Chapter Quarterly Financial Report Instructions (Monthly Format)

Size: px
Start display at page:

Download "Chapter Quarterly Financial Report Instructions (Monthly Format)"

Transcription

1 Chapter Quarterly Financial Report Instructions (Monthly Format) Chapters are expected to maintain 100% compliance with reporting requirements to National. This is important because chapters are organized under the AACN umbrella and are not independently incorporated, so they must operate in a manner that protects AACN's non-profit and tax-exempt status. The Quarterly Financial Report is an important piece of chapter reporting and must include all completed forms, necessary for National to reconcile the report. The National Office requires this report be submitted online, using the online reporting forms. This process benefits the chapters as follows: You will receive an immediate confirmation number of proof of receipt of your submission. You will receive an automated with a copy of your submission, which you can save with your chapter records for 3 years. You can upload additional items such as PayPal statements, Quicken worksheets, etc., on the Bank Reconciliation Form. All submissions are received at the same portal, eliminating the possibility of some or all of your report being lost in the mail or sent to an incorrect fax number. Your confirmation number allows us to trace your submission if needed. The following instructions are for the Monthly Format where you submit one report for each month of the quarter. Chapters can choose this format or the Quarterly Format to complete the financial report, based on the preference of the chapter treasurer and what is easiest for them. For the Quarterly format, see instructions on the Forms webpage, in the chapters are of the website. MONTHLY Format One report for each month of the quarter = 3 reports 3 Bank Reconciliation Forms (Includes financial totals for each individual month) 3 Cash Disbursements Forms (Includes cash disbursements for each individual month) 3 Cash Receipt Forms (Includes cash receipts for each individual month) 3 Bank Statements (1 for each month of the quarter) IMPORTANT: To help the process go more efficiently, complete the steps in the order below. This will prevent the online form from timing out, which would result in the form not going through. Obtain or create electronic copies of all 3 bank statements. (Save file to your computer). Complete the Cash Disbursements Form. (Save file to your computer). Complete the Cash Receipts Form. (Save file to your computer). Complete the Bank Reconciliation Form, attach supporting documents and Submit online. Monthly Format - 8/2011; Rev. 10/2014 Page 1 of 9

2 QUICKEN Report Format Chapters are welcome to use Quicken software to submit their Quarterly Financial Reports online. Quicken generates a report that will substitute the Cash Receipt and Cash Disbursement Forms. The chapter still needs to complete the Bank Reconciliation Form, attach the bank statements and then attach the Quicken report in the Miscellaneous Attachment area, to have a complete financial report submission. For additional help, contact the Chapter Financial Coordinator at , ext. 367 or ChapterFinancials@aacn.org. BANK STATEMENT CONVERSION INSTRUCTIONS The bank statements need to be converted into an electronic file format and attached to the Bank Reconciliation Form. The conversion can be done a few different ways: Obtain an electronic copy of the bank statements from the bank, through their online banking service. Using a scanner, scan the bank statements and save as an electronic file (as a pdf file). Using a copier, scan the bank statements and save as an electronic file (as a pdf file). The preference is that all three statements are scanned in to one PDF file, however, if you would like to scan and save into three different files, you can do that too. Monthly Format - 8/2011; Rev. 10/2014 Page 2 of 9

3 CASH DISBURSEMENTS FORM INSTRUCTIONS (Monthly Format) This form is located online at on the Forms page. Open the form and save to your computer. Locate the saved form and open to complete. Note: If you have no outgoing funds to report, all you need to do is fill out the top portion of the form, list No Transactions on the lower portion, and save the form to your computer. This will be attached to the Bank Reconciliation Form, later in the process. Step 1 Complete Information Section: Chapter Name: Spell out the full chapter name (no acronyms). Chapter Financial Code: List the financial code, which is a 4-digit number (4 _). Type of Account: What kind of account? (Checking, Savings, etc.) Quarter / Fiscal Year: List the quarter and fiscal year you are reporting on. Month of: List the month you are reporting on. Step 2 Complete Transaction Section: List the information for all checks written for that month or any scheduled automatic payments: Date: List the date the check was written or the date the automatic payment came out of your account. Payee or Description: List the person or party the payment was issued to. Check No: List the check number. Amount: List the amount of the payment. Account code: List the payment amount, under the account code column, that it should be applied to. If a certain disbursement transaction does not fall under the most commonly used codes, listed on the form, refer to the Chart of Accounts listing, under Expense Accounts, to locate the appropriate code. (Click on the Chart of Accounts tab at the bottom of the spreadsheet). Use the Other Account # and Other Amount columns, on the form, to record this information (See below). Distribution Totals: This column automatically totals each of the account code rows, so that you know that you ve distributed the payment amount correctly. If you entered everything correctly, the Amount total and the Distribution Totals should match. Monthly Format - 8/2011; Rev. 10/2014 Page 3 of 9

4 Most commonly used account codes **If you run out of room on the form and need additional rows, click in the cell (box) above Total at the bottom of the form. Click on Insert on right side of the toolbar, at the top of the screen and then click on Insert Sheet Rows. If you have Excel 2003, click on the box above Total, right click and click on Insert, then click on Entire Row. Add, as needed, but know that adding rows may cause the form to become a 2 page document. Step 3: After all the check information has been listed: Verify the total in the Amount column (the form should automatically total for you). Verify the total of each account code column, including Other Amount (the form should automatically total these for you too). The total of the Amount column should equal the total amounts of all the account code columns. Step 4: Save completed form, as an electronic file (Excel or PDF), to your computer. This form will be attached to the Bank Reconciliation Form, later in this process. Step 5: Return to the website and open a new Cash Disbursements Form. Repeat steps 1-4 for the other 2 months of the quarter. Helpful Hint: If you need to print out the form, under the Print option, make sure that all four margins are set at.25 and that the page is displayed in Landscape mode. These settings will enable you to print the entire spreadsheet on one page. Monthly Format - 8/2011; Rev. 10/2014 Page 4 of 9

