How to Register a Team. RegisterASA.com

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1 How to Register a Team RegisterASA.com 2011 Season v1.03 Rev

2 User Login ONLY one login per team is allowed (the person inputting data). Do NOTshare your login with others! FIRST STEP Login v1.03 Rev

3 How to Register a Team If you previously registered your team on , you first need to decide if you re going to use one of your existing teams or if you re going to create a new team. If you re going to create a new team, please continue with the next page. If you want to use one of your existing teams, and the members on the team, skip to page 22. v1.03 Rev

4 Input Correct Information Before proceeding to the step-by-step instructions please read the following so that you have all the information you need to create your team and add the members to the team: It is important that you have input the correct information in your personal and team profiles in order to register your team in the correct association. Incorrect information can delay your registration. Determine which local ASA has jurisdiction over your registration. Use the following page on the ASA website to locate your association: Adjust your profile if needed to register in the correct association prior to creating your 2012 team. v1.03 Rev

5 Finding Your Association Many states are divided into different associations. It is important for you to register in the correct association. v1.03 Rev

6 Home Plate CLICK Add New Team Button FIRST! v1.03 Rev

7 When you select the registration type this is your insurance information. Make sure when you choose the deductible and photo option, that you have chosen what your team needs. LOOK! Team Profile Assign yourself the role of Team Administrator, as well as any other role you have on the team. The Team Administrator is the ONLY person that is able to add and remove member s on a team s roster, create invoices, and submit the team for approval. Only ONE Team Administrator is allowed per team! Complete the form and then click the Add Team button to create your new team. v1.03 Rev

8 Team Page How To Add A Member CLICK v1.03 Rev

9 How To Find A Member In The System For every member that you add to your team you ll need the member s First name OR Date of Birth Last name (Must be spelled precisely) Member ID # ZIP code Date of birth (Can be found on ID card or roster) This information is used to locate existing profiles on RegisterASA as well as to create new profiles v1.03 Rev

10 Input Correct Information To Locate Member ILL IN CLICK v1.03 Rev

11 How To Determine If You Have The Correct Member /1/2000 STEP ONE: Complete info in the boxes to the left and click submit. O: e to w r If the person you are searching for does not appear in the grid below, please click the ADD NEW button (see left) to add the new member. STOP! If the person you are trying to add to your team page has already been registered DO NOT create another profile page as this will delay your registration! v1.03 Rev

12 Team Profile For Member Make sure you choose a role for a player and coach or else the member will NOTshow up on the roster ADD TO TEAM means this is the last member you want to add and you are finished. You can always log back in and complete the registration process at another time. ADD TO TEAM & ADD NEW MEMBER means you want to add additional members. You will be taken back to the page where you will be able to search for the member to be registered. v1.03 Rev

13 How To Send A Welcome To A Coach and/or Adult Role Check the SEND WELCOME box for your assistant coaches to receive a link to initiate their background check. v1.03 Rev

14 Welcome This is a sampleof the Welcome the coach will receive if you choose to send to him/her. The Team Administrator will NOT see this . v1.03 Rev

15 Confirm Profile Login Information The sample below shows the page that will appear if the coach clicks the link on the Welcome . The coach can change his/her username and password (must be at least 7 characters) at this point. Make sure to click the SAVE button. v1.03 Rev

16 Member Appears On Team Page To CREATE AN INVOICE click the button to the right of the arrow. CLICK CLICK ADD MEMBER button if you need to add others to your team. 5/5/1965 5/5/ /12/1975 1/1/2011 When the member is added to the team, they appear in a PENDING status. NOTE: Other members have already been approved. Members can only be APPROVED while in a SUBMITTED status. Click the SUBMIT AND CREATE INVOICE to put them into a submitted status. A ZERO dollar invoice will be generated if the members in v1.03 Rev PENDING status have already been invoiced. 16

17 STOP! Check Roster Type Before Submitting Roster If you are unsure of the roster type you need, then choose STANDARD. Choose STANDARD or CHAMPIONSHIP roster here! DOUBLE check the mailing address to make sure it is correct. This address is used to ship your ID cards! v1.03 Rev

18 Invoice Created Member is ready to be APPROVED by your local commissioner. Your member(s) will be approved when the commissioner receives your paperwork (invoice, check, and birth certificates). v1.03 Rev

19 Invoice DOUBLE CHECK address. This is where your ID cards will be shipped. Circled description shows this is for registration fee. Double check to ensure correct. v1.03 Rev

20 Information To Send With Your Invoice If required by your local association, you may also need birth certificates and background check consent forms. You will need to mail this information in with your invoice to your local contact listed on the checks payable to section in the upper right hand corner of the invoice. v1.03 Rev

21 Completing Registration After you mail your payment please allow 5-7 business days for processing. Once your commissioner has received payment and approves your registration the ASA national office will print and ship the ID cards to you. If you have any questions on this process please submit a help ticket from the RegisterASA website. v1.03 Rev

