Transaction Verification Summary FY14 Results Monthly Spread
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- Donald Dean
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1 FY14 Results Monthly Spread Jul 13 Aug 13 Sep 13 Oct 13 Nov 13 Dec 13 Jan 14 Feb 14 Mar 14 Apr 14 May 14 Jun 14 1Q14 2Q14 3Q14 4Q14 FY14 Total Passed Transactions ,061 1,062 1,048 1,054 4,225 Graduate School John Glenn Institute Libraries OAA Admin Office of Diversity Inclusion (ODI) Office of Human Resources (OHR) Office of International Affaris (OIA) Office of Research Office of the Chief Information Officer (OCIO) OSU Online Undergraduate Education and Enrollment Services Wexner Center for the Arts (Wexner) Total Sampled Transactions ,080 1,080 1,080 1,080 4,320 Graduate School John Glenn Institute Libraries OAA Admin Office of Diversity Inclusion (ODI) Office of Human Resources (OHR) Office of International Affaris (OIA) Office of Research Office of the Chief Information Officer (OCIO) OSU Online Undergraduate Education and Enrollment Services Wexner Center for the Arts (Wexner) Unit Pass Percentages 98.9% 97.8% 98.1% 97.8% 98.9% 98.3% 95.0% 96.9% 99.2% 98.1% 98.3% 96.4% 98.2% 98.3% 97.0% 97.6% 97.8% Graduate School 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 90.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 98.3% 100.0% 99.6% John Glenn Institute 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 86.7% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 95.3% 100.0% 98.8% Libraries 97.3% 100.0% 100.0% 100.0% 100.0% 100.0% 97.1% 96.3% 100.0% 94.3% 97.1% 94.7% 99.1% 100.0% 97.8% 95.3% 98.0% OAA Admin 100.0% 100.0% 100.0% 92.9% 93.3% 100.0% 100.0% 94.1% 100.0% 100.0% 100.0% 100.0% 100.0% 95.5% 97.9% 100.0% 98.4% Office of Diversity Inclusion (ODI) 100.0% 90.0% 91.7% 100.0% 93.8% 91.7% 100.0% 95.0% 100.0% 95.5% 100.0% 91.7% 94.1% 95.9% 97.8% 96.4% 96.0% Office of Human Resources (OHR) 100.0% 100.0% 100.0% 100.0% 100.0% 92.6% 93.3% 100.0% 95.0% 94.4% 100.0% 94.7% 100.0% 97.1% 96.2% 96.2% 97.5% Office of International Affaris (OIA) 92.0% 100.0% 94.1% 100.0% 100.0% 100.0% 97.1% 100.0% 100.0% 100.0% 97.9% 95.2% 96.2% 100.0% 99.0% 97.7% 98.3% Office of Research 98.4% 95.7% 96.6% 93.9% 100.0% 97.2% 93.7% 97.6% 100.0% 98.5% 97.1% 100.0% 96.8% 97.4% 96.8% 98.7% 97.5% Office of the Chief Information Officer (OCIO) 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 94.1% 97.8% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 97.1% 100.0% 99.2% OSU Online 100.0% 94.4% 100.0% 100.0% 100.0% 93.8% 93.8% 92.3% 100.0% 84.6% 86.7% 80.0% 97.9% 97.8% 95.0% 84.2% 94.1% Undergraduate Education and Enrollment Services 100.0% 92.7% 97.3% 98.0% 97.6% 100.0% 92.1% 92.5% 96.3% 100.0% 100.0% 89.7% 96.5% 98.4% 93.9% 97.5% 96.6% Wexner Center for the Arts (Wexner) 100.0% 100.0% 100.0% 88.9% 96.9% 100.0% 97.6% 100.0% 100.0% 100.0% 100.0% 95.0% 100.0% 95.9% 99.1% 98.3% 98.3%
2 FY14 Results Transaction Type Distribution Transaction Type Graduate School John Glenn Institute Libraries OAA Admin Deposits , % Employee Reimbursement pushed from erequest , % Endowment Income , % estores , % Fee Authorizations, Fee Waivers, Scholarships and A/R , % Individual Gifts to Development Funds , % Interdepartmental Billing , % Journals Corrections, Accounts Receivable, Bad Debits, Cost Distributions, COS , % Lockbox/Merchant Fees % Merchant Service Deposit Credit Cards , % OSU Store Transactions , % Other Payments , % Payroll , % P Card, Travel Air Fare Pre Payments , % PREP All other Standard convenience #s , % , % Transfers , % Travel Payments , % UNITS Bills , % University Meter Mail, Postage and Parcel , % Grand Total , , % Total Unique Population 9,955 4,444 14,936 5,102 6,484 7,432 14,877 26,517 27,318 6,326 16,872 18, ,658 % Distribution 2.3% 3.8% 2.7% 3.6% 3.1% 3.2% 3.1% 3.1% 1.9% 2.7% 2.9% 2.3% 2.7% Office of Diversity Inclusion Office of Human Resources Office of International Affairs Office of Research OCIO OSU Online Undergrad Ed and Enrol Serv Wexner Center for the Arts Grand Total