5 CASH RECEIPTS FORM INSTRUCTIONS (Monthly Format) This form is located online at on the Forms page. Open the form and save to your computer. Locate the saved form and open to complete. Note: If you have no incoming funds to report, all you need to do is fill out the top portion of the form, list No Transactions on the lower portion, and save the form to your computer. This will be attached to the Bank Reconciliation Form, later in the process. Step 1 Complete Information Section: Chapter Name: Spell out the full chapter name (no acronyms). Chapter Financial Code: List the financial code, which is a 4-digit number (4 _). Type of Account: What kind of account? (Checking, Savings, etc.) Quarter / Fiscal Year: List the quarter and fiscal year you are reporting on. Month of: List the month you are reporting on. Step 2 Complete Transaction Section: List the information for all the income received for that month. Date: List the date the funds were received or when the interest was deposited to your bank account. Revenue Source: List what the funds were for (member dues, program registration, account interest, etc.) (See helpful hint below). Amount: List the amount of the funds. Account code: List the amount, under the account code column, that it should be applied to. If a certain revenue transaction does not fall under the most commonly used codes, listed on the form, refer to the Chart of Accounts listing, under Revenue, to locate the appropriate code. (Click on the Chart of Accounts tab at the bottom of the spreadsheet). Use the Other Account # and Other Amount columns, on the form, to record this information (See below). Distribution Totals: This column automatically totals each of the account code rows, so that you know that you ve distributed the revenue amount correctly. If you entered everything correctly, the Amount total and the Distribution Totals should match. Helpful Hint: When listing information in the Revenue Source and Amount columns, you can list a general description, instead of the detailed sources. For example, you can list membership dues and the total dollar amount, instead of listing every member s name and their individual dues payment. This will reduce the amount of entries and avoid having to use additional form pages. Monthly Format - 8/2011; Rev. 10/2014 Page 5 of 9

6 Most commonly used account codes **If you run out of room on the form and need additional rows, click in the cell (box) above Total at the bottom of the form. Click on Insert on the right side of the toolbar, at the top of the screen and then click on Insert Sheet Rows. If you have Excel 2003, click on the box above Total, right click and click on Insert, then click on Entire Row. Add, as needed, but know that adding rows may cause the form to become a 2 page document. Step 3: After all the revenue information has been listed: Verify the total in the Amount column (the form should automatically total for you). Verify the total of each account code column, including Other Amount (the form should automatically total these for you too). The total of the Amount column should equal the total amounts of all the account code columns. Step 4: Save the completed form, as an electronic file (Excel or PDF), to your computer. This form will need to be attached to the Bank Reconciliation Form. Step 5: Return to the website and open a new Cash Receipts Form. Repeat steps 1-4 for the other 2 months of the quarter. Helpful Hint: If you need to print out the form, under the Print option, make sure that all four margins are set at.25 and that the page is displayed in Landscape mode. These settings will enable you to print the entire spreadsheet on one page. Monthly Format - 8/2011; Rev. 10/2014 Page 6 of 9

7 BANK RECONCILIATION FORM INSTRUCTIONS (Monthly Format) This form is located online at on the Forms page. Chapter Information Chapter Name: Spell out the full chapter name (no acronyms). Chapter Financial Code: List the financial code, which is a 4-digit number (4 _). Bank Name: List the bank name for the account you are reconciling. Account Type: Select the type of account you are reconciling (Checking, Savings, etc.). Fiscal Year: This field is populated with the current fiscal year, however, can be changed if the report is for a prior year. Quarter: Select the quarter you are reporting on. Month(s): Select the month that you are reporting on. Prepared By: List the name of the person completing the form. Address: List the address for the person completing the form (Must be their primary address). Bank Account Ending Balance: List the ending balance for the first month of the quarter you are reporting on (Example: 1 st Quarter Report (July-Sept) List ending balance for July 31 st ). Date of Statement: List the date of the statement that the ending balance came from. Outstanding Deposit Total: Deposits that were made, in the month you are reporting on, that are not posted on the statement yet. (Example: Reporting for month of July, Deposits made in July, but are not on the July bank statement). Outstanding Checks Total: Checks that were written, in the month you are reporting on, that have not cleared the bank yet. (Example: Reporting for the month of July, - Any checks written in the month of July, that are not on the July bank statement). Adjusted Bank Balance: Calculate the adjusted bank balance (Ending balance + Outstanding Deposits Outstanding Checks Other Items = Adjusted Bank Balance). Supporting Documents The electronic files for the Cash Disbursements Form, Cash Receipts Form and monthly Bank Statements are attached to this section. Please check one of the two boxes, entitled Account Activity or No Account Activity. Account Activity: Indicates that you have Cash Disbursements and/or Cash Receipts activity, for the quarter. Attach both forms in the attachments section of the Bank Reconciliation Form. If there is activity on only one of the forms, list No Transactions on the blank form and attach both to the Bank Reconciliation Form. No Account Activity: Indicates that you have no activity for either area. There is no need to attach either form, however, you still must attach the Bank Statements file. Monthly Format - 8/2011; Rev. 10/2014 Page 7 of 9

