Adobe Acrobat Training

Transcription

1 Adobe Acrobat Training November 18 th, 2010 What Are PDFs For? Acrobat is not a word processor (Word) or a print layout program (Publisher). Acrobat creates Portable Document Format (PDF) files, which present information in a fixed layout for archival purposes. PDF files are commonly used because they are extremely difficult to edit. PDF documents were originally intended as a digital replacement for paper, nothing more. Features like copy/paste were never intended or even initially implemented. Its primary purpose is for reading documents, and doing so in a way that the documents look the same, as much as is possible, across a wide variety of computers and devices. Think of PDF format as a photocopy of a document and you won't be far off the mark. Creating PDFs The Save As Method From any Microsoft Office 2007 file: 1. Click on the Office button in the upper left corner of the window 2. Choose Save As 3. Select the PDF or XPS option 4. Name the file, and choose its location 5. Click Publish The Print Method From any Microsoft Office 2007 file: 1. Click on the Office button in the upper left corner of the window 2. Choose Print 3. In your Printer List, select Adobe PDF 4. Click Print Combining Files Using Acrobat You can combine Word documents, Excel files, PDFs, and image files into one PDF using Acrobat: 1. Browse to the folder or file location in Explorer 2. Highlight the files you'd like to combine. Hint: hold down CTRL to highlight multiple files 3. Right click on one of the highlighted files 4. Click Combine supported files in Acrobat 5. Arrange the files in the window that comes up. To select specific pages from any file, double click to

2 open the page preview, and enter the pages you'd like to keep 6. When you're ready, click Combine Files 7. Name the file 8. Click save Arranging Pages in a PDF The most common editing tasks in Adobe Acrobat involve rotating, adding, deleting, extracting, and rearranging pages. Rotating Pages You can rotate all or selected pages in a document. Rotation is based on 90 increments. 1. Open the Rotate Pages dialog box using one of the following methods: Choose Document Rotate Pages From the Options menu on the Pages panel, choose Rotate Page 2. For Direction, select the amount and direction of the rotations: Counterclockwise 90 Degrees, Clockwise 90 Degrees, or 180 Degrees 3. For Pages, specify whether all pages, a selection of pages, or a range of pages are to be rotated From the Rotate menu, specify even pages, odd pages, or both, and select the orientation of pages to be rotated. Insert Pages/Combining PDFs 1. Choose Document Insert Pages 2. Find the PDF that you want to insert into the target document, and click Select 3. In the Insert Pages dialog box, specify where you want to insert the document (before or after the first, last, or a designated page of the open PDF), and click OK Extracting Pages 1. Choose Document Extract Pages 2. Specify which pages to extract 3. In the Extract Pages dialog box, do one or more of the following before you click OK: To remove the extracted pages from the original document,

3 select Delete Pages After Extracting To create a new, single page PDF for each extracted page, select Extract Pages As Separate Files To leave the original pages in the document and create a single PDF that includes all of the extracted pages, leave both check boxes deselected 4. If a message appears asking you to confirm the deletion, click Yes to delete the extracted pages from the original PDF Replacing Pages 1. Choose Document Replace Pages 2. Select the document containing the replacement pages, and click Select 3. Under Original, enter the pages to be replaced in the original document 4. Under Replacement, enter the first page of the replacement page range. The last page is calculated based on the number of pages to be replaced in the original document Deleting Pages 1. Choose Document Delete Pages 2. Enter the page range to be deleted, and click OK You cannot delete all pages; at least one page must remain in the document. Using the Pages Pane The pages pane allows you to view and manipulate thumbnail versions (i.e. small pictures) of a PDF's pages. To open the pages pane, click on the pages icon on the left edge of the program. The pane will pop out, showing the document's pages in a pane on the left, and your current page on the right. A red box will indicate the page you're viewing in the left pane. Rearranging pages: you can click on pages in the pane and drag them to a new location in the document. Selecting pages: click on any page in the pane to select/view it, or hold down the mouse button and drag over several pages to select them all. Right click menu: right click on any pages in the pane to bring up options, including insert, extract, delete, delete, crop, and rotate pages. Copying and Pasting If the Cut, Copy, and Paste commands are unavailable when you select something, the author of the PDF may have set restrictions against copying* text

