InfoCitrus Brief Instructions

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1 InfCitrus Brief Instructins In rder t access the CA InfCitrus system, there are number f steps t fllw. Here is a brief verview f these steps: G t the CA website Click n the lgin icn InfCitrus First time use nly Yu need t dwnlad Frmatta Filler sftware nt yur cmputer. Please see further details in this infrmatin sheet. Enter yur user name and passwrd Click n Services and select CA InfCitrus First time use nly - Read Terms and Cnditins and Click Accept Terms and Cnditins. CREATE A DISPATCH RECORD Select ptin frm the Menu Selectin Create Dispatch Recrds Select Sub-Categry frm drp dwn list Default date range perid is the previus week fr which dispatches shuld be entered Click Submit Click Create a Citrus Orange Dispatch Recrd Enter data in dispatch frm Check data Click Send buttn when finished data entry Click Return t Menu CREATE A WEEKLY SUPPLY ESTIMATE. Select ptin frm the Menu Selectin Create Weekly Supply Estimates Select Submit Click Create Weekly Supply Estimates Enter data in Supply estimate frm Check data Click Send buttn when finished data entry Click Return t Menu 1

2 Optins in the menu selectin Create Dispatch Recrds allws yu t enter weekly dispatch details Create Weekly Supply Estimates allws yu t enter weekly supply estimates fr the next 4 weeks Create Seasnal Frecast Recrds - allws yu t enter mnthly frecasts fr each mnth f the seasn View Weekly Supply Estimates allws yu t view yur wn weekly estimates View Dispatch Recrds allws yu t view yur wn dispatch recrds View Seasnal Frecast Recrds by Variety - View yur wn mnthly seasnal frecast recrds by variety Create Seasnal Frecast Recrds by Mnth - View yur wn mnthly seasnal frecast recrds by mnth View Industry Summary Weekly Supply Estimates View aggregated weekly supply estimates View Industry Summary Dispatches allws yu t view industry summary data View Industry Summary Seasnal Frecast Recrds by Variety View aggregated mnthly supply estimates srted by variety View Industry Summary Seasnal Frecast Recrds by Mnth View aggregated mnthly supply estimates srted by mnth View Harvest Rates View harvest rates fr the seasn t date. This cmpares the actual dispatched amunts t the estimated frecasts fr the regin in any particular seasn. The abve ptins are all chsen ff the Menu Selectin drp dwn ptins (belw) 2

3 Detailed Instructins Accessing InfCitrus 1. G t website 2. Click n the lgin icn InfCitrus at the left side f the screen (as belw) A new lgin screen asking fr yur username and passwrd will appear (see belw): Yur username and passwrd will be supplied t yu via frm the system administratr (Rhda Gergiu at p2p business slutins) befre yu cmmence using the system. If yu have frgtten yur username and/r passwrd there is a Passwrd Recvery service that will enable yu t autmatically retrieve this infrmatin. Just enter yur address and click retrieve and it will be frwarded t yur address (that yu have prvided t the system administratr) immediately. If yu cntinue having truble retrieving yur user name and/r passwrd, please cntact Rhda Gergiu n (07) r 3

4 IMPORTANT: Prir t prceeding, dwnlad & install Frmatta Filler If yu have nt dwnladed Frmatta Filler befre r if yu are having truble pening files when yu are in the InfCitrus system then yu need t dwnlad the Frmatta Filler prgram and install it n yur cmputer. On the lgin page, click n dwnlad Frmatta Filler n the right hand side f the screen and fllw the prmpts: When asked 1. D yu want t run r save the prgram? Click n run Nte if yu click save yu will need t duble click the saved file fillersetup.exe t install 2. D yu want t run this sftware? Click run 3. If yu agree with the license agreement, check I accept then click next 4. Click next n the Destinatin Lcatin page unless yu wish t change the lcatin where the prgram will be stred n yur cmputer 5. Frmatta Filler shuld nw be dwnladed (this may take a few minutes) 6. Cmpletin f the registratin frm (name, cntact details) is ptinal 7. Exit the registratin frm by clicking the X bx in the tp right hand crner f the screen It is nly necessary t dwnlad Frmatta Filler the first time yu enter InfCitrus. 3. Enter yur user name and passwrd and click lgin A new screen will appear 4. Click n Services in the tp navigatin bar A drp dwn bx will appear 5. Click n CA InfCitrus A new screen will appear yu are nw in the InfCitrus system First time use nly the first time yu lgin t InfCitrus the Terms and Cnditins will be displayed. If yu accept the terms and cnditins f use, click n Accept Terms and Cnditins and Start InfCitrus. If yu d nt accept the terms and cnditins please cntact Rhda Gergiu t discuss. 4

