Publisher 2010 Foundation. Publisher 2010 Foundation Level SAMPLE

Transcription

1 Publisher 2010 Foundation Publisher 2010 Foundation Level

2 Microsoft Publisher 2010 Foundation - Page Cheltenham Courseware Pty. Ltd. All trademarks acknowledged. E&OE. No part of this document may be copied without written permission from Cheltenham Courseware unless produced under the terms of a courseware site license agreement with Cheltenham Courseware. All reasonable precautions have been taken in the preparation of this document, including both technical and non-technical proofing. Cheltenham Courseware and all staff assume no responsibility for any errors or omissions. No warranties are made, expressed or implied with regard to these notes. Cheltenham Courseware shall not be responsible for any direct, incidental or consequential damages arising from the use of any material contained in this document. If you find any errors in these training modules, please inform Cheltenham Courseware. Whilst every effort is made to eradicate typing or technical mistakes, we apologise for any errors you may detect. All courses are updated on a regular basis, so your feedback is both valued by us and will help us to maintain the highest possible standards. Sample versions of courseware from Cheltenham Courseware. (Normally supplied in Adobe Acrobat format): If the version of courseware that you are viewing is marked as NOT FOR TRAINING,, or similar, then it cannot be used as part of a training course, and is made available purely for content and style review. This is to give you the opportunity to preview our courseware, prior to making a purchasing decision. Sample versions may not be re-sold to a third party. For current license information This document may only be used under the terms of the license agreement from Cheltenham Courseware. Cheltenham Courseware reserves the right to alter the licensing conditions at any time, without prior notice. Please see the site license agreement available at: Contact Information Australia / Asia Pacific / Europe (ex. UK) / Rest of the World info@cheltenhamcourseware.com.au Web: USA / Canada info@cheltenhamcourseware.com Web: UK info@cctglobal.com Web: INSTRUCTIONS: Please copy the folder called Publisher 2010 Foundation Files to your My Documents folder (if using Windows XP) or Documents folder (if using Windows Vista or Windows 7) Cheltenham Courseware Pty. Ltd.

3 Microsoft Publisher 2010 Foundation - Page 3 MICROSOFT PUBLISHER Introducing Publisher Opening Publisher The Publisher Window... 6 Closing Publisher... 8 Using File Types... 8 Using the Microsoft Web Site... 9 CREATING A PUBLICATION Selecting a publication type and template...10 Saving a Publication...13 Opening a Publication...14 Using colour schemes...15 Using font schemes...16 Choosing a different template...17 TEXT & PAGES Entering text...20 Selecting text...21 Modifying font colour...21 Modifying the font size...22 Modifying the font type...22 Modifying line spacing...23 Modifying text alignment...24 Inserting drop caps...24 Inserting symbols...25 Inserting the date and time...28 Using the Format Painter...29 Using Undo and Redo...30 Using kerning...31 Using tracking...33 Using scaling...34 PARAGRAPH MANIPULATION...36 Inserting bullets...36 Inserting numbers...40 AutoFit options...42 PAGE MANIPULATION...43 Inserting pages...43 Moving pages...44 Deleting pages...46 Inserting page numbers...46 Inserting sections...47 Inserting headers and footers...49 GRAPHICS CLIPART & PICTURES...51 Inserting clipart...51 Inserting a graphic from a file...53 The Picture Tools Format Tab...56 AUTOSHAPES...57 Inserting AutoShapes Modifying AutoShape properties...58 Grouping and ungrouping AutoShapes...62 Rotating and flipping AutoShapes...63 WORDART Cheltenham Courseware Pty. Ltd.

4 Microsoft Publisher 2010 Foundation - Page 4 Inserting a WordArt object...64 Modifying WordArt properties...66 ARRANGING OBJECTS The Ruler...69 The horizontal and vertical guides...69 The Layout guides dialog box...70 Baseline guides...71 Grid guides...72 Margin guides...73 Align commands...74 Distribute commands...75 Nudge commands...76 PERSONALISING THE PUBLICATION CUSTOMISING YOUR PUBLICATION...78 Applying backgrounds...78 COLOUR SCHEMES...79 Applying a colour scheme...79 Creating a colour scheme...81 Editing a colour scheme...82 Deleting a colour scheme...83 FONT SCHEMES...83 Applying a font scheme...83 Creating a font scheme...84 Deleting a font scheme...85 INSERTING BUSINESS INFORMATION...86 Inserting information to a publication...86 Creating a new Business Information Set...88 Editing your Business Information...89 TABLES AND TEXT BOXES TABLES...92 Inserting tables...92 Selecting tables...93 Merging cells...93 Splitting cells...93 Deleting tables...94 Using Table AutoFormat...95 Using the Format Table dialog...97 TEXT BOXES...98 Inserting a text box...98 Moving a text box...99 Modifying text box direction...99 Resizing a text box Text Fit Deleting a text box MASTER PAGES MASTER PAGES Creating master pages Editing master pages Applying a master page CUSTOMISATION OPTIONS AutoRecover options AutoCorrect options Cheltenham Courseware Pty. Ltd.

5 Microsoft Publisher 2010 Foundation - Page 5 Spelling options Ribbon options PROOFING, SAVING & PRINTING ISSUES Spell checking a publication Print Preview & Zoom The Design Checker Printing options Packing a publication options Cheltenham Courseware Pty. Ltd.

6 Microsoft Publisher 2010 Foundation - Page 6 Microsoft Publisher 2010 Introducing Publisher 2010 Microsoft Office Publisher 2010 is a publishing program that helps you create, design and publish professional-looking marketing and communication materials. Opening Publisher 2010 Click on the Windows Start button and locate the Microsoft Publisher 2010 icon. You will normally find this under All Programs > Microsoft Office. Click on the Microsoft Publisher 2010 icon to open the application. The Publisher Window Click on the Blank template as illustrated Cheltenham Courseware Pty. Ltd.

7 Microsoft Publisher 2010 Foundation - Page 7 The main Publisher window is now displayed. The main area of the window displays the publication page that is currently being edited. The Page Navigation pane at the left of window shows you a preview of all the pages in your publication. You can click on those previews to move from page to page within the publication Cheltenham Courseware Pty. Ltd.

8 Microsoft Publisher 2010 Foundation - Page 8 Across the top of the window is the ribbon. The ribbon contains all the commands you will use to create a publication. More commands can be displayed by clicking on the tabs at the top of the ribbon. Closing Publisher To close the Publisher program, click on the Close icon in the top-right of the Publisher window. If you have made any changes to the publication you will be asked to save the publication before Publisher closes. Using File Types By default Publisher 2010 will save your file as a publication with the.pub extension. You can also save your files in a format compatible with older versions of Microsoft Publisher by selecting the file type from the Save as type drop down list, for example you can select Publisher 98 Files or Publisher 2000 Files. NOTE: You will see these options when you first save a publication file or when you click on the File tab / Save As command. You can also save your Microsoft Publisher file as a text file, Postscript file, HTML file for web pages, Rich Text Format, document file for Microsoft Word, or as a graphic image such as jpeg, bmp or gif file Cheltenham Courseware Pty. Ltd.

9 Microsoft Publisher 2010 Foundation - Page 9 Using the Microsoft Web Site The online Microsoft web site provides support, downloads and technical documents for Publisher The Microsoft web site can be visited at: NOTE: Local, regional versions are also available and you should be able to switch to your local versions once you view the web address above Cheltenham Courseware Pty. Ltd.

