Word 2007 Basic Formatting Objectives
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1 Word 2007 Basic Formatting Objectives Customize Word 2007 document view. Learn basic page layout changes. Learn to change page background Basic Character Formatting
2 Contents Page Word Document View Print Layout View Reading Layout Web Layout Print Layout Outline view Draft view Show/Hide Ruler Grid Line Document Map Thumbnail Zoom % One Page Two Page Page Width Window New Windows Arrange All Split Page Layout Ribbon Page Setup Group Margins Orientation Margins Break Word /8/2011
3 Lesson Two: Basic Formatting Hyphenation Page Background Group Watermark Page Color Page Border Page Setup Margin Tab Options Exercise Change margin settings: Page Tab Options Layout Tab Options Page Borders Character Formatting Basic Selection Basic Insertion Point Shortcuts Deleing Shortcuts Quickly Format a Single Word Notes Word /8/2011
4 Word Document View In Word, you can display your document in one of five views: Page Layout, Full Screen, Web Online and Draft. Print Layout View This is the default view for Word It was call Normal view on previous version of Word. This view show what the actual page would look like printed. It is show the whole page view with margins, header and footer area, The View can be changed using the task bar. Reading Layout Reading Layout view formats your screen to make reading your document more comfortable. Web Layout Web layout view enables you to view your document as it would appear in a browser such as Internet Explorer. Word /8/2011
5 Lesson Two: Basic Formatting Print Layout The Print Layout view shows the document as it will look when it is printed. This is the default view for Word Outline view Outline view displays the document in outline form. Headings can be displayed without the text. If you move a heading, the accompanying text moves with it. Draft view Outline view displays the document in outline form. Show/Hide Ruler View the rule. Horizontal and vertical rule is display to show margins and tabs Grid Line Turn on the aid in alignment of graphic on the page. Document Map Display outline pane on the left of your document. You can navigate through the document structure. Thumbnail Display thumbnail pane on the left of your document. Display icon of each page similar to a presentation. Word /8/2011
6 Zoom Display a dialog box to customize the Zoom Level. You can enter any amount in %. 100% Zoom the document to100% of normal view. One Page Zoom the document so that the entire page fits in the window. Two Page Zoom the document so that the two pages fits in the window. Page Width Zoom the document so that the entire page resizes to the windows. Another method it to use the zoom slide on the task bar location on the lower right corner of the Windows. Window New Windows Open a new window containing a view of the current document. Arrange All Tile all programs windows side by side in the screen. Split Split the current window into 2 parts. You can view different section of the same document on the same window. Word /8/2011
7 Lesson Two: Basic Formatting Page Layout Ribbon Page Setup Group Margins Select the margin sizes for entire document or current section. Orientation Change page orientation to either landscape or portrait. Margins Split text into tow or more column for entire document or current section. Break Insert either Page Break or Section Break. There are three type of page break: Page, Column and Text Wrapping. Section Breaks can start on next page, be continuous or start on the next even or odd page You can use section breaks to change the layout or formatting of a page or pages in your document. For example, you can lay out part of a single-column page as two columns. You can separate the chapters in your document so that the page numbering for each chapter begins at 1. You can also create a different header or footer for a section of your document. Hyphenation Turn on word hyphenation, which allows word to break between syllables. Page Background Group Watermark Insert a ghost graphic behind the context of the page, like Top Secret Urgent. Word /8/2011
8 Page Color Choose a color for the background of the page. Page Border Add and border or frame around the page. Page Setup 1. Open Word to a blank document 2. Click the Page Layout Tab 3. Click the in the Page Setup section. 4. The follow dialog box will appear: Or 1. Click the Margin button. 2. Click Custom Margin Word /8/2011
9 Lesson Two: Basic Formatting Margin Tab Options The Margins tab will allow you to set margins for your entire document before or after you start typing your document. Margins can be changed for the entire document or for specific pages. The default page settings include: Margins: Top 1 Bottom 1 Left 1.25 Right 1.25 To change default settings, make the desired changes and click the Default button at the bottom of the window. All new documents will use these revised settings. Exercise Change margin settings: 3. Change your current settings to the following but do not set them as the default: Margins: Top 0.8 Bottom 1 Left 1 Right 1 4. The Layout tab option lets you select paper size and orientation (portrait or landscape) Page Tab Options The Paper source tab lets you select the paper size and printer trays : Word /8/2011
10 Layout Tab Options The Layout tab allows you to select options for your headers and footers and page borders. Word /8/2011
11 Lesson Two: Basic Formatting Page Borders Click the Page Borders button in the Page Background section. The following Borders and Shading dialog box will appear: Word /8/2011
12 Character Formatting Character formatting will change the appearance of your text or characters. You may select from over 70 font types, make your characters as large or small as you want by changing the font size, and apply bold, italic, underlining. Character formatting such as Fonts, sizing and appearance features may be selected before or after you type your text. If you are go to format existing text, you must learn how to select the test area to perform the formatting. Basic Selection Single Word Paragraph Whole Document Custom Selection Contiguous Select Double-Click Triple-Click Ctrl+A Drag & Drop Use the Shift Key Basic Insertion Point Shortcuts Beginning of line Home End of line Top of document End of document Jump word right Jump word left End Ctrl + Home Ctrl + End Ctrl + Ctrl + Deleing Shortcuts Delete Word Left Delete Word Right Ctrl + Backspace Ctrl + Delete Word /8/2011
13 Lesson Two: Basic Formatting Quickly Format a Single Word To quickly format a single word, place the blinking cursor anywhere within the word and click one or more of the formatting buttons, Bold, Italics or Underline (or use the keyboard strokes, Ctrl+B, Ctrl+I, Ctrl+U). Sitting inside the desired word will allow you to format the entire word. Exercise 1. Formatting a Single Word 1. Open the file: Sample Document.doc 2. Click anywhere on the word and then click on the Bold button, or press [Ctrl+B]. No need to highlight the entire word!! Note: If you use Ctrl+B to use the Bold formatting, watch out! If you inadvertently hit Ctrl+N you will open a new document and you may think you ve lost your current document. You can return to your current document using the Windows menu command. Exercise Change character properties: 3. Open the file: Sample Document.doc 4. Select the word WARNING using one of the following methods: Click and drag over the word -or- Click two times on the word to select it. 5. Select font type Comic Sans MS, size 48, Bold, Italics 6. Center the word WARNING on the page 7. Click on the first line This machine is subject to breakdowns during periods of critical need. Word /8/2011
14 8. Select the font type and size of your choice 9. Make the first line Centered, Bold and Underlined. Exercise Change character properties and select DEFAULT font: 1. On a new document, type the words My Properties. 2. Select these words using one of the following methods: 3. click and drag over the title -or- 1. Click three times on the title 2. Select font type Arial, size 48, Center, Bold and Italics. Notes Word /8/2011
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