8 Cash Disbursements Form electronic file: Attach the individual monthly files to the Cash Disbursements Form Month 1, Month 2 and Month 3 sections, on the form. (Click on Browse, locate your file and click on Open, to attach the file see below). Cash Receipts Form electronic file: Attach the individual monthly files to the Cash Receipts Form Month 1, Month 2 and Month 3 sections, on the form. (Click on Browse, locate your file and click on Open, to attach the file see below). Bank Statements: If all the statements are in one electronic file, attach it to the Bank Statements All 3 months section. If the statements are in individual files, attach each one to the correct monthly section. (Click on Browse, locate your file(s) and click on Open, to attach the file see below). Miscellaneous Attachments: This area can be used to attach any supporting documents that may be necessary for the report processing (i.e. PayPal statements, Quicken reports, etc). Further Comments Your Name: List the name of the person who submitted the form. It will probably be the same person, however, there may be a situation where one person completes the report, but another person submits the form online, therefore, we need information for both people. Your Address: List the address for the person who submitted the form (Must be their primary address). Comments: Any additional information that may need to be included with the report. Monthly Format - 8/2011; Rev. 10/2014 Page 8 of 9

9 ** Once the Bank Reconciliation Form has been completed, with all necessary documents attached, click on Submit at the bottom of the screen. You will get an immediate confirmation message with a confirmation number. KEEP THIS NUMBER FOR YOUR RECORDS. You may need to reference it, at a later date, if there is a problem with your submission. This is the only way National can track your report (See example below). You will, also, receive an confirmation, documenting your confirmation number and listing the information you included on your form (See example below). Monthly Format - 8/2011; Rev. 10/2014 Page 9 of 9

PAC Bank Functions. Page 1 of 17

PAC Bank Functions. Page 1 of 17 PAC Bank Functions Page 1 of 17 PAC Bank Functions This section includes instructions on performing banking functions like bank reports, fund transfers, checks, etc. Table of Contents Create Bank Report...

More information

This Page Left Blank Intentionally

This Page Left Blank Intentionally Chapter 2 Receipts This Page Left Blank Intentionally CTAS User Manual 2-1 Receipts: Introduction Issuing the receipt is the first step in the collection of payments. This should be done immediately upon

More information

Tabs3 General Ledger Guide

Tabs3 General Ledger Guide Tabs3 General Ledger Guide Tabs3 General Ledger Guide Copyright 2013-2015 Software Technology, Inc. 1621 Cushman Drive Lincoln, NE 68512 (402) 423-1440 Tabs3.com Tabs3, PracticeMaster, and the "pinwheel"

More information

User Documentation for School Activity Funds Accounting

User Documentation for School Activity Funds Accounting User Documentation for School Activity Funds Accounting By: Applied Business Services, Inc. 800 S. Frederick Avenue, Suite 101 Gaithersburg, MD 20877 1-800-451-7447 ext. 130 www.appliedbusinessservices.com

More information

Nextgen. Bank Reconciliation Menu. NG FM - Bank Reconciliation 3/29/2016. Resource Financial Management. Bank Reconciliation

Nextgen. Bank Reconciliation Menu. NG FM - Bank Reconciliation 3/29/2016. Resource Financial Management. Bank Reconciliation NG FM - 3/29/2016 Nextgen Resource 2016 Menu Financial Management Import Bank Statements Bank Account Transactions Export Checks Import Bank Statement Allows you to import a reconciliation file from the

More information

Tabs3, PracticeMaster, and the pinwheel symbol ( trademarks of Software Technology, Inc. Portions copyright Microsoft Corporation

Tabs3, PracticeMaster, and the pinwheel symbol ( trademarks of Software Technology, Inc. Portions copyright Microsoft Corporation Tabs3 General Ledger Software Reseller/User Tutorial Version 16.1 for November 2011 Sample Data Copyright 1983-2013 Software Technology, Inc. 1621 Cushman Drive Lincoln, NE 68512 (402) 423-1440 http://www.tabs3.com

More information

Uploading FA Documentation into the FA Webtool

Uploading FA Documentation into the FA Webtool Required tools for scanning documents into the FA website Users need specific access to the FA Webtool before they are able to scan documents. Managers must request a higher level of access to the FA website

More information

If you want to specify the account code itself, there are several ways to enter the code:

If you want to specify the account code itself, there are several ways to enter the code: Guidelines ENTERING ACCOUNT CODES There are a number of ways to enter account codes. You can enter: account codes If an Account Code is locked in the CSIU Fund Accounting application, it typically cannot

More information

Student Activity Fund Year End FY18 Close SchoolBooks Process PREPARATION

Student Activity Fund Year End FY18 Close SchoolBooks Process PREPARATION Below are the process steps for closing out FY1718 in SchoolBooks. The process will prompt you to verify the SAF accounts and that all entries are finished in their processing (i.e. nothing is left pending

More information

How to Run Reports in Version 12

How to Run Reports in Version 12 How to Run Reports in Version 12 Reports are grouped by functional area Owner, Property, Tenant, Vendor, GL (Financial), Budget, etc. Each grouping has a report selection screen that includes a variety

More information

Tabs3 General Ledger Guide

Tabs3 General Ledger Guide Tabs3 Tabs3 Copyright 2013-2018 Software Technology, LLC 1621 Cushman Drive Lincoln, NE 68512 (402) 423-1440 Tabs3.com Tabs3, PracticeMaster, and the pinwheel symbol ( ) are registered trademarks of Software

More information

Chapter Step by Step Guide for Implementing QuickBooks

Chapter Step by Step Guide for Implementing QuickBooks Chapter Step by Step Guide for Implementing QuickBooks It is recommended that before you make any changes to QuickBooks you do a backup so that you have the original copy in case something goes wrong during

More information

NextGen Trustee GL/Accounting

NextGen Trustee GL/Accounting NextGen Trustee GL/Accounting This class will cover NextGen Financial Management for Trustee Offices. We will look at GL accounts,, Bank Reconciliation, and Reports. GL Account Inquiry Financial Management

More information

Lodge Step by Step Tutorial for Implementing QuickBooks

Lodge Step by Step Tutorial for Implementing QuickBooks Lodge Step by Step Tutorial for Implementing QuickBooks It is recommended that before you make any changes to QuickBooks you do a backup so that you have the original copy in case something goes wrong

More information

Chapter 10. Administration

Chapter 10. Administration Chapter 10 Administration This Page Left Blank Intentionally CTAS User Manual 10-1 Administration: Introduction The Admin section is where you enter your local government s required and optional system

More information

Bank Reconciliation Documentation

Bank Reconciliation Documentation Bank Reconciliation Documentation Table of Contents MCSJ v4.2 Changes... 2 Highlights of Bank Reconciliation... 2 Preparing to Reconcile... 3 Cash Receipts Batch... 3 Budget (Expenditure) Batch... 4 Reporting...

