Account Transfer. itreasury Module User Guide. It s time to expect more. Regions Bank Member FDIC

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1 Account Transfer itreasury Module User Guide It s time to expect more. Regions Bank Member FDIC

2 1 Welcome to Regions itreasury Welcome to Regions itreasury online banking. The itreasury suite of services provides an electronic window to your bank account through any PC with access to the Internet. itreasury gives you the tools you need to manage your accounts from one point of control. using a standard web browser, you will be able to access a streamlined menu of easy to use cash management products. Need Help? If you have questions after reviewing this guide, call Regions Commercial Client Services at from 7 AM to 6 PM Central Time. Minimum Operating Requirements > > Screen resolution of 1024 x 786 or larger. > The browser should have the latest version of Sun Microsystems Java enabled ( > High-speed Internet connection. > Getting Started Depending on your company s elected service options and individual user permissions, you may or may not see all screens and options to perform the tasks described in this guide. Access itreasury by entering the following URL into your web browser:

3 2 Account Transfers Account transfer is the movement of funds from one account to another. Both the funding account and the receiving account must reside with Regions Bank. itreasury allows the initiation of single or multiple transfers between accounts. It also allows a draw-down transfer from a loan account. This option is typically used to fund a demand deposit account from a line of credit. The itreasury account transfer process consists of three steps: 1. Define the accounts involved, the amount to transfer and any specific conditions. 2. Review the transfer and make changes if necessary. 3. View the summary which displays completed transfer requests. itreasury users can establish templates that can be reused as needed for either on demand, prescheduled and / or recurring transfers. Account transfer offers the option to initiate immediate transfers, schedule future transfers and create multiple entry transfers. Single Transfers A single transfer for the purpose of moving funds between two accounts. Single transfers can be: o On demand transfers that take place as soon as they are approved (if required) and released. o Transfers scheduled to occur once on a specific date. o Transfers scheduled to occur more than once on a specific day or date. Multi Entry Transfers A collection of transfers that are processed at the same time. Multi entry transfers can be: o On demand transfers that take place as soon as they are approved (if required) and released. o Transfers scheduled to occur once on a specific date. o Transfers scheduled to occur more than once on a specific day or date. ACCOUNT TRANSFER WORKFLOW The options available via Account Transfers may include the following (depending on user access): Single, Recurring and Multi Entry Transfer Maintenance Approve Transfers Scheduled Transfers Transfer History CREATE A SINGLE TRANFER 2. The screen will default to Make Transfers. Use the drop down menu or search box to select the appropriate From Account and To Account. 3. Enter the exact dollar amount, including the decimal, in the Amount field. 4. Use the drop down menu located next to Frequency to select an appropriate time for the transfer to occur. The available options are: a. Once, right now Performs a single transfer as soon as it is released. b. One time on Performs a single transfer on the specified date (date field will be shown when this option is selected). 5. To retain the entered transfer details, place a checkmark next to Save as Multi-Entry Template. a. This option is only available when Frequency is set to Once, right now. b. When saving as a template, enter Nickname to identify the transfer (This field will appear when the Save as Multi-Entry Template box is checked). 6. Enter a description in the Comments field to uniquely identify the transfer. 7. Click Continue.

4 3 Note: All required fields are marked with an asterisk. 8. Verify the Amount and / or Effective Date. Then, select Make Transfer(s). Confirmation will display at the top of the screen. a. When approval is required, a message will state that the transaction is awaiting the approval process in order to be completed. Note: Transfers scheduled for non-business days will be processed on the next business day.

5 4 CREATING A RECURRING TRANSFER 2. The screen will default to Make Transfers. Use the drop down menu or search box to select the appropriate From Account and To Account. 3. Enter the exact dollar amount, including the decimal, in the Amount field. 4. Use the drop down menu located next to Frequency to select an appropriate time for each recurring transfer. The available options are: RECURRING TRANSFER Frequency Weekly Every Other Week Monthly Transfer will repeat once per week. Start Date determines the day of the week on which the transfer will occur. Continue Indefinitely indicates that the recurring transfer will continue until manually deleted. Continue Until... determines a specific date on which the recurring transfer will be discontinued. Transfer will repeat every other week. Start Date determines the day of the week on which the transfer will occur. Continue Indefinitely indicates that the recurring transfer will continue until manually deleted. Continue Until... determines a specific date on which the recurring transfer will be discontinued. Transfer will occur once per month. Start Date determines the day of the month on which transfer will occur. Continue Indefinitely indicates that the recurring transfer will continue until manually deleted. Continue Until... determines a specific date on which the recurring transfer will be discontinued. 5. Enter or use the calendar box to select an appropriate Start Date. 6. Select Continue Indefinitely for no transaction end date; or, select Continue until, but not after, a set end date and enter or use the calendar box to select the last date funds should transfer. 7. Enter a description in the Comments field. 8. Then, enter a unique ID or name in the Nickname field that will identify the entry for future reference. 9. Click Continue.