3 FY14 Results Failed Transaction Distribution Graduate School John Glenn Institute Libraries OAA Admin Office of Diversity Inclusion Office of Human Resources Office of International Affairs Office of Research OCIO OSU Online Undergrad Ed and Enrol Serv Wexner Center for the Arts Total Fails Alcohol Charged to General Funds 1 1 Document Doesn t Tie to Documentation Document Doesn t Tie to Documentation/Missing Compliance Log 1 1 Error with PET/Additional Pay Incomplete Checklist/Compliance Log Incomplete Checklist/Compliance Log and Missing Documentation 1 1 Incorrect Deposit 1 1 Incorrect Reimbursement Incorrect Reimbursement/Missing Documentation 1 1 Misapplied Chartfield 2 2 Missing Necessary Approval 6 6 Missing Necessary Approval/Documentation 1 1 Missing Necessary Documentation Missing Necessary Documentation/Incorrect Reallocation 1 1 Grand Total Total Sampled ,313 Fail % 0.0% 0.0% 2.0% 1.6% 4.0% 2.5% 1.7% 2.6% 0.8% 5.9% 3.4% 1.7% 2.2%
4 FY14 Results Fail Detail List Year Period Org Fund Account OSU Unit Transaction Description Amount Fail Unit/SC Summary Reason SubReason Libraries Travel Payments $ 2, Service Center Incorrect Reimbursement Travel Reimbursement didn t match Documentation Office of International Affairs (OIA) Payroll $ Service Center Error with PET/Additional Pay JED was Entered using Incorrect Chartfield Information Office of International Affairs (OIA) Payroll $ 1, Service Center Error with PET/Additional Pay JED was Entered using Incorrect Chartfield Information Office of Research Payroll $ (930.04) Service Center Error with PET/Additional Pay PET Amount didn t Match Request Office of Diversity Inclusion (ODI) $ Service Center Incomplete Checklist/Compliance Log Missing Compliance Log Office of Research OSU Store Transactions $ Service Center Missing Necessary Approval Incorrect Approver for Org Office of Research P Card, Travel Air Fare Pre Payments $ 1, Service Center Missing Necessary Approval Incorrect Approver for Org Office of Research Pharmacy Billing $ Service Center Incomplete Checklist/Compliance Log Missing Compliance Log OSU Online Payroll $ 3, Service Center Error with PET/Additional Pay PET Doesn t Tie to Request Undergraduate Education and Enrollment Services Merchant Service Deposit Credit Cards $ (100.00) Unit Incorrect Deposit Deposit Made by Mistake, Not Caught During Reconciliation Undergraduate Education and Enrollment Services Payroll $ (4,686.86) Service Center Error with PET/Additional Pay PET Doesn t Tie to Request Undergraduate Education and Enrollment Services Travel Payments $ Service Center Incorrect Reimbursement Reimbursement Doesn t Tie to Documentation Office of Diversity Inclusion (ODI) Employee Reimbursement pushed from erequest $ Service Center Incomplete Checklist/Compliance Log Missing Documentation Office of Diversity Inclusion (ODI) $ Service Center Incomplete Checklist/Compliance Log Missing Compliance Log Office of International Affairs (OIA) Travel Payments $ 2, Service Center Incorrect Reimbursement/Missing Documentation Incorrect Reimbursement Amount, Missing Documentation Office of International Affairs (OIA) Travel Payments $ Service Center Incorrect Reimbursement Reimbursement Amount was Incorrect Office of Research Payroll $ (1,999.53) Service Center Error with PET/Additional Pay PET doesn t Tie to Request Office of Research Travel Payments $ Service Center Missing Necessary Documentation Missing Required Insurance (Car Insurance) Undergraduate Education and Enrollment Services Travel Payments $ Service Center Incomplete Checklist/Compliance Log Missing Documentation OAA Admin Interdepartmental Billing $ Unit Missing Necessary Approval/Documentation Missing Approval and Invoice Documentation Office of Research Deposits $ (130.00) Unit Missing Necessary Documentation Missing Deposit Documentation Office of Research Interdepartmental Billing $ (7,560.00) Unit Misapplied Chartfield Incorrect Chartfield Information Office of Research P Card, Travel Air Fare Pre Payments $ Service Center Missing Necessary Documentation Missing Packing Slip Undergraduate Education and Enrollment Services Payroll $ Service Center Error with PET/Additional Pay Missing Pay Period in PET Wexner Center for the Arts (Wexner) Interdepartmental Billing $ 2, Service Center Incomplete Checklist/Compliance Log Missing Compliance Log Wexner Center for the Arts (Wexner) P Card, Travel Air Fare Pre Payments $ Service Center Missing Necessary Documentation/Incorrect Reallocation Missing Packing Slip and Incorrect Chartfield Reallocation Wexner Center for the Arts (Wexner) P Card, Travel Air Fare Pre Payments $ 17, Service Center Missing Necessary Documentation Missing Invoice Documentation OAA Admin Payroll $ 7, Service Center Missing Necessary Documentation Missing Documentation (Missing Needed Info) Office of Diversity Inclusion (ODI) $ 2, Service Center Incomplete Checklist/Compliance Log Missing Compliance Log Undergraduate Education and Enrollment Services P Card, Travel Air Fare Pre Payments $ Service Center Missing Necessary Documentation Missing Documentation (Packing Slip) Wexner Center for the Arts (Wexner) OSU Store Transactions $ 0.04 Service Center Incomplete Checklist/Compliance Log Missing Compliance Log Office of Diversity Inclusion (ODI) $ Service Center Incomplete Checklist/Compliance Log Missing Compliance Log Office of Human Resources (OHR, HR) P Card, Travel Air Fare Pre Payments $ 3, Service Center Missing Necessary Documentation Missing Packing Slip Office of Human Resources (OHR, HR) Office of Research $ Service Center Incomplete Checklist/Compliance Log Missing Compliance Log $ 1, Unit Incomplete Checklist/Compliance Log Missing Compliance Log Office of Research Travel Payments $ 2, Service Center Incorrect Reimbursement Incorrect Reimbursement Amount OSU Online $ 6, Service Center Incomplete Checklist/Compliance Log Missing Compliance Log John Glenn Institute Payroll $ Service Center Incomplete Checklist/Compliance Log Missing HR Checklist
5 FY14 Results Fail Detail List Year Period Org Fund Account OSU Unit Transaction Description Amount Fail Unit/SC Summary Reason SubReason John Glenn Institute Travel Payments $ Service Center Missing Necessary Documentation Missing Traveler Signature Libraries Payroll $ 5, Service Center Incomplete Checklist/Compliance Log Missing HR Checklist Office of Human Resources (OHR, HR) Payroll $ 5, Service Center Incomplete Checklist/Compliance Log Missing HR Checklist Office of International Affairs (OIA) Payroll $ Service Center Incomplete Checklist/Compliance Log Missing HR Checklist Office of Research Interdepartmental Billing $ (193.05) Unit Misapplied Chartfield Incorrect Chartfield Information Office of Research Journals Corrections, Accounts Receivable, Bad Debits, Cost Distributions, Cost of Sales and Insurance $ 19, Unit Missing Necessary Approval Missing Appropriate Approval (telecommunication convenience charges) Office of Research Payroll $ 1, Service Center Incomplete Checklist/Compliance Log Missing HR Checklist Office of Research $ 4, Service Center Incomplete Checklist/Compliance Log Missing Documentation Office of Research Travel Payments $ Service Center Missing Necessary Approval Missing Approval Office of the Chief Information Officer (CIO) Payroll $ 20, Service Center Incomplete Checklist/Compliance Log Missing HR Checklist Office of the Chief Information Officer (CIO) Payroll $ 4, Service Center Incomplete Checklist/Compliance Log Missing HR Checklist Office of the Chief Information Officer (CIO) Payroll $ 1, Service Center Incomplete Checklist/Compliance Log Missing HR Checklist OSU Online Payroll $ 1, Service Center Incomplete Checklist/Compliance Log Missing HR Checklist Undergraduate Education and Enrollment Services Interdepartmental Billing $ Service Center Incomplete Checklist/Compliance Log Missing Documentation Undergraduate Education and Enrollment Services Interdepartmental Billing $ Service Center Incomplete Checklist/Compliance Log Missing Documentation Undergraduate Education and Enrollment Services Payroll $ 24, Service Center Incomplete Checklist/Compliance Log Missing HR Checklist Wexner Center for the Arts (Wexner) Payroll $ 2, Service Center Incomplete Checklist/Compliance Log Missing HR Checklist Graduate School Interdepartmental Billing $ 1, Service Center Incomplete Checklist/Compliance Log Missing Compliance Log Libraries Payroll $ Service Center Document Doesn t Tie to Documentation/Missing Compliance Log Amount doesn t Tie to Request/Missing Compliance Checklist OAA Admin Payroll $ Service Center Incomplete Checklist/Compliance Log Missing Compliance Checklist Office of Diversity Inclusion (ODI) Payroll $ 7, Service Center Incomplete Checklist/Compliance Log Missing Compliance Checklist Office of Research $ Service Center Incomplete Checklist/Compliance Log Missing Compliance Log Office