TE.0X0 SUPPLIER GUIDE Oracle NAC Subcontractor Staffing Tool (SST)

Size: px
Start display at page:

Download "TE.0X0 SUPPLIER GUIDE Oracle NAC Subcontractor Staffing Tool (SST)"

Transcription

1 OUM TE.0X0 SUPPLIER GUIDE Oracle NAC Subcontractor Staffing Tool (SST) Author: Adrienne Little Creation Date: May 6, 2012 Last Updated: September 5, 2012 Version: 1.0

2 1 DOCUMENT CONTROL 1.1 Change Record 3 Date Author Version Change Reference 06-May-12 Adrienne Little Draft Original 04-Sep Released 1.2 Reviewers Name Salina Bimal Claudia Infantes Christie Martinez Position Application Specialist/ Consulting Practice Manager Application Specialist/ Business Analyst Project Manager

3 Contents 1 Document Control... ii 1.1 Change Record... ii 1.2 Reviewers... ii 2 Purpose & Background Supplier Workflow Setting Up Your Portal Logging into SST Leveraging the Worklist Reviewing Opportunities Requisition Notifications Accessing the Requisition Submit Bid Page Accessing the Requisition Worklist Reviewing the Requisition Creating Bids Proactively Creating a Resource Pool Submitting Bids - New Candidate Submitting Bids - Existing Candidate Maintaining Bids Customizing the Maintain Bid List Requesting Updates on a Submission Rate Negotiation Scheduling Interviews Withdrawing a Bid Withdrawing a Bid Retracting a Bid Staffing Decisions CSP RA Declines Bid Accept an Offer Decline an Offer Appendix A - Terminology Overview... 87

4 2 PURPOSE & BACKGROUND In 2011, the Oracle North America Consulting Subcontractor Program (NA CSP) set out to create a tool that would automate our staffing process, increase efficiencies, and improve our reporting capabilities. The result is the Oracle Subcontractor Staffing Tool (SST). SST is built on Oracle s PeopleSoft Financial Management 9.1 and is a hybrid of two modules, Services Procurement and Resource Management. In September 2012, NA CSP released the first version of SST for general use. All Oracle NA CSP external opportunities are now entered into SST where the tool is used to route the opportunities to our suppliers and monitor all supplier submittals and subsequent dialogue. When a resource is confirmed, Oracle SST provides a place for the Oracle CSP Resource Analyst to track the required on boarding processes associated with each engagement to ensure approvals, contracting, and payment facilitation is completed. The purpose of this Supplier User Guide is to provide our suppliers with detailed instruction on how to use SST. The Supplier Workflow section will visually assist the user in understanding the process flow. We have set out to outline information in logical sections, so that you can navigate to the items listed in the Table of Contents quickly. In addition, embedded in the instructional text are a number of links to other sections within the document. These may be sections that provide more insight on the topic, or links to take the user to the logical next step in the process. Finally, you will find a listing of SST specific terminology in Appendix A for your reference. We hope you will find this guide useful as you orient yourself to SST. If you need additional support, please send inquiries with associated screenshots to nac-csp_us@oracle.com. We look forward to collaborating with you in SST! Oracle SST Supplier Guide.doc 1

5 3 SUPPLIER WORKFLOW Oracle SST Supplier Guide.doc 2

6 4 SETTING UP YOUR PORTAL 4.1 Logging into SST In order to access Oracle opportunities and submit bids, the supplier will need to request an external account with Oracle.com and log into the Subcontractor Staffing tool using Single Sign On (SSO). This account and the matching credentials setup in SST will allow authorization into the tool. This section describes how to request an external account and login. Note: If a supplier already has an SSO account in order to access other Oracle sites (isupplier, Oracle Support, etc.), and the address associated with that SSO account matches the account NACSP has on record, the first steps are not required. Task Navigation Step Screenshots 1.0 Navigate to Click on the Sign In/Register for Account Oracle SST Supplier Guide.doc 3

7 1.1 If you already have an Oracle external account, you can Sign In using your existing SSO Username/Password here or when navigating to the SST link on step 2. If you do not have an account, click on the Sign Up link. Oracle SST Supplier Guide.doc 4

8 1.2 MyProfile Create Account Complete all required fields noted with an asterisk for Account and Personal Information sections. Note: used for registering should be the same as your business account used communication purposes. Click Create. Oracle SST Supplier Guide.doc 5

9 1.3 MyProfile Account Verification The next page confirms the Oracle.com account has been created. Click Continue to navigate back to the Sign In screen. 2.0 Navigate to SST Enter your SSO Username and Password. Click Sign In. 2.1 SST Supplier Portal The supplier portal home page will display. Oracle SST Supplier Guide.doc 6

10 4.2 Leveraging the Worklist This section outlines how the supplier can use the worklist to help them track staffing progress. Every time a requisition is sourced to the service provider contact, it creates a new worklist item. If a requisition closes, all items associated to the requisition will be removed automatically from the worklist. When the RA responds to your bids, each response creates a worklist item. If you respond to a bid response worklist item, the item is removed from your queue as it is considered worked. Task Navigation Step Screenshots 1.0 Home> Worklist Every time an RA sources a Requisition to you, or responds to your bid, a new item populates in your Worklist. Sort by date to keep the newest updates on the top of your list. To set up the sort, click Customize in the upper right of the Worklist title bar. Oracle SST Supplier Guide.doc 7

11 2.0 Highlight Date From and click arrow to right to move it to the Sort Order box. Click Descending. Click OK. 3.0 Screen returns to Worklist. Changes to Sort Order should be visible. 4.0 Suppliers can assign their own Priority to opportunities in their worklist. Choices are none, high, medium, low. Oracle SST Supplier Guide.doc 8

12 5.0 You can use the spro Bid Response filter on your worklist to see only items that relate to bids. 6.0 You can use the spro Requisition filter on your worklist to see only items that relate to requisitions. If you need, use the View All or View 25 links to ensure you are seeing all listed items. 7.0 For more information, the supplier can click the link and drill into the Requisition or Bid Response to review all details related to the Worklist item. Note The worklist auto updates. Oracle SST Supplier Guide.doc 9

13 If a requisition closes, all items associated to the will be removed from the Worklist. If you respond to a bid response worklist item, the item is removed from your queue. Oracle SST Supplier Guide.doc 10

14 5 REVIEWING OPPORTUNITIES Oracle SST uses requisitions to open opportunities to the supplier community. Suppliers will be able to access current opportunities that have been sourced to them through their SST Supplier portal. The Supplier screens are real time, and show the current status of all listed opportunities. 5.1 Requisition Notifications This process outlines how vendors will be advised of new Oracle requirements and subsequent updates on Oracle opportunities. Task Navigation Step Screenshots Prerequisite Note An Oracle RA has an open requirement and has determined that they want your firm s assistance filling the role. Notifications are expected to evolve and improve with time. Screenshots may not match 100% with what you see in production, but their basic functionality will remain unchanged. Oracle SST Supplier Guide.doc 11

15 1.0 Notification A notification will come to your inbox alerting you to opportunities and their current priority. The subject line will contain the Current Priority, the Requisition ID (a unique identifier), the Service Type and the Client Location. Within the body, the first section is a sourcing message from the RA. The Job Summary offers pertinent information about the requirement. 2.0 The Opportunity section outlines the scope. Next Steps: While we have tried to give you as much information as possible in the notification, it is still suggested your follow the link and log into SST. This will ensure you see all details associated with the requirement, which may also include rate targets, years experience, and educational requirements. Logged in, you will also be able to review bid factors to ensure that you cover all bases while you recruit. Accessing the Requisition The Submit Bid Page or Accessing the Requisition Oracle SST Supplier Guide.doc 12

