Student Handbook for E*Value

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1 Student Handbk fr E*Value The E*Value sftware prgram will be used thrughut yur fieldwrk experiences t find ut where yu re scheduled, wh yur fieldwrk educatr will be, t lg yur hurs, and t cmplete all required evaluatins. Failure t utilize E*Value will result in an incmplete grade fr yur fieldwrk curses. As with any system, there is mre than ne way t get at the same infrmatin. Fr E*Value, yu can access items by either clicking n links frm the hme page (in the blcks n the main screen) r by clicking n ne f the tabs at the tp f the screen. These instructins will take yu thrugh using the tabs at the tp f the screen, fr the mst part. Lgging int E*Value Getting Started G t Enter yur username and temprary passwrd (Institutin Cde is nt needed) and click Lgin Change Yur Username and Passwrd Once lgged in, click n Hme Other Tasks Change Passwrd Yu have the ability t change bth yur username AND passwrd r just ne Click Update when dne Enter Yur Cntact Infrmatin and Update yur Address Frm the Hme Screen n E*Value, scrll t the bttm and find the bx titled Yur Infrmatin Click n the Update This Infrmatin link is required yur schl has been preladed here; yu may update this if yu want Enter yur Cntact Infrmatin and yur Emergency Cntact Infrmatin Yur Site Supervisr will have access t this infrmatin in the event f an emergency Click Update when yu re finished Uplading Dcuments Uplading Immunizatin Recrds and Backgrund Check Infrmatin As f April 1, 2017 all student recrds that are required by sites are t be upladed t CastleBranch fr verificatin. It will act as a prtfli f yur cmpleted immunizatins, backgrund checks, fingerprinting, etc. in the event yur site requests a cpy. CastleBranch can be accessed here:

2 Student Handbk fr E*Value Infrmatin Gathering Finding ut yur Supervisr and Site Click n the Reprts tab at the tp f the screen, then n Schedule Reprt Leave the parameters as is, then click n Next When the reprt generates, yu will be able t see the site yu ve been assigned t and yur supervisr s name Click n the name t get the supervisr s cntact infrmatin Lking Thrugh Sites and AOTA Data Frms Reprts Site List Establish a Template (if yu want) by selecting the search criteria frm the available lists and clicking n Save Template Be sure t select AOTA Data Frm OT frm the Custm Fields bx and Address Infrmatin frm the Standard Fields sectin at a minimum (be sure t highlight AND click n the green plus sign t select the field) Select either HTML r MS Excel fr the utput If yu d nt establish a template, yu will need t select the desired infrmatin each time yu pull this reprt AOTA Data Frm and Address Infrmatin are the minimum required fields when searching (be sure t highlight AND click n the green plus sign t select the field) Select either HTML r MS Excel fr the utput Click n Next Yu can pen the AOTA Data Frms by clicking n the Adbe icn in the apprpriate clumn Yu can click n the site name fr mre infrmatin n that site (i.e. site cntact infrmatin, phne number, etc.) At this time there are n Site Grups r Specialty assigned t sites yu may have t d further research if yu are lking fr a particular type f site/setting Viewing Past Student Cmments abut Sites Reprts Site Aggregate Cmments Change yur date range if needed Select a site frm the drp dwn menu (reprt is easier t read ne site at a time) Click Next t view n screen Read thrugh site infrmatin as prvided by previus student encunters Fllw previus steps t view ther site cmments

3 Student Handbk fr E*Value Using E*Value while n Fieldwrk Lgging Hurs Yu will be required t lg yur hurs wrked and yur supervisr will be required t sign ff n yur hurs in E*Value. This needs t be cmpleted n a weekly basis at a minimum, preferably at the end f each day wrked. This is fr yur benefit, yur supervisr s benefit, and is a requirement f the MOT prgram Click n the Time Tracking tab at the tp, then Lg Time Select the Task Select the Curse (shuld default t yur current curse) Select the Site (shuld default t the site yu are scheduled at) Select yur Supervisr s name please be sure yu have the CORRECT supervisr as they will be receiving reminder s t apprve yur time Enter the start time fr yur shift this will default t an 8 hur shift s be sure t crrect the end time if yu wrked less than 8 hurs Fr sme sites, dcumentatin will be cmpleted ff site, after nrmal business hurs. This is cnsidered part f yur wrk day. Click n the date fr the time yu entered in the small calendar this serves as yur Submit buttn Once yu click n the date in the small calendar, yu can scrll dwn t the large calendar and will see yur lgged time entered Editing r Deleting Hurs G int Time Tracking and scrll dwn t the large calendar Find the date yu need t edit and click n the blue link in the bx A pp up screen will appear Yu can then change the time, supervisr, r site in the sectins at the tp f yur screen pay special attentin t the start/end times in case yu accidently set yur time fr AM t AM r AM t PM n the fllwing day T delete a day/time that is entered incrrectly, simply click n the red buttn next t that time entry n the large calendar The system will prmpt yu t cnfirm that yu want t delete this time click n OK and the entry will disappear Fllw the abve steps t enter a new time/day entry fr apprval by yur supervisr A Nte n Reviewing Lgged Hurs Yur hurs will aut-calculate with bth a weekly and a mnthly ttal. The weekly ttals are added up frm Sunday t Saturday, s they give an accurate ttal f hurs wrked fr that week. The mnthly ttal (at the bttm right f the calendar) will sum up the weekly ttals BUT the last and first weeks f each mnth are shwn n BOTH mnths calendars, leading yu t believe that yu ve wrked mre hurs than yu have. The mnthly ttal is NOT accurate.

4 Student Handbk fr E*Value Yu wuld need t take the mnthly ttal and g back mnth by mnth and subtract ut the duplicate entries frm the last/first week f each mnth that yu were n fieldwrk in rder t get an accurate verall ttal Fr example, a student wh recently cmpleted level II fieldwrk had an verall ttal f hurs using the mnthly ttals. In rder t get the accurate cunt f 424 ttal hurs, the verlapping last/first week ttal hurs had t be subtracted ut. There is a Reprt available t help with tracking g t Reprts Time Tracking Reprts Time Tracking Statistics. Yu can alter the start/end date t give yu a view f all the hurs yu ve cmpleted fr a particular semester. Yu can als use Time Tracking Data Dwnlad, which will shw yu a breakdwn f each time entry yu lgged fr the given timeframe Cmpleting Evaluatins Level I Evaluatins: Yu can either access yur pending evaluatins frm the Hme screen in E-Value, by lking under Urgent Tasks and clicking n Pending Evaluatins, r fllw the directins belw. Three evaluatins will be cmpleted by the student at the end f the fieldwrk experience Lg int E*Value Evaluatins Cmplete Pending Evaluatins select the apprpriate evaluatin Student Evaluatin f Curse Student Evaluatin f Fieldwrk Educatr Yur fieldwrk educatr will have access t view any cmments yu make n this please keep cmments cnstructive in nature! Student Evaluatin f Fieldwrk Site Yur site supervisr will als cmplete an evaluatin abut yur perfrmance. Yu will have the pprtunity t review this evaluatin after it is cmplete. G t Reprts Cmpleted Evaluatins abut Students select yur name frm the Students: sectin near the bttm f the page; click Next All available evaluatins cmpleted abut yu will appear here NOTE: Yur curse grade will be psted as Incmplete until ALL requirements have been cmpleted Level II Evaluatins: Tw evaluatins will be cmpleted by the student at the end f the fieldwrk experience. Bth are required. Student Evaluatin f the Fieldwrk Experience (SEFWE) WDYWW Supplemental SEFWE Educatr Evaluatin Yu will be asked t select yur supervisr s name if yu have mre than ne supervisr, multiple evaluatins will ppulate Yu can initiate an Ad Hc Evaluatin fr each additinal supervisr fr Level II placements

5 Student Handbk fr E*Value Yu must cmplete an evaluatin fr each supervisr yu wrked with while n fieldwrk Yur fieldwrk educatr will have access t view any cmments yu make n this please keep cmments cnstructive in nature! Tw evaluatins will als be cmpleted abut the student (at the midterm and at the end) by the fieldwrk educatr/site supervisr. Supervisrs will be required t review these evaluatins with the student and the student must sign ff that they have reviewed and agree/disagree with the evaluatin. If a student des nt agree with a prtin f the evaluatin, there is a cmment bx fr the student t prvide feedback t the supervisr. The sign-ff is required and yu will nt receive yur grade fr the class until the sign-ff has ccurred. T sign ff n the midterm r final Level II Fieldwrk Perfrmance Evaluatin, g t Reprts Cmpleted Evaluatins abut Students Next. This will shw all evaluatins cmpleted by fieldwrk educatrs abut yu. The Student Signff clumn will shw yu which evaluatins need t be reviewed with yur supervisr and signed ff n Click n the blue View Evaluatin link (n the left) t pull up the cmpleted evaluatin; review with yur supervisr Scrll back t the beginning f the evaluatin and click n the Agree r Disagree buttn (remember t fill in the cmment bx if yu dn t agree) and click n Submit Any cmments left shuld be reviewed with the supervisr during the review f the evaluatin. Please keep cmments cnstructive and respectful. NOTE: Yur curse grade will be psted as Incmplete until all requirements have been cmpleted. Definitin: Preceptr = Site Supervisr = Fieldwrk Educatr this will be yur clinical instructr while n fieldwrk Fr questins r prblems with E-Value, yu can search the Help sectin f the website, cntact the Academic Fieldwrk Crdinatr, Paula Spyrpuls r ), r cntact the OT department r ).

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