10 Microsoft Publisher 2010 Foundation - Page 10 Creating a Publication Selecting a publication type and template When you open Publisher 2010, the Available Templates window will be displayed. You can select from the list of Available Templates from this window by clicking on the required item. Alternatively, click on the File tab and select the New command from the list on the left of the window. This window displays icons for all the publication types under the Publication Types in the Most Popular and More Templates sections. You can click on an item and all the available templates related to that publication type will be displayed in the main window. The window on the right side will display the Page Layout, Color Scheme & Font Scheme customising options and Paper options Cheltenham Courseware Pty. Ltd.

11 Microsoft Publisher 2010 Foundation - Page 11 Click on the desired template in the main window to create a new publication based on that selected template. For this example click on Calendars within the Most Popular section. The main window will display all the available templates in the Calendars category Cheltenham Courseware Pty. Ltd.

12 Microsoft Publisher 2010 Foundation - Page 12 For this example double click on the Cirque template (you may need to scroll down to see this item). This will create a calendar publication document based on the Cirque template in the main window Cheltenham Courseware Pty. Ltd.

13 Microsoft Publisher 2010 Foundation - Page 13 Now you can modify your calendar publication. You could customise this calendar publication. Saving a Publication To save your publication, simply click on the Save button at the top of the Publisher window. This will prompt you to enter a name and file location. By default the Save As dialog box will display the contents of the My Documents (or Documents) folder. You should see a subfolder named Publisher 2010 Foundation Files within your My Documents (or Documents) folder. Double click on the Publisher 2010 Foundation Files folder. The dialog box will look like this Cheltenham Courseware Pty. Ltd.

14 Microsoft Publisher 2010 Foundation - Page 14 Enter the name My First Calendar in the File name box. Click on the Save button. This will save your calendar publication file. You can now close the publication by clicking on the File tab and selecting the Close command. Opening a Publication Click on the File tab and select the Open command Cheltenham Courseware Pty. Ltd.

15 Microsoft Publisher 2010 Foundation - Page 15 This will display the Open Publication dialog box. If necessary, display the contents of the Publisher 2010 Foundation Files folder. From the files displayed in the dialog box, double click on the My First Calendar file. This will open the My First Calendar publication. Using colour schemes Clicking on the Page Design tab will display the colour schemes. You can apply a colour scheme by clicking on it Cheltenham Courseware Pty. Ltd.

16 Microsoft Publisher 2010 Foundation - Page 16 For this example click on the Burgundy colour scheme. This will apply the Burgundy colour scheme to your calendar publication. Using font schemes Click on the Page Design tab and select the Fonts command. This will display a list of font schemes. You can click on a font scheme from the list and apply the selected font scheme to your publication. For this example click on the Lucida Sans font scheme Cheltenham Courseware Pty. Ltd.

17 Microsoft Publisher 2010 Foundation - Page 17 This will apply the Lucida Sans font scheme to your calendar publication. Choosing a different template To apply a different template to your publication, click on the Page Design tab. Click on the Change Template button. The Change Template dialog box is displayed. This dialog box displays your calendar template and your publication page size Cheltenham Courseware Pty. Ltd.

18 Microsoft Publisher 2010 Foundation - Page 18 From the range of templates displayed in the Change Template dialog box, select any template. For example select the Waves template by double clicking on it (you may need to scroll down to see this item). A dialog box will appear asking you to either apply this template to the current publication or create a new publication. Click on the first option to Apply template to the current publication. Click on the OK button. This will apply the selected template to your publication, as illustrated below Cheltenham Courseware Pty. Ltd.

19 Microsoft Publisher 2010 Foundation - Page 19 Any items that Publisher was unable to fit into the new template will be displayed in the Extra Content pane at the right of the window. You can double click on these items to add them to the publication. In this example click on the down arrow to the right of any listed items and select the Delete command. Save your publication by clicking on the Save button. Click on the File tab and select the Close command to close the publication. Close Publisher Cheltenham Courseware Pty. Ltd.

20 Microsoft Publisher 2010 Foundation - Page 20 Text & Pages Entering text Text boxes are used to insert text into your publications. Start Publisher and double click on the Blank A4 (Landscape) option (or Letter size in the USA). This will create a new blank publication. To insert a text box into your publication, click on the Insert tab and select the Draw Text Box command. Click anywhere in your publication page to create the text box Cheltenham Courseware Pty. Ltd.

21 Microsoft Publisher 2010 Foundation - Page 21 This will insert a text box into your publication. Click inside the text box to type your text, i.e. type My Text. Save your publication as My Text Box within your samples files folder. Close your publication. Selecting text Open a file called Text & Pages contained within the Publisher 2010 Foundation Files folder. To select text within a text box click inside the text box. For example, click inside the My Company text box and while keeping the left mouse button pressed move your mouse over the text. This will select your text. Modifying font colour After selecting the text you wish to colour, click on the Home tab. For this example select the text My Company. Click on the down arrow to the right of the Font Color icon within the Font section of the ribbon. Select the required colour. In this case select the Pink colour Cheltenham Courseware Pty. Ltd.

22 Microsoft Publisher 2010 Foundation - Page 22 NOTE: Had you wanted a wider range of colours to choose from, you could have clicked on the More Colors option. Modifying the font size Select the text you want to re-size. For this example select the text My Company. Click on the Home tab. Click on the down arrow to the right of the Font Size control within the Font section of the ribbon. Select the required font size. In this case select the 8 pt size. Modifying the font type Select the text you want to modify. For this example select the text My Company. Click on the down arrow to the right of the Font Type control within the Font section of the ribbon. Select the required font type. In this case select Arial Cheltenham Courseware Pty. Ltd.

23 Microsoft Publisher 2010 Foundation - Page 23 Modifying line spacing Select the first paragraph of text (starting with the words We offer you ). Click on the Home tab. Click on the Line Spacing command in the Paragraph section of the ribbon. You can select your required line spacing from the displayed menu. Choose 1.5. As you can see the lines are now more widely separated. To have more control of line spacing choose the Line Spacing Options command, this will display the Paragraph dialog box where you can set more options Cheltenham Courseware Pty. Ltd.

24 Microsoft Publisher 2010 Foundation - Page 24 Modifying text alignment Select the first paragraph of text (starting with the words We offer you ). Click on the Home tab. Click each of the alignment icons in the Paragraph section of the ribbon and observe the effect. Inserting drop caps Select the first paragraph of text (starting with the words We offer you ). While your text is selected, click on the Text Box Tools Format tab and select the Drop Cap command Cheltenham Courseware Pty. Ltd.

25 Microsoft Publisher 2010 Foundation - Page 25 Select a drop cap type by clicking on one of the previewed styles. You can create your own custom drop cap style by clicking on the Custom Drop Cap command. This will open the Drop Cap dialog box from where you can set options. Click on the OK button to close the Drop Cap dialog box. Inserting symbols Insert a text box into your publication by clicking on the Insert tab and selecting the Draw Text Box command. Click on an empty area to the left Cheltenham Courseware Pty. Ltd.

26 Microsoft Publisher 2010 Foundation - Page 26 on your page to place the text box. Click on the Insert tab and select the Symbol command. From the pop-up displayed, select the More Symbols command. The Symbol dialog box will be displayed Cheltenham Courseware Pty. Ltd.

27 Microsoft Publisher 2010 Foundation - Page 27 You can select a symbol from the Symbol dialog box. You can also select a special character, click on the Special Characters tab and select a character from the list. For this example select the symbol under the Symbols tab. Click on the Insert button. This will insert the symbol into your publication text box Cheltenham Courseware Pty. Ltd.

28 Microsoft Publisher 2010 Foundation - Page 28 NOTE: You can click on the Font drop down list under the Symbols tab and select a different font, which will display different lists of symbols related to the selected font. For example you can try the Wingdings font. Close the dialog box. Inserting the date and time Click within the text box that you have just created (containing the copyright symbol). Click on the Insert tab and select the Date & Time command. This will open the Date and Time dialog box Cheltenham Courseware Pty. Ltd.