16 The Worklist offers more detail into how to access Requisitions. Use the Reviewing Requisition instruction for to assist you in understanding the fields. 3.0 Questions: If, after reviewing the notification and the requisition you continue to have questions, please reply via to the Oracle CSP RA. 4.0 Subsequent changes in priority will also be accompanied by notifications sent to your inbox. Changes in status are also reflected in the Requisition directly. Oracle SST Supplier Guide.doc 13

17 5.2 Accessing the Requisition Submit Bid Page There are two ways a Service Provider Contact can access a requisition that has been sourced to them. This outlines how to access the requisition through the Submit Bid menu item and search function. This step can be done in order to review the requisition details or when the Service Provider Contact is ready to submit a bid. Task Navigation Step Screenshots Prerequisite /Worklist Notification An Oracle RA has an open requirement and has determined that they want your firm s assistance filling the role. You will receive an notification that a new opportunity has been sourced to you. In your worklist, you will see a spro Requisition item with a link that matches Job Summary number. Oracle SST Supplier Guide.doc 14

18 1.0 Log into SST and navigate from the home page. 2.0 Click Home link on the top right of the screen, Services Procurement pagelet/box > Submit Bids link OR Main Menu > Services Procurement > Submit Bids Displays sourced requisitions assigned to the Supplier Contact. Search criteria defaults to Sourced requisitions Last Worked on by the Provider Contact. Use search criteria to manage the list effectively. For new jobs, suggest searching on Assign Status Unassigned, Job Priority Hot Job! Oracle SST Supplier Guide.doc 15

19 3.0 Click on Submit Bid icon for the requisition you want to review. Navigates to the Submit Bid page. 4.0 Submit Bid page is displayed. Next Step Proceed to Reviewing The Requisition (here). Oracle SST Supplier Guide.doc 16

20 5.3 Accessing the Requisition Worklist There are two ways a Service Provider Contact can access a Requisition that has been sourced to them. This outlines how to access the Requisition through the Worklist. This step can be done in order to review the Requisition details or when the Service Provider Contact is ready to submit a bid. Task Navigation Step Screenshots Prerequisite /Worklist Notification An Oracle RA has an open requirement and has determined that they want your firm s assistance filling the role. You will receive an notification that a new opportunity has been sourced to you. In your worklist, you will see spro Requisition item with a link that matches the Job Summary number. Oracle SST Supplier Guide.doc 17

21 1.0 Log into SST and navigate from the home page. 2.0 Home Click the Worklist link on the right side in the header bar of your homepage 3.0 Home > Worklist Every time an RA sources a Requisition to you, or responds to your bid, a new row populates in your Worklist. Oracle SST Supplier Guide.doc 18

22 3.1 Use the Work List Filter spro Requisition to narrow the list if desired. Click View All in the upper left of the Worklist bar once filter is applied to ensure you are seeing all requests. Click on the Link for the requisition you want to access. 4.0 Submit Bid page is displayed. Next Step Proceed to Reviewing The Requisition. Oracle SST Supplier Guide.doc 19

23 5.4 Reviewing the Requisition This process details how a vendor can drill into the requisition to obtain all offered insights into the open position, some of which will not be included in the initial notification. Task Navigation Step Screenshots Prerequisite Prerequisite 1.0 Pick up from 3.2 or 3.3 step four OR Click Home link on the top right of the screen, Services Procurement pagelet/box > Submit Bids link OR Main Menu > Services Procurement > Submit Bids An Oracle RA has an open requirement and has determined that they want your firm s assistance filling the role. You have completed either Accessing the Requisition The Worklist or Accessing the Requisition The Submit Bid Page and have the requisition open. Review the Requisition Requirements section. Key Elements: The Requisition ID and Line Number (the combination is the job s unique identifier), Your Oracle RA contact (Service Coordinator), the Job Priority, and the Start and End dates. 1.1 If the US or CA RA has agreed to share rate information, you will be able to review Requisition Rate Details. By default, GSD requirements will not have rate details to share. If rate is displayed here, it is the Oracle Target Rate and should be the rate you are Oracle SST Supplier Guide.doc 20

24 looking to beat, in the currency indicated. Expense Rate will always be $0. Please assume expenses will be permitted outside the supplier rate. If we require local resources, you will be advised. 1.2 Review the Service Information. Service Method will indicate that this is a request for a resource. Service Type Displays a numeric value, and also a text value Allow Expenses Indicates no, but assume yes. We do not factor expense funding into the requisition. Location this is the Oracle Billing Location, disregard. Interview Required will indicate no. There is functionality we are not using associated with this field. Assume that an interview is always a possibility. Utilization will be 100% Scope of Work will outline the work requirements. Oracle SST Supplier Guide.doc 21

25 1.3 If the scope of work is bigger than the window, you can open it in a second window for ease of use with the arrow button. Click OK to revert to requisition. 1.4 Review Candidate Requirements. We are not using Competencies at this time. Other Skills section is being used to allow the RA to communicate extra insight to the Service Provider Contact about the opportunity. You will have seen this information in your sourcing notification. Please review to better understand status and background. Education Level, Years Experience, Telecommute, Travel Required, Travel Frequency may be updated if the RA has access to the Oracle SST Supplier Guide.doc 22

26 information. 2.0 Client Location is provided. The Supplier Contact must review the Bid Response questions in the lower half of the page at this time. There will be standard questions in every requirement, but there may be additional questions for any given requisition. Reviewing these questions now allows the Service Provider Contact to ensure all bases are covered when they are ready to submit a candidate. Next Step Note, in some instances, desired responses may default. Please confirm your actual response matches the default in these instances. Next step is to work toward placing a Bid. Please see the Creating Bids section for possible logical topics associated with this function, inclusive of: Proactively Creating a Resource Pool Submitting a Bid New Candidate Submitting a Bid Existing Candidate Oracle SST Supplier Guide.doc 23

27 6 CREATING BIDS 6.1 Proactively Creating a Resource Pool This section outlines how the supplier can set up Service Providers proactively, so that they are available from the candidate pick list when responding to Requisitions. Step Navigation Step Screenshots 1.0 Click Home link on the top right of the screen, Services Procurement pagelet/box > Manage Service Provider link OR Main Menu>Services Procurement> Manage Service Providers Page displays your Service Provider Roster. Search criteria allows search by Service Provider Contact, Service Provider (resource) or Account Status. Use the search mechanisms to see all Service Providers associated to your firm. Oracle SST Supplier Guide.doc 24

28 2.0 If a resource already exists, click on their person ID to access /review / update their profile. Click Return to Service Provider Roster to return to list. 3.0 Click Add Service Providers to add new resources to your pool. 3.1 Multi-tab page opens with the Add a New Value tab displayed. Person ID is defaulted as NEXT. Leave default and click Add Oracle SST Supplier Guide.doc 25

