incloudone Virus & Spam Filtering Affordable, easy to use for single or multi-user environments

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1 Data Sheet incloudone Virus & Spam Filtering Affordable, easy to use for single or multi-user environments Why Hosted Spam? Reasons to Buy: Internal Anti-Spam solutions are inconvenient for businesses. Most have High iinstallation and maintenance efforts with unreliable filters detecting desired s Corruptive s on internal mail servers are a burden to the company internet connection and the infrastructure. Significant costs are incurred managing preventative policies. Reduces capital expenditure Let incloudone manage technology whilst you focus on managing your business All our Hosted Solutions are kept in state-of-the-art Data centers providing peace of mind your data is protected and providing the highest availability against traditional offerings All desired s are delivered normally without user intervention Managed service Re-routing of all inbound & outbound mails through incloudone dedicated servers All mails pass through an elaborate filtering system ensuring you only receive the mails you want, the rest stay with us. All managed spam filters are being operated in redundant secure data centers Solution acts as a protective barrier in front of customer infrastructure Detection of spam, viruses, phishing mails and other malware are detected before reaching client IT infrastructure Our filters are being updated within 60 seconds and adjusted automatically Full encrypted service ensuring complete Data protection of customer mails Review of spam mail by users at desired frequency, then released if required No software, no hardware, no maintenance, no subsequent administrative work for your IT

2 Data Sheet Advantages at a glance Affordable, easy to use for single or multi-user environments 99.9% spam detection guaranteed with less than % false positives Two independent virus filters Active protection from DoS (Denial of Service) attacks Automated and spam statistics No volume limit for s and attachments Transport encryption via TLS (Transport Layer Security) Central mail relay Centralized management with 24/7 monitoring Fixed costs Full 24/7 and phone support Operated through redundant, highly secured data centers No software, no hardware, no maintenance, no subsequent administrative work for your IT

3 Processing: Single Step Migration If you are the owner of a mail domain (YouName@YourCompany.com), we will (by your order) change the record in the internet's address book that points your mail server. (Technically spoken: change of the MX-record in the domain name service or DNS). Starting at this point, s to your domain will be directed to incloudone s servers, which then check and forward clean mails to your own server. There is nothing more that you need to do.

4 Transformation Process: Your s are processed in three steps: 1. Block The BLOCK function takes care of those messages that - with the highest probability possible - are obviously Spam. In these cases our systems break the connection with the sending server giving an error message and a reason. The vast majority of incoming mails (currently > 99%) is actually being blocked and not transmitted to quarantine, where it would be a burden for your employees. False positive rate at this point is extremely low at less than 1 per 1 billion mails. 2. Active Analysis s that have been accepted once and been identified as Spam subsequently are collected in quarantine. Users receive a daily message about recently added s in quarantine, formatted as a list. Users can order delivery of s on that list to their inboxes by a simple mouse click. Users can also access the quarantine area by using a Web Interface. Thanks to the BLOCK function, the quarantine area will stay compact. The user keeps the overview, is in control and can subsequently deliver messages that have been marked as Spam. 3. Virus Checks Known Viruses: Viruses that are already known and detected are being completely blocked and not transmitted to the user. Unknown Viruses: New and unknown viruses are being identified by the early warning system s outbreak detection.

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