5 DISPATCH MODULE Creating a dispatch recrd Nte yu are required t select ne f the sub-categries belw. One dispatch recrd is required per sub-categry that yu have dispatched. Once yu are in the InfCitrus system, yu can create a dispatch recrd. Instructins: 1. In the Menu Selectin drp list select Create Dispatch Recrd 2. In the Sub-Categry drp list select the citrus variety fr which yu intent t enter data (see list belw) Orange Navelina Grapefruit Red Orange Navel - Winter Mandarin Imperial Orange Navel - Summer Mandarin Murctt Orange Valencia Mandarin Other Orange Cmmn (primarily juicing varieties) Tangel Orange Other Lime Lemn Grapefruit White 3. Select Submit 4. Click Create a Citrus [sub-categry] Dispatch Recrd t generate a dispatch frm (see belw) 5

6 5. A new screen will appear which is the Dispatch Frm t be cmpleted (see fllwing page fr example) 6. Check that the week ending date is crrect. This defaults t the previus week fr which dispatches shuld be entered. 7. Enter data (nly enter data in the white and yellw bxes, as all ttals in the grey bxes will be generated autmatically) a. Data shuld be entered in the apprpriate fields. b. Please enter n f cartns (by net weight f pack) that have been dispatched frm the packhuse. Nte: fr exprt destinatins this shuld be cartns dispatched frm the packhuse nt frm the prt c. Enter ttal tnnes f Pre-Pack and Bins d. Enter ttal tnnes f citrus t Prcessing (juicing) e. Enter wastage in tnnes ttal tnnes f fruit that is dumped in the previus week f. Enter intake in ttal tnnes this is the ttal number f tnnes received by the packhuse in the previus week g. Enter stck n hand in ttal tnnes (break dwn by Raw and Stred) Nte: Raw fruit is defined as fruit that has been received by the pack huse but has nt passed ver the grading system. Stred fruit is fruit that has been received, graded and is being stred fr future dispatch. 8. If n dispatches fr current week tick N dispatches this week ; if this is the final dispatch fr the sub-categry fr the seasn then click Final dispatch fr seasn 9. Check data fr data input accuracy 10. Click Send buttn 11. A pp up timing windw that shws the prgress f the psting t the frm server nw appears, fllwed by a blank screen, then the frm is re-displayed and finally a pp up windw t indicate that the frm send has cmpleted successfully. Yu then need t click OK t clse the frm. 6

7 Viewing a dispatch recrd Once yu are in the InfCitrus system, yu can view the dispatch recrds that yu have entered. 1. In the Menu Selectin drp list select View Dispatch Recrds 2. Select frm ther drp lists Destinatin, Sub-Categry, Pack type as required. 3. If yu require a reprt fr a perid ther than the previus week, then yu can change the dates as required (the default date range will generate a vlume dispatch reprt fr the previus week). 4. If yu tick Kilgrams then yur reprt will be prvided in kilgrams, rather than units. 5. If yu tick Create CSV File, then yur reprt will be generated in CSV frmat (similar t an excel spreadsheet) 6. If yu tick Printer Friendly, then yur reprt will be generated in a printer friendly frmat. 7. Click Submit and a new screen will appear this will list yur dispatches.. 7