More information

Studio Designer Basic

Studio Designer Basic Studio Designer Pricing Studio Designer Basic Studio Designer Professional $35 / User / Month $45 / User / Month Feature Basic Professional Address Client and Vendor Address Maintenance X X Client and

More information

What's New in General Ledger Munis - Financials: General Ledger

What's New in General Ledger Munis - Financials: General Ledger [MU-FN-4-F] [MU-FN-10-E] What's New in General Ledger Munis - Financials: General Ledger CLASS DESCRIPTION This session will highlight some of the new functionality available in the version 11.2 of the

More information

Chapter 2 Receipts June 2012

Chapter 2 Receipts June 2012 Chapter 2 Receipts This Page Left Blank Intentionally CTAS User Manual 2-1 Receipts: Introduction Issuing the receipt is the first step in the recording of receipts and should be done immediately upon

More information

NATIONAL ASSOCIATION OF INVESTORS CORPORATION (NAIC) CHAPTER ACCOUNTING WITH QUICKBOOKS USER PROCEDURES

NATIONAL ASSOCIATION OF INVESTORS CORPORATION (NAIC) CHAPTER ACCOUNTING WITH QUICKBOOKS USER PROCEDURES NATIONAL ASSOCIATION OF INVESTORS CORPORATION (NAIC) CHAPTER ACCOUNTING WITH QUICKBOOKS USER PROCEDURES Version: 2.2 Last Revised September 15, 2004 Table of Contents 1 PURPOSE OF THE USER PROCEDURES...3

More information

FINANCE MANAGER. Accounting Manual Finance Manager.

FINANCE MANAGER. Accounting Manual Finance Manager. FINANCE MANAGER Accounting Manual 2010 Finance Manager Accounting Setup - Table of Contents Start Page... 1 Setup Which Files Should Be Completed First?... S-1 Items... S-2 Item Categories... S-7 Unit

More information

Nextgen Bank Reconciliation

Nextgen Bank Reconciliation Nextgen Bank Reconciliation Presented by: Carol Newton Resource 2014 Bank Reconciliation Menu Financial Management Bank Reconciliation Import Bank Statements Bank Account Transactions Export Checks Import

More information

To enter a cash receipt, click New in the menu bar on the left side of the page. You will be asked to sign in using your eraider name and password.

To enter a cash receipt, click New in the menu bar on the left side of the page. You will be asked to sign in using your eraider name and password. All Departments must use the Cash Receipts system to record receipt of all cash, checks, wires and credit card payments. Cash receipts for revenue contracts interface to the Contract Database and Contract

More information

Nexsure Training Manual - Accounting. Chapter 7

Nexsure Training Manual - Accounting. Chapter 7 Nexsure Training Manual - Accounting Vendor Entries In This Chapter Vendor Entries at the Organization and Territory Level Vendor Entity Definition Disbursements to Vendors Line Item Distribution Receiving

More information

Pastel Evolution Bank Manager Version 2

Pastel Evolution Bank Manager Version 2 Pastel Evolution Bank Manager Version 2 Introduction Pastel Bank Manager has had an overall facelift which includes new innovative functions and features that eliminate the stress of completing your monthly

More information

MaineStreet Financials 8.4

MaineStreet Financials 8.4 MaineStreet Financials 8.4 General Ledger Excel Journal Entry 1 Overview A Journal Entry is used to update the General Ledger for many types of transactions, including cash receipts, transfers of revenue

More information

Visual Cash Focus - User Tip 42

Visual Cash Focus - User Tip 42 Visual Cash Focus - User Tip 42 Linking to Excel How to link Drivers and accounts to an Excel spreadsheet The Scenario This user tip describes how to create a link to an Excel spread sheet. A business

More information

SCHOOL ACCOUNTS 2017 QUICK START GUIDE

SCHOOL ACCOUNTS 2017 QUICK START GUIDE SCHOOL ACCOUNTS 2017 QUICK START GUIDE Tel: +353 1 9603220 Mobile: +353 86 2329472 Company Reg No: 535403 Email: schools@odoherty.biz www.odoherty.biz VAT Reg No: IE3234776BH School Accounts 2016 INSTALLATION

More information

Client-Account Receivable

Client-Account Receivable Nexsure Training Manual - Accounting Client-Account Receivable In This Chapter Client Accounts Receivable Entity Definition Receive Payments from Clients Relating to Policies Allocation of Payment Leave

More information

AFIR Process. revision date 11/10/2015

AFIR Process. revision date 11/10/2015 AFIR Process revision date 11/10/2015 Users of County and Municipal Data Legislative Research League of Municipalities Association of County Commissioners Governmental Units UNC Department of Revenue US

More information

Business Online Banking User s Guide

Business Online Banking User s Guide Business Online Banking User s Guide Published By FIRST NATIONAL BANK ALASKA This User s Guide is designed solely to assist First National Bank Alaska customers in understanding the various functions and

More information

You ve been approved for a GPSG Travel Grant or Travel Award. Now, how do you get reimbursed?