29 3.2 A blank Service Provider profile is opened. 3.3 Complete First Name and Last Name. Person Type defaults to Service Provider. Person Status defaults to Active. You can choose to use the other statuses for your internal purposes if desired, but Person Status must be Active for any candidate submitted to Oracle. Job Title and Middle Name are optional. We are not using Service Provider Identifiers. Please leave this blank. Click Phone and Details Oracle SST Supplier Guide.doc 26

30 3.4 Enter one primary phone number and one primary address for your candidate, at a minimum. Additional contact information can be stored here if desired. Primary contact information is indicated by the Primary checkbox. Click the Service Provider Information link. 3.5 Function Type, Effective Date, Supplier SetID, Supplier, and Provider Contact default. At minimum, select a Location Code. In most cases, this will be MAIN. Other fields are optional. As we will not use this system for time and expense entry, do not create a User Profile for your candidate. In addition, we will not require Provider Skills to be captured at this time. Click Save. Oracle SST Supplier Guide.doc 27

31 3.6 A person ID is generated and attached to the profile once saved. Click Resume Attachment link. 4.0 For a new resource, there will be no existing attachments. For existing resources, any previously attached documents will be found here. Click Upload. Oracle SST Supplier Guide.doc 28

32 4.1 Click Browse to find the resume stored on your machine. Click Upload once document is selected. 4.2 Update Description if required/ desired. The RA will see all documents when accessing the attachments on a bid, so ensure they know what document to access if there are multiples. Oracle SST Supplier Guide.doc 29

33 4.3 To add multiple documents, click the Plus icon to generate a new row. Repeat steps to create a new attachment. 4.4 For old attachments that need to be removed, click the Minus icon in the associated row. Oracle SST Supplier Guide.doc 30

34 4.5 Confirm desire to delete the document by clicking OK. Row will be deleted. 4.6 Click OK or Apply when done. Oracle SST Supplier Guide.doc 31

35 5.0 You are returned to the Service Provider Information page. The Service Provider set up is complete. Note Candidate is now available in the Service Provider pick list and can be submitted. See Submitting Bids Existing Candidate. Please do not use the Provider Skills or Create User Profile links. Oracle SST Supplier Guide.doc 32

36 6.2 Submitting Bids - New Candidate Outlines how to submit a new candidate (one not previously used in SST) against an open Oracle Requisition. Task Navigation Step Screenshots 1.0 Pick up from 3.4 Task 2 and go to Task 2 below. OR Click Home link on the top right of the screen, Services Procurement pagelet/box > Submit Bids link OR Main Menu > Services Procurement > Submit Bids 1.1 Displays sourced requisitions assigned to the Supplier Contact. Search criteria defaults to Sourced Requisitions Last Worked on by the Provider Contact. Use search criteria to manage the list effectively. For new jobs, suggest searching on Assign Status Unassigned, Job Priority Hot Job! *This search works best when a job priority is part of the search criteria.* Click on Submit Bid icon for the requisition you want to submit a candidate for. Navigates to the Submit Bid page Oracle SST Supplier Guide.doc 33

37 1.2 The Submit bid page opens. Scroll Down to the Enter Bid Information section. OR Click the collapse arrow in the Requisition Requirements bar to bring the Bid Information section up. 2.0 Click on Submit New Candidate radio button. Click Create Candidate button. Oracle SST Supplier Guide.doc 34

38 2.1 Type in First name, Last name only. Other information on this page is not required. Click OK. 2.3 User is returned to Submit Bid Page. Name of newly created Service Provider is visible. Click Attach Resume link. Oracle SST Supplier Guide.doc 35

39 3.0 Resume Attachments page opens. If you have already attached resumes to the Service Provider s profile, you will see it here. Proceed to step 3.7 If you need to add a resume, click Upload. 3.1 Click Browse and select the resume or other documentation you want to attach with your submission. Click Upload. 3.2 Resume attaches. Update Attachment Description if necessary. Oracle SST Supplier Guide.doc 36

40 3.4 To attach a second document, click the + symbol to generate a new row. 3.5 Navigate Upload >Browse> Upload to add other documents. Any resumes you want available for open opportunities should be visible. If you have multiple resumes, ensure you indicate what resume you want the RA to use in your description or comments. If there is a document that needs to be removed from the profile, click the sign on the associated row 3.6 Click OK to confirm that you are okay deleting the row. Oracle SST Supplier Guide.doc 37

41 3.7 To review your attachments, click view to open them. When finished, click OK. 4.0 Vendor location defaults. Do not change. Action defaults to Submit. 5.0 Enter your Vendor Rate and any Comments you want to share. 6.0 Respond to the Bid Response questions listed. When complete, Submit. Oracle SST Supplier Guide.doc 38

42 7.0 Will receive confirmation that the bid went through and be offered the opportunity to submit another bid. 8.0 Click Home link on the top right of the screen, Services Procurement pagelet/box > Manage Service Providers link OR Main Menu > Services Procurement > Manage Service Providers Navigate to your Service Provider Roster. Enter Pending Registration as your Search Criteria. Find the newly created Service Provider and Search. Click on the Person ID link. Oracle SST Supplier Guide.doc 39

43 8.1 Maintain Service Provider page displays. Update person status to Active. Click the Phone and details page. 8.2 Enter a primary phone number and a primary address. Click Save. Next Steps For possible next steps, please review the Maintain Bid section. Oracle SST Supplier Guide.doc 40

44 6.3 Submitting Bids - Existing Candidate Outlines how to submit an existing candidate (one previously used in SST) against an open Oracle Requisition. Task Navigation Step Screenshots 1.0 Click Home link on the top right of the screen, Services Procurement pagelet/box > Submit Bids link OR Main Menu > Services Procurement > Submit Bids Displays sourced requisitions assigned to the Supplier Contact. Search criteria defaults to Sourced Requisitions Last Worked on by the Provider Contact. Use search criteria to manage the list effectively. For new jobs, suggest searching on Assign Status Unassigned, Job Priority Hot Job! 1.1 Click on Submit Bid icon for the requisition you want to submit a candidate for. Navigates to the Submit Bid page Oracle SST Supplier Guide.doc 41

45 1.2 The Submit bid page opens. Scroll Down to the Enter Bid Information section. OR Click the collapse arrow in the Requisition Requirements bar to bring the Bid Information section up. 2.0 Leave the Submit Existing Candidate radio button selected. Click the look up Service Provider icon. Oracle SST Supplier Guide.doc 42

46 2.1 From lookup list, select the Service Provider you want to submit. Use search criteria Service Provider Name (Last, First) to narrow down the list if required. Click name of Service Provider you plan to submit. 2.2 User is returned to Submit Bid Page. Name of selected Service Provider is visible. Click Attach Resume Link. Oracle SST Supplier Guide.doc 43

47 3.0 Resume Attachments page opens. Any previously attached documents will display. Click view to review existing attachments. Click to remove existing attachments. Click + to add a new attachment. Ensure the resume you want reviewed is attached. 3.1 If you are adding a new attachment, click Browse and select the resume or documentation you want to attach with your submission. Click Upload. 3.2 Resume attaches. Update Attachment Description if necessary. Oracle SST Supplier Guide.doc 44

48 3.3 To attach a second document, click the + symbol to generate a new row. 3.4 Upload >Browse> Upload a second document. When finished, click OK. 4.0 Vendor location defaults. Do not change. Action defaults to Submit. 5.0 Enter your Vendor Rate and any Comments you want to share. Oracle SST Supplier Guide.doc 45