29 Microsoft Publisher 2010 Foundation - Page 29 Select a date format from the Available formats list box. Select your desired language from the Language drop down list. Click on the OK button. This will insert the date and time into your text box. Using the Format Painter The Format Painter is used to copy the formatting of an object such as text and apply that formatting to another object or piece of text. Click inside the My Company text box and select the text My Company. Click on the Home tab and select the Format Painter command Cheltenham Courseware Pty. Ltd.

30 Microsoft Publisher 2010 Foundation - Page 30 You will notice that your mouse pointer will change to a paintbrush shape. Drag across the Date that you previously inserted and when you release the mouse button you will notice that the text has been formatted to match the original text you selected. Using Undo and Redo The Undo button is used to undo the changes you made to your publication while the Redo button is used to redo the changes you have undone. To undo changes, click on the Undo button on the Quick Access Toolbar to undo the last change you made to your publication. You can click on the down arrow of the Undo button to view the list of all the available changes. You can select the number of changes you wish to undo. For this example simply click on the Undo button. To redo the changes you have undone, click on the Redo button on the Quick Access Toolbar to redo the last undo you made to your publication Cheltenham Courseware Pty. Ltd.

31 Microsoft Publisher 2010 Foundation - Page 31 Alternatively click on the down arrow of the Redo button to view the list of all the available redo actions. You can select the number of redo actions to redo them. For this example simply click on the Redo button. Using kerning Kerning is used to change the spacing between two text characters. To adjust kerning, select the first paragraph of text (starting with the words We offer you ). Click on the Home tab and select the Character Spacing command. From the pop-up displayed choose the More Spacing command. The Character Spacing dialog will be displayed Cheltenham Courseware Pty. Ltd.

32 Microsoft Publisher 2010 Foundation - Page 32 Under the Kerning section select the Expand option from the first drop down box. Leave the value as it is displayed within the By this amount box. Click on the OK button Cheltenham Courseware Pty. Ltd.

33 Microsoft Publisher 2010 Foundation - Page 33 Using tracking To change the spacing between all text characters, you need to adjust tracking. Tracking is available only if you are working on a print publication. To adjust tracking select the paragraph you want to change. In this case select text starting with the words Computer training courses include, as illustrated. Click on the Home tab and select the Character Spacing command. From the pop-up displayed choose the More Spacing command. This will open the Character Spacing dialog box Cheltenham Courseware Pty. Ltd.

34 Microsoft Publisher 2010 Foundation - Page 34 To adjust tracking automatically, select a preset option from the first drop down box under the Tracking section. To adjust tracking manually, select the Custom option from the first drop down box under the Tracking section and then enter a value in the By this amount box. For this example select a preset option from the first drop down box under the Tracking section, i.e. select Tight option. Click on the OK button. Using scaling Scaling is available only if you are working on a print publication. Scaling is used to shrink or stretch the width of text characters Cheltenham Courseware Pty. Ltd.

35 Microsoft Publisher 2010 Foundation - Page 35 To adjust scaling, select the text characters you want to change. In this case select text starting with the words Computer training courses include, as illustrated. Click on the Home tab and select the Character Spacing command. From the pop-up displayed choose the More Spacing command. This will open the Character Spacing dialog box. Under the Scaling section enter a value in the Shrink or stretch selected text box or click on the up or down arrows for the Shrink or stretch selected text box. For example enter 80. Click on the OK button. Your publication will look similar to the image below Cheltenham Courseware Pty. Ltd.

36 Microsoft Publisher 2010 Foundation - Page 36 Click on the Save button to save the changes to your publication. Click on the File tab and select the Close command to close your publication. Paragraph Manipulation Inserting bullets Open a publication called Paragraph Manipulation contained within the Publisher 2010 Foundation Files folder. Select the text shown below Cheltenham Courseware Pty. Ltd.

37 Microsoft Publisher 2010 Foundation - Page 37 Click on the Home tab and then the Bullets button. From the pop-up displayed, select the Small Bullets option as illustrated Cheltenham Courseware Pty. Ltd.

38 Microsoft Publisher 2010 Foundation - Page 38 The selected paragraph will be formatted as illustrated. Click on the Undo button to remove this formatting. You can use different types of bullet formatting. Click on the Home tab and then the Bullets button, select the Bullets and Numbering command Cheltenham Courseware Pty. Ltd.

39 Microsoft Publisher 2010 Foundation - Page 39 This will open the Bullets and Numbering dialog box. Under the Bullets tab select a bullet style from the Bullet character section by clicking on it, i.e. select the second option. In the Size box choose the value for the bullet size, i.e. select 12pt. In the Indent list by box select a value for bullet indenting, i.e. select 0.5cm Cheltenham Courseware Pty. Ltd.

40 Microsoft Publisher 2010 Foundation - Page 40 In the Sample box you can view a sample of your selected bullets. Click on the OK button. Inserting numbers To insert numbers select the paragraph text as shown below. Click on the Home tab and then the Numbering button. From the pop-up displayed, select the first numbering option as illustrated Cheltenham Courseware Pty. Ltd.

41 Microsoft Publisher 2010 Foundation - Page 41 The selected paragraph will be formatted as illustrated. Click on the Undo button. You can use different numbering formats. Click on the Home tab and then the Numbering button, select the Bullets and Numbering command. The Bullets and Numbering dialog box will be displayed. Click on the Numbering tab Cheltenham Courseware Pty. Ltd.

42 Microsoft Publisher 2010 Foundation - Page 42 Select a format from the Format drop down box, i.e. select the first option. Select a separator from the Separator drop down box, i.e. select the Dot (.) option. Enter an initial value for numbering in the Start at box, i.e. enter 1. Enter a value for the number list indenting in the Indent list by box, i.e. enter 0.5cm. A sample of your selected numbering list will be displayed in the Sample box. Click on the OK button. AutoFit options If you type or import more text than the text box can display, Publisher stores the extra text in overflow. The text is hidden until it can be flowed into a new text box, or until the text box is resized to include it. For this example click inside the text box at the bottom right corner of your publication that shows the date. As you can see not all the text is visible. Click on the Text Box Tools Format tab and select the Text Fit command Cheltenham Courseware Pty. Ltd.

43 Microsoft Publisher 2010 Foundation - Page 43 From the pop-up displayed, select the Shrink Text On Overflow command to reduce the point size of text until there is no text in overflow. OR Select the Best Fit command to shrink or expand text to fit in the text box. OR Select the Grow Text Box to Fit to increase the size of the text box until there is no text in overflow. For this example select the Best Fit command. Your publication will look similar to the image below. Page Manipulation Inserting pages To insert a page, click on the Insert tab and click on the down arrow below the Page command button. From the pop-up displayed click on the Insert Page command Cheltenham Courseware Pty. Ltd.

44 Microsoft Publisher 2010 Foundation - Page 44 This will open the Insert Page dialog box. In the Number of new pages box, enter the number of new pages you want to insert, for instance to insert only one page enter 1. Select an option to either insert the new page before the current page or after the current page. For example select the After current page option. In the Options section, select the first option to insert a blank page, select the second option to insert a page with a text box in it, or select the third option to insert a page with the duplicate copy of the current page that will include all the objects from the current page into the new page. For this example select the first option. Click on the OK button. This will insert a new page into your publication. Moving pages To move a page right-click on the page in the Page Navigation pane at the left of the Publisher window, i.e. right-click on page 2. From the pop-up menu select the Move command Cheltenham Courseware Pty. Ltd.

