) = "VN" (Vendor's (Seller s) Item Number)) LIN03 (Product/Service ID) = supplier's product ID to be added to JCPenney's U.P.C./EAN Profile. NOTE - No SSS segment is sent. NOTE - JCPenney will only request additions to its U.P.C./EAN profile at the supplier's product ID level. C) Delete supplier's product ID from JCPenney's U.P.C./EAN Profile BCT06 (retailer ID number) = " " (JCPenney Retail COMM ID) BCT10 (transaction set purpose code) = "03" (Delete) LIN02 (Product/Service ID qualifier) = "VN" (Vendor's (Seller s) Item Number)) LIN03 (Product/Service ID) = supplier's product ID to be deleted from JCPenney's U.P.C./EAN Profile. NOTE - No SSS segment is sent. NOTE - JCPenney will only request deletions from its U.P.C./EAN profile at the supplier's product ID level. Third Party Network or Supplier Generated 832 Transactions The following illustrates key contents of various 832 segments generated by third party networks or suppliers in response to JCPenney generated 832 U.P.C./EAN related transactions. A) Per JCPenney request (see JCPenney generated example A), send existing U.P.C./EAN codes for a specific product-id on supplier's U.P.C./EAN Catalog. BCT03 (selection code) = selection code BCT06 (retailer ID number) = blank BCT09 (selection code description) = selection code description BCT10 (transaction set purpose code) = "11" (response) Page 3.2

11 Third Party Network or Supplier Generated 832 Transactions (continued) LIN02 (product/service ID qualifier) = "VN" (Vendor's (Seller s) Item Number))* LIN03 (product/service ID) = supplier's product ID ** LIN04 (product/service ID qualifier) = "UP" (Universal Product Code) or "EN" (European Article Number)* LIN05 (product/service ID) = U.P.C. or EAN number ** LIN06 (product/service ID qualifier) = "CM" (NRF color code) * LIN07 (product/service ID) = NRF color code ** LIN08 (product/service ID qualifier) = "SM" (size code) * LIN09 (product/service ID) = NRF size code ** * Data can be in LIN02, LIN04, LIN06, OR LIN08. ** Data can be in LIN03, LIN05, LIN07, OR LIN09. B) Per JCPenney's U.P.C./EAN profile, send new U.P.C./EAN codes which have been added to the supplier's U.P.C./EAN catalog. BCT03 (selection code) = selection code BCT06 (retailer ID number) = blank BCT09 (selection code description) = selection code description BCT10 (transaction set purpose code) = "02" (Add) LIN02 (product/service ID qualifier) = "VN" (Vendor's (Seller s) Item Number))* LIN03 (product/service ID) = supplier's product ID ** LIN04 (product/service ID qualifier) = "UP" (Universal Product Code) or "EN" (European Article Number)* LIN05 (product/service ID) = U.P.C. or EAN number ** LIN06 (product/service ID qualifier) = "CM" (NRF color code) * LIN07 (product/service ID) = NRF color code ** LIN08 (product/service ID qualifier) = "SM" (size code) * LIN09 (product/service ID) = NRF size code ** * Data can be in LIN02, LIN04, LIN06, OR LIN08. ** Data can be in LIN03, LIN05, LIN07, OR LIN09. C) Per JCPenney's U.P.C./EAN profile, send U.P.C./EAN codes which are being physically deleted from the supplier's U.P.C./EAN catalog. BCT03 (selection code) = selection code BCT06 (retailer ID number) = blank BCT09 (selection code description) = selection code description BCT10 (transaction set purpose code) = "03" (Delete) LIN02 (product/service ID qualifier) = "VN" (Vendor's (Seller s) Item Number))* LIN03 (product/service ID) = supplier's product ID ** LIN04 (product/service ID qualifier) = "UP" (Universal Product Code) or "EN" (European Article Number)* LIN05 (product/service ID) = U.P.C. or EAN number ** LIN06 (product/service ID qualifier) = "CM" (NRF color code) * LIN07 (product/service ID) = NRF color code ** LIN08 (product/service ID qualifier) = "SM" (size code) * LIN09 (product/service ID) = NRF size code ** * Data can be in LIN02, LIN04, LIN06, OR LIN08. ** Data can be in LIN03, LIN05, LIN07, OR LIN09. NOTE - Prior to physically deleting a U.P.C./EAN code from the U.P.C./EAN catalog, supplier should have previously entered a change, replace, or reissue transaction which specified a discontinue date. Page 3.3

12 Third Party Network or Supplier Generated 832 Transactions (continued) D) Per JCPenney's U.P.C./EAN profile, send U.P.C./EAN codes which had one or more descriptive data changes applied to the supplier's U.P.C./EAN catalog BCT03 (selection code) = selection code BCT06 (retailer ID number) = blank BCT09 (selection code description) = selection code description BCT10 (transaction set purpose code) = "04" (change), or "05" (replace), or "18" (reissue). LIN02 (product/service ID qualifier) = "VN" (Vendor's (Seller s) Item Number))* LIN03 (product/service ID) = supplier's product ID ** LIN04 (product/service ID qualifier) = "UP" (Universal Product Code) or "EN" (European Article Number)* LIN05 (product/service ID) = U.P.C. or EAN number ** LIN06 (product/service ID qualifier) = "CM" (NRF color code) * LIN07 (product/service ID) = NRF color code ** LIN08 (product/service ID qualifier) = "SM" (size code) * LIN09 (product/service ID) = NRF size code ** DTM01 (date/time qualifier) = "036" (discontinue date) DTM02 (date) = discontinue date * Data can be in LIN02, LIN04, LIN06, OR LIN08. ** Data can be in LIN03, LIN05, LIN07, OR LIN09. NOTE - Send all other 832 segments. JCPenney will use the data contents of these segments to overlay their existing data contents. E) Per JCPenney's one time verbal request, send existing supplier's U.P.C./EAN cross reference file of JCPenney retail SKU numbers. BCT03 (selection code) = selection code BCT06 (retailer ID number) = "cross reference" BCT09 (selection code description) = selection code description BCT10 (transaction set purpose code) = "11" (response) LIN02 (product/service ID qualifier) = "VN" (Vendor's (Seller s) Item Number))* LIN03 (product/service ID) = SUPPLIER'S PRODUCT ID ** LIN04 (product/service ID qualifier) = "UP" (Universal Product Code) or "EN" (European Article Number)* LIN05 (product/service ID) = U.P.C. or EAN number ** LIN06 (product/service ID qualifier) = "CM" (NRF color code) * LIN07 (product/service ID) = NRF color code ** LIN08 (product/service ID qualifier) = "SM" (size code) * LIN09 (product/service ID) = NRF size code ** LIN10 (product/service ID qualifier) = "IN" (Buyer's Item Number)* LIN11 (product/service ID) = "AAABBBBCCCCDDDDD" (AAA = subdivision number, BBBB = lot number, CCCC = line number, DDDDD = size description) ** * Data can be in LIN02, LIN04, LIN06, LIN08, OR LIN10. ** Data can be in LIN03, LIN05, LIN07, LIN09, OR LIN11. NOTE - Segments for above function are only sent by suppliers. Page 3.4

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