49 6.0 Respond to the Bid Response questions listed. When complete, Submit. 7.0 Will receive confirmation that the bid went through and be offered the opportunity to submit another bid. Next Steps For possible next steps, please review the Maintain Bid section. Oracle SST Supplier Guide.doc 46

50 7 MAINTAINING BIDS 7.1 Customizing the Maintain Bid List Outlines how the Maintain Bids page can be customized. It is suggested that the user go through this process the first time they access the SST Maintain Bid pages, in order to maximize the set up for efficiencies and so that their screen matches the screenshots in the user guide. They may need to return to step 2.0 in this section if the Edit icon is not initially available (a bid must be submitted and pending the RA s response in order to access that icon). Task Navigation Step Screenshots Prerequisite 1.0 Click Home link on the top right of the screen, Services Procurement pagelet/box > Maintain Bids link OR Main Menu>Services Procurement> Maintain Bids Supplier must have submitted at least one bid in order for the customize link to be made available to them Maintain Bids search criteria is displayed with some defaults. Click Search 1.1 Active bids display. Click on the Customize link in the Bid Communication header. Oracle SST Supplier Guide.doc 47

51 2.0 Personalize Column and Sort Order page displays. By highlighting the column headers and using the arrows, update the list so that it is in the following order: Tab Overview (Frozen); Create Bid (Frozen); Edit (Frozen); Submittal History (Frozen); End Communication (Frozen); Last Action (Frozen); Candidate Name; Supplier Rate; Currency Code; Job Priority; Sent From; Date Time; Folder Type; Business Unit; Line Nbr/Seq Nbr; Requisition ID/Work Order ID; Tab Details. Other items can be in any order under Tab Details. Oracle SST Supplier Guide.doc 48

52 2.1 **NOTE: `Edit` (Red Pencil icon) will only be available in the pick list if there are existing rows you can edit. If you do not have this item, skip it in the order now, and come back to adjust the order once it displays. Oracle SST Supplier Guide.doc 49

53 3.0 Use the arrow to set the sort on Folder Type to keep your incoming items on top. Click OK. 4.0 User is returned to Maintain Bids page. When the Bid Communication section is reviewed, changes to column order and sort should be evident. Oracle SST Supplier Guide.doc 50

54 5.0 To clear or update sort, click on the Customize link in the Bid Communication header. To remove existing sorts, highlight them in the Sort Order box and click the X button. Click OK when done. 6.0 Changes will be visible when the supplier returns to the Maintain Bid page. Oracle SST Supplier Guide.doc 51

55 7.2 Requesting Updates on a Submission This section outlines how the Service Provider Contact can request an update on a submission. Task Navigation Step Screenshots Prerequisite 1.0 Click Home link on the top right of the screen, Services Procurement pagelet/box > Maintain Bids link OR Main Menu>Services Procurement> Maintain Bids The Service Provider Contact must already have submitted a bid as outlined in Submitting Bids New Candidate or Submitting Bids Existing Candidate. If this is your first time on this screen, complete Customizing The Maintain Bids Page for ease of use. Maintain Bids a search criterion is displayed with recent dates, your Provider Contact ID, and Folder Type All defaults. If required, update search criteria Search. 2.0 Bid Communication rows display below search criteria, one row for each bid in process. or Select either the Bid Response or Edit response icon. *Only one will be visible and it will depend on who last responded to the bid the RA or the Supplier. Oracle SST Supplier Guide.doc 52

56 3.0 Opens the Supplier Bid Response page. Review if required; otherwise, click the collapse arrow to the left of Requisition Requirements header. 3.1 Bid Information is brought to the top of the page. Oracle SST Supplier Guide.doc 53

57 4.0 If you are completing a bid response, the Action and Comments sections will be blank. If you are Editing your previous response, your last action/ comments will be available for edit / replacement. Select Action 0009 Reply. In Comments ask for an update on the bid. Submit. 5.0 Receive confirmation of Bid Response - Response for requisition # for line # has been submitted message displays. The RA will be notified of your Reply. Oracle SST Supplier Guide.doc 54

58 7.3 Rate Negotiation This process outlines the steps for a Supplier to take if their Bid triggers the need for Rate Negotiation. Task Navigation Step Screenshots Prerequisite The Service Provider Contact must already have submitted a bid as outlined in Submitting Bids New Candidate or Submitting Bids Existing Candidate /Worklist Notification You will receive notification that there has been a Reply to your submission. In your Worklist, you will see a row with a work item of spro Bid Response. Oracle SST Supplier Guide.doc 55

59 1.0 If you are not already in the system, log into SST and navigate from the home page. 1.1 Click Home link on the top right of the screen, Services Procurement pagelet/box > Maintain Bids link OR Main Menu>Services Procurement> Maintain Bids If this is your first time on this screen, complete Customizing The Maintain Bids Page for ease of use.. Maintain Bids a search criterion is displayed with recent dates, your Provider Contact ID, and Folder Type All defaults. If required, update search criteria. Search. Oracle SST Supplier Guide.doc 56

60 1.2 Bid Communication rows display below search criteria, one row for each bid in process. Click on the Create Bid icon for the bid. 2.0 Opens the Supplier Bid Response page. Click the collapse arrow to the left of Requisition Requirements header. Oracle SST Supplier Guide.doc 57

61 3.0 Bid Information is brought to the top of the page. Review latest Comments to see that a rate change is being requested. 3.1 Respond to Bid. Select Action 0009 Reply. If you are unable to accommodate a rate decrease, advise the RA in the comments section. If you are able to adjust your rate, Update Bid Rate to reflect your current asking price. Add comments if desired. OR Oracle SST Supplier Guide.doc 58

62 4.0 Update Bid Factors if required. Update Attachments if required. Click Submit 5.0 Response for requisition # for line # has been submitted message displays. RA is informed of your Reply. Your target rate will display in their notification and also in the bid. Oracle SST Supplier Guide.doc 59

63 7.4 Scheduling Interviews This process outlines how the supplier will be advised of the interview request as well as how the interview will be scheduled. Task Navigation Step Screenshots Prerequisite / Worklist Notification The Service Provider Contact must already have submitted a bid as outlined in Submitting Bids New Candidate or Submitting Bids Existing Candidate The RA has shared the resume with the project team. A decision has been made that they will proceed with an interview (may be Oracle internal or Client). You will receive a notification that there has been a Reply to your submission. In your worklist, you will see a row with a work item of spro Bid Response. Oracle SST Supplier Guide.doc 60

64 1.0 If you are not already in the system, follow the link in the and log into SST and navigate from the home page. 1.0 Click Home link on the top right of the screen, Services Procurement pagelet/box > Maintain Bids link OR Main Menu>Services Procurement> Maintain Bids If this is your first time on this screen, complete Customizing The Maintain Bids Page for ease of use. Maintain Bids search criteria is displayed with recent dates, your provider contact ID, and Folder Type All as defaults. If required, update search criteria. Search Oracle SST Supplier Guide.doc 61

65 1.1 Bid Communication rows display below search criteria, one row for each bid in process. Click on the Create Bid icon for the bid. 1.2 Opens the Supplier Bid Response page. Review Requisition Requirements if required, otherwise, click the collapse arrow to the left of Requisition Requirements header. 2.0 Bid Information is brought to the top of the page. Review latest Comments to see that an interview is being requested. Oracle SST Supplier Guide.doc 62