45 Microsoft Publisher 2010 Foundation - Page 45 This will open the Move Page dialog box Cheltenham Courseware Pty. Ltd.

46 Microsoft Publisher 2010 Foundation - Page 46 Select an option to move the page before or after the selected page. For this example select the Before option. Select a page from the This page list box to move your page before this selected page, i.e. select Page 1. Click on the OK button. Note: you can also click on the page number in the Page Navigation pane and drag it after or before another page. Deleting pages To delete a page right-click on the page in the Page Navigation pane at the left of the Publisher window, i.e. right-click on page 1. From the pop-up displayed select the Delete command. This will delete the selected page. Inserting page numbers To insert the page numbers, click on the Insert tab and select the Page Number command Cheltenham Courseware Pty. Ltd.

47 Microsoft Publisher 2010 Foundation - Page 47 A pop-up will be displayed showing the different locations that the page number can be placed. For this example, select the Top Center option. This will insert the page number at the top centre of each page in your publication. Inserting sections You can use sections to change the page number format or to restart page numbering within a publication. For example, you can use lowercase Roman numerals (i, ii, iii) for the introduction to your publication and then use Arabic numerals (1, 2, 3) for the main body of your publication. Inserting sections is useful if you need to break your publication up into different sections such as chapters. Sections require that you have more than one page in your publication. Insert one new page into your publication, this new page will be numbered page 2. To insert a section right-click on the page in the Page Navigation pane at the left of the Publisher window, i.e. right-click on page Cheltenham Courseware Pty. Ltd.

48 Microsoft Publisher 2010 Foundation - Page 48 From the menu select the Insert Section command. A bar will appear between the pages in the Page Navigation pane to represent the section. You can right-click on the section bar to set header, footer and page numbering options for that section of your publication Cheltenham Courseware Pty. Ltd.

49 Microsoft Publisher 2010 Foundation - Page 49 Inserting headers and footers Headers and footers can comprise automatic page numbers, current date and time display, inline objects such as a picture or other objects, or any text you want to appear on the header or the footer of all the pages. You can add headers and footers on your master page. To add or edit your page headers and footers, click on the Insert tab and select either the Header or Footer command. For this example click on the Header command. This will display the header and tools you can use to edit it. Click inside the header area and then within the ribbon, you can click on the buttons to insert page numbers, date and time into your header or footer Cheltenham Courseware Pty. Ltd.

50 Microsoft Publisher 2010 Foundation - Page 50 For this example click on the Insert Time button. To add text to your header, click inside the header area at the top of the page and at the end of the time, type your text. For instance type My Header. Click the Close Master Page button on the ribbon to return to your publication. Use the same method to add your name to the footer. Save and close your publication Cheltenham Courseware Pty. Ltd.

51 Microsoft Publisher 2010 Foundation - Page 51 Graphics ClipArt & Pictures Inserting clipart Open a publication called Graphics which is stored within the Publisher 2010 Foundation Files folder. To insert clip art into your publication, click on the Insert tab and select the Clip Art command. This will open the Clip Art pane on the right side Cheltenham Courseware Pty. Ltd.

52 Microsoft Publisher 2010 Foundation - Page 52 Enter text in the Search for box to search for specific Clip Art and click on the Go button. You can search the Clip Art based on their media type i.e. pictures, sounds, movie clips etc by selecting an option from the Result should be drop down box. Once you click on the Go button, the resulting images will be displayed in the list below. For this example type Computer in the Search for box and click on the Go button. The images found will be displayed below. For this example click on the Business image as shown. The selected clip art will be placed into your publication, as illustrated Cheltenham Courseware Pty. Ltd.

53 Microsoft Publisher 2010 Foundation - Page 53 Resize the clip art image by dragging it from the corners and place it on the top right of your publication as shown. Click anywhere outside the selected graphic, to de-select the graphic. Inserting a graphic from a file To insert a graphic file into your publication, click on the Insert tab and select the Picture command. This will open the Insert Picture dialog box. If you are using Windows XP the contents of the My Pictures folder will be displayed, for Windows 7 the Pictures Library will be shown Cheltenham Courseware Pty. Ltd.

54 Microsoft Publisher 2010 Foundation - Page 54 We need to navigate to the Publisher 2010 Foundation Files within the Documents folder. To do this first click on the My Documents or Documents item displayed in the left section of the dialog box. Your dialog box will look something like the following, depending on what programs have been installed onto your computer Cheltenham Courseware Pty. Ltd.

55 Microsoft Publisher 2010 Foundation - Page 55 Double clicking on the Publisher 2010 Foundation Files folder will display the following. Click on the Icon file. Click on the Insert button to insert the selected graphic image into your publication page Cheltenham Courseware Pty. Ltd.

56 Microsoft Publisher 2010 Foundation - Page 56 Resize the image by dragging it from the corners and place it on your publication as shown below. The Picture Tools Format Tab When you insert a picture from a file or click on an image, the Picture Tools Format tab will be displayed on the ribbon. The Picture Tools Format tab contains all the commands required to edit and fine tune images in your publication. The Adjust section can be used to change the brightness or contrast of an image. Use the Picture Styles section to add various border effects to the picture. Shadow Effects allows you to add a drop shadow to make it appear that the picture is floating above the publication. The Arrange section is used to position the picture in front of, or behind, other pictures or text in the publication. You can Crop the picture to remove unwanted areas of the image Cheltenham Courseware Pty. Ltd.

57 Microsoft Publisher 2010 Foundation - Page 57 AutoShapes Inserting AutoShapes AutoShapes are a collection of predefined shapes. To insert an AutoShape in your publication, click on the Insert tab and select the Shapes command. A gallery of the available shapes will be displayed. For example select the Cross Cheltenham Courseware Pty. Ltd.

58 Microsoft Publisher 2010 Foundation - Page 58 Click and drag your mouse at the top left corner to place the AutoShape as shown below. This will insert the selected AutoShape into your publication. Modifying AutoShape properties To modify an AutoShape, right-click on the AutoShape. For this example right-click on the Cross AutoShape that you have just inserted. Select Format AutoShape command from the pop-up menu Cheltenham Courseware Pty. Ltd.

59 Microsoft Publisher 2010 Foundation - Page 59 This will open the Format AutoShape dialog box Cheltenham Courseware Pty. Ltd.

60 Microsoft Publisher 2010 Foundation - Page 60 Under the Colors and Lines tab, you can modify the colours and line styles for the AutoShape. For example you may click on the Color drop down arrow within the Fill section and click on the More Colors command. This will open the Colors dialog box. Select a Blue colour and click OK Cheltenham Courseware Pty. Ltd.

61 Microsoft Publisher 2010 Foundation - Page 61 Under the Size tab, you can modify the height and width of the AutoShape. For this example don t make any changes. Under the Layout tab, you can edit the layout properties for the AutoShape. For this example do not make any changes. Click on the OK button Cheltenham Courseware Pty. Ltd.

62 Microsoft Publisher 2010 Foundation - Page 62 Grouping and ungrouping AutoShapes Grouping two or more shapes together will join them together, so that they act as a single shape. Once shapes are grouped, if you move or resize one shape it will have the same effect on the other shapes in the group. Insert a second AutoShape into your publication. For this example use the smilely face shape as illustrated. You need to select the shapes you want to group. Hold down the Shift key and click on the cross and the smiley face. Both shapes will be selected as illustrated. To group the shapes together click on the Home tab select the Group command Cheltenham Courseware Pty. Ltd.

