HBB04P RUN CONTROL REPORT

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Mitchell Strickland
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1 HBB04P RUN CONTROL REPORT This job will produce a Run Control report. The selection criteria must be provided on the parameter card. You need to specify the criteria for the report. These are specified by entering the parameters on HBB04C (the parameter card for this job). After the parameters have been entered and saved, you will run the job by submitting HBB04P. The Parameter Card HBB04C will be in the following format: EDIT???.PAY.JCL(HBB04C) Columns FROM(FY-RUN) TO(FY-RUN) HBB04 - RUN CONTROL DEFINITIONS Required Fields will be noted below with an (*). * FROM Beginning Run number of report. The first two (FY-RUN) numbers are for the Fiscal Year, and the next three are for the individual Run Number. * TO Ending Run number of report. HBB04P.doc 11/09/98 H B.04.1

2 HBB05P PRINT TIMESHEETS This job will produce Timesheets. The selection criteria must be provided on the parameter card. You need to specify the criteria for the report. These are specified by entering the parameters on HBB05C (the parameter card for this job). After the parameters have been entered and saved, you will run the job by submitting HBB05P. Other timesheet programs are: HBB05AB for Auto Balance Timesheets, HBB05COM for blank timesheets for Other Compensation, HBB05SUB for the Principals Substitute Payroll Form, and HBB05XP for blank timesheets. The Parameter Card HBB05C will be in the following format: EDIT???.PAY.JCL(HBB05C) Columns YNYYN Y Y (OPTIONS FOR PRINT) STOT PRAT OVT ALPHA BLPG PGPT SIGN Required Fields will be noted below with an (*). * 1 st Y/N switch Print subtotals * 2 nd Y/N switch Print Hourly Rate * 3 rd Y/N switch Print Overtime * 4 th Y/N switch Sort by name * 5 th Y/N switch Blank out signature line * 6 th Y/N switch Don t page break on PT * 7 th Y/N switch Print signature line HBB05P.doc 11/09/98 H B.05.1

3 HBB06 PAYROLL EXCEPTIONS EDIT REPORT This job will produce a Payroll Exceptions Edit report. The selection criteria must be provided on the parameter card. You need to specify the criteria for the report. These are specified by entering the parameters on HBB06C (the parameter card for this job). After the parameters have been entered and saved, you will run the job by submitting HBB06ED. Also included in the JCL of HBB06ED are HBB07 (Print Payroll Adjustments Edit report), HBB08 (Print Substitute Pay Edit report), HBB09 (Print Substitute Pay Edit report), HBB10 (Print Accounts Payable Edit report), HBB11 (Print Accounts Payable Edit report), HBB12 (Print Substitute Pay In Name Order report), HBB13 (Payroll Calculator and Work File Create), HBB14 (Print Proof Pay Register), HBB15 (Print Gross-To-Net Pay report) and HBB19 (Print Deduction Register). The Parameter Card HBB06C will be in the following format: EDIT???.PAY.JCL(HBB06C) Columns YNYY Y (OPTS FOR PRINT) SUBTOT RATE OVT ALPHA PAGE/PT Required Fields will be noted below with an (*). * 1 st Y/N switch Print subtotals by Pay Type * 2 nd Y/N switch Print Hourly Rate * 3 rd Y/N switch Print Overtime * 4 th Y/N switch Sort by name * 5 th Y/N switch Don t page break on PT Other cards include: EDIT???.PAY.JCL(XDISTNAM) Columns DIST=99,FY=99 DESC=GATEWAY TEST DISTRICT PAYROLL * DIST District Number HBB06.doc 11/09/98 H B.06.1

4 * FY Fiscal Year * DESC District Name EDIT???.PAY.JCL(XPAYCTL) Columns PAYROLL RUN=032, CHECK DATE=03/10/98, STARTING CHECK NUMBER= TYP=R * PAYROLL RUN Payroll Run Number * CHECK DATE Payroll Check Date (MM/DD/YY) * STARTING CHECK Beginning Check Number NUMBER * TYP Run Type R = Regular S = No Supplements P = No Time (used only for EOFY payrolls) HBB06.doc 11/09/98 H B.06.2

5 HBB07 PAYROLL ADJUSTMENTS EDIT REPORT This job will produce a Payroll Adjustments Edit report. The selection criteria must be provided on the parameter card. You need to specify the criteria for the report. These are specified by entering the parameters on HBB07C (the parameter card for this job). This program is part of the HBB06ED JCL. The Parameter Card HBB07C will be in the following format: EDIT???.PAY.JCL(HBB07C) Columns N Required Fields will be noted below with an (*). * Y/N switch Page break on batch change HBB07.doc 11/09/98 H B.07.1

6 HBB08 SUBSTITUTE PAY EDIT REPORT This job will produce a Substitute Pay Edit report. The selection criteria must be provided on the parameter card. You need to specify the criteria for the report. These are specified by entering the parameters on HBB08C (the parameter card for this job). This program is part of HBB06ED. The Parameter Card HBB08C will be in the following format: EDIT???.PAY.JCL(HBB08C) Columns SEQ=B (A)=CNTR,DATE,SSN (B)=CNTR,SSN,DATE Required Fields will be noted below with an (*). * SEQ Sort order of report A = Cost Center, Date, SSN B = Cost Center, SSN, Date HBB08.doc 11/09/98 H B.08.1

