COURSE DIRECTIVES FOR FACULTY

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1 PURPOSE COURSE DIRECTIVES FOR FACULTY This dcument will demnstrate hw t create a Curse Directive fr a university curse r a transfer curse. It will als demnstrate hw t direct multiple curses t the same requirement. Prerequistes PepleSft Rle t view/create Student Exceptins: SMSA_AA_ADVISOR_UPDATE. Navigatin t Authrize Student Exceptins: Main Menu > Academic Advisement > Student Advisement > Authrize Student Exceptins If user des nt have access, their supervisr must submit an Access Request Frm Access t run an Academic Requirements Reprt (ARR) Navigatin t run an Academic Requirements Reprt: Main Menu > Self Service > Advisr Center > Advisee Student Center (r My Advisees). Enter the student s ID number. Select Academic Requirements frm the drp dwn list, click the buttn next t the field t run the reprt. If user des nt have access, submit an Access Request Frm fr Student Recrds Degree Prgress Reprt r the rle SMSA_SR_INQUIRE. Preparatin In a separate windw, run an ACADEMIC REQUIREMENTS REPORT (aka Degree Audit, Degree Prgress Reprt, DPR, ARR). Navigatin t run an Academic Requirements Reprt: Main Menu > Self Service > Advisr Center > Advisee Student Center (r My Advisees). Enter the student s ID number. Select Academic Requirements frm the drp dwn list, and then click the buttn next t the field t run the reprt. Make sure any curses yu want t use are nt already used in the audit fr anther requirement. Lk at the end f the reprt, in the Curses Nt Used sectin, fr the alternate curse (t verify it is available t use).

2 NOTE ON TRANSFER COURSES: Transfer curses are nt autmatically psted fr graduate students, s yu must first send a request t the Transfer Credit Unit (in EMS - Enrllment & Student Recrds) t pst the necessary transfer curses. The current cntact wuld be Lynn Marie Rantanen Lk fr the requirement line yu are directing the curse t. Verify the use f the curse abides by ther academic plicies and restrictins. Prcessing a Curse Directive NAVIGATION: (in new windw) Lg int MyCSUSM->HR Administratin->PepleSft HR Access-> Academic Advising->Student Advisement->Authrize Student Exceptins STEP ONE: ADD A NEW VALUE Enter the student s ID in the Selectin Data field, and search fr existing values. If there is a Student Exceptin already created fr the same requirement line, yu will use the recrd t add the additinal curses t it. If there is n existing Student Exceptin fr the specific requirement line, select Add new Value. Leave the Advisement Override default number (all zeres), and click Add.

3 ALWAYS chse Add a New Value when entering a new Curse Directive STEP TWO: CREATE COURSE DIRECTIVE Enter the relevant descriptin, and include the name f the apprving faculty member. See field descriptins belw image fr additinal directins.

4 Jhn De Effective Date: Aut entered by system Status: Aut entered by system Descriptin: Always start with CD: which stands fr Curse Directive then enter descriptin f curse directive Shrt Descriptin: Enter Curse being directed t the a requirement Lng Descriptin: Text in this bx will appear t the student n the Academic Requirements Reprt (ARR) Academic Career: Chse r type PBAC Academic Prgram: Chse r type PMSTR Academic Plan: Chse the Academic Plan that crrespnds with the requirement the curse will be directed t. Chse frm the magnifying glass icn next t field bx. If directing curses t nn-majr requirements (GE curses, r general degree requirements), leave the academic plan field blank. Academic Sub-Plan: Leave Blank Selectin Cde: Leave as Student Selectin Data: Type in Student ID number (d nt click magnifying buttn r yu will be searching fr a very lng time fr a student ID amng all f ur active students) Operatin Cde: Chse Curse Directive frm Drp Dwn list

5 STEP THREE: ENTER COURSES Click the blue CREATE EXCEPTION link, n the right, t pull up the next page Use the ARR t determine the crrespnding Requirement Grup, Requirement, and Line numbers t direct the curse t. Yu can als click the magnifying glass t lkup the majr s crrespnding requirements.

6 Requirement Grup: Click magnifying glass and click n requirement grup Requirement: Click magnifying glass and chse the requirement where yur apprved curse is ging Line Nbr: Click magnifying glass and chse the curse that will be replaced by yur apprved curse Curse Sequence: Aut entered by system Directive Type: Leave as Substitute Directed Units: The number f units yu wuld like applied t this requirement. If left blank, system will use the units the curse is wrth. Directed Curses: The number f curses yu wuld like applied t this requirement (Fr the Curse Cunt).. If left blank, system will add 1 curse t the requirement line ttal curse cunt. Min Grade Pints/Unit: Only use Minimum Grade Pints Per Unit t restrict if the student receives credit fr an in-prgress r future curse, based n what grade the student receives at the end f the term. Fr example, if a student is currently taking SOC 101, and yu are ging t allw them t receive credit fr a PSYCH 101 requirement if they receive at least a C grade in the curse, then yu wuld enter 2.00 in this field. Curse Surce: Chse ne f the fllwing values: Enrllment if the apprved curse is a CSUSM curse Transfer Curses if the apprved curse is a transfer curse Click SEARCH buttn

7 Enter the curse subject area (f the curse yu want t apply t the requirement). Click SEARCH buttn Click the check mark next t the curse yu want t use fr the requirement. Checking the bx will return yu t the directed curses screen. Click the check mark next t the curse yu want t use fr the requirement.

8 Add the number f units r curse cunts t direct and the minimum grade pints/unit, if applicable. If left blank, it will autmatically pull in the number f units the curse is wrth. Minimum grad pints/unit shuld be filled in fr in-prgress r future curses. See field descriptins abve, fr mre infrmatin. T direct additinal curses t meet this same requirement line, click the [+] symbl t add a curse. Click the [+] t direct anther curse t this same requirement line. Leave blank if alternative curse has a grade. Enter 2.0 if curse is In-Prgress r an apprved curse fr the future (summer r study abrad) and the requirement requires a minimum grade f C r better.

9 STEP FOUR: SAVE THE RECORD When yu are finished adding curses, click the fllwing buttns in the fllwing rder t cmplete the prcess: 1-Apply 2-OK 3-Save STEP FIVE: RUN ACADEMIC REQUIREMENTS REPORT TO VALIDATE COURSE DIRECTIVE Click the Ntes # Link t see the Curse Directive descriptin. Nte:

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