My Dashboard Instructions

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1 Welcme t Keep America Beautiful s. The is a ne- stp spt fr: Keeping yur affiliate infrmatin up t date fr Keep America Beautiful. Cmpleting yur required reprts t keep yur affiliate in Gd Standing. Registering and reprting fr Keep America Beautiful prgrams. Accessing resurces frm Keep America Beautiful. There will be mre features available in the cming mnths including awards applicatins, grant applicatins and reprting; stay tuned fr future updates! Please nte that Keep America Beautiful recmmends yu use the web brwser Mzilla Firefx fr best results while using the. Click here t dwnlad Mzilla Firefx fr free. Please nte that ther brwsers will wrk, but yu may experience sme bugs. Hw t sign- up fr an accunt Visit and click n LOG IN n tp right f page User Accunt page click n Create new accunt tab Tell us abut yur rganizatin Select Registratin Type Select I am a Keep America Beautiful affiliate. Add Yur affiliate name Yur full affiliate name will self- ppulate, nce yu start typing. Please select yur affiliate name frm the ppulated list. (dn t wrry abut the number next t yur affiliate name) Select Yur rle within the affiliate rganizatin using the drp dwn menu Click n + t right t Tell us abut yurself Cmplete yur cntact infrmatin. Please nte yu are able t add a separate mailing address if yu wuld like. Click n + t right t Enter yur accunt infrmatin 6/15/2016

2 Select a Username Enter E- mail address Select & cnfirm Passwrd Use CAPTCHA t cnfirm yu are nt a rbt. Click n Create Accunt t cmplete yur registratin. Please make sure yu cmplete all required fields; the system will ntify yu which fields yu missed in red. Once Accunt is accepted yu will receive a message n the screen. Please nte yur accunt will need t be apprved by the Keep America Beautiful Natinal Office. (Please allw 2-3 business days fr apprval) Yu will receive a welcme message with further instructins t yur e- mail address. Once apprved yu will receive an with instructins n hw t access yur accunt. Hw t access yur accunt Visit and click n LOG IN n tp right f page Enter the Username and Passwrd yu selected Yu will be directed t yur Dashbard Hw t update Affiliate Prfile Click n Affiliate Prfile under Prfile & Reprts clumn. A new tab n yur web brwser will be pened displaying 4 tabs ( Basic Inf, Service Area, Structure, and Partners Update Basic Inf tab Affiliate name will be aut- ppulated Add Executive Directr by adding the crrect Username assciated with the Executive Directr r affiliate leader s user accunt (If yu are the President & affiliate leader and d nt have an Executive Directr please enter yur user name in this area as well as in the President field. 6/15/2016

3 Add President by adding the crrect Username assciated with President s user accunt Cmplete cntact infrmatin fr affiliate, including mailing address, city, state, ZIP, , website, and phne number Click green Save buttn t save yur updates Update Service Area tab Click Edit tab, then Service Area Define yur Service Area using a selectin frm the drp- dwn menu Add the Number f defined jurisdictins within yur service area Click green Save buttn t save yur updates Update Structure tab Click Edit tab, then Structure Cmplete fields t update yur Organizatinal structure Cmplete field t update yur current staffing Click green Save buttn t save yur updates Update Partners tab Click Edit tab, then Partners Cmplete Partners questins Cmplete Recycling and Slid Waste questins Click green Save buttn t save yur updates Once changes have been saved clse the tab in yur web brwser t return t. 6/15/2016

