Word Tutorial 3. Creating a Multiple- Page Report COMPREHENSIVE
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1 Word Tutorial 3 Creating a Multiple- Page Report COMPREHENSIVE
2 Objectives Format headings with Quick Styles Insert a manual page break Create and edit a table Sort rows in a table Modify a table s structure Format a table New Perspectives on Microsoft Office Word
3 Objectives Set tab stops Create footnotes and endnotes Divide a document into sections Create a SmartArt graphic Create headers and footers Insert a cover page New Perspectives on Microsoft Office Word
4 Formatting Headings with Quick Styles Quick Styles allow you to apply an entire set of formatting choices with one click Paragraph-level formatting (formats an entire paragraph) Character-level formatting (formats only a few characters or words) New Perspectives on Microsoft Office Word
5 Formatting Headings with Quick Styles New Perspectives on Microsoft Office Word
6 Inserting a Manual Page Break A manual page break is one you insert at a specific location; it doesn t matter if the previous page is full or not You insert a manual page break by clicking the Page Break button on the Insert tab or by holding down the Ctrl key and pressing the Enter key New Perspectives on Microsoft Office Word
7 Organizing Information in Tables A table is information arranged in horizontal rows and vertical columns When you first insert a table into a document, it appears as a simple grid structure, with black gridlines defining the rows and columns The area where a row and column intersect is called a cell New Perspectives on Microsoft Office Word
8 Inserting a Blank Table Make sure the Insert tab is displayed and then, in the Tables group, click the Table button New Perspectives on Microsoft Office Word
9 Inserting a Blank Table New Perspectives on Microsoft Office Word
10 Entering Data in a Table New Perspectives on Microsoft Office Word
11 Selecting Part of a Table As you have learned, you can select the entire table by clicking the Table Move handle To select part of a table, you can drag the mouse pointer, just as you would to select regular text in a document New Perspectives on Microsoft Office Word
12 Sorting Rows in a Table The term sort refers to the process of rearranging information in alphabetical, numerical, or chronological order Format the column headers in bold, and then select the entire table In the Data group on the Table Tools Layout tab, click the Sort button In the Sort dialog box, click the Sort by arrow, and then select the header for the column you want to sort by. For example, if you want to organize the rows in the table according to the contents of the Last Name column, click Last Name In the Type list box located to the right of the Sort by list box, select the type of information stored in the column you want to sort by. You can choose to sort text, dates, or numbers New Perspectives on Microsoft Office Word
13 Sorting Rows in a Table To sort in alphabetical, chronological, or numerical order, click the Ascending option button. To sort in reverse order, click the Descending option button If you also want to sort by a second column, click the Then by arrow and click a column header. This is useful if, for example, you want to organize the table rows by last name, and then, within each last name, by first name. You can also specify the type of information in the Then by column, and whether you want to sort in ascending or descending order Make sure the Header row option button is selected. This tells Word that the table you want to sort includes a header row that should not be sorted along with the other rows Click the OK button New Perspectives on Microsoft Office Word
14 Sorting Rows in a Table New Perspectives on Microsoft Office Word
15 Inserting Rows and Columns in a Table You will often need to modify a table structure by adding or deleting rows and columns using the Table Tools Layout tab New Perspectives on Microsoft Office Word
16 Deleting Rows and Columns New Perspectives on Microsoft Office Word
17 Changing Column Widths New Perspectives on Microsoft Office Word
18 Formatting a Table with a Built-In Table Style Click in the table you want to format, and then click the Table Tools Design tab In the Table Styles group, click the More button to display the Table Styles gallery Position the mouse pointer over a style in the Table Styles gallery to see a live preview of the style in the document In the Table Styles gallery, click the style you want To apply or remove style elements (such as special formatting for the header row, banded rows, or banded columns), select or deselect check boxes as necessary in the Table Style Options group New Perspectives on Microsoft Office Word
19 Formatting a Table with a Built-In Table Style New Perspectives on Microsoft Office Word
20 Setting Tab Stops A tab stop (often called just a tab) is a location on the horizontal ruler where the insertion point moves when you press the Tab key To set a tab stop, click the tab alignment selector on the far left of the horizontal ruler until the appropriate tab stop alignment style appears, and then click the horizontal ruler where you want to position the tab stop. Press the Tab key to move the insertion point to the new tab stop To align columns as you type, set tab stops on the horizontal ruler (as described in the preceding bullet), type text in the first column, press the Tab key, and then type text at the next tab stop. Continue in this way until you finish typing the first row, with an entry in each column. Then press the Enter key and begin typing the next row To align text that already contains a nonprinting tab character, select the text and then insert a tab stop on the horizontal ruler To remove a tab stop, locate it on the ruler, click it, and drag it off the ruler (into the document window) New Perspectives on Microsoft Office Word
