PowerPoint. Mr. Lewis

Transcription

1 PowerPoint Mr. Lewis

2 Defining Presentation Software Presentation Software is a computer program used to organize and present information Presentation software allows you to communicate your ideas effectively

3 Presentation Software (2) Use PowerPoint to present information in a variety of ways: a. On screen presentation b. Notes c. Audience handouts d. Online meetings e. Outline pages f. Overheads

4 Multimedia Presentation Software (3) With PowerPoint you create slides that contain: A. Text B. Illustrations C. Photographs D. Clip Art E. Charts F. SmartArt G. Sounds and Movies

5 Planning an Effective Presentation When planning a presentation, keep in mind copyright laws. Copyright law is a type of intellectual property law that protects works of authorship.

6 Comparing Presentation Views PowerPoint has 4 basic views: 1. Normal View 2. Slide Sorter View 3. Notes Page View 4. Slide Show View

7 Comparing Presentation Views (2) Normal View: is the primary editing view Slide Sorter View: is used for rearranging slides and adding slide effects. Notes Page View: is for typing notes to yourself Slide Show View: is used to give your presentation

8 Comparing Presentation Views (3) You can change views using the View Shortcuts on the status bar You can also use the View Tab on the Ribbon Bottom right corner of screen

9 Slide Sorter View Slides appear as thumbnails and can be rearranged

10 Normal View Slides Tab and Outline Tabs Slide Pane Notes Pane

11 Normal View (2) The Outline Tab displays the text of your presentation in the form of an outline The Slides Tab displays the slides of your presentation as small images, called thumbnails.

12 Normal View (3) The Quick Access Toolbar provides immediate access to common commands that you use all the time, such as Save, Undo, and Redo Click to add or remove buttons to the toolbar Quick Access Toolbar, located in the top left corner of the screen

13 Normal View (4) The Status Bar, located at the bottom of the PowerPoint window, shows: 1. Messages about what you are doing and seeing in PowerPoint 2. Which slide you are viewing. 3. The design that's applied. 4. Spelling errors. Type of Template that You are using. Number of slides that You have, and what slide You are on. Spelling Errors, Click to correct them

14 Normal View (5) The Status Bar also displays: 1. Zoom Slider controls 2. Fit slide to current window button. 3. View Shortcuts View shortcuts Zoom slider Fit slide to current window button

15 Entering Slide Text A new presentation starts with one blank title slide which has two TEXT PLACEHOLDERS. Title text placeholder Subtitle text placeholder

16 Entering Slide Text (2) Click in the placeholder to type TEXT. Placeholder becomes a text OBJECT. An object is any item that can be MODIFIED. Text entered in placeholder

17 Entering Slide Text (3) When you click inside a placeholder, the INSERTION POINT appears. Selection box Indicates that the text placeholder is selected and can accept text Insertion point

18 Entering Slide Text (4) The AutoFit Options button indicates that PowerPoint has decreased the size of all the text so that it fits inside the text object. Auto Fit options button

19 Adding a New Slide It is easy to add a new slide to your presentation You can choose among NINE slide layouts A Slide Layout contains text and object placeholders that are arranged in a specific way on the slide. Home Tab, Slides Group Slide Layout Button

20 Adding a New Slide (2) A Content Placeholder can be used to insert text or objects such as clipart, tables, video or charts. To change a slide layout, click the Layout button in the Slides Group. Content Placeholder

21 Adding a New Slide (3) Table Graph or chart SmartArt graphic Content placeholder Picture Clip art Movie or video clip

22 Adding a New Slide (4) To enter text in the form of a bulleted list, type the first word or phrase, then press [Enter] Press [Tab] to create a second level bullet 1 st level bullet 2 nd level bullet

23 Apply a Design Theme A design theme incorporates sets of colors for fill, line, and shadow, called theme colors; fonts for titles and other text, called theme fonts; and effects for lines and fills, called theme effects.

24 Apply a Design Theme (2) Point to a design theme on the Ribbon and you will see a live preview. This allows you to see how your changes affect the slides before actually making the change.

25 Apply a Design Theme (3) Design tab Design themes More button

26 Printing a PowerPoint Presentation Before you print your presentation, you should review it and preview it. To preview your presentation, click the File Tab, point to print, then click on Print to view Print Preview.

27 Printing a PowerPoint Presentation (2) File Tab Print Button Select Printer drop down menu Print Settings