63 Microsoft Publisher 2010 Foundation - Page 63 This will group the selected objects together. Notice that a single selection box outline now encloses both shapes. To ungroup the shapes click on the shapes which you have just grouped. Click on the Home tab select the Ungroup command. This will ungroup the grouped shapes. Rotating and flipping AutoShapes To rotate an AutoShape, select the shape by clicking on it. For example click on the Cross. Click on the Home tab and select the Rotate command. From the menu displayed select your option Cheltenham Courseware Pty. Ltd.

64 Microsoft Publisher 2010 Foundation - Page 64 For this example click on the Free Rotate command to rotate freely and then point your mouse to any of the green rotation handles of the Cross AutoShape. NOTE: The term handles applies to the small shapes that you see displayed around a selected object. Drag the handle in the direction you want the object to rotate. You can also select either the Rotate Left 90-degree or the Rotate Right 90-degree command to rotate the object to an angle of 90 degrees to the left or right. Select the Flip Horizontal command to flip the object horizontally. Select the Flip Vertical command to flip the object vertically. Save your changes and close the file. WordArt Inserting a WordArt object Create a new blank publication. Save the blank publication using the file name WordArt Cheltenham Courseware Pty. Ltd.

65 Microsoft Publisher 2010 Foundation - Page 65 To insert a WordArt object into your publication, click on the Insert tab and select the WordArt command. This will open a gallery of the various WordArt styles. Select a WordArt style by clicking on it. This will open the Edit WordArt Text dialog box Cheltenham Courseware Pty. Ltd.

66 Microsoft Publisher 2010 Foundation - Page 66 Select your desired font from the Font drop down box and size of the text from the Size drop down box. Enter your text into the Text area. For example type My Company. Click on the OK button. This will insert the WordArt object into your publication. Resize the WordArt object by dragging it from the corners and place it on your publication as shown. Modifying WordArt properties To modify the WordArt, right-click on the WordArt that you have just inserted. Select the Format WordArt command from the pop-up menu Cheltenham Courseware Pty. Ltd.

67 Microsoft Publisher 2010 Foundation - Page 67 This will open the Format WordArt dialog box. Select your options for colours and lines under the Colors and Lines tab, Size tab, and Layout tab Cheltenham Courseware Pty. Ltd.

68 Microsoft Publisher 2010 Foundation - Page 68 For this example select any colour from the Color drop down box within the Fill section under the Colors and Lines tab. Click on the OK button after selecting your options. Save your publication and then close the file Cheltenham Courseware Pty. Ltd.

69 Microsoft Publisher 2010 Foundation - Page 69 Arranging Objects The Ruler Open a publication called Arranging objects. There are two Rulers for a page, Horizontal Ruler and the Vertical Ruler. Rulers display the measurement of the page. To view the Rulers, click on the View tab and select the Rulers command. It will display the Rulers if the Rulers are not visible. To hide the Rulers, click on the View tab again and select the Rulers command. Make sure that the rulers are displayed before continuing. The horizontal and vertical guides To create a horizontal guide, position the mouse pointer over the horizontal ruler until you see the pointer change into a double arrow. Drag the pointer until the new guide is where you want it. To create a vertical guide, position the mouse pointer over the vertical ruler until you see the pointer change into a double arrow Cheltenham Courseware Pty. Ltd.

70 Microsoft Publisher 2010 Foundation - Page 70 Drag the pointer until the new guide is where you want it. The Layout guides dialog box The Layout Guides dialog box provides options for the Margin guides, Grid guides and Baseline guides. To open the Layout Guides dialog box, click on the Page Design tab and select the Guides command. From the displayed options select the Grid and Baseline Guides command at the bottom. This will open the Layout Guides dialog box Cheltenham Courseware Pty. Ltd.

71 Microsoft Publisher 2010 Foundation - Page 71 Under the Margin Guides tab, you can set margins for the Margin Guides. Under the Grid Guides tab, you can set the column & row settings for the Grid guides. Under the Baseline Guides tab, you can set the spacing & offset options for the Baseline Guides. After selecting your options click on the OK button to apply changes and close the dialog box. Baseline guides The Baseline Guides help you align horizontal text lines across multiple columns. To add a Baseline Guides click on the Page Design tab and select the Guides command. From the displayed options select the Grid and Baseline Guides command at the bottom. This will open the Layout Guides dialog box Cheltenham Courseware Pty. Ltd.

72 Microsoft Publisher 2010 Foundation - Page 72 Under the Baseline Guides tab, set your options for the Baseline Guides. Click on the OK button. To view the Baseline Guides on your publication page, click on the View tab and select the Baselines option. Grid guides The Grid Guides are a blue layout guide, which divides your publication pages into columns & rows. The Grid Guides appear on every page in your publication and are useful for aligning objects and text. To add Grid Guides, click on the Page Design tab and select the Guides command. From the displayed options select the Grid and Baseline Guides command at the bottom. This will open the Layout Guides dialog box. Under the Grid Guides tab, set your options for the Grid Guides Cheltenham Courseware Pty. Ltd.

73 Microsoft Publisher 2010 Foundation - Page 73 Set the column options for the Grid Guides under the Column Guides section, i.e. set the number of columns on the page and the spacing between them. Set the row options for the Grid Guides under the Row Guides section, i.e. set the number of rows on the page and the spacing between them. You can view the changes in the Preview box. Click on the OK button. Margin guides Use margin guides to set the amount of white space that you want around the edges of a master page. Margin guides are part of a master page, and they are displayed on any page to which that master page is applied. To set the margin guides, click on the Page Design tab and select the Guides command. From the displayed options select the Grid and Baseline Guides command at the bottom. This will open the Layout Guides dialog box. Under the Margin Guides tab, set your options for the Margin Guides Cheltenham Courseware Pty. Ltd.

74 Microsoft Publisher 2010 Foundation - Page 74 Enter the amount of space that you want between the left, right, top and the bottom edge of the page and the margin guides. Click on the OK button. Align commands Before aligning object(s) you must first select them. Click and drag around the objects to select those that you want to align. Alternatively you can press and hold the Shift key and click on the each object to select them. For this example press & hold the Shift key and click on each of the objects on the page Cheltenham Courseware Pty. Ltd.

75 Microsoft Publisher 2010 Foundation - Page 75 Click on the Home tab. Click on the Align command, from the menu displayed select the Align Right command This will align the objects to the right. You can also select the Align Left command to align objects to the left. You can also select the commands to align centre, top or bottom. Spend a little time experimenting with aligning the objects. You can use the next few pages within the publication to experiment. Distribute commands Reselect some of the objects on page one and click on the Home tab. Click on the Align command and from the menu displayed select the Distribute Horizontally or Distribute Vertically command to distribute the objects horizontally or vertically Cheltenham Courseware Pty. Ltd.

76 Microsoft Publisher 2010 Foundation - Page 76 Nudge commands The nudge command is used to move objects a set distance each time you press an arrow key. The default nudge distance is 0.32cm, however, you can change the nudge distance. To nudge an object, select one of the graphics, such as the Tiger picture and press the left, right, up or down arrow to nudge left, right, up or down. To change the Nudge distance, click on the File tab and select the Options command. This will open the Publisher Options dialog box. Select the Advanced command at the left of the Publisher Options dialog box. Tick the Use custom nudge setting option. Enter your value in the Nudge objects by box i.e. enter Cheltenham Courseware Pty. Ltd.

77 Microsoft Publisher 2010 Foundation - Page 77 Click on the OK button. Save and close your publication Cheltenham Courseware Pty. Ltd.