21 Setting Tab Stops New Perspectives on Microsoft Office Word
22 Creating Footnotes and Endnotes A footnote is an explanatory comment or reference that appears at the bottom of a page Endnotes are similar, except that the text of an endnote appears at the end of a document To create a footnote, click where you want to insert a footnote, click the References tab, in the Footnotes group click the Insert Footnote button, and then type the text of the footnote in the bottom margin To create an endnote, click where you want to insert an endnote, click the References tab, in the Footnotes group click the Insert Endnote button, and then type the text of the endnote at the end of the document New Perspectives on Microsoft Office Word
23 Creating Footnotes and Endnotes When you are finished typing the text of a footnote or endnote, click in the body of the document to continue working on it To delete a footnote or endnote, delete its reference marker (the small, superscript number) in the text To edit the text of a footnote or endnote, click in the bottom margin or at the end of the document and edit the note New Perspectives on Microsoft Office Word
24 Creating Footnotes and Endnotes New Perspectives on Microsoft Office Word
25 Formatting a Document in Sections A section is a part of a document that can have its own page orientation, margins, headers, footers, and so on To divide a document into sections, you insert a section break New Perspectives on Microsoft Office Word
26 Formatting a Document in Sections New Perspectives on Microsoft Office Word
27 Formatting a Document in Sections New Perspectives on Microsoft Office Word
28 Creating SmartArt The SmartArt feature allows you to create diagrams and charts to illustrate concepts that would otherwise require several paragraphs of explanation To begin creating a SmartArt graphic, you switch to the Insert tab and then, in the Illustrations group, click the SmartArt button New Perspectives on Microsoft Office Word
29 Creating SmartArt New Perspectives on Microsoft Office Word
30 Creating SmartArt New Perspectives on Microsoft Office Word
31 Adding Headers and Footers Text that is printed at the top of every page is called a header A footer is text that is printed at the bottom of every page Some headers and footers also include document controls Double-click the top or bottom margin of a page to switch to Header and Footer view New Perspectives on Microsoft Office Word
32 Adding Headers and Footers New Perspectives on Microsoft Office Word
33 Adding Headers and Footers New Perspectives on Microsoft Office Word
34 Adding Headers and Footers New Perspectives on Microsoft Office Word
35 Inserting a Cover Page A document s cover page typically includes the title and the author of the report Click the Insert tab, and then, in the Pages group, click the Cover Page button New Perspectives on Microsoft Office Word
36 Word Tutorial 4 Desktop Publishing and Mail Merge COMPREHENSIVE
37 Objectives Identify desktop publishing features Create a title with WordArt Create newspaper-style columns Insert and edit graphics Wrap text around a graphic New Perspectives on Microsoft Office Word
38 Objectives Incorporate drop caps Use symbols and special typographic characters Add a page border Perform a mail merge Create a blog post New Perspectives on Microsoft Office Word
39 Elements of Desktop Publishing Desktop publishing is the process of preparing commercial-quality printed material using a desktop computer system Page layout Graphics Multiple Fonts High-quality printing New Perspectives on Microsoft Office Word
40 Creating WordArt Click the Insert tab, and then, in the Text group, click the WordArt button In the WordArt gallery, click the style of text you want to insert Type the text you want in the Edit WordArt Text dialog box Click the Font and Size arrows to select the font and font size you want. If you want, click the Bold or Italic button, or both Click the OK button Use the tools on the WordArt Tools Format tab to format the WordArt Drag any handle to resize and reshape the WordArt. To avoid altering the WordArt s proportions, press and hold down the Ctrl key while you drag a handle New Perspectives on Microsoft Office Word
41 Creating WordArt New Perspectives on Microsoft Office Word
42 Creating WordArt New Perspectives on Microsoft Office Word
43 Editing a WordArt Object To edit WordArt, it must be selected You can make changes using the tools on the WordArt Tools Format tab or by dragging its sizing handles New Perspectives on Microsoft Office Word
44 Changing the Shape of a WordArt Object New Perspectives on Microsoft Office Word
45 Wrapping Text Below a WordArt Object Inline graphic vs. floating graphic New Perspectives on Microsoft Office Word
46 Positioning and Sizing the WordArt Object You can adjust its position in the document by dragging it with the mouse pointer To change the size of a WordArt object, drag one of its sizing handles To keep the headline the same proportion as the original, hold down the Ctrl key as you drag the sizing handle New Perspectives on Microsoft Office Word
47 Anchoring the WordArt Object to a Blank Paragraph To prevent the column format from affecting the WordArt object, you need to anchor it to its own, blank paragraph Insert a new paragraph Click the WordArt object Click the anchor and drag it up to position it to the left of, and just above, the new, blank paragraph New Perspectives on Microsoft Office Word