66 2.1 Respond to Bid Select Action 0009 Reply. Use the Comments field to communicate or confirm possible interview times and dates. 2.2 Update Bid Factors, if required. Update Attachments, if required. Click Submit. 3.0 Response for requisition # for line # has been submitted message displays. Oracle SST Supplier Guide.doc 63

67 Next Step RA will Reply to continue scheduling discussion or confirm the arrangement. Watch for additional Reply Notifications / Worklist items until confirmed. Follow up and feedback can also be completed with the Reply function. Select Action 0009 Reply and use the Comments field to drive the dialogue. Oracle SST Supplier Guide.doc 64

68 8 WITHDRAWING A BID 8.1 Withdrawing a Bid This process outlines the steps for a supplier to withdraw a candidate already received and reviewed by the Oracle RA. Task Navigation Step Screenshots Prerequisite 1.0 Click Home link on the top right of the screen, Services Procurement pagelet/box > Maintain Bids link OR Main Menu>Services Procurement> Maintain Bids The Service Provider Contact must already have submitted a bid as outlined in Submitting Bids New Candidate or Submitting Bids Existing Candidate. A decision is made by either the supplier or the candidate to withdraw the resource from consideration and the RA needs to be updated. If this is your first time on this screen, complete Customizing The Maintain Bids Page for ease of use. Maintain Bids search criteria is displayed with recent dates, your Provider Contact ID, and Folder Type All defaults. If required, update search criteria. Search Oracle SST Supplier Guide.doc 65

69 1.1 Bid Communication rows display below search criteria, one row for each bid in process. 1.2 Select either the Bid Response or Edit response icon. or *Only one will be visible and it will depend on who last responded to the bid the RA or the Supplier. Oracle SST Supplier Guide.doc 66

70 2.0 Opens the Supplier Bid Response page. Review requisition details if required; otherwise, click the collapse arrow to the left of Requisition Requirements header. 2.2 Go to the Current Bid Response or Previous Bid section. Note: Previous Bid Section displays to the right. Oracle SST Supplier Guide.doc 67

71 3.0 Select Action 0005 Withdraw. Update Comments with decision details. Click Submit. 3.1 Supplier Bid Withdrawal Confirmation page displays. Use the lookup and select an appropriate reason code and add comments if desired. Note: This is for reporting purposes only. The comments here do not replace those in the Bid Response and they are not sent to the RA. Oracle SST Supplier Guide.doc 68

72 3.2 Click OK when done. 4.0 Response for requisition # for line # has been submitted message displays. The RA is notified that you have withdrawn your Service Provider. Oracle SST Supplier Guide.doc 69

73 8.2 Retracting a Bid This process outlines the steps for a supplier to withdraw a candidate that has been submitted to the Oracle RA, but the Oracle RA has yet to respond to the bid. Task Navigation Step Screenshots Prerequisite 1.0 Click Home link on the top right of the screen, Services Procurement pagelet/box > Maintain Bids link OR Main Menu>Services Procurement> Maintain Bids The Service Provider Contact must already have submitted a bid as outlined in Submitting Bids New Candidate or Submitting Bids Existing Candidate. A decision is made by either the supplier or the candidate to withdraw the resource from consideration and the RA needs to be updated. If this is your first time on this screen, complete Customizing The Maintain Bids Page for ease of use. Maintain Bids search criteria is displayed with recent dates, your provider contact ID, and Folder Type All as defaults. If required, update Search Criteria. Search Oracle SST Supplier Guide.doc 70

74 1.1 Bid Communication rows display below search criteria, one row for each bid in process. 1.2 Select the Edit response icon. 2.0 Opens the Supplier Bid Response page. Review requisition details if required; otherwise, click the collapse arrow to the left of Requisition Requirements header. Oracle SST Supplier Guide.doc 71

75 2.2 Go to the Previous Bid section. Note: Previous Bid Section displays to the right. 3.0 *NOTE: This section opens far to the right. Scroll if required. Select action 0013 Retract. Update comments with decision details. Click Submit. 4.0 Response for requisition # for line # has been submitted message displays. The RA is notified that you have withdrawn your Service Provider. Oracle SST Supplier Guide.doc 72

76 9 STAFFING DECISIONS 9.1 CSP RA Declines Bid This section outlines how you will be notified when the Oracle team declines your bid. Task Navigation Step Screenshots Prerequisite Notification The Service Provider Contact must already have submitted a bid as outlined in Submitting Bids New Candidate or Submitting Bids Existing Candidate. The Oracle project team has decided not to proceed with the candidate. Supplier Contact will receive an notification with a subject line that clearly communicates Oracle`s decision to decline the bid. Follow the link and log into the system. Oracle SST Supplier Guide.doc 73

77 1.0 If you are not already in the system log into SST and navigate from the home page. 1.1 Click Home link on the top right of the screen, Services Procurement pagelet/box > Maintain Bids link OR Main Menu>Services Procurement> Maintain Bids If this is your first time on this screen, complete Customizing The Maintain Bids Page for ease of use. Maintain Bids a search criterion is displayed with recent dates, your Provider Contact ID, and Folder Type All defaults. If required, update search criteria using items in the notification to find the bid response. Search Click View All to ensure you are seeing all potential items. Bid response will display with Last Action Decline. Oracle SST Supplier Guide.doc 74

78 1.2 Click the bid response icon and minimize the Requisition details to see the final responses. Action will be 0011 Decline in Previous Bid Information. Comments will offer more insight. 2.0 Click on the Current Bid Response Action look up to decide next actions. Oracle SST Supplier Guide.doc 75

79 2.1 If you want to continue the discussion, use Action 0009 Reply. Use the Comments to share your thoughts. Click Submit. OR Oracle SST Supplier Guide.doc 76

80 3.0 If you acknowledge the decision has been made, you can select Action 0011 End Communication. You can still add comments. Click the checkbox for `Send End Communication `, so the RA will be notified of your action. 3.1 You will be asked to select a reason code for ending communication. Click Ok. Oracle SST Supplier Guide.doc 77

81 4.0 Receive confirmation of bid response. 5.0 The item will remain in your maintain bid page with the Last Action as End Communication until the requisition is closed out. Oracle SST Supplier Guide.doc 78

82 9.2 Accept an Offer When the Oracle RA is ready to confirm a resource, they will take the action of Offer Position to communicate the decision to the supplier. This process outlines the steps for the Supplier to respond to the offer through SST, advising the RA of their acceptance. It is highly recommended that if the RA contacts you with an Offer Position action, you use either the Accept or Decline Bid Actions to respond, as it will gain higher visibility in the workflow notifications.. Task Navigation Step Screenshots Prerequisite The Service Provider Contact must already have submitted a bid as outlined in Submitting Bids New Candidate or Submitting Bids Existing Candidate. The Oracle team is ready to Offer your candidate the position. / Worklist Notification received. You will receive notification that the RA is taking the action of Offer Position. In your worklist, you will see a row with a work item of spro Bid Response Oracle SST Supplier Guide.doc 79

83 1.0 If you are not already in the system log into SST and navigate from the home page. 1.1 Click Home link on the top right of the screen, Services Procurement pagelet/box > Maintain Bids link OR Main Menu>Services Procurement> Maintain Bids If this is your first time on this screen, complete Customizing The Maintain Bids Page for ease of use. Maintain Bids search criteria is displayed with recent dates, your provider contact ID, and Folder Type All as defaults. If required, update search criteria. Search 1.2 Bid Communication rows display below search criteria, one row for each bid in process. Click on the Create Bid icon for the bid. Oracle SST Supplier Guide.doc 80

