Word Processing Microsoft Word 2010
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1 Word Processing Microsoft Word 2010 Prepared by: Teo Siew Copyright 2017 MAHSA UNIVERSITY Faculty of Business, Finance, and Hospitality
2 Objectives Understand how word processors work Customize Microsoft Word Use features that improve readability Check spelling and grammar Display a document in different views Prepare a document for distribution Modify document properties 2
3 Objectives (Cont ) Apply font attributes through the Font dialog box Control word wrapping Set off paragraphs with tabs, borders, lists, and columns Apply paragraph formats 3
4 Objectives (Cont ) Understand styles Create and modify styles Format a graphical object Insert symbols into a document 4
5 Objectives (Cont ) Acknowledge a source Create and modify footnotes and endnotes Insert a Table of Contents and Index Insert a table Format a table Sort and apply formulas to table data Convert text to a table 5
6 Objectives (Cont ) Select a main document Select or create recipients Insert merge fields Merge a main document and data source Design business card 6
7 Word Processing 7
8 The Word Window Quick Access Toolbar Title bar Rulers Scroll bar Status bar 8 View buttons Zoom slider
9 Word Wrap Hard returns Soft returns Hard returns Soft returns 9
10 Keyboard Shortcuts Keys Left arrow Right arrow Up arrow Down arrow Home End PgUp PgDn Moves Insertion Point One character left One character right Up one line Down one line Beginning of the line End of line Up to the previous page Down to the next page 10
11 Toggle Switches Show/Hide Tab Hard return Space between words 11
12 Page Breaks Show/Hide on Hard page break marker 12
13 Page Numbers Placement options Format Page Numbers Gallery 13
14 Page Numbers (continued) Page Number Click to display formats Start numbering on page 14
15 Cover Page Cover Page Gallery More cover pages 15
16 Customize Word Categories Descriptions 16
17 Headers and Footers Formatting options Fields to insert Display options Position options Header area Footer area 17
18 Sections Page Layout tab Breaks Section Breaks 18
19 Sections (continued) Previous Next Link to Previous active Section number 19
20 Watermarks Watermark Watermark options Watermark 20
21 Spelling and Grammar Contextual spelling error Possible spelling error 21
22 Document Views Web Layout Draft Print Layout Full Screen Reading Outline 22
23 Zoom Magnification Page view layout Zoom slider Percent 23
24 Save a Document Save as type arrow Word
25 Compatibility Mode Compatibility Mode 25
26 Compatibility Checker List of incompatible items 26
27 Backup Options Check to enable AutoRecover Time between AutoRecover saves Location of the AutoRecover file 27
28 Backup Options (continued) Advanced Backup option 28
29 Document Inspector Inspectors Check for Issues Inspect 29
30 Printing Options Number of copies Preview Select printer Settings Previous 30 Next Zoom
31 Document Properties Document Properties panel Properties arrow Close 31
32 Typography Typeface or font Serif Sans serif Monospaced Proportional Type Style Regular Bold Italic Bold italic 32
33 Font Attributes Style Font Size Color Special Effects Preview 33
34 Font Attributes (continued) Text Effects Effects Text Effects 34
35 Character Spacing Advanced Spacing OpenType settings Preview 35
36 Change Text Case Change Case Sentence case lowercase UPPERCASE Capitalize Each Word toggle case 36
37 Text Highlighting Text Highlight Color arrow 37
38 Word Wrapping Date wrapping Nonbreaking space Phone number wrapping Copyright 2011 Pearson Education, Inc. Publishing as Prentice Hall. Nonbreaking hyphen 38
39 Paragraph Formatting Alignment Indentation Tab stops Line spacing Pagination Borders Shading 39
40 Set Tabs Show or hide ruler Tab selector Tab position Tab Selector Icon L T T I. Type of Tab Left tab Center tab Right tab Decimal tab Bar tab 40
41 Leaders Characters Paragraph Dialog Box Launcher Dot leaders Leader characters 41
42 Borders and Shading Borders tab Page Border tab Preview Line style Line color Line width Horizontal Line Copyright 2011 Pearson Education, Inc. Publishing as Prentice Hall. 42
43 Borders and Shading (continued) Shading tab Preview Fill color Shading options 43
44 Bullets and Numbers Live Preview Bullets Numbering Multilevel List Define New Bullet 44
45 Columns Preset columns Number of columns Spacing between columns Column width 45
46 Nonprinting Formatting Marks End of paragraph Tab Nonbreaking hyphen Regular hyphen Nonbreaking space Regular space 46
47 Text Alignment 47
48 Paragraph Indents Measurement for indent First line indent Hanging indent 48