8 Viewing industry summary f dispatch recrds Once yu are in the InfCitrus system, yu can view the industry summary f dispatch recrds. 1. In the Menu Selectin drp list select View Industry Summary Dispatches 2. Select frm ther drp lists Destinatin, Sub-Categry, Pack type as required. 3. If yu require a reprt fr a perid ther than the previus week, then yu can change the dates as required (the default date range will generate a vlume dispatch reprt fr the previus week). 4. If yu tick Kilgrams then yur reprt will be prvided in kilgrams, rather than units. 5. If yu tick Create CSV File, then yur reprt will be generated in CSV frmat (similar t an excel spreadsheet). 6. If yu tick Printer Friendly, then yur reprt will be generated in a printer friendly frmat. 7. Click Submit and a new screen will appear this is yur summary reprt. 8

9 WEEKLY SUPPLY ESTIMATES MODULE Creating weekly supply estimates. Once yu are in the InfCitrus system, yu can create a supply estimate recrd. Instructins: 1. In the Menu Selectin drp list abve select Create Weekly Supply Estimates 2. Select Submit 3. Click the purple buttn n Create Weekly Supply Estimates screen t generate a frecasting frm (see belw) 9

10 4. The Weekly frecasting frm abve will appear. The frecast is t be cmpleted as fllws: 5. ALL DATA ENTERED SHOULD BE IN TONNES, and shuld be supply estimates fr fresh market supply nly (exclude any vlumes f fruit ging t prcessing). 6. Initially (at the start f the seasn) all clumns (1) thrugh t (4) will be blank; hwever after the first week f the seasn, clumns (1) t (3) will cntain data frm previus frecasts. These clumns will be shifted t the left, leaving the right-mst clumn blank fr yu t fill in. 7. Enter predicted dispatch quantities (in tnnes) int clumn (4) this is yur frecasted dispatch fr a specific sub-categry f citrus, fr 4 week s time. Amend any data in weeks 1 t 3 that is necessary 8. If any significant alteratins f frecasts are made, a cmment shuld be entered explaining the reasn (e.g. adverse weather) 9. If n frecast fr current week, tick N frecast this week ; if this is the final frecast fr the seasn then click Final frecast fr seasn 10. Check data fr accuracy 11. Click Send buttn 12. A pp up timing windw that shws the prgress f the psting t the frm server nw appears, fllwed by a blank screen, then the frm is re-displayed and finally a pp up windw t indicate that the frm send has cmpleted successfully. Yu then need t click OK t clse the frm. 13. Click n Return t Menu Selectin 10

11 Viewing weekly supply estimates Once yu are in the InfCitrus system, yu can view the estimated dispatch recrds that yu have entered. 1. In the Menu Selectin drp list select View Weekly Supply Estimates 2. If yu require a reprt fr a perid ther than the previus week, then yu can change the dates as required (the default date range will generate a vlume frecast reprt fr the current mnth). 3. If yu tick Kilgrams then yur reprt will be prvided in kilgrams, rather than tnnes. 4. If yu tick Create CSV File, then yur reprt will be generated in CSV frmat (similar t an excel spreadsheet) 5. If yu tick Printer Friendly, then yur reprt will be generated in a printer friendly frmat. 6. Click Submit and a new screen will appear this is yur summary reprt. 7. Click n Return t Menu Selectin 11

12 Viewing Industry Summary Weekly Supply Estimates Once yu are in the InfCitrus system, yu can view the industry summary f weekly frecast recrds. Nte that these are the aggregated estimates fr Queensland. 1. In the Menu Selectin drp list select View Industry Summary Weekly Supply Estimates 2. If yu require a reprt fr a perid ther than the current mnth, then yu can change the mnth as required 3. If yu tick Kilgrams then yur reprt will be prvided in kilgrams, rather than tnnes. 4. If yu tick Create CSV File, then yur reprt will be generated in CSV frmat (similar t an excel spreadsheet). 5. If yu tick Printer Friendly, then yur reprt will be generated in a printer friendly frmat. 6. Click Submit and a new screen will appear this is yur summary reprt. 12