7 HBB31P/U EDIT/POST PAYROLL DEDUCT/CONTRIB INVOICES The TERMS Payroll system is designed to write all deduction and contribution checks from the TERMS finance system. This job interfaces with the TERMS finance system by creating invoices for these payroll deduction and contribution checks for payment through the finance system. This job will be run after Payroll has posted (HBB24U) the payroll transactions to the earnings history file. If there are MVA's (Manual, Voids and Adds) that effect the deduction and contribution checks you might wait to run this job after the MVA's have been posted or just run it twice, once after the payroll post and again after the MVA post. This job will be used as an edit routine (HBB31P) prior to creating invoices for the payroll deductions and contributions. It will also be used to create (HBB31U) the invoices for the payroll deductions and contributions. HBB31P will create an invoice generation listing showing the invoices that will be comply with the selection criteria entered on the parameter card (HBB31C). This edit invoice generation listing is to be reviewed and any desired corrections entered prior to proceeding to the invoice generation posting job. HBB31P is an edit only job and can be run as often as required. HBB31U, the invoice generation job, will be run to create the invoices after any needed corrections are made and a good edit run has been obtained, HBB31U is an update job and should be run overnight when the files are deallocated or you must deallocate all the TERMS finance and payroll files prior to running this job. Keep the files deallocated until the invoices have reviewed and approved. This job creates a backup copy of the finance and payroll files. BE SURE to LOG the generation numbers of the backup files created. RERUN PROCEDURES: DO NOT rerun this job without contacting the Gateway Support Staff for assistance. They will reload the finance and payroll files using the backup files created as this first steps in this job. DO NOT rerun this job until the Gateway Support Staff has rebuilt these files. HBB31U.doc 10/14/98 H B.31.1

8 This job uses five parameter cards. 1. XDISTNAM in XXX.PAY.JCL 2. XRUNOPT in XXX.PAY.JCL 3. XRUNOPT2 in XXX.PAY.JCL 4. XDEDSUM in XXX.PAY.JCL 5. HBB31C in XXX.FIN.JCL The first three of these parameter cards (XDISTNAM, XRUNOPT and XRUNOPT2) will normally be already setup by the Payroll operations and should not be changing. If a change is to be made to XRUNOPT or XRUNOPT2 be sure to create the invoices for the payroll transactions entered before making the change. The fourth parameter card (XDEDSUM) should contain any deduction class within which all the subclasses have the same vendor. These deduction subclasses will summarized to the deduction class level for invoice generation. This parameter card will need to be setup for the first run of the invoice generation programs and whenever deduction subclasses change vendors. The Parameter Card XDEDSUM will be in the following format: EDIT???.PAY.JCL(XDEDSUM) Columns ****** ************************* Top of Data *************************** XX XX XX (SUMMARIZE DEDUCTS) ****** ************************ Bottom of Data ************************* Specify the number for each class to be summarized. Type over the number of any class not to be summarized with "XX". NOTE: There will be only one valid line of data. The fourth parameter card (HBB31C) contains the selection criteria, invoice date, default cycle and general ledger numbers. The Parameter Card HBB31C will be in the following format: EDIT???.FIN.JCL(HBB31C) Columns ****** ************************* Top of Data *************************** * HBB31 - GENERATE DEDUCT INVOICES * DEDUCTS MAY BE GROUPED BY CYCLES (A,B,C,ETC) * DEFAULT CYCLE * * >-INVOICE--< BREAK ON FUND'A'=NO * -DATE RANGE-- -DATE BATCH -DB- -CR- 'B'=YES * * MMDDYY MMDDYY MMDDYY XXXXX X XXXX XXXX X B B ****** ************************* Bottom of Data ************************ HBB31U.doc 10/14/98 H B.31.2

9 you will enter your option parameters on the lines below the line of X's. YOU MUST ENTER: * = The first position must be blank. Any entry in the first position will cause the system to skip the request line. NOTE: There will only be one valid line of data. DATE RANGE: 1ST Date = First Check Date to include (MMDDYY format) 2nd Date = Last Check Date to include (MMDDYY format) DATE : Invoice Date (must be unique for each run) BATCH: Invoice Batch number (recommend using a unique Batch Number for use only for payroll invoices, ie: 20001) CYC : Default Payment Cycle If a payroll deduct entry does not have a cycle specified on the DD-file, the invoice created for that deduct will receive this cycle. DB CR (recommend using a distinctive cycle not otherwise used by either finance or payroll, ie: "P") : Debit general ledger entry The Cash GL entry. NOTE: When the AP system pays this invoice, it will ignore this entry and credit the Cash account specified on the AP parameter card (F4B11C). : Credit general ledger entry The Default Payable GL entry (If a payroll deduct entry does not have a credit general ledger specified on the DD-file, the invoice created for that deduct will receive this Payable GL. NOTE: When the AP system pays this invoice, it will debit the payable GL to clear the payable entry. Break on Fund: A -- If AP pays all funds from the same bank then the invoices will not be separated by fund B -- If AP pays each fund from a separate bank then the invoices must be separated by fund HBB31U.doc 10/14/98 H B.31.3

10 HBB39P/U RETIREMENT REPORTING This job is used to edit/create retirement reporting for the Division of Retirement. HBB39P will produce an edit report for balancing purposes. It may be run as often as needed. HBB39U will create the retirement tape for reporting to Division of Retirement. It should be run only one time per month. The Parameter Card HBB39C will be in the following format: EDIT???.PAY.JCL(HBB39C) Columns ****** **************************** Top of Data ****************************** FROM=02/01/93 TO=02/28/93 YES CREATE FILE ****** *************************** Bottom of Data **************************** YOU MUST ENTER: FROM = Beginning date for information to be reported. TO = Ending date for information to be reported. TAPE = This must be a "Y" in order to create the reporting tape. It may be left a "Y" when running HBB39P as this will not create a tape. HBB39U.doc 10/14/98 H B.39.1

efinanceplus Payroll Procedures Revised: 07/23/15

efinanceplus Payroll Procedures Revised: 07/23/15 1. Things to do before setting up and loading timecards (this is the table that holds all the pay information for processing payroll for all staff). a.