84 2.0 Opens the Supplier Bid Response page. Review if required; otherwise, click the collapse arrow to the left of Requisition Requirements Header. 2.1 Bid Information is brought to the top of the page. Last Action will be 003 Offer Position in Previous Bid Information. Review latest Comments to more detail. 3.0 Respond to Bid Select Action 0004 Accept Offer in order to proceed with the booking. Add further detail in the Comments field. Oracle SST Supplier Guide.doc 81

85 3.1 Update Rate and Bid Factor Responses if Required. Update Attachments if Required. Click Submit 4.0 Response for requisition # for line # has been submitted message displays. RA is notified that you have Accepted Offer. Oracle SST Supplier Guide.doc 82

86 9.3 Decline an Offer When the Oracle RA is ready to confirm a resource, they will take the action of Offer Position to communicate the decision to the supplier. This process outlines the steps for the supplier to respond to the offer through SST, advising the RA of a negative decision. This may be used if the RA can no longer commit, or if the terms need to be renegotiated. It is highly recommended that if the RA contacts you with an Offer Position action, you use either the Accept or Decline Bid Actions to respond, as it will gain higher visibility in the workflow notifications. Task Navigation Step Screenshots Prerequisite The Service Provider Contact must already have submitted a bid as outlined in Submitting Bids New Candidate or Submitting Bids Existing Candidate. The Oracle team has decided to offer the position to your candidate. / Worklist Notification received. You will receive an notification that the RA is taking the action of Offer Position. In your worklist, you will see a row with a work item of spro Bid Response. Oracle SST Supplier Guide.doc 83

87 1.0 If you are not already in the system log into SST and navigate from the home page. 1.0 Click Home link on the top right of the screen, Services Procurement pagelet/box > Maintain Bids link OR Main Menu>Services Procurement> Maintain Bids If this is your first time on this screen, complete Customizing The Maintain Bids Page for ease of use. Maintain Bids a search criterion is displayed with recent dates, your Provider Contact ID, and Folder Type All defaults. If required, update search criteria. Search. 1.1 Bid Communication rows display below search criteria, one row for each bid in process. Click on the Create Bid icon for the bid. Oracle SST Supplier Guide.doc 84

88 2.0 Opens the Supplier Bid Response page. Click the collapse arrow to the left of Requisition Requirements header. 2.1 Bid Information is brought to the top of the page. Action will be 0003 Offer Position in Previous Bid Information. Review latest Comments for more detail. 3.0 Respond to Bid. Select Action 0010 Decline Offer. If you or your candidate are unable to accept the offer. Add further detail in the Comments field. Oracle SST Supplier Guide.doc 85

89 3.1 Update Rate and Bid Factor Responses, if required. Update Attachments, if required. Click Submit. 3.2 Select an appropriate Reason Code at the prompt. Comments are optional. This is for reporting purposes only. Comments here do not replace comments in the bid response. 4.0 Response for requisition # for line # has been submitted message displays. RA is notified that you have declined the offer. Oracle SST Supplier Guide.doc 86

90 APPENDIX A - TERMINOLOGY OVERVIEW Current Term Oracle SST Term Resource / Candidate Service Provider Supplier / Supplier Contact Service Provider Contact Oracle Resource Analyst (RA) Service Coordinator Open Requirement Requisition Product / Service Service Type Submission Bid Submission Updates Maintain Bids Oracle SST Supplier Guide.doc 87

PRISM SPro Performing External Communications Quick Reference Guide

PRISM SPro Performing External Communications Quick Reference Guide PRISM SPro Performing External Communications Quick Reference Guide PRISM supports a variety of ecommerce transactions Understanding the Importance of Withdrawal... 6 between Highmark and its external

More information

BCBSM and BCN Contingent Labor Program How to submit bids

BCBSM and BCN Contingent Labor Program How to submit bids Accessing the Submit Bid Page in spro When you want to submit candidate bids, you can do so using the Submit Bid page in spro. Follow these steps to submit candidate bids in spro: 1. Log in to PeopleSoft.

More information

TRAINING GUIDE - REGISTERED SUPPLIER GUIDE Lamprell Energy Limited Procurement and Supply Chain. Version: 1.0

TRAINING GUIDE - REGISTERED SUPPLIER GUIDE Lamprell Energy Limited Procurement and Supply Chain. Version: 1.0 TRAINING GUIDE - REGISTERED SUPPLIER GUIDE Lamprell Energy Limited Procurement and Supply Chain Version: 1.0 Table of Contents Introduction... 3 Login... 3 Login Assistance... 3 Homepage... 4 Sourcing...

More information

Cart & Assign. 6. Enter an optional Note to the Assignee and click the Assign button.

Cart & Assign. 6. Enter an optional Note to the Assignee and click the Assign button. Revised 11/18/13 Cart & Assign Modify The Shopping Cart You may Unassign the shopping cart only until the Requester has submitted it. 1. Click the Shop icon, hover over My Carts And Orders, and click View

More information

Quick guide to the SmartSimple on-line portal (making an application)

Quick guide to the SmartSimple on-line portal (making an application) EPA Research Programme 2014-2020 Quick guide to the SmartSimple on-line portal (making an application) POWERED BY SMARTSIMPLE Disclaimer Please read this document carefully prior to using the on-line portal.

More information

WELCOME TO IRECRUIT. Contents: Step 1: How to Register.3. Step 2: Search for Jobs Step 3: Apply for a Job..23

WELCOME TO IRECRUIT. Contents: Step 1: How to Register.3. Step 2: Search for Jobs Step 3: Apply for a Job..23 WELCOME TO IRECRUIT irecruit is our online job search and application system. Use irecruit to search and apply for advertised UTS jobs. You can also use irecruit to set up job alerts tailored to your job

More information

P3 USER GUIDE FOR MARKET ACTORS COMMERCIAL STANDARD OFFER PROGRAM

P3 USER GUIDE FOR MARKET ACTORS COMMERCIAL STANDARD OFFER PROGRAM P3 USER GUIDE FOR MARKET ACTORS COMMERCIAL STANDARD OFFER PROGRAM Updated March 2016 TABLE OF CONTENTS P3 INTRODUCTION... 1 P3 REGISTRATION PROCESS... 2 P3 MARKET ACTOR PROFILE... 4 Create New Market Actor

More information

Supplier User Guide for Responding to Atlantic Lottery Tender Opportunities

Supplier User Guide for Responding to Atlantic Lottery Tender Opportunities Supplier User Guide for Responding to Atlantic Lottery Tender Opportunities Version 4 Released November 2017 TABLE OF CONTENTS OVERVIEW... 3 Help & Support... 3 Definitions... 3 GENERAL FLOW OF SUPPLIER

More information

daa isupplier User Guide

daa isupplier User Guide daa isupplier User Guide December 2017 Contents Prerequisites... 3 Introduction... 4 1.1 Registration... 6 1.2 Login... 6 1.3 Basic Overview of the isupplier Portal Homepage... 7 1.4 Purchase Order Acceptance

More information

Dallas Area Rapid Transit

Dallas Area Rapid Transit Dallas Area Rapid Transit Submit Bid Response User Guide If you have any questions or need help, please contact DART Procurement at (214)749-2701 (8:00am to 5:00pm CST) or send an email to Psupport@dart.org.