4 Hw t cmplete Required Reprts Click n Required Reprts under Prfile & Reprts clumn. A new tab n yur web brwser will be pened displaying My Reprts. A table will be displayed with all reprts that are required fr yur affiliate t be in Gd Standing. Click n the reprt name t access the fllwing reprts: Semi Annual Reprt An annual survey due each year n March 15, that helps Keep America Beautiful serve yu better. (Please nte Keep America Beautiful as waived the Semi Annual Reprt fr reprting year) Other Cst Benefit Activities This captures any nn- prgrammatic cst benefit infrmatin i.e. bard meetings, exhibits, fairs/festivals, etc. Cmmunity Appearance Index Yur annual litter and quality f life indicatr survey. Reprts can be saved at any time by using the Save buttn Once reprt is cmpleted click Preview buttn t review yur wrk, then click Submit buttn n Preview page t submit yur reprt. Clse the tab in yur web brwser t return t. Register & Reprt Events Register and reprt data frm yur events using the drp dwn in the Register Yur Event sectin f the page. Once an event is registered a crrespnding fllw- up reprt will appear in a table belw. Events can be added cumulatively by selecting a date range in registratin. Yu will be asked hw many events tk place in yur fllw- up reprt. Cst benefit activities including cleanups, beautificatin, recycling, and educatin shuld be registered and reprted under the fllwing prgrams: America Recycles Day All recycling activities that take place frm Octber 1 thrugh the end f the calendar year. Educatin All educatinal wrkshps and events. 6/15/2016

5 Great American Cleanup All cmmunity imprvement activities that take place thrughut the year. Natinal Planting Day All fall planting activities. Recycle- Bwl Keep America Beautiful s schl based recycling prgram. If yu are unsure where t reprt smething please cntact Grace Keegan at Reprts can be saved at any time by using the Save buttn. Once reprt is cmpleted click Preview buttn t review yur wrk, then click Submit buttn n Preview page t submit yur reprt. Keep America Beautiful encurages yu t reprt as yu cmplete events thrughut the year t capture the mst accurate data and event infrmatin. All reprts fr each reprting year (July 1 June 30) are due n August 15 fr the reprting year. Hw t Update User Prfile (as needed) Click n User Prfile under Prfile & Reprts clumn. A new tab n yur web brwser will be pened displaying the sectins f accunt infrmatin: Click n Tell us abut yur rganizatin t update yur affiliate name, and yur rle within the affiliate rganizatin Click n Tell us abut yurself t update yur cntact infrmatin. Click n Enter yur accunt infrmatin t update Username, E- mail address, and cnfirm Passwrd Click the green Save buttn n the bttm f the page t save yur changes. Clse the tab in yur web brwser t return t. 6/15/2016

6 Frequently Asked Questins Questin: When I try t enter my affiliate name it desn t aut- ppulate, why? Answer: Please make sure yu use yur full affiliate name, abbreviatins will nt aut- ppulate the field. Questin: What if I dn t have an Executive Directr r President? Answer: Please use the affiliate lead s user accunt fr this field. Questin: What if my title is President and nt Executive Directr? Answer: Please enter yur username in the Executive Directr field as well as the President field. This will insure that Keep America Beautiful has the crrect leader fr yur affiliate in ur Affiliate Database. Questin: What if my affiliate s Executive Directr/lead desn t have an accunt in the system? Answer: Keep America Beautiful requests that all Executive Directrs/affiliate leads please create an accunt, s that ur Affiliate Database cntains the mst up t date infrmatin n yur affiliate. Questin: Hw d I get back t? Answer: Check t see if yur web brwser has multiple tabs pen. Clse the pen tab t g back t My Dashbard. Questin: The Number f Vlunteer Hurs field aut- ppulates using (Number f Vlunteers * Length f Event), hw d I enter a custm value? Answer: Click n the Enter Custm Value link belw the field, yu may then click n the field and change the value t the number f vlunteer hurs yu determined. 6/15/2016

7 Questin: Hw d I change the Value f Vlunteer Time field? Answer: The Value f Vlunteer Time is an editable field. Visit t find the value used in yur state. Questin: The Cst/Benefit Rati wn t aut- calculate, and is shwn as nan, hw d I fix it? Answer: At least $1 needs t be entered int the Csts sectin fr the number t calculate. Questin: In the Basic Inf tab f the under the Prfile Sectin, I tried t input names fr the Executive Directr and President. Fr sme reasn, when I tried t put the actual persn s name, the web page is respnding there are n entities matching [whever s name was entered]. Hw d I enter thse names? Answer: Please make sure yu are using the Username assciated with the Executive Directr r President s accunt. The Username is what is used t lg int the accunt. Questin: Why am I seeing a View tab with News and Inf that has nthing t d with reprting? Answer: This system was built with the future expansin f affiliates being able t create websites hsted by Keep America Beautiful. Please stay tuned fr future updates n this upcming feature. 6/15/2016

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