78 Microsoft Publisher 2010 Foundation - Page 78 Personalising the Publication Customising Your Publication Applying backgrounds You can apply a colour or picture to your publication background. Open a publication called Customising Your Publication contained within the Publisher 2010 Foundation Files folder. To apply a background to your publication, click on the Page Design tab and select the Background command. This will display a list of the available backgrounds. You can click on a background to apply it to your publication. For this example, click on the Background command and select a purple gradient background. You can also click on the More Backgrounds command, which will open the Fill Effects dialog box. You can then select various effects including solid fill or gradient fill effects combining up to two colours of your choice Cheltenham Courseware Pty. Ltd.

79 Microsoft Publisher 2010 Foundation - Page 79 To insert a picture as a background for your publication, you can click on the More backgrounds command. This will open the Fill Effects dialog box. Here you can set the Gradient, Texture, Pattern, Picture and Tint properties for your background. For this example do not make any changes. Colour Schemes Applying a colour scheme To apply a colour scheme to your publication, click on the Page Design tab to display the colour schemes. You can apply a colour scheme by clicking on it. To display more colour schemes click on the More button in the bottom-right corner of the schemes list Cheltenham Courseware Pty. Ltd.

80 Microsoft Publisher 2010 Foundation - Page 80 This will display an expanded list of colour schemes. For example, click on the Office colour scheme. This will apply the selected colour scheme to your publication. Your publication will look similar to the image shown below Cheltenham Courseware Pty. Ltd.

81 Microsoft Publisher 2010 Foundation - Page 81 Creating a colour scheme To create a new colour scheme, click on the Page Design tab. Click on the More button in the bottom-right corner of the schemes list. Click on the Create New Color Scheme command that is located at the bottom of the colour schemes list. This will open the Create New Color Scheme dialog box Cheltenham Courseware Pty. Ltd.

82 Microsoft Publisher 2010 Foundation - Page 82 Select your colours from the New drop down list for any of the options. Your colour scheme preview will be displayed in the Preview section on the right side. For this example select the blue colour from the New drop down list for Main. After setting your colour scheme options, enter a name for your colour scheme in the Color scheme name box at the bottom, i.e. enter My New Colour Scheme. Click on the Save button. This will create and save your colour scheme. Editing a colour scheme To edit a colour scheme, right-click on the colour scheme you want to modify, i.e. My New Colour Scheme and then click on the Edit Scheme command in the pop-up menu. This will open the Edit Color Scheme dialog box Cheltenham Courseware Pty. Ltd.

83 Microsoft Publisher 2010 Foundation - Page 83 Make the desired changes to the colour scheme. For this example select the Red colour from the New drop down list for Main. Click on the Save button. Deleting a colour scheme To delete a colour scheme, right-click on the colour scheme you want to delete, i.e. My New Colour Scheme and then click on the Delete Scheme command in the pop-up menu. This will delete your selected colour scheme. Font Schemes Applying a font scheme To apply a font scheme to your publication, click on the Page Design tab and then click on the Fonts command. This will display a listing of the font schemes Cheltenham Courseware Pty. Ltd.

84 Microsoft Publisher 2010 Foundation - Page 84 Select a font scheme from the list by clicking on it. For example click on the Aspect font scheme. This will apply the selected font scheme to your publication. Creating a font scheme To create a new font scheme, click on the Create New Font Scheme command displayed at the bottom of the font scheme listing. This will open the Create New Font Scheme dialog box Cheltenham Courseware Pty. Ltd.

85 Microsoft Publisher 2010 Foundation - Page 85 Select a font for headings from the Heading font drop down list, for example select the Berlin Sans FB font (or some other font if this one is not available). Select a font for the body from the Body font drop down list, for example select the Arial font. You can preview your font scheme in the Sample box on the right side. Enter a name for your new font scheme in the Font scheme name box, i.e. enter My Font Scheme and then click on the Save button. This will create and save your font scheme. Your newly created font scheme will now be listed at the top of the font scheme listing. Deleting a font scheme To delete scheme, click on the Page Design tab and then click on the Fonts command Cheltenham Courseware Pty. Ltd.

86 Microsoft Publisher 2010 Foundation - Page 86 This will display the font schemes listing. Right-click on the font scheme you wish to delete, i.e. My Font Scheme, and select the Delete Scheme command from the pop-up menu. A dialog box will be displayed to confirm deletion. Click on the Yes button. This will delete the font scheme. NOTE: You can delete only custom font schemes that you have created. Inserting Business Information Inserting information to a publication Business information sets are customised groups of information, about either an individual or an organisation that can be used to quickly fill in appropriate places in publications. The business information set can include components such as an individual's name, job position or title, organisation name, address, phone and fax numbers, address, tagline or motto, and logo. When you create a publication, the business information set that you have used most recently is used to populate the new publication. If you have not yet created any business information sets, the user and organisation's names are inserted from the information that you provided when Microsoft Office 2010 system was installed Cheltenham Courseware Pty. Ltd.

87 Microsoft Publisher 2010 Foundation - Page 87 To insert the business information into your publication, click on the Insert tab and select the Business Information command. The business information fields list will be displayed. To insert a business information field into your publication, click on the field within the listing. For example, click on Individual name Cheltenham Courseware Pty. Ltd.

88 Microsoft Publisher 2010 Foundation - Page 88 This will insert the selected business information into your publication. Creating a new Business Information Set To create your business information, click on the Edit Business Information command that is displayed at the bottom of the business information field list. This will open the Create New Business Information Set dialog box Cheltenham Courseware Pty. Ltd.

89 Microsoft Publisher 2010 Foundation - Page 89 By default the user and organization's names are inserted from the information that was provided when Microsoft Publisher 2010 was installed. Edit the information in the boxes. For example in the Organization name text box change the text to My Company. In the Business Information set name box enter a name for your business information set. For example enter My Business Information set. Click on the Save button. Click on the Close button to close the Business Information dialog box. Editing your Business Information To edit your business information, click on the Edit Business Information command that is displayed at the bottom of the business information fields list. This will open the Business Information dialog box Cheltenham Courseware Pty. Ltd.

90 Microsoft Publisher 2010 Foundation - Page 90 Click on the Edit button. This will open the Edit Business Information Set dialog box. Make changes to your business information. For this example click on the Add Logo button. This will open the Insert Picture dialog box. Open the folder named Publisher 2010 Foundation Files within the My Documents or Documents folder. Click on the Icon file. Click on the Insert button. This will insert your selected picture as a logo in your business information Cheltenham Courseware Pty. Ltd.

91 Microsoft Publisher 2010 Foundation - Page 91 Click on the Save button to apply changes. Click on the Update Publication button in the Business Information dialog box to update your publication with the updated business information. Save your changes and close the publication Cheltenham Courseware Pty. Ltd.

92 Microsoft Publisher 2010 Foundation - Page 92 Tables and Text Boxes Tables Inserting tables Create a new blank page publication. To insert a table into your publication page, click on the Insert tab and then click on the Table command. This will open a grid. Move your mouse over the grid to choose the number of rows & columns for your table. Click on the left mouse button. This will insert the table into your publication page Cheltenham Courseware Pty. Ltd.

93 Microsoft Publisher 2010 Foundation - Page 93 Selecting tables To select a table in your publication page, click within the table. Merging cells To merge cells in your table, click and drag your mouse over the cells in the table that you want to merge. This will highlight the selected cells. Click on the Table Tools Layout tab. Click on the Merge Cells command. This will merge your selected cells. Experiment with using this option now. Undo your changes when you have finished experimenting. Splitting cells To split merged cells, click inside the merged cell. Click on the Table Tools Layout tab Cheltenham Courseware Pty. Ltd.