You ve been approved for a GPSG Travel Grant or Travel Award. Now, how do you get reimbursed? You ve been approved for a GPSG Travel Grant or Travel Award. Now, how do you get reimbursed? During Your Travel What GPSG Reimburses GPSG will reimburse for only certain items: Lodging (e.g. hotel) Transportation

More information

F/Y 2017 Accounting Procedures

F/Y 2017 Accounting Procedures F/Y 2017 Accounting Procedures June 2016 Table of Contents Importing the Chart of Accounts from Excel to Quickbooks... 3 Setting up Subaccounts in QuickBooks... 6 Setting up the Budget Report and Sending

More information

Quick Reference Reconciler

Quick Reference Reconciler The Commercial Card Expense Reporting (CCER) service Quick Reference Reconciler Accessing the Commercial Card Expense Reporting (CCER) service 1. Sign on to the Commercial Electronic Office (CEO ) portal

More information

Nexsure Training Manual - Accounting. Chapter 13

Nexsure Training Manual - Accounting. Chapter 13 Tax Authority In This Chapter Tax Authority Definition Reconciling Tax Authority Payables Issuing Disbursement for Tax Authority Payables Paying the Tax Authority Prior to Reconciling Tax Authority Definition

More information

ALL MEMBERS AND PAYEES

ALL MEMBERS AND PAYEES Table of Contents Click a link to walk through a specific procedure. ALL MEMBERS AND PAYEES 1 GETTING STARTED How do I register? How do I log on? How do I update security questions? How do I retrieve/reset

More information

Student Group Treasurer Training. Fiscal Year

Student Group Treasurer Training. Fiscal Year Student Group Treasurer Training Fiscal Year 2016-2017 BUDGETING OVERVIEW Group Finances Reimbursements Vendor Payments Fund Transfers Sponsorship Checks FINANCIAL ACCOUNT #S Each group has their own financial

More information

PACS. Installation & Going Live. User Guide. pacs1.4

PACS. Installation & Going Live. User Guide. pacs1.4 PACS Installation & Going Live User Guide pacs1.4 Tribal SchoolEdge Level 1, 17 Madden Grove RICHMOND VIC 3121 Support Centre: Web: https://support.schooledge.com.au/ Email: support.schooledge@tribalgroup.com

More information

Banking in QuickBooks Online

Banking in QuickBooks Online QuickBooks Online Student Guide Chapter 6 Banking in QuickBooks Online Chapter 2 Chapter 6 The Banking page is where you connect your accounts and download transactions. This is sometimes known as bank

More information

Disassembly of the CertiflexDimension software is also expressly prohibited.

Disassembly of the CertiflexDimension software is also expressly prohibited. All content included in CertiflexDimension programs, manuals and materials generated by the programs are the property of The Versatile Group Inc. (TVG) and are protected by United States and International

More information

Importing an AP Check Reconciliation File

Importing an AP Check Reconciliation File Importing an AP Check Reconciliation File Check Reconciliation The Check Reconciliation program marks check records as cleared once the check or wire transfer information is returned from the bank. You

More information

Guide to Completing the Online Application

Guide to Completing the Online Application Guide to Completing the Online Application Table of Contents 1. Before You Begin.......2 a. Invitation to Apply....2 b. Please Sign In.....2 c. Application Time Out...........3 d. Navigating the Online

More information

Welcome to our online Web Help for the Activity Fund Accounting System software.

Welcome to our online Web Help for the Activity Fund Accounting System software. Welcome to our online Web Help for the Activity Fund Accounting System software. Version 1.2 LOCAL GOVERNMENT CORPORATION ALL RIGHTS RESERVED 2010-2018 REV. 02/06/2018 Portions copyright 1988 - Acucorp,

More information

Contents. 1. How to Log into your AdminOnline System Forgotten your Password Changing your Password... 7

Contents. 1. How to Log into your AdminOnline System Forgotten your Password Changing your Password... 7 Manual June 2017 Contents 1. How to Log into your AdminOnline System... 4 2. Forgotten your Password... 6 3. Changing your Password... 7 4. Online Registration Form... 8 5. Accounting... 9 5.1 How to Invoice

More information

AACN Chapter Website Template Instructions

AACN Chapter Website Template Instructions AACN Chapter Website Template Instructions AACN provides a website template as a free service to all chapters. The template enables chapters to have a website presence, which provides a way for them to

More information

Account Reconciliation

Account Reconciliation Account Reconciliation Updated 6-08-15 Table of Contents NAVIGATING TO ACCOUNT RECONCILIATION - STATEMENT... 3 NAVIGATING TO ACCOUNT RECONCILIATION ACTIVITY (ON-DEMAND)... 5 CHECK ISSUE FILE IMPORT FULL

More information

v.5 General Ledger: Best Practices (Course #V221)

v.5 General Ledger: Best Practices (Course #V221) v.5 General Ledger: Best Practices (Course #V221) Presented by: Mark Fisher Shelby Consultant 2017 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks of the respective

More information

CALCASIEU PARISH SCHOOL BOARD SCHOOL ACTIVITY FUNDS EPES ACCOUNTING PROCEDURES MANUAL

CALCASIEU PARISH SCHOOL BOARD SCHOOL ACTIVITY FUNDS EPES ACCOUNTING PROCEDURES MANUAL CALCASIEU PARISH SCHOOL BOARD SCHOOL ACTIVITY FUNDS EPES ACCOUNTING PROCEDURES MANUAL START UP 4 Log in 4 Main Screen 5 Exit 5 UTILITIES 5 Preferences 5 Change Password 7 Year End Closing 7 View Prior

More information

Lesson 1: Creating a Worksheet and a Chart Microsoft Excel 2016 IN THIS CHAPTER, YOU WILL LEARN HOW TO

Lesson 1: Creating a Worksheet and a Chart Microsoft Excel 2016 IN THIS CHAPTER, YOU WILL LEARN HOW TO Lesson 1: Creating a Worksheet and a Chart Microsoft Excel 2016 IN THIS CHAPTER, YOU WILL LEARN HOW TO Describe the Excel worksheet Enter text and numbers Use the Sum button to sum a range of cells Enter