of Research Interdepartmental Billing $ Unit Missing Necessary Approval Missing Appropriate Approval Office of the Chief Information Officer (CIO) Payroll $ (455.80) Service Center Document Doesn t Tie to Documentation Amount doesn t Tie to Request OSU Online Payroll $ Service Center Incomplete Checklist/Compliance Log Missing Compliance Checklist Undergraduate Education and Enrollment Services Payroll $ Service Center Incomplete Checklist/Compliance Log Missing Compliance Checklist Undergraduate Education and Enrollment Services Travel Payments $ Service Center Incorrect Reimbursement Incorrect Reimbursement Amount Undergraduate Education and Enrollment Services Travel Payments $ Service Center Incorrect Reimbursement Incorrect Reimbursement Amount Office of Human Resources (OHR, HR) $ Service Center Incomplete Checklist/Compliance Log Missing Compliance Log Undergraduate Education and Enrollment Services Interdepartmental Billing $ 2, Service Center Incomplete Checklist/Compliance Log Missing Documentation Undergraduate Education and Enrollment Services Travel Payments $ Service Center Incomplete Checklist/Compliance Log Missing Documentation Libraries Payroll $ 20, Service Center Incomplete Checklist/Compliance Log Incomplete Checklist Libraries Payroll $ 3, Service Center Incomplete Checklist/Compliance Log Incomplete Checklist Office of Diversity Inclusion (ODI) Travel Payments $ Service Center Missing Necessary Documentation Traveler Signature wasn t Uploaded Office of Human Resources (OHR, HR) Interdepartmental Billing $ (5,096.86) Unit Document Doesn t Tie to Documentation Amount Doesn t Tie to the Documentation Office of Research P Card, Travel Air Fare Pre Payments $ 1, Service Center Alcohol Charged to General Funds Alcohol Charged to General Funds OSU Online Payroll $ 19, Service Center Incomplete Checklist/Compliance Log Missing Checklist OSU Online $ Service Center Incomplete Checklist/Compliance Log Missing Compliance Log
6 FY14 Results Fail Detail List Year Period Org Fund Account OSU Unit Transaction Description Amount Fail Unit/SC Summary Reason SubReason Libraries Payroll $ 2.88 Service Center Incomplete Checklist/Compliance Log Missing Checklist Office of International Affairs (OIA) Payroll $ Service Center Incomplete Checklist/Compliance Log Missing Checklist Office of Research Payroll $ 35, Service Center Incomplete Checklist/Compliance Log Checklist Incomplete Office of Research $ 41, Unit Missing Necessary Approval Missing Appropriate Approval OSU Online Payroll $ Service Center Incomplete Checklist/Compliance Log Checklist Incomplete OSU Online Payroll $ 1, Service Center Incomplete Checklist/Compliance Log Missing Checklist Libraries Payroll $ Service Center Incomplete Checklist/Compliance Log Incomplete Checklist Libraries Payroll $ 1, Service Center Incomplete Checklist/Compliance Log Incomplete Checklist Office of Diversity Inclusion (ODI) Payroll $ 7, Service Center Incomplete Checklist/Compliance Log Missing Checklist Office of Human Resources (OHR, HR) Payroll $ 4, Service Center Incomplete Checklist/Compliance Log Missing Checklist Office of International Affairs (OIA) Payroll $ Service Center Incomplete Checklist/Compliance Log Incomplete Checklist Office of International Affairs (OIA) Travel Payments $ Service Center Incorrect Reimbursement Incorrect Reimbursement OSU Online Payroll $ 10, Service Center Incomplete Checklist/Compliance Log Incomplete Checklist OSU Online Payroll $ 19, Service Center Incomplete Checklist/Compliance Log Missing Checklist Undergraduate Education and Enrollment Services Payroll $ 1, Service Center Incomplete Checklist/Compliance Log Missing Checklist Undergraduate Education and Enrollment Services Payroll $ 40, Service Center Incomplete Checklist/Compliance Log Missing Checklist Undergraduate Education and Enrollment Services Travel Payments $ Service Center Incomplete Checklist/Compliance Log and Missing Documentation Missing Compliance Log and Documentation Wexner Center for the Arts (Wexner) Payroll $ 2, Service Center Incomplete Checklist/Compliance Log Missing Checklist Wexner Center for the Arts (Wexner) P Card, Travel Air Fare Pre Payments $ Service Center Missing Necessary Documentation Missing Packing Slip
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