4 Selecting and Pasting a Portion of a Page You can use the Snapshot tool to copy all selected content (text, images, or both) to the clipboard or to another application. Text and images are copied as an image. 1. Select the Snapshot tool by choosing Tools Select & Zoom 2. Do one of the following: Click anywhere in the page to capture the entire content displayed on the screen Drag a rectangle around the text or images, or a combination of both Drag a rectangle within an image to copy just a portion of the image Colors in the selected area are inverted momentarily to highlight the selection. The selection is copied automatically to the clipboard when you release the mouse button. If a document is open in another application, you can choose Edit Paste to paste the copied selection directly into the target document. Selecting and Pasting Text The Select tool lets you select horizontal and vertical text or columns of text in a PDF. You can use the Copy and Paste commands to copy the selected text into another application. Note the following: If you re unable to select text, the text may be part of an image. Text in an image cannot be selected. If the text you copy uses a font that isn t available on your system, the font will be substituted with a close match or a default font. *Digital Rights Management DRM technologies attempt to control use of electronic media by preventing access, copying or conversion to other formats by end users. Those who create PDF files may choose to restrict saving, copying, extracting pages, and other options in a PDF. If you encounter a PDF file with restrictions on it, there is nothing you can do to get past them. Editing Tools Typewriter Tool Use the Typewriter tool to place text anywhere on a PDF page. The Typewriter tool is like the Text Box tool in Word, but includes a different set of default properties. Think of this as taking an existing printed page or form (your PDF) and putting it into a typewriter to add new text to it or fill out the form. 1. Choose Tools Typewriter Show Typewriter Toolbar, and then click the Typewriter button 2. Click where you want to type, and then begin typing. Press Enter to add a second line 3. To change the text properties, select the text, and then use any of the following tools in the Typewriter toolbar: To change the text size, click the Decrease Text Size button or the Increase Text Size button. Or choose a typeface size from the pop up menu

5 To change the line spacing, click the Decrease Line Spacing button or the Increase Line Spacing button Choose a color from the Text Color pop up menu Choose a typeface from the typeface pop up menu 4. To move or resize Typewriter text block, select the Select tool, click a Typewriter text block, and drag the text block or one of its corners 5. To edit the text again, select the Typewriter tool, and then double click the text TouchUp Text Tool 1. Choose Tools Advanced Editing TouchUp Text Tool, or select the TouchUp Text tool in the Advanced Editing toolbar 2. Click in the text you want to edit. A bounding box outlines the selectable text 3. Select the text you want to edit: Choose Edit Select All to select all the text in the bounding box Drag to select characters, spaces, words, or a line 4. Edit the text by doing one of the following: Type new text to replace the selected text Press Delete, or choose Edit Delete to remove the text Choose Edit Copy to copy the selected text Right click the text and choose the appropriate option Click outside the selection to deselect it and start over. You do not have the ability to set formatting while touching up text, and you might not even be able to get a matching font as the rest of your document, depending on how the PDF was created. TouchUp Object Tool To select one or more objects: Click Tools Advanced Editing Select the object with the TouchUp Object tool Click the object with the Select Object tool, or with the tool you used to create the object Right click the object and choose Select All from the context menu. If the Select Object tool is active and the document uses single page layout, all objects on the current page are selected. If the document is in any other page layout, all objects in the document are selected. If a tool in the Advanced Editing toolbar is active, all objects of that type in the document are selected Drag to create a rectangle around the desired objects. If the Select Object tool is active, all objects within the rectangle are selected. If an Advanced Editing tool is active, press Ctrl as you drag; all objects of the tool type within the rectangle are selected Once an object is selected, you can move, rotate, resize, or delete it.

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