22 Returning team and want to just add your team to the new season? How to Add Team to New Season v1.03 Rev

23 Checking The Correct Year On your home plate page, you will be able to view the team from previous registration(s). Click on the team name to display the team s information. v1.03 Rev

24 Automatically Taken To Your Team Page The team page will open to the Information tab. v1.03 Rev

25 Adding The Current Season Year This is the last season this team was registered To add this same team to a new season, click the Add Team to New Season button. v1.03 Rev

26 Adding Team To New Season After clicking Add Team to New Season this popup will display. The current season will display on this drop-down box. Click the Add Team to Season button to complete the process. v1.03 Rev

27 Update Information Return to the information tab to review the team information before modifying your players and coaches. DON T MISS THIS! Review the settings on this screen! Make sure that these are up to date before the team is submitted. Once the correct settings have been selected scroll down on this screen and click the Save button. v1.03 Rev

28 Complete Registration This team is now in a new season so the status will be reset to Pending. You can make changes to the team member grid while the team is in PENDING status. Once everyone is on the team click the Submit and Create Invoice button to create an invoice and to move your team to the Submitted status for approval by your local commissioner. Add or remove members as needed prior to creating the invoice. v1.03 Rev

29 FREQUENTLY ASKED QUESTIONS ADD SOFTBALL REGISTERASA LOGO v1.03 Rev

30 Frequently Asked Questions How do I print an invoice? From your team page select the invoice link # to print your invoice. Click the invoice link # that you wish to print. The invoice will be brought up in a separate box. You can now select the print icon and PRINT. v1.03 Rev

31 Frequently Asked Questions How do I find out who my Local Commissioner or JO Commissioner is in my ASA Association? Go to ASA s website: (finish instructions and provide screen shots) v1.03 Rev

32 Frequently Asked Questions How do I print a Roster? Once your local commissioner has APPROVED at least one player on your team, go to your team page and click the PRINT ROSTER button. (See Below) CLICK BUTTON v1.03 Rev

33 Frequently Asked Questions How do I print an Insurance Certificate? After your local commissioner has APPROVED your team, go to your team page and click the INSURANCE CERTIFICATES button. (See Below) CLICK BUTTON v1.03 Rev

34 Frequently Asked Questions How do I get my practice field or facility on my Insurance Certificate? Click the INSURANCE CERTIFICATES button explain rest with screen shots v1.03 Rev

35 Frequently Asked Questions How do I add a member s photograph so that it will print on the ID card? Need a screen shot with explanation If you select the photo ID card option you ll need a photograph in either JPEG or GIF format for uploading into the system. ONLYadd the photo of the member you need the ID card created for If another person s photo such as a celebrity is uploaded onto the profile and printed on the ID card, it will make the card INVALIDat a Tournament! v1.03 Rev

36 Frequently Asked Questions What if I registered my team non-photo, and now we need Photo IDs. What do I do now? Explanation and screen shots v1.03 Rev

37 Frequently Asked Questions What if my ACE Certification level is incorrect on my profile and home page? Contact Stephanie Henry day or night! She is our ACE Coordinator and the smartest one! (Provide explanation and screenshots) v1.03 Rev

38 Frequently Asked Questions How do I VOID an invoice that is incorrect or that I did not intend to create? You will need to contact your local Commissioner or JO Commissioner as they are the only ones with the authority to VOID invoices. v1.03 Rev

39 Frequently Asked Questions How do I correct a member s Date of Birth that was put into the system incorrectly? Since your Team Administrator is the person responsible for inputting that information, and this information is important for the sake of a player participating in the correct age division, you need to contact your local Commissioner or JO Commissioner as they are the only ones with the authority to change this type of information. v1.03 Rev

40 Frequently Asked Questions I forgot my username and password and I have not received an back with the information I requested, what do I do now? Check your JUNK folder as sometimes the will end up in that folder. If you have a new that you are using other than what is listed on your RegisterASA profile, then submit a tech ticket on and let us know your old and new . We will gladly assist you with the change so that you can receive the and can give you the login information. v1.03 Rev

41 Frequently Asked Questions How do I find my team when I re-enter the site? After you login to you will be taken to your home plate page. At the Registration Menu you will see various buttons, click the VIEW MY TEAMS button. You will then be taken to a grid that lists the teams you are associated with and you may choose the link of the team you need. (See Below) v1.03 Rev

42 Frequently Asked Questions How do I tell if my team has been Approved, if there are Issues, and other information? (See Below) Status: Pending = waiting to be submitted, Submitted created invoice waiting to be approved, Approved You have met the requirements 2. Click the Yes link to view your team s issues 3. Roster type : None, Standard, Championship v1.03 Rev Invoice Number: Click here to view your invoices

43 How to Register a Team RegisterASA.com 2011 Season v1.03 Rev

RegisterASA.com 2011 Season

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