49 Line and Paragraph Spacing Paragraph spacing Line spacing Before the paragraph After the paragraph 49
50 Widows and Orphans Widow/Orphan Control Lines and Page Breaks tab Keep with next Keep lines together 50
51 Styles Quick Style More Styles Dialog Box Launcher Styles pane 51
52 Styles (continued) Show Preview Options New Style Style Inspector Manage Styles 52
53 Modify Styles Style name Format specifications Preview Format 53
54 Style Pane Options Styles to show 54
55 Outline View Outline view controls Paragraph expanded Paragraph collapsed Outline 55
56 Graphical Objects Size group Original size graphic Sizing handles Scale Lock proportions 56
57 Text Wrapping Wrap Text 57
58 Picture Quick Styles Pictures Styles More arrow Soft Edge Oval Original 58
59 Cropping Cropping handles Crop Portion to discard Original photograph 59
60 Contrast and Brightness Presets Brightness Contrast 60
61 Symbols Symbol Symbol gallery More Symbols 61
62 Acknowledging a Source Insert Citation Type of Source Fields for bibliography 62
63 Share and Search for Source Master List Current List 63
64 Bibliography Bibliography 64
65 Writing Styles Common writing styles Style arrow 65
66 Footnotes and Endnotes Separator line Footnote number Footnote text 66
67 Footnotes and Endnotes Footnotes & Endnotes Dialog Box Launcher 67
68 Table of Contents Fancy Formal Modern Simple 68
69 Index Fancy Formal Modern Simple 69
70 Tables Column Row Cell 70
71 Insert a Table Select cells for table size Insert Table Size in rows and columns 71
72 Select a Table Table Move handle Design Layout 72
73 Insert and Delete Delete Insert commands Layout 73
74 Merge and Split Cells Merge Cells Split Cells Selected cells 74
75 Change Height and Width Wrapped data Table Row Width Table Column Width 75
76 Formatting a Table Table Tools Design Styles More Shading Borders Live Preview 76
77 Table Position and Alignment Properties Cell alignment options Text Direction Cell Margins Table alignment options Custom indent Text wrapping options 77
78 Sorting and Applying Formulas Sorted by date Formula calculates total 78
79 Calculate with Table Formulas Formula G3 G12 Formula to calculate total Number format 79
80 Sort Data Sorted in ascending order by date 80
81 Sorting Data (continued) Sort by list Header row selected Table data selected 81
82 Convert Text to Table Table Number of columns 82
83 Mail Merge Merge fields 83
84 Mail Merge (continued) Fields to merge 84
85 Mail Merge (continued) 85
86 Selecting a Main Document Categories of documents Wizard 86
87 Using the Wizard Directions Next Previous 87
88 Selecting Recipients Fields Header row Record 88
89 Create a Data Source New record New Entry Delete Entry Customize Columns 89
90 Editing a Data Source Edit Recipient List Name of Data Source Edit 90
91 Using an Excel Worksheet Select Recipients Excel Files 91
92 Using an Access Database Field names Data in table format 92
93 Database Tables and Queries Query results Database table 93
94 Match Fields with Database Database fields Match Fields Fields in the recipient list 94
95 Sorting and Filter Records Remove check to omit recipient Sort Filter Additional options 95
96 Sorting the Data Source Sort order Sort Records Available fields 96
97 Inserting Merge Fields Available fields in data source Merge field 97
98 Merging Merged fields Documents merged 98
99 Merging to Select Recipients Finish & Merge 99
100 How to design Business Cards Start Microsoft Word
101 How to design Business Cards Click to cards which can be found under Office.com templates 101
102 How to design Business Cards Select any business card template and click on Download. 102
103 Summary Word processors have features that make it easy to create documents. Consider both the content and look of the document. Create copies of documents and back up changes at every opportunity. 103
104 Summary (Cont ) Typography gives your document a polished, professional look. Alignments, indentation, and line spacing make the document readable. Styles provide consistency. Graphics enhance the document. 104
105 Summary (Cont ) Tools, such as footnotes, endnotes, and bibliographies, enable you to acknowledge sources. Supplemental document components assist readers in finding information. Tables organize information, making it easy to read and understand. Mail merges save time and energy when preparing personalized documents. MS Word provides simple way to design your business cards. 105
106 Questions 106
107 References Robert Grauer, Michelle Hulett, and Mary Anne Poatsy. (2011) Exploring Microsoft Office Word Prentice Hall.
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