More information

Troubleshooting Reconciliation Issues: Cash is Short or Under

Troubleshooting Reconciliation Issues: Cash is Short or Under Troubleshooting Reconciliation Issues: Cash is Short or Under Only the cash position in PortfolioCenter is less than the cash position at the custodian. It is best to correct this issue only after correcting

More information

IMS Funds Receivables/ Transaction Processing User Guide

IMS Funds Receivables/ Transaction Processing User Guide IMS Funds Receivables/ Transaction Processing User Guide Financial & Membership Services Membership Management Services Version 4.0 Date of last update: 7/28/2010 Page 1 of 42 CONTENTS IMS Funds Receivables/Transaction

More information

TTUHSC Cash Receipts

TTUHSC Cash Receipts TTUHSC Cash Receipts All Departments must use the Cash Receipts system to record receipt of all cash, checks, wires and credit card payments. Cash receipts for revenue contracts interface to the Contract

More information

Quick Reference Cardholder

Quick Reference Cardholder The Commercial Card Expense Reporting (CCER) service Quick Reference Cardholder Accessing the Commercial Card Expense Reporting (CCER) service 1. Sign on to the Commercial Electronic Office (CEO ) portal

More information

The Cash Receipts system site is available at:

The Cash Receipts system site is available at: All Departments must use the Cash Receipts system to record receipt of all cash, checks, wires and credit card payments. Cash receipts for revenue contracts interface to the Contract Database and Contract

More information

ADVANCED SPREADSHEET APPLICATIONS (235)

ADVANCED SPREADSHEET APPLICATIONS (235) Page 1 of 7 Contestant Number: Time: Rank: ADVANCED SPREADSHEET APPLICATIONS (235) REGIONAL 2017 Job: Family Budget TOTAL POINTS (375 points) (375 points) Failure to adhere to any of the following rules

More information

Procurement and Team Card Procedure Creating a Card Statement Expense Report

Procurement and Team Card Procedure Creating a Card Statement Expense Report Procurement and Team Card Procedure Creating a Card Statement Expense Report Objectives... 4 Tips and Tricks... 4 Navigation... 4 Card Statement Expense Report Overview... 4 Valid Chartstrings... 5 After

More information

COUNTY OF MENDOCINO. MUNIS Finance System Cash Receipt Guide. Created by: Auditor-Controller May 2013 v3

COUNTY OF MENDOCINO. MUNIS Finance System Cash Receipt Guide. Created by: Auditor-Controller May 2013 v3 COUNTY OF MENDOCINO MUNIS Finance System Cash Receipt Guide Created by: Auditor-Controller May 2013 v3 This is an updated version of a comprehensive guide containing instructions, tips, policies and suggestions

More information

Volume Reporting Instructions

Volume Reporting Instructions Volume Reporting Instructions Contract Service Fee (CSF) Quarterly Process: MHEC S volume reporting process is done on a quarterly basis. The volume report and payment are due 45 days after the end of

More information

First Financial Bank Transaction Management System User Guide

First Financial Bank Transaction Management System User Guide First Financial Bank Transaction Management System User Guide Please note: The options available to you in the Transaction Management System (TMS) depend upon your product configuration. This modular approach

More information

User Guide #PeopleFirst

User Guide #PeopleFirst ADVANCED BUSINESS ONLINE BANKING User Guide #PeopleFirst TABLE OF CONTENTS LOGIN Login Instructions 3 ACCOUNT BALANCES AND TRANSACTION DETAILS Balance Snapshot 4 Important Account Balances 4 Recent Transactions

More information

Check Reissue Process

Check Reissue Process 1. If a cancel disbursement or cancel reissue request is received over the phone, ask the person to send the request via email. When email is received, for cancel reissue confirm the payment was sent to

More information

SMU Financials Created on April 29, 2011

SMU Financials Created on April 29, 2011 Created on April 29, 2011 Notice 2011, Southern Methodist University. All Rights Reserved. Published 2011. The information contained in this document is proprietary to Southern Methodist University. This

More information

Banner Gateway Billing

Banner Gateway Billing Gateway Banner Gateway Billing The Banner Finance Transaction Gateway System (Gateway) allows departments to submit files and spreadsheets of accounting transactions to Banner Finance for posting. Please

More information

Financial Reference Guide Front Door Forum

Financial Reference Guide Front Door Forum Greater Nebraska Business Center Financial Reference Guide Front Door Forum Kearney, Nebraska October 6, 2011 University of Nebraska Lincoln The University of Nebraska Lincoln does not discriminate based

More information

Before you archive your Membership Plus data, be sure you have a current backup of your data set.

Before you archive your Membership Plus data, be sure you have a current backup of your data set. Program: Membership plus 2007 Issue: How to Archive Archiving old data Archiving puts time-sensitive transaction data you are no longer using into storage by removing it from your current data set and

More information

Financials Module: General Ledger

Financials Module: General Ledger The Priority Enterprise Management System Financials Module: General Ledger Contents Introduction... 2 Chart of Accounts... 2 Entry Journal... 4 Reconciliations... 7 Financial Statements... 9 Cash Flow...

More information

Nexsure Training Manual - Accounting. Chapter 14

Nexsure Training Manual - Accounting. Chapter 14 Nexsure Training Manual - Accounting Deposits In This Chapter Handling Deposits Posting the Deposit and Printing the Deposit Handling Deposits Before adding any deposits to Nexsure, the receive payment

More information

Real Estate Software User s Guide Trust Accounting Program Title Page DisplaySoft 2018 Display Systems, Inc.