48 Anchoring the WordArt Object to a Blank Paragraph New Perspectives on Microsoft Office Word
49 Formatting Text in Newspaper-Style Columns In newspaper-style columns, a page is divided into two or more vertical blocks, or columns Click the Page Layout tab, and then, in the Page Setup group, click the Columns button New Perspectives on Microsoft Office Word
50 Formatting Text in Newspaper-Style Columns New Perspectives on Microsoft Office Word
51 Inserting Graphics The term graphic can refer to a drawing, a photograph, clip art, a chart, and so on Picture button Clip Art button Shapes button SmartArt button Chart button New Perspectives on Microsoft Office Word
52 Inserting Graphics New Perspectives on Microsoft Office Word
53 Resizing a Graphic You can resize a graphic either by dragging its sizing handles or, for more precise control, by specifying an exact height and width in the Size group on the Picture Tools Format tab New Perspectives on Microsoft Office Word
54 Cropping a Graphic You can crop a graphic using the Crop button on the Picture Tools Format tab New Perspectives on Microsoft Office Word
55 Wrapping Text Around a Graphic New Perspectives on Microsoft Office Word
56 Moving and Aligning a Graphic You can move a graphic by dragging it Like WordArt, a clip art graphic is anchored to a specific paragraph in a document When you drag a graphic to a new paragraph, the anchor symbol moves to the beginning of that paragraph When you drag a graphic to a new position within the same paragraph, the anchor symbol remains in its original position and only the graphic moves New Perspectives on Microsoft Office Word
57 Moving and Aligning a Graphic New Perspectives on Microsoft Office Word
58 Inserting Drop Caps A drop cap is a large, capital letter that begins the text of a paragraph, chapter, or some other document section New Perspectives on Microsoft Office Word
59 Inserting Symbols and Special Characters In printed publications, it is customary to change some of the characters available on the standard keyboard into more polished-looking characters called typographic characters New Perspectives on Microsoft Office Word
60 Inserting Symbols and Special Characters Move the insertion point to the location where you want to insert a particular symbol or special character Click the Insert tab, and then, in the Symbols group, click the Symbol button If you see the symbol or character you want in the Symbol gallery, click it. For a more extensive set of choices, click More Symbols to open the Symbol dialog box In the Symbol dialog box, locate the symbol or character you want on either the Symbols tab or the Special Characters tab Click the symbol or special character you want, click the Insert button, and then click the Close button New Perspectives on Microsoft Office Word
61 Inserting Symbols and Special Characters New Perspectives on Microsoft Office Word
62 Balancing the Columns Move the insertion point to the end of the text in the right column Click the Page Layout tab, and then, in the Page Setup group, click the Breaks button Below Section Breaks, click Continuous New Perspectives on Microsoft Office Word
63 Balancing the Columns New Perspectives on Microsoft Office Word
64 Inserting a Border Around a Page Use the Page Borders button on the Page Layout tab to open the Borders and Shading dialog box New Perspectives on Microsoft Office Word
65 Inserting a Border Around a Page New Perspectives on Microsoft Office Word
66 Inserting a Border Around a Page New Perspectives on Microsoft Office Word
67 Performing a Simple Mail Merge The term mail merge refers to the process of combining information from two separate documents to create many final documents, each containing customized information A Main document contains text and place holders called merge fields Merge fields tell Word where to insert customized information New Perspectives on Microsoft Office Word
68 Performing a Simple Mail Merge New Perspectives on Microsoft Office Word
69 Performing a Simple Mail Merge New Perspectives on Microsoft Office Word
70 Selecting a Data Source In the Mail Merge task pane, verify that the Use an existing list option button is selected Click Browse in the Mail Merge task pane Navigate to and open the desired data source New Perspectives on Microsoft Office Word
71 Inserting Merge Fields Select the placeholders and use the Mail Merge task pane to insert the appropriate fields New Perspectives on Microsoft Office Word
72 Inserting Merge Fields New Perspectives on Microsoft Office Word
73 Previewing the Merged Document When you preview the merged document, you see the main document with the customized information inserted in place of the merge fields In the Mail Merge task pane, click Next: Preview your letters New Perspectives on Microsoft Office Word
74 Merging the Main Document and Data Source In the Mail Merge task pane, click Next: Complete the merge Click Edit individual letters in the Mail Merge task pane Verify that the All option button is selected, click the OK button, and then scroll as needed to display the entire first letter New Perspectives on Microsoft Office Word
75 Merging the Main Document and Data Source New Perspectives on Microsoft Office Word
76 Creating a Blog Post A blog is an online journal that other people can read via the World Wide Web A blog post is an addition to a blog, similar to an entry in a journal Start Word, if necessary Click the Office Button, and then click New Click New blog post and then click the Create button Click Register Later New Perspectives on Microsoft Office Word
77 Creating a Blog Post New Perspectives on Microsoft Office Word
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