13 SEASONAL FORECAST MODULE Creating seasnal frecast recrds. Nte that this is a mnthly requirement 1. Yu will be ed a frm every mnth, which will prmpt yu t enter mnthly frecasts. The attachment n the will be the Seasnal Citrus Frecast frms (see belw) 2. Nte that there are 2 frecasting frms; nly enter frecasts fr the citrus sub-categry apprpriate t yur business. Click n G t Page 2 t enter predicted dispatched fr different citrus subcategries, and return t page 1, if necessary, by clicking n G t page ALL DATA ENTERED SHOULD BE IN TONNES, and shuld be supply estimates fr fresh market supply nly (exclude any vlumes f fruit ging t prcessing). 4. On cmpletin f frecasts, click n the SEND buttn, and yur frecast will be ed ut t InfCitrus 13

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15 Viewing Seasnal Frecasts by Variety Once yu are in the InfCitrus system, yu can view yur seasnal frecast recrds. 1. In the Menu Selectin drp list select View Seasnal Frecasts by Variety 2. If yu require a reprt fr a perid ther than the default, then yu can change the dates as required (the default date range cvers 12 mnths beginning with the current mnth) 3. If yu tick Kilgrams then yur reprt will be prvided in kilgrams, rather than tnnes. 4. If yu tick Create CSV File, then yur reprt will be generated in CSV frmat (similar t an excel spreadsheet). 5. If yu tick Printer Friendly, then yur reprt will be generated in a printer friendly frmat. 6. Click Submit and a new screen will appear this is yur summary reprt. 15

16 Viewing Seasnal Frecasts by Mnth Once yu are in the InfCitrus system, yu can view the yur frecast recrds by mnth. 1. In the Menu Selectin drp list select View Seasnal Frecasts by Mnth 2. If yu require a reprt fr a perid ther than the default, then yu can change the mnth as required 3. If yu tick Kilgrams then yur reprt will be prvided in kilgrams, rather than tnnes 4. If yu tick Create CSV File, then yur reprt will be generated in CSV frmat (similar t an excel spreadsheet). 5. If yu tick Printer Friendly, then yur reprt will be generated in a printer friendly frmat. 6. Click Submit and a new screen will appear this is yur summary reprt. 16

17 Viewing Industry Seasnal Frecast by Variety Once yu are in the InfCitrus system, yu can view the industry summary f mnthly frecast recrds. Nte that these are the aggregated estimates fr Queensland. 1. In the Menu Selectin drp list select View Industry Summary Seasnal Frecast by Variety 2. If yu require a reprt fr a perid ther than the default, then yu can change the mnths as required 3. If yu tick Kilgrams then yur reprt will be prvided in kilgrams, rather than tnnes. 4. If yu tick Create CSV File, then yur reprt will be generated in CSV frmat (similar t an excel spreadsheet). 5. If yu tick Printer Friendly, then yur reprt will be generated in a printer friendly frmat. 6. Click Submit and a new screen will appear this is yur summary reprt. 17

18 Viewing Industry Seasnal Frecast by Mnth Once yu are in the InfCitrus system, yu can view the industry summary f mnthly frecast recrds. Nte that these are the aggregated estimates fr Queensland. 1. In the Menu Selectin drp list select View Industry Summary Seasnal Frecast by Mnth 2. If yu require a reprt fr a perid ther than the default, then yu can change the mnths as required 3. If yu tick Kilgrams then yur reprt will be prvided in kilgrams, rather than tnnes. 4. If yu tick Create CSV File, then yur reprt will be generated in CSV frmat (similar t an excel spreadsheet). 5. If yu tick Printer Friendly, then yur reprt will be generated in a printer friendly frmat. 6. Click Submit and a new screen will appear this is yur summary reprt. 18

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