Real Estate Software User s Guide Trust Accounting Program Title Page DisplaySoft 2018 Display Systems, Inc. DisplaySoft Trust Accounting Program Real Estate Software User s Guide Trust Accounting Program Title Page DisplaySoft 2018 Display Systems, Inc. This publication contains fictitious information and should

More information

ECA Risk Report User Guide August 19, 2015 Table of Contents Introduction... 1 Getting Started... 1 User Names and Passwords... 2 Preparing to Enter

ECA Risk Report User Guide August 19, 2015 Table of Contents Introduction... 1 Getting Started... 1 User Names and Passwords... 2 Preparing to Enter ECA Risk Report User Guide August 19, 2015 Table of Contents Introduction... 1 Getting Started... 1 User Names and Passwords... 2 Preparing to Enter Data... 3 Accessing the ECA Risk Report... 3 Logging

More information

Sage One Accountant Edition. User Guide. Professional user guide for Sage One and Sage One Accountant Edition. Banking. Invoicing. Expenses.

Sage One Accountant Edition. User Guide. Professional user guide for Sage One and Sage One Accountant Edition. Banking. Invoicing. Expenses. Banking Invoicing Professional user guide for and Canadian Table of contents 2 2 5 Banking 8 Invoicing 15 21 22 24 34 35 36 37 39 Overview 39 clients 39 Accessing client books 46 Dashboard overview 48

More information

Payroll 2018 W-2 Instructions

Payroll 2018 W-2 Instructions Payroll 2018 W-2 Instructions Included in this document are the instructions and processes for balancing and submitting your 2018 W-2 tax information. Step 1 941 Balancing Step 2 Balancing State Withholding

More information

Bank Reconciliation First Time Setup

Bank Reconciliation First Time Setup Overview Bank Reconciliation First Time Setup First Time Setup is necessary to prepare an account for the DPHS Bank Reconciliation process. Important: For new installations, be sure all General Ledger

More information

Mid-Year PEIMS Collection 2 Finance Reporting Prior Year data. Organization - Overview

Mid-Year PEIMS Collection 2 Finance Reporting Prior Year data. Organization - Overview Mid-Year PEIMS Collection 2 Finance Reporting Prior Year data Mid-Year PEIMS Collection 2 is a report of actual financial data for the prior school year. The collection will include the following records:

More information

Member FDIC ONLINE BANKING USER S GUIDE

Member FDIC ONLINE BANKING USER S GUIDE Member FDIC ONLINE BANKING USER S GUIDE Home Page Overview Account Details Edit Accounts Account Summary Quick Actions Menu Funds Transfer Bill Pay Online Activity Center Messages Transactions e-statements/notices

More information

Who uses it? The document is used by IUF KEM Account Managers, Supervisors and their delegates.

Who uses it? The document is used by IUF KEM Account Managers, Supervisors and their delegates. IUF ETA to IU (E-doc) Instructions The ETA to IU Transfer Document What is it? The ETA to IU Transfer Document is designed to facilitate the transfer of funds from Indiana University Foundation Kuali Financial

More information

PLEXUS PAY PORTAL YOUR HOW-TO GUIDE

PLEXUS PAY PORTAL YOUR HOW-TO GUIDE PLEXUS PAY PORTAL YOUR HOW-TO GUIDE - 1 - Table of Contents Activate Account Activating Your Pay Portal Account 3 Navigating your Plexus Pay Portal 8 Managing your funds 17 Activating your Prepaid Card

More information

EzyRecon Manual EZYRECON MANUAL. Ezy Recon USA, Inc.

EzyRecon Manual EZYRECON MANUAL. Ezy Recon USA, Inc. EZYRECON MANUAL Ezy Recon USA, Inc. 1 Table of Contents OVERVIEW OF EZYRECON RECONCILIATION...3 ASSUMPTIONS...3 WORKING PAPERS...4 SETTING UP THE PARAMETERS...8 COMPANY, BOOK AND BANK DATA SET-UP...8 ABOUT

More information

What s New List for Version 18 of Tabs3, PracticeMaster, and Tabs3 Financial Software

What s New List for Version 18 of Tabs3, PracticeMaster, and Tabs3 Financial Software What s New List for Version 18 of Tabs3, PracticeMaster, and Tabs3 Financial Software Date-Based Reports Highlights All period-based reports in Tabs3 Billing are now date based, which means they can be

More information

BPC Electronic Submission Process

BPC Electronic Submission Process BPC Electronic Submission Process Email from AP log is ready to download AP will email the card coordinator/card holder when a log is ready to download. Do NOT download the log until this notification

More information

Export. Questions? Option 1

Export. Questions? Option 1 Export Questions? 800-638-7526 Option 1 support@printersplan.com www.printersplan.com 2016 SoftUSE, Inc. Table of Contents Overview.... 1 Exporting Customer Data..... 2 Exporting Other Data...... 3 Exporting

More information

This job aid details the process for doing a cash/check/credit card/wire transfer journal entry with a spreadsheet template.

This job aid details the process for doing a cash/check/credit card/wire transfer journal entry with a spreadsheet template. OVERVIEW This job aid details the process for doing a cash/check/credit card/wire transfer journal entry with a spreadsheet template. TOOL INSTALLATION Make sure the Download Desktop Integration Installer

More information

LOGON. Citizens Bank CentreSuite Website for Single Cardholders. Navigate to Citizens Bank s CentreSuite website at

LOGON. Citizens Bank CentreSuite Website for Single Cardholders. Navigate to Citizens Bank s CentreSuite website at Navigate to Citizens Bank s CentreSuite website at http://www.centresuite.com. LOGON Enter your User ID and Password as provided to you by the Purchasing Department and click on Log On to proceed. Please

More information

Table of Contents. Chapter 1: Installation Hardware Requirements... 1 Special Setup for Windows Vista... 1

Table of Contents. Chapter 1: Installation Hardware Requirements... 1 Special Setup for Windows Vista... 1 Table of Contents Chapter 1: Installation Hardware Requirements... 1 Special Setup for Windows Vista... 1 Chapter 2: Moving around in the program Menu... 4 Toolbar... 6 Chapter 3: Setup Setting up a Company...