94 Microsoft Publisher 2010 Foundation - Page 94 Click on the Split Cells command. This will split the merged cells. Experiment with using this option now. Undo your changes when you have finished experimenting. Deleting tables To delete a table, right-click on the table you have just created and from the pop-up menu displayed, select the Delete command. From the submenu displayed click on the Delete Table command. NOTE: You can also delete a column or row by selecting the Delete Rows or Delete Columns command Cheltenham Courseware Pty. Ltd.

95 Microsoft Publisher 2010 Foundation - Page 95 Using Table AutoFormat Insert a table into your publication page by clicking on the Insert tab and select the Table command. Click on the Table command. This will open the table grid selector. Use the grid to create a table with 5 rows and 5 columns Cheltenham Courseware Pty. Ltd.

96 Microsoft Publisher 2010 Foundation - Page 96 To apply AutoFormatting to your table, click within the table to select it. Click on the Table Tools Design tab. The table formats are displayed on the ribbon. More table formats are available if you click on the More icon, displayed at the bottom-right of the table formats Cheltenham Courseware Pty. Ltd.

97 Microsoft Publisher 2010 Foundation - Page 97 To apply a format to your table simply click on the style you require. Using the Format Table dialog The Format Table dialog box is used to format the tables. Right-click on the table and from the pop-up menu displayed, click on the Format Table command. This will open the Format Table dialog box Cheltenham Courseware Pty. Ltd.

98 Microsoft Publisher 2010 Foundation - Page 98 Under the Colors and Lines tab, set the options for table colours and lines. Under the Size tab, set the height, width and rotation options for the table. Set the layout options for the table, including position and text wrapping, under the Layout tab. Click on the Cell Properties tab to set the cell properties, including margin sizes & alignment. Click on the OK button to save the changes and close the Format Table dialog box. Text Boxes Inserting a text box Text boxes are used to insert text into your publication. To insert a text box into your publication, click on the Insert tab and select the Draw Text Box command Cheltenham Courseware Pty. Ltd.

99 Microsoft Publisher 2010 Foundation - Page 99 Click anywhere in your publication page where you want to place the text box. This will place the text box in your publication. Click inside the text box and type My Text Box. Moving a text box To move the text box, click on it to select it. Move your mouse over the edge of the text box until your pointer changes to the 4 headed arrows (Move) sign. Click and hold your left mouse button and drag the text box to where you want to move it. Modifying text box direction To modify the text box direction i.e. to rotate the text, click on the text box to select it. Move your mouse over the green coloured ball that appears on the top of your text box until your mouse pointer changes into a round curve shape. Click and hold your left mouse button and drag your mouse in the direction you want to rotate the text box Cheltenham Courseware Pty. Ltd.

100 Microsoft Publisher 2010 Foundation - Page 100 When you release the mouse button the text box will be rotated. Resizing a text box To resize the text box, click on the text box to select it. Move your mouse over the white balls that appear on the sides of the text box until your mouse pointer shape is changed to a two-sided arrow. Click and hold your left mouse button and drag your mouse to resize the text box, then release the mouse button. Text Fit To make the text fit into the text box automatically, click anywhere in the text. Click on the Text Box Tools Format tab and select the Text Fit command. A menu is displayed Cheltenham Courseware Pty. Ltd.

101 Microsoft Publisher 2010 Foundation - Page 101 Select the Shrink Text On Overflow command to reduce the point size of text until there is no text in overflow. Select the Grow Text box to Fit command to automatically expand the size of the text box to fit the text. Select the Best Fit command to shrink or expand text to fit in the text box. For this example select the Best Fit command to shrink or expand text to fit to the text box. Deleting a text box To delete a text box, right-click on a text box. From the pop-up menu displayed, click on the Delete Object command. This will delete the selected text box Cheltenham Courseware Pty. Ltd.

102 Microsoft Publisher 2010 Foundation - Page 102 Save and close your publication Cheltenham Courseware Pty. Ltd.

103 Microsoft Publisher 2010 Foundation - Page 103 Master Pages Master Pages Every new publication starts with one Master page applied to it by default. Master pages contain the elements that you want to repeat on multiple pages in a publication. By using master pages for these common elements, you can give your publication a more consistent appearance. Master pages are an invisible layer on which your publication is built. They can contain design and layout elements such as margin guides, headers, footers, and pictures. In publications that have more than one page, you can create multiple master pages. Master pages make updates easier, because you can add and update the page elements in one place, instead of changing them on each publication page. Creating master pages Create a blank publication. To create a new Master Page, click on the View tab and select the Master Page command. This will display the master pages in a pane on the left side Cheltenham Courseware Pty. Ltd.

104 Microsoft Publisher 2010 Foundation - Page 104 Click on the Add Master Page button on the ribbon. This will open the New Master Page dialog box. Enter a name for your master page in the Description box, i.e. enter My Master Page. Click on the OK button. This will create a new master page and it will be available in the pane at the left of the window Cheltenham Courseware Pty. Ltd.

105 Microsoft Publisher 2010 Foundation - Page 105 Editing master pages To edit your master page, select your master page by clicking on it within the page navigation pane at the left of the window. Make changes to your master page that is now displayed in the main window Cheltenham Courseware Pty. Ltd.

106 Microsoft Publisher 2010 Foundation - Page 106 For example place a text box on the master page and type your text, i.e. type My Title. You can place shapes and pictures onto the master page. You can change the background colour of the master page etc. After editing your master page, click on the Master Page tab and select the Close Master Page button. This will close the master page view and return you to your publication. Applying a master page To apply a master page to your publication page, right-click on the page in the Page Navigation pane at the left of the window. From the menu select the Master Pages command Cheltenham Courseware Pty. Ltd.

107 Microsoft Publisher 2010 Foundation - Page 107 From the drop down list that displays all the available master pages, select a master page that you want to apply, i.e. select My Master Page. This will apply the selected master page to your publication page. To apply the selected master page to all the pages in your publication, click on the Apply Master Page command that appears at the bottom of the master pages list. This will display the Apply Master Page dialog box Cheltenham Courseware Pty. Ltd.

108 Microsoft Publisher 2010 Foundation - Page 108 From the Select a master page drop down list select a master page, i.e. select My Master Page. In the Apply to section, select the All pages option or enter the range of pages in the Pages from and to boxes. This will apply the master page to all the pages in the selected range. To apply the selected master page to your current page, click on the Current page(s) option. Click on the OK button. Close the publication without saving your changes Cheltenham Courseware Pty. Ltd.

109 Microsoft Publisher 2010 Foundation - Page 109 Customisation Options AutoRecover options Create a new blank publication. The AutoRecover option can help you avoid losing your work. If you enable AutoRecover, your publication file will be automatically saved as often as you define it. To control the AutoRecover feature, click on the File tab and select the Options command. This will open the Publisher Options dialog box. Click on the Save button in the left side of the dialog box Cheltenham Courseware Pty. Ltd.

110 Microsoft Publisher 2010 Foundation - Page 110 Check the Save AutoRecover information every check box to enable the AutoRecover feature. In the minutes list, specify how often you want Publisher to save your publication. Click on the OK button. The AutoRecover feature will save your Publisher file automatically after every number of minutes, which you specified in the minutes list. AutoCorrect options You can use the AutoCorrect feature to correct typos and misspelled words, as well as to insert symbols and other pieces of text. The AutoCorrect list is global across the Office programs that support this feature. To view, add or edit the AutoCorrect list, open the Publisher Options dialog box and click the Proofing button in the left side of the dialog box. Select the AutoCorrect Options command. This will open the AutoCorrect dialog box Cheltenham Courseware Pty. Ltd.

