IT Best Practices for Education. Empower your students, faculty, and staff with the right apps and services to do their best work.

Transcription

1 IT Best Practices for Education Empower your students, faculty, and staff with the right apps and services to do their best work.

2 Become a champion by empowering your students, faculty, and staff to work more effectively The latest cloud services from Adobe will help your students, faculty, and staff create faster and better and make new levels of collaboration possible. Use this guide to learn how to get started with services and named-user licensing. We ll be with you every step of the way as you migrate to named-user licensing.

3 First, here's an overview of the core services and how they can help your users. Core Services: These services are essential for collaboration in Adobe Creative Cloud: Creative Cloud Libraries A centralized place for brand assets built into your creative tools. Helps your users create quickly and consistently. Creative Cloud Assets Includes work-in-progress cloud storage, which lets your users store, sync, iterate, and reuse files from many locations and across their creative applications. Adobe CreativeSync Allows your users to work more seamlessly by automatically syncing files, fonts, photos, design assets, settings, metadata, Adobe Stock, and more. Creative Cloud Market Provides access to a rich collection of high-quality, curated assets, free to your users. Mobile App Access Gives users access to core design tools on their mobile devices.

4 And, here's an overview of the configurable services for Creative Cloud. Configurable Services: These are services you can configure in the Adobe Admin Console based on your users needs. This overview will help get you started: Create Better These services will help your team create beautiful work. Adobe Typekit Font service that brings thousands of fonts into one beautiful library. Photos Edit, organize, and share images anywhere, anytime with Adobe Photoshop Lightroom CC. Adobe Story CC Plus Combines screenwriting with production scheduling and reporting tools for video projects. PDF Services Essential PDF tools to store and share files online. Create Faster These services will help your team become more productive. Adobe Stock Stock images and video incorporated directly into creative tools, giving users a 10x productivity boost. Adobe Sign Send, sign, track, and manage signed documents individually. Creative Cloud Extract Extract design information quickly from an Adobe Photoshop CC comp to use when coding mobile and desktop designs. Device Preview Gives real-time previews from Photoshop and Adobe Dreamweaver CC for mobile apps and responsive web designs. Adobe PhoneGap Build Takes the pain out of developing mobile apps. Adobe Edge Inspect For web designers and developers targeting multiple browsers to easily browse, inspect, and debug on devices. Create with Others These services will help your team work with a community. Community Showcase and discover creative work through Behance and Adobe Portfolio. Publish Online Publish and share an Adobe InDesign CC document online. Share Online Share your Adobe XD CC designs and prototypes online with stakeholders. Adobe Spark Communicate ideas with social graphics, web stories, and animated videos.

5 Adobe Document Cloud drives faster work with a unique system of apps and services. Simplify and streamline paper-intensive processes in education. Powerful PDF Services to Increase Productivity and Collaboration Create PDF Build PDF files from your browser or mobile device. Convert PDF Export existing PDF files into editable Microsoft Word, Excel, or PowerPoint documents. Combine Merge multiple files into a single PDF file. Fill & Sign Turn digital files or paper documents into forms you can fill, sign, and send electronically. Send & Track Send and track PDF files on any device. Storage accessibility 20GB of cloud storage makes it easy to access your PDF files anywhere. Integrates with Systems Campus Community Members Access Everyday Prebuilt applications designed to support unique end user needs including: Microsoft Dynamics Microsoft SharePoint Office 365 PeopleSoft Learning Management Systems SAP ServiceNow Workday Adobe Sign Send, sign, track, and manage your organization's key documents. Reduce signature processing time Cut costs and promote sustainability

6 Let's get started with the Admin Console: Ensure the right people have access to the Adobe apps and services they need. Manage Adobe software licenses across your institution. Delegate IT admin tasks to your team. Get the Adobe support you need. Learn how to address these issues and more using the Admin Console.

7 Admin Console The Admin Console will make your job easier and save you time by providing a central location for managing your Adobe entitlements. The Admin Console is your one-stop shop for managing your Creative Cloud and Adobe Document Cloud memberships across your institution. And with the User Sync automation tool, you can bypass tedious tasks and manual steps. User Sync allows you to leverage your Active Directory (or other tested OpenLDAP directory services) to create and manage users of Adobe enterprise solutions on the Admin Console. You can automate on-/off-boarding tasks and avoid manually adding and deleting users on the Admin Console. Get started by accessing the Admin Console through your web browser at Note: The Admin Console is available only to existing enterprise customers who have access provided.

8 A closer look at what you can do in the Admin Console Get your users exactly what they need. Assign software licenses. Configure services. Download installer packages. Get your administrative tasks done. Generate license reports. Manage security settings. Configure notifications. Delegate IT admin tasks to your team. Get your questions answered. Access enterprise support. Schedule a 1:1 Expert Services session. Up next: How you can get your users what they need.

9 Here are some tips to help you get started with named-user licensing Add users to the Admin Console one at a time, in batch, or with the User Sync Tool. Evaluate which services your users need and create Product Profiles. Assign Users or User Groups to Product Profiles. Customize and download installation packages. Finally, deploy the software to your users. Up next: What identity types are best for your institution s needs?

10 What identity types are best for your institution s needs? The Admin Console is used to deploy software to named users. While this might be different from the serial number deployment you re used to, it s a common practice, and we offer support for three different user identity types. Choose the one that's right for your needs: Federated ID Best choice for most enterprises. These organizations need to support Single Sign-on (SSO) for access to other apps and cloud services. We recommend this method, because it reduces IT workload and offers the best security. If a user leaves your institution, the user s ability to access applications, services, and creative assets ends as soon as their credentials are revoked. Enterprise ID Best choice for large organizations who aren t ready to support SSO. This account type is created, owned, and managed by your organization. Adobe hosts the Enterprise ID and performs authentication. End users do not control accounts. Adobe ID Best option for your students, faculty, and staff, when neither 1 or 2 apply. This ID type is created, owned, and managed by the end user. You can assign or remove software licenses as needed.

11 Delegate admin tasks within your team. We suggest you delegate roles within the Admin Console based on your team s responsibilities. 1 2 System Admin Super user for the organization; allowed to perform all administrative tasks in the Admin Console. Product Admin Creates and manages product profiles, including customizing services and adding and removing users and groups. 4 5 User Group Admin Administers the descriptions of user groups and adds and removes users, but cannot create new users groups. Deployment Admin Creates, downloads, and administers deployment packages. 3 Product Profile Admin Adds and removes users and groups from a product configuration, but cannot create or edit the product profiles. 6 Support Delegate Support champion who can open and track support cases and schedule Adobe Expert Services sessions. Up next: Take action to equip your users with the services they need today.

12 What s next? Download the Named User Licensing Migration Guide: CCE/Adobe_Named_User_Licensing_Migration_Guide.pdf Download Adobe Enterprise Resources for Creative Cloud Deployment and Security: Haven t completed your complimentary onboarding call yet? Schedule your call today: You re one step closer to experiencing the full value of Creative Cloud! Adobe Systems Incorporated 345 Park Avenue San Jose, CA USA Adobe, the Adobe logo, Adobe CreativeSync, Acrobat, the Adobe PDF logo, Behance, Creative Cloud, the Creative Cloud logo, Dreamweaver, InDesign, Lightroom, PhoneGap, PhoneGap Build, Photoshop, and Typekit are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. All other trademarks are the property of their respective owners Adobe Systems Incorporated. All rights reserved. Printed in the USA. 3/18