6 5 Note: All required fields are marked with an asterisk. 10. Verify the Amount and / or Effective Date and select Make Transfer(s). Confirmation will display at the top of the screen. a. When approval is required, the message will state that the transaction is awaiting the approval process in order to be completed. Note: Transfers scheduled for non-business days will be processed on the next business day. CREATING MULTI ENTRY TRANSFERS 2. The screen will default to Make Transfers. Click the Multi Entry tab. 3. Enter a nickname in the Nickname box to uniquely identify the transfer (optional field). 4. Use the drop down menu or search box to select the appropriate From Account and To Account. 5. Enter an exact dollar amount with a decimal in the Amount field. 6. Enter or use the calendar box to select an appropriate Effective Date. 7. Enter a description of the transfer in the Comments field (optional field). 8. Place a checkmark next the template(s) to be included in the transfer. This can include pre-existing or newly created templates. Then, select Continue.

7 6 9. Verify the Amount and / or Effective Date and click Make Transfer(s). Confirmation will display at the top of the screen. a. When approval is required, the message will state that the transaction is awaiting the approval process in order to be completed. Note: Transfers scheduled for non-business days will be processed on the next business day. EDIT MULTI ENTRY TRANSFERS AND SUBMIT FOR PROCESSING 2. The screen will default to Make Transfers. Click the Multi Entry tab. 3. Update the necessary fields. Place a checkmark next to the transfer(s) that have been updated and click Continue.

8 7 4. Verify the Amount and / or Effective Date and click Make Transfer(s). Confirmation will display at the top of the screen. a. When approval is required, the message will state that the transaction is awaiting the approval process in order to be completed. Note: Transfers scheduled for non-business days will be processed on the next business day. EDIT MULTI ENTRY TRANSFERS WITHOUT SUBMISSION 2. The screen will default to Make Transfers. Click the Multi Entry tab. 3. Next, select Edit. 4. Make any necessary changes to the selected transfer and click Save Changes.

9 8 Note: Transfers scheduled for non-business days will be processed on the next business day. EDIT AMOUNT AND DATE REVIEW AND SUBMIT SCREEN 1. After selecting Continue on the Multi Entry screen, the system will display the Review and Submit screen. To edit the amount(s) and / or date(s), update the appropriate fields and select Make Transfer(s). A message will display on the Summary screen stating that the transaction has been submitted and is ready for approval (if applicable). Note: The amount and date change made from the Review and Submit screen will only apply to that specific transfer. After the transfer has been submitted, the amount will return to what was originally entered. The date will default to the current date. Transfers scheduled for non-business days will be processed on the next business day. APPROVE TRANSFERS 1. From the main menu, click Transfers. 2. Select Approve Transfers. a. The most recent information should display at the bottom of the screen. To narrow the search, enter the transfer details in the search criteria fields and click Search. Note: All required fields are marked with an asterisk. 3. Place a checkmark next to appropriate transfer(s), and click Approve to release the transfer or Deny to revoke the transfer request.

10 9 Note: If a transfer is denied, the transfer will not be viewable in the History List. The user must access the Audit Log to view the approval for the transfer that was denied as well as the user who denied the transfer request. EDITING A TRANSFER IN THE APPROVE LIST 2. Click Approve Transfers. 3. On the Approve Transfers screen, click Edit. 4. Make any necessary updates to the Amount, End Date, Nickname and / or Comments on the Edit Transfer screen. 5. To save the changes and return to the Approve Transfer screen, select Save Changes. 6. To save and approve the changes and return to the Approve Transfer screen, click Approve. 7. To deny the transfer and return to the Approve Transfer screen, select Deny. 8. To cancel the changes made and return to the Approve Transfer screen, click Cancel. Note: Transfers scheduled for non-business days will be processed on the next business day.

11 10 VIEW SCHEDULED TRANSFERS 1. From the main menu, click Transfers. 2. Click Scheduled Transfers. a. The most recent information will display at the bottom of the screen. To narrow the search, enter the transfer details in the search criteria fields and click Search. Note: Transfers scheduled for non-business day will process on next business day. EDIT SCHEDULED TRANSFERS 1. From the main menu, click Transfers. 2. Click Scheduled Transfers. 3. Click the Amount link of a specific transfer. 4. Make the necessary changes to the Amount, Effective Date, Nickname and / or Comments. Click Save Changes. Note: The above changes can be made by clicking the Amount link on any Account Transfer result screen.

12 11 Note: Transfers scheduled for non-business day will process on next business day. DELETE SCHEDULED TRANSFERS 2. Click Scheduled Transfers. 3. Click the Amount link of a specific transfer. 4. On the Edit Transfer screen, click Delete. Note: The above changes can be made by clicking the Amount link on any Account Transfer result screen. VIEW TRANSFER HISTORY 1. From the main menu, click Transfers. 2. Next, select Transfer History. a. The most recent information will display at the bottom of the screen. To narrow the search, enter the transfer details in the search criteria fields and click Search. Note: Transfer history is available on itreasury for 45 days. Note: All required fields are marked with an asterisk. AUDIT TIP: A one-time transfer is described as a Single Entry Transfer and displays an Effective Date. A Recurring Transfer will display both a Start and End Date. The date of the actual transaction event will not be found in Audit. This information can be found under Transfer History.

13 This guide is for general informational and reference purposes only and is entirely subject and subordinate to the terms of the respective written agreements for the products and services described above. This guide does not constitute a contract or representation or warranty of any kind, express or implied, nor does it in any way supplement, replace, modify, or amend the terms and provisions of the written agreements that govern the products and services. You should review actual product and service agreements carefully to understand the terms that govern the products and services and the rights, responsibilities, and liabilities of parties thereunder Regions Bank. Member FDIC.