111 Microsoft Publisher 2010 Foundation - Page 111 Under the AutoCorrect tab, select your options by clicking on the check box options. In the Replace box add text which would be replaced, and enter the replacement text in the With box which will replace the character entered in the Replace box. In this case enter SE in the Replace box and enter Special Edition in the With box. Click on the Add button. This will add your replaced text to the AutoCorrect list. You can view the AutoCorrect list below the Replace and the With text boxes. Check the Automatically use suggestions from the spelling checker option to automatically correct the mistakes by clicking on the AutoCorrect list. Click on the OK button after selecting your options to close the AutoCorrect dialog box Cheltenham Courseware Pty. Ltd.

112 Microsoft Publisher 2010 Foundation - Page 112 Click on the OK button to close the Publisher Options dialog box. Insert a text box into your blank publication, within the text box enter the text SE. When you press the Spacebar this will change to the text that you entered into the With box. Spelling options To select the spelling options, open the Publisher Options dialog box and click the Proofing button in the left side of the dialog box. This will display the spelling options. Select your options by clicking on the check boxes for different options. You can also add a new dictionary or edit the current dictionaries by clicking on the Custom Dictionaries button. Click on the OK button in the Publisher Options dialog box after setting your spelling options. Ribbon options To customise your ribbon, open the Publisher Options dialog box and click the Customize Ribbon button in the left side of the dialog box Cheltenham Courseware Pty. Ltd.

113 Microsoft Publisher 2010 Foundation - Page 113 Click on the New Tab button to create a new tab on the ribbon. To add commands to the new tab, select the required command from the list on the left and then click on the Add button. After adding your commands, click on the OK button to close the Publisher Options dialog box. You should now see your new tab displayed on the ribbon. Click on the tab and you will see your commands displayed. Before continuing reset the ribbon back to its default settings. Re-open the Publisher Options, click on the Customize Ribbon button, click on Reset and choose Reset all customizations. From the dialog box displayed click on the Yes button to restore the ribbon Cheltenham Courseware Pty. Ltd.

114 Microsoft Publisher 2010 Foundation - Page 114 Save your publication as Auto options and then close the publication Cheltenham Courseware Pty. Ltd.

115 Microsoft Publisher 2010 Foundation - Page 115 Proofing, Saving & Printing Issues Spell checking a publication Open a publication called Spelling within the Publisher 2010 Foundation Files folder. Press the F7 key or click the Spelling button on the Review tab. You will see the Check Spelling dialog box displayed. Click on the required button within the dialog box. In the first case, click on the Change button to change the word bext to best. Make other changes as you see fit. Eventually you will see the following dialog box. Click on the OK button and then save and close your publication. Print Preview & Zoom You can use the Print Preview feature in Publisher 2010 to preview the page in print mode, which will display the page exactly how it will be printed Cheltenham Courseware Pty. Ltd.

116 Microsoft Publisher 2010 Foundation - Page 116 Open a publication called Previewing contained within the Publisher 2010 Foundation Files folder. To preview the page, click on the File tab and select the Print command from the list on the left of the window. A preview of the publication is displayed on the right of the window. You can use the buttons in the bottom-right of the window to display single or multiple pages. To zoom your publication page, click on the Zoom In or Zoom Out buttons to zoom in or out. The Design Checker The Design Checker reviews your publication for a variety of design and layout problems. It identifies potential problems and provides options to fix them Cheltenham Courseware Pty. Ltd.

117 Microsoft Publisher 2010 Foundation - Page 117 To run the Design Checker, click on the File tab, click on the Info button at the left of the window and select the Run Design Checker command. This will display the Design Checker task pane on the right side. You can select the options for running Design Checker by checking or unchecking the check boxes above the Select an item to fix list box. The Run general design checks option checks for design problems, such as empty text boxes, that may adversely impact your publication Cheltenham Courseware Pty. Ltd.

118 Microsoft Publisher 2010 Foundation - Page 118 The Run commercial printing checks option checks for problems, such as pictures in RGB mode which may adversely impact printing your publication at a commercial printing business. The Run web site checks option looks for problems, such as pictures without alternative text, that may adversely impact your Web site publication. The Run checks (current page only) option checks for problems, such as text that contains a hyphenation, which may cause gaps in the message when it is viewed in certain viewers. The Select an item to fix list box displays the list of errors that are found in your publication. Move your mouse over an item in the list and then click on the drop down arrow that appears at the right corner of the selected item. If there is an automatic fix available then you can click on it, otherwise click on the Explain option that will display help on how to fix the problem. To set the options for the Design Checker, click on the Design Checker Options command at the bottom of the Design Checker task pane. This will open the Design Checker Options dialog box Cheltenham Courseware Pty. Ltd.

119 Microsoft Publisher 2010 Foundation - Page 119 Select your options under the General tab and the Checks tab. Click on the OK button after selecting your options. Click on the Close Design Checker button to close the Design Checker task pane. Printing options To set your Publisher 2010 printing options click on the File tab and select the Print command on the left. This will display the printing options Cheltenham Courseware Pty. Ltd.

120 Microsoft Publisher 2010 Foundation - Page 120 Select your printer in the Printer section. Under the Settings section select the paper size and which pages are to be printed. To print to publication, click on the Print button, located near the top of the window Cheltenham Courseware Pty. Ltd.

121 Microsoft Publisher 2010 Foundation - Page 121 Save and close your publication. Packing a publication options If you need printing options that you don't have on your desktop printer, you can take your publication to a commercial printer who can reproduce your work. The Pack and Go Wizard creates a packed Publisher file that contains all the elements that your commercial printer needs. The Pack and Go Wizard creates linked graphics and embeds fonts in your publication so that your printing service has access to the graphics and typefaces that are in your publication. Open a publication called Packing a publication contained within the Publisher 2010 Foundation Files folder. To pack your publication file, click on the File tab and select the Save & Send command on the left. From the Pack and Go section displayed you have two choices, to pack a file for another computer or to pack a file for a commercial printer. If you need to take your publication file to another computer at a different location then select Save for Another Computer and select the Pack and Go Wizard command Cheltenham Courseware Pty. Ltd.

122 Microsoft Publisher 2010 Foundation - Page 122 This will open the Pack and Go Wizard dialog box. Click on the Next button. The next dialog box will ask for the location to save your file or to burn directly to a disc. Select the required option. In this case click on the Other location button, as illustrated Cheltenham Courseware Pty. Ltd.

123 Microsoft Publisher 2010 Foundation - Page 123 Click on the Browse button and navigate to the Publisher 2010 Foundation Files folder, as illustrated. Click on the OK button. Click on the Next button. Select which options you want to include in the file Cheltenham Courseware Pty. Ltd.

124 Microsoft Publisher 2010 Foundation - Page 124 For example tick the box for Embed TrueType fonts if you need to include the fonts that you used in your publication. Likewise tick the box for Include linked graphics if you want to include the graphics that you used in your publication. After selecting your options, click on the Next button. Click on the Finish button to pack your publication. It will pack your publication and display the information that your file is packed successfully Cheltenham Courseware Pty. Ltd.

125 Microsoft Publisher 2010 Foundation - Page 125 Click on the OK button. The publication will be stored as a ZIP file within the Publisher 2010 Foundation Files folder. If you require packing your file for a commercial printer, click on the File select the Save & Send command on the left. Click on Save for a Commercial Printer and then click on the Pack and Go Wizard button Cheltenham Courseware Pty. Ltd.

126 Microsoft Publisher 2010 Foundation - Page 126 The Pack and Go Wizard dialog box will be displayed. The dialog box will ask for the location to save your file or to burn directly to disc. For this example select Other location, click Browse and select your desktop. Click on the Next button. It will pack your publication and display the information that your file is packed successfully. Click on the OK button. Save and close your publication Cheltenham Courseware Pty. Ltd.