More information

MyFloridaMarketPlace (MFMP) Information Technology Staff Augmentation Services State Term Contract equote Training

MyFloridaMarketPlace (MFMP) Information Technology Staff Augmentation Services State Term Contract equote Training MyFloridaMarketPlace (MFMP) Information Technology Staff Augmentation Services State Term Contract equote Training 1 Agenda Overview and Benefits of equotes Creating an equote Vendor View Managing equotes

More information

User Guide Create isupplier Supplier Charges

User Guide Create isupplier Supplier Charges CALIFORNIA RESOURCES CORPORATION AND ITS AFFILIATES (COLLECTIVELY, CRC) OVERVIEW This User Guide aims to describe how to electronically submit supplier charges (field tickets and/or invoices) against a

More information

Scholastic Oracle Cloud Supplier Portal User Guide

Scholastic Oracle Cloud Supplier Portal User Guide Scholastic Oracle Cloud Supplier Portal User Guide Table of Contents Introduction to the Supplier Portal... 3 What is the Supplier Portal?... 3 Navigating the Supplier portal... 3 Logging in... 3 Homepage

More information

Taleo External Applicant

Taleo External Applicant Table of Contents Last Updated: 8/28/17 We thank you for your interest in job opportunities. Please use these materials to find information to guide you through the application experience. Topic Pages

More information

Online Requesting and Receiving. Training Manual

Online Requesting and Receiving. Training Manual Online Requesting and Receiving Training Manual 1 Table of Contents Introduction 3 Logging In.3 Creating a Profile...3 Modifying a Ship to Address...3 FOAPAL and Commodity Codes 3 Code Favorites...3 Understanding

More information

Memphis Light Gas and Water Division s isupplier User Guide

Memphis Light Gas and Water Division s isupplier User Guide Scope: Memphis Light Gas and Water Division s isupplier User Guide In order to conduct business with Memphis Light Gas and Water Division, a user guide has been developed to outline steps for suppliers

More information

User Guide Respond to Request for Information (RFI)

User Guide Respond to Request for Information (RFI) OVERVIEW This User Guide describes how Suppliers participates in Request for Information (RFI) events related to Pre- Qualification, Category Related Qualifications, Sourcing Pre-Screenings or Communications

More information

UNOPS esourcing vendor guide. A guide for vendors to register on UNGM, and submit responses to UNOPS tenders in the UNOPS esourcing system

UNOPS esourcing vendor guide. A guide for vendors to register on UNGM, and submit responses to UNOPS tenders in the UNOPS esourcing system A guide for vendors to register on UNGM, and submit responses to UNOPS tenders in the UNOPS esourcing system Version: 1.4 By: UNOPS Procurement Group Date: 1 November 2017 TABLE OF CONTENTS 1. Purpose

More information

UNOPS esourcing vendor guide. A guide for vendors to register on UNGM, and submit responses to UNOPS tenders in the UNOPS esourcing system

UNOPS esourcing vendor guide. A guide for vendors to register on UNGM, and submit responses to UNOPS tenders in the UNOPS esourcing system A guide for vendors to register on UNGM, and submit responses to UNOPS tenders in the UNOPS esourcing system Version: 1.3 By: UNOPS Procurement Group Date: 15 September 2016 TABLE OF CONTENTS 1. Purpose

More information

People. Processes. Integrating Globally.

People. Processes. Integrating Globally. People. Processes. Integrating Globally. Course: isupplier for Suppliers Table of Contents Table of Contents Course Introduction...4 L1: Vendor Registration... 6 Register for isupplier using SteelTrack

More information

Scholastic Oracle Cloud Supplier Portal User Guide

Scholastic Oracle Cloud Supplier Portal User Guide Scholastic Oracle Cloud Supplier Portal User Guide Table of Contents Introduction to the Supplier Portal... 3 What is the Supplier Portal?... 3 Navigating the Supplier portal... 3 Logging in... 3 Homepage

More information

Version 5. Recruiting Manager / Administrator

Version 5. Recruiting Manager / Administrator Version 5 Recruiting Manager / Administrator 1 Contents 1.0 Introduction... 4 2.0 Recruitment at a Glance... 6 3.0 Viewing Applicant Numbers... 8 4.0 Activities After Closing Date... 10 5.0 Shortlisting...

More information

MyFloridaMarketPlace. equote Training State Agencies

MyFloridaMarketPlace. equote Training State Agencies MyFloridaMarketPlace equote Training State Agencies 1 What is an equote When to use an equote Benefits Creating an equote Managing equotes Awarding & Viewing Results Resources Agenda What is an equote

More information

Supplier Contract Management for Agencies Core-CT Finance Upgrade Implementation

Supplier Contract Management for Agencies Core-CT Finance Upgrade Implementation Supplier Contract Management for Agencies Core-CT Finance Upgrade Implementation March 2018 For Classroom Training Use Only Introduction Supplier Contract Management for Agencies Welcome to Supplier Contract

More information

Grant Lifecycle Manager Learning Lab Applicant Tutorial

Grant Lifecycle Manager Learning Lab Applicant Tutorial VIDEO 1: Site Access & Account Creation You will access the system via the log on page. The Foundation may have provided you with a link to this page, or it may be hyperlinked on their Foundation website.

More information

Abu Dhabi Investment Authority

Abu Dhabi Investment Authority OUM USER GUIDE Abu Dhabi Investment Authority 01-01 Registration Process Author: Creation Date: Last Updated: Document Ref: Version: Abu Dhabi Investment Authority 11-Jan-2017 19-Jan-2017 ADIA/User Guide/2.1.1

More information

PlanWell 4.0 User Guide

PlanWell 4.0 User Guide PlanWell 4.0 User Guide Contents Finding Planwell and Logging On 2 Planwell Access Portals 2 Document Selection 3 Build a Set 4 Most Current Set 4 Custom Packages 4 Issue Tree 5 Standard Order Process

More information

Vendor Deal Portal (VDP)

Vendor Deal Portal (VDP) Vendor s Guide to the Vendor Deal Portal (VDP) The Toys R Us, Inc On-line Application for Electronic Approval and Management of Credit Allowance Contracts 1 P a g e TABLE OF CONTENTS 1. ABOUT... 3 2. GETTING

More information

P3 USER GUIDE FOR MARKET ACTORS RESIDENTIAL & HARD TO REACH STANDARD OFFER PROGRAMS

P3 USER GUIDE FOR MARKET ACTORS RESIDENTIAL & HARD TO REACH STANDARD OFFER PROGRAMS P3 USER GUIDE FOR MARKET ACTORS RESIDENTIAL & HARD TO REACH STANDARD OFFER PROGRAMS Updated March 2016 Contents INTRODUCTION... 3 P3 REGISTRATION PROCESS... 4 P3 MARKET ACTOR PROFILE... 6 Create New Market

More information

Match Exception Handler - Quick Reference

Match Exception Handler - Quick Reference BearBuy Match Exception Handler recorded webinar training is required before obtaining the Match Exception Handler role. This guide serves only as a reference for Match Exception Handlers and does not

More information

The PeopleSoft Financials System

The PeopleSoft Financials System The PeopleSoft Financials System 2 Introduction...................... 14 Signing In and Out.................... 14 Signing In to the System.............. 14 Signing Out................... 17 Navigation

More information

Procurement Contract Overview

Procurement Contract Overview Procurement Contract Overview Understanding Contract Versioning: Core-CT allows for the creation of new versions to existing contracts. Versioning is only used when the expiration date of a current contract

More information

Sourcing - How to Create a Negotiation

Sourcing - How to Create a Negotiation Martin Baker Secure Source-To-Pay Sourcing - How to Create a Negotiation December 07 Contents To Create a Project... To Create a Negotiation... 5 Attachments... 7 Private File Archive... 7 Creating Lines,

More information

Oracle isupplier User Guide. Oracle isupplier Support:

Oracle isupplier User Guide. Oracle isupplier Support: Oracle isupplier User Guide Oracle isupplier Support: isupplier@ieee.org Table of Contents I. Introduction to isupp lier Portal 2 II. Logging into isupplier Portal for the First Time... 2 Step 1: Reset

More information

Training Guide isupplier - Bidding Process. Bidding Process. Procedure

Training Guide isupplier - Bidding Process. Bidding Process. Procedure Bidding Process Procedure When you complete these steps, you will be able to navigate the negotiation home page and submit a Response to a Bid. The Bidding process begins when Hillsborough County posts

More information

Supplier Response Guide. Access Supplier Portal to Review and Respond to Bid Opportunities

Supplier Response Guide. Access Supplier Portal to Review and Respond to Bid Opportunities Access Supplier Portal to Review and Respond to Bid Opportunities Contact entered for commodity code (and established proxies) will receive email notification of bid opportunity. 1. Login to the Supplier

More information

CERTIFIED HIRING MANAGER USER GUIDE

CERTIFIED HIRING MANAGER USER GUIDE CERTIFIED HIRING MANAGER USER GUIDE University of California Santa Cruz Recruitment Management System 12/21/12 TABLE OF CONTENTS INTRODUCTION... 3 BEFORE YOU GET STARTED... 4 Your Web Browser... 4 Web

More information

Responding to a BT Sourcing Activity on Oracle via isupplier

Responding to a BT Sourcing Activity on Oracle via isupplier Responding to a BT Sourcing Activity on Oracle via isupplier A users guide for Suppliers responding to an RFI, RFP, RFQ, Auction, ITT or Tender electronically with BT using our new Oracle ebusiness Suite

More information

SCP Embraer Supplier Guide

SCP Embraer Supplier Guide SCP Embraer Supplier Guide Revised 1 Contents Introduction... 5 Getting Started... 5 How to Log In to SCP... 5 Steps to Complete First Time Login... 6 Steps to Log-in to SCP... 7 General Navigation and

More information

Requisition Entry Guide. Direct questions to Procurement & Contract Services, x5134

Requisition Entry Guide. Direct questions to Procurement & Contract Services, x5134 Requisition Entry Guide Direct questions to Procurement & Contract Services, x5134 Requisition Entry Guide Refer to Log into PeopleSoft Financials guide for login instructions. Once logged in, click on

More information

Supplier SAP SNC User Guide

Supplier SAP SNC User Guide Supplier SAP SNC User Guide Version 1.0 July 29, 2014 AGCO Corporation Page 1 1 Introduction AGCO has chosen SAP Supplier Network Collaboration (SNC) to improve visibility and capability in North America

More information

ISUPPLIER PORTAL USER MANUAL ADERP VERSION 1.0

ISUPPLIER PORTAL USER MANUAL ADERP VERSION 1.0 ISUPPLIER PORTAL USER MANUAL ADERP VERSION 1.0 Contents Contents... i Oracle isupplier Portal Overview...1 Recommended Browsers and Settings...2 Advanced Settings...2 Turn-off pop-up blocker or Allow pop-up

More information

Oracle isupplier. Supplier User Guide

Oracle isupplier. Supplier User Guide Supplier User Guide Table of Contents isupplier Application, Help and Support... 3 Registration... 3 For Help... 3 Overview... 4 User Registration... 5 Login to isupplier... 7 isupplier and Sourcing Responsibility

More information

Oracle Sourcing Supplier Guide

Oracle Sourcing Supplier Guide Oracle Sourcing Supplier Guide Table of Contents Sourcing Application Help and Support... 4 Requirements... 5 How to Use this Guide... 6 Module 1: Oracle Sourcing Basics... 7 Section 1-1 Login to Oracle

More information

Oracle ebusiness CCTM Supplier: CCTM4 Enhancements

Oracle ebusiness CCTM Supplier: CCTM4 Enhancements Oracle ebusiness CCTM Supplier: CCTM4 Enhancements Oracle ebusiness CCTM Supplier: CCTM4 Enhancements RATE CARD ENHANCEMENTS: INTRODUCTION... 1 Rate Card History... 1 Rejected Rate Card Changes: Retained

More information

Application Guide for Internal Applicants through Employee Space

Application Guide for Internal Applicants through Employee Space Application Guide for Internal Applicants through Employee Space This guide provides instructions to help you search and apply for job openings at North East Independent School District (NEISD). This guide

More information

SC319 Umoja Solicitations. Umoja Solicitations Version 76 Last Modified: 8-April

SC319 Umoja Solicitations. Umoja Solicitations Version 76 Last Modified: 8-April SC319 Umoja Solicitations Umoja Solicitations Version 76 Last Copyright Last Modified: 8-April-2015 United 24-May-13 Nations 1 Agenda Course Introduction Module 1: Overview of the Solicitation process

More information

CHAP LinQ User Guide. CHAP IT Department Community Health Accreditation Partner 1275 K Street NW Suite 800 Washington DC Version 1.

CHAP LinQ User Guide. CHAP IT Department Community Health Accreditation Partner 1275 K Street NW Suite 800 Washington DC Version 1. 2015 CHAP LinQ User Guide CHAP IT Department Community Health Accreditation Partner 1275 K Street NW Suite 800 Washington DC 2005 Version 1.1 CHAP LINQ USER GUIDE - OCTOBER 2015 0 Table of Contents ABOUT

More information

A Learning Management System for Professionals Who Protect the Public s Health. User QuickGuide

A Learning Management System for Professionals Who Protect the Public s Health. User QuickGuide A Learning Management System for Professionals Who Protect the Public s Health User QuickGuide How to login to MRC-TRAIN 1. Type https://www.mrc.train.org into the address field of your browser. 2. Enter

More information

WELCOME to Qantas Group isupplier

WELCOME to Qantas Group isupplier WELCOME to Qantas Group isupplier A manual for suppliers Welcome to our isupplier help manual. You re receiving this manual as you are one of our preferred suppliers with access to the isupplier Portal.

More information

EMPLOYEE SPACE. INSTRUCTIONS for EMPLOYEES. Hurley Medical Center Department of Human Resources

EMPLOYEE SPACE. INSTRUCTIONS for EMPLOYEES. Hurley Medical Center Department of Human Resources EMPLOYEE SPACE INSTRUCTIONS for EMPLOYEES Hurley Medical Center Department of Human Resources Updated 3/1/2016 Table of Contents Table of Contents... i Introduction... 1 Accessing Employee Space... 2 Employee

More information

Browser s Guide Contents

Browser s Guide Contents Browser s Guide Contents Browser s Guide... 1 Browser Role... 2 Logging In... 2 Contact Information... 2 My Account Settings... 2 Key Concepts... 3 Searching... 3 Supplