Business Online International Wires User Guide

Transcription

1 Table of Contents International Wire Transfers... 2 Managing International Wire Transfer Beneficiaries... 3 Importing a List of International Wire Transfer Beneficiaries... 5 Editing an International Wire Transfer Beneficiary s Details... 6 Deleting an International Wire Transfer Beneficiary... 6 Performing an International Wire Transfer... 7 Sending Multiple International Wire Transfers... 8 Viewing Pending International Wire Transfers... 9 Canceling Pending International Wire Transfers Viewing Transactions History Alerus Financial Page 1 12

2 International Wire Transfers Business Online enables you to submit international wire transfer requests. You can perform various international wire transfer tasks including: Managing international wire transfer beneficiaries Making international wire transfers Viewing pending transactions Viewing transaction history Alerus Financial Page 2 12

3 Managing International Wire Transfer Beneficiaries You can add international wire transfer beneficiaries in one of two ways manually adding a beneficiary, or importing a list of beneficiaries. To manually add an International wire transfer beneficiary: 3. Click Manage Beneficiaries. 4. Click Add Beneficiary. 5. In the Manage International Wire Beneficiaries section, specify the beneficiary s contact details and the following payment details: Category Funding Account Country Currency Usual Amount The category to which this beneficiary belongs. The account from which the international wire transfer is to be made. The country in which the beneficiary lives. The currency of the international wire. The amount to be paid to the beneficiary. Alerus Financial Page 3 12

4 6. In the Bank Information section, specify the recipient s bank details including the Beneficiary International Bank Account Number and SWIFT Code of the beneficiary s bank. Most international transfers are executed through SWIFT (Society for Worldwide Interbank Financial Telecommunication), which facilitates the transfer of financial messages. Each financial institution has its own SWIFT code. 7. If the beneficiary s financial institution cannot accept wires and uses another financial institution to process incoming wires on their behalf, specify the relevant details in the Intermediary Information section. 8. Click Save to complete the process. The new beneficiary is added to the Manage International Wire Beneficiaries section. Alerus Financial Page 4 12

5 Importing a List of International Wire Transfer Beneficiaries If you have a large list of international wire transfer beneficiaries, you can batch import that list into the database. 3. Click Manage Beneficiaries. 4. Click Import International Wire Beneficiaries. 5. Specify the following import parameters: Import Type File Category Payee Import Mode Select whether a file is to be imported or the contents of the file will be pasted. The location of the file to be imported. The category (if applicable) to which the beneficiaries in the list belong. The import mode determines how the data is to be imported into the payroll database. Amend the entries in the import file are added to the database as long as those entries are not duplicates. Append the entries in the import file are added to the database without checking for duplication. Replace replaces a current category of database recipients with the recipients found in the import file. 6. Specify the import settings, and click Import File. 7. Click Confirm to process the import. Alerus Financial Page 5 12

6 Editing an International Wire Transfer Beneficiary s Details 3. Click Manage Beneficiaries. 4. Click the Name link to the international wire transfer beneficiary to edit. 5. Update the details for the international wire transfer beneficiary as required, and click Save. Deleting an International Wire Transfer Beneficiary 3. Click Manage Beneficiaries. 4. Select the check box of the international wire transfer beneficiary to be deleted, and click Delete. 5. Click Delete to confirm the removal of the international wire transfer beneficiary. Alerus Financial Page 6 12

7 Performing an International Wire Transfer After creating new beneficiaries, you can proceed to making international wire transfers. To perform an international wire transfer: 3. Select the required Beneficiary from which the international transfer is to be made from the Beneficiary list. The beneficiary s bank information, amount to be paid, and all other necessary details are auto-filled. 4. Ensure the details are correct and click Submit. 5. Click Confirm to submit your international wire transfer request. Note that if a wire transfer is requested before post time, it will be processed on the current business day; if the wire transfer is requested after post time, it will be processed on the next business day. Alerus Financial Page 7 12

8 Sending Multiple International Wire Transfers Business Online enables you to send a batch of international wire transfers. To send multiple international wire transfers: 3. Click Multi Wires. The Multi Wires screen is displayed, and enables you to select multiple international wire transfer recipients. 4. Click Add. You are taken to the International Wire Transfer screen. 5. Select the international wire transfer details, and click Add to Multi Wires. 6. Click Confirm. Repeat this process for other international wire transfers transactions you want to perform. You are then returned to the Multi Wires screen. 7. Select the check boxes of the international wire transfers you wish to perform and click Submit. You are informed that the international wire transfer transactions have been submitted. Alerus Financial Page 8 12

9 Viewing Pending International Wire Transfers After you have performed international wire transfers, you can view your pending transactions. To view pending international wire transfers: 3. Click Pending Transactions. Alerus Financial Page 9 12

10 Canceling Pending International Wire Transfers If required, you can cancel an international wire transfer before it has posted. To cancel a pending international wire transfer: 3. Click Pending Transactions. 4. Click the Cancel link next to the relevant amount. 5. Click Cancel Transactions to proceed with the cancelation. Alerus Financial Page 10 12

11 Viewing Transactions History Business Online enables you to view a history of the previous international wires you may have made. To view transactions history: 3. Click View Transaction History. 4. Provide the relevant search criteria: Username Type Transaction Date Payee Memo From Account Include Pending Transactions Include Failed Transactions The business user who captured the transaction. This option is only available to a supervisor user. The type of payment to search for. This is auto-filled to be International Wire Transfers. The date of the transactions to include in the search results. The options include today, yesterday, or a specific date range. The payees to be included in the search results. The memo (if applicable) to include as part of the search criteria. The account from which the payment is made. This option enables pending transactions to be displayed in the search results. This option enables failed transactions to be displayed in the search results. Alerus Financial Page 11 12

12 5. Click Filter. 6. The Transaction History screen updates to show the relevant transactions based on your selection criteria. 7. You can print the list of transactions by clicking Print. To export the transaction to a file, select Export Format and click Export. Alerus Financial Page 12 12