More information

Positive Pay User Guide. Positive Pay User Guide - 1 -

Positive Pay User Guide. Positive Pay User Guide - 1 - - 1 - Table of Contents Positive Pay Overview... 3 User Login... 3 Transaction Processing- Submitting Issued Check File... 4 Transaction Processing Add New Issued Check... 5 Transaction Processing - Exception

More information

Integrated ACH. Business Concentration Consumer Pre-authorized Debit

Integrated ACH. Business Concentration Consumer Pre-authorized Debit Integrated ACH Our new Integrated ACH Module will allow you to complete a host of electronic funds transfer activities via an easy to learn process outlined in the next several pages. Payment Options Transactions

More information

ShelbyNext Financials (Pre-ISC Hands-On)

ShelbyNext Financials (Pre-ISC Hands-On) ShelbyNext Financials (Pre-ISC Hands-On) [Course #F101] Presented by: Carmen Dea Shelby Consultant 2018 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks of the

More information

ACE Write-Up to Creative Solutions Accounting Conversion Guide

ACE Write-Up to Creative Solutions Accounting Conversion Guide ACE Write-Up to Creative Solutions Accounting Conversion Guide The ACE-CSA Conversion Wizard is provided to convert your client data from ACE Write-Up Version 4.xx and above into the Write-Up Solution

More information

Oracle isupplier Guide Migrated Suppliers

Oracle isupplier Guide Migrated Suppliers Oracle isupplier Guide Migrated Suppliers A guide to getting started Version 2 Inside this guide Logging in and Changing your Password Amending your Address Updating your Contact Details Updating your

More information

First State Bank of Blakely, Inc. Cash Manager. User Guide

First State Bank of Blakely, Inc. Cash Manager. User Guide First State Bank of Blakely, Inc. Cash Manager User Guide Table of Contents Logging In... 1 Changing Your Password... 2 Cash User Login Screen... 3 Cash Management User Single Sign On... 4 Navigation...

More information

Quartermaster Me is copyright, Clyde Thomas. All rights are reserved.

Quartermaster Me is copyright, Clyde Thomas. All rights are reserved. COPYRIGHTS AND TRADEMARKS Quartermaster Me is copyright, Clyde Thomas. All rights are reserved. Quartermaster Me software may not be reproduced (other than a back up copy) in any form whatsoever without

More information

Table of Contents. 1. Creating a Microsoft Excel Workbook...1 EVALUATION COPY

Table of Contents. 1. Creating a Microsoft Excel Workbook...1 EVALUATION COPY Table of Contents Table of Contents 1. Creating a Microsoft Excel Workbook...1 Starting Microsoft Excel...1 Creating a Workbook...2 Saving a Workbook...3 The Status Bar...5 Adding and Deleting Worksheets...6

More information

Quick reference Cardholder

Quick reference Cardholder The Commercial Card Expense Reporting (CCER) service Quick reference Cardholder Accessing the Commercial Card Expense Reporting (CCER) service 1. Sign on to the Commercial Electronic Office (CEO ) portal

More information

2. create the workbook file

2. create the workbook file 2. create the workbook file Excel documents are called workbook files. A workbook can include multiple sheets of information. Excel supports two kinds of sheets for working with data: Worksheets, which

More information

CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Application: Fund Accounting

CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Application: Fund Accounting CENTRAL SUSQUEHANNA INTERMEDIATE UNIT Application: Fund Accounting Setting Up a New Fund Step-by-step Instructions 2013 Central Susquehanna Intermediate Unit, USA Table of Contents Introduction... 1 Breakdown

More information

N O R T H C AROLINA U T I L I T I E S C O M M I S S I O N. Regulatory Fee Reporting. User Guide

N O R T H C AROLINA U T I L I T I E S C O M M I S S I O N. Regulatory Fee Reporting. User Guide N O R T H C AROLINA U T I L I T I E S C O M M I S S I O N Regulatory Fee Reporting User Guide As of July 2017 Table of Contents General Regulatory Fee Reporting Information 3 Getting your NC ID Account

More information

Financial Reporting Using Microsoft Excel. Presented By: Jim Lee

Financial Reporting Using Microsoft Excel. Presented By: Jim Lee Financial Reporting Using Microsoft Excel Presented By: Jim Lee Table of Contents Financial Reporting Overview... 4 Reporting Periods... 4 Microsoft Excel... 4 SedonaOffice General Ledger Structure...

More information

Parish Accounts Workbook. Version 2

Parish Accounts Workbook. Version 2 Parish Accounts Workbook Version 2 Contents Introduction 3 The Basics 4 Things to remember 4 Tab colours 4 The Details Tab 5 Accounts 5-6 Investments 6 Accounts or Investments which are not restricted

More information

Quick Reference Cardholder

Quick Reference Cardholder The Commercial Card Expense Reporting (CCER) service Quick Reference Cardholder Accessing the Commercial Card Expense Reporting (CCER) Service 1. Sign on to the Commercial Electronic Office (CEO ) portal

More information

e-services User Manual

e-services User Manual Chhattisgarh Commercial Tax Department e-services User Manual Return Processing System & Tax Assessment System And Dealer Information System Software Application For Online Services and Portal Table of

More information

General Ledger Table of Contents

General Ledger Table of Contents General Ledger Table of Contents Return to Cover page 1 Getting Started... 4 2 The Maintenance Menu Column... 6 2.1 Creating accounts...6 2.2 Creating budgets...10 2.3 Formatting financial statements...11

More information