How to Process the WI Tax Roll

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Hannah Adams
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Also, talk in detail with our phone support representatives regarding the Pre-Notifications that are being sent to your customers to

1 How to Process the WI Tax Roll Please read the process in full!!! If any questions should arise please contact our phone support immediately. Also, talk in detail with our phone support representatives regarding the Pre-Notifications that are being sent to your customers to determine the best way they should be created. Log into Utility Billing STEP 1 First ensure you have a PEN alty rate code created under Maintenance Codes Rates This code should be set up as the example shows. The penalty amount that is applied should be entered here

your tax file Check the Run WI State Penalty Tax box This option will pull in any customer that has an

2 Once it is established the PEN rate code exists; proceed with the following options. STEP 2 - A Cycle First Notices Create First Notices Enter the last billing date that is to be included in your tax file Check the Run WI State Penalty Tax box This option will pull in any customer that has an open account balance as of that billing date and create a workfile that will apply the penalty amount indicated on the PEN rate code.

Simply click the okay button and the report will be generated.

3 STEP 2 B Cycle First Notice List First Notice Accounts This option will print a report of all accounts included in the penalty workfile. Simply click the okay button and the report will be generated. The report will include the following information: Account number Account Name Account Service Address Open Account Balance Penalty Amount Total Account Balance with the Penalty

4 STEP 2 C Cycle First Notice Remove 1st Notice Accounts This will allow you to remove customers that you DO NOT want the Tax penalty applied to. You can remove them by double clicking on their account number or highlighting the account number and then clicking the delete button.

STEP 2 D The next natural step would be to take the next sequential option; Print First Notices. However, this is not necessary since you are simply applying a penalty to be included in your tax file.

5 STEP 2 D The next natural step would be to take the next sequential option; Print First Notices. However, this is not necessary since you are simply applying a penalty to be included in your tax file. So you can proceed to the final First Notice Processing option. STEP 2 E Cycle First Notice Update First Notices Click the Ok button This option will apply the penalty to the customer account balance and add a penalty activity line to the customers Financial Activity Screen.

6 STEP 3 From your Utility Billing Main Menu select the following Reports Open AR by Service Check the Box that reads Generate Delinquent Tax File Click Okay

The following screen will appear: Important information: Under the Codes, only services being charged to your customers will be displayed The box to right of these codes is requiring the actual

7 The following screen will appear: Important information: Under the Codes, only services being charged to your customers will be displayed The box to right of these codes is requiring the actual county required codes for those services (Each facility is issued a different codes for their services Check with your county) Include amounts delinquent as of enter the date after the due date of the last bill that is included. A selection must be made if the actual Parcel ID on the Customer Master should be in the file of what is stored in the Customer Master Alternate Account Number field. If the Use Alternate Acct Number is selected a box will display to enter a pre-face; this is due to the fact that a parcels id s first 6 components are normally the same so only the last 7 characters are stored in the Alternate Account Number field. Check the box that states Include Penalty Amounts, if you want the penalty applied during the first part of this process to be included in the file submitted to the county. Click Ok This will create a WITAX file that can be sent to the county and a cash receipt file that can be used for your payment posting. It can be found in the following directory: Drive Letter (that MSI runs on):\msi\custom.

8 STEP 4 To record the UB Cash file that will apply the payments to your customer accounts follow the below steps. Cash Cash Receipt Entry Enter the following:

9 The Batch Date you wish to use A unique Batch Number for your tax roll accounts Total of the Cash Batch Your initials Check the box that reads Automatic Payment Batch Enter the file name (UBMMDDYY.99) from the Open A/R by Service process. The MMDDYY will be the date the report was generated. The.99 will likely be.01 if the report was only run once. This will create a cash batch for you that can be modified (if needed) as time passes. As you get notification that payments have been received from the county you will want to remove those accounts from this cash batch so double payments are not posted. Once your tax roll has been completed; all remaining payments can be applied by simply updating the remainder of this cash batch.

MSI Business License Version 4.0

MSI Business License Version 4.0 User s Guide Municipal Software, Inc. 1850 W. Winchester Road, Ste 209 Libertyville, IL 60048 Phone: (847) 362-2803 Fax: (847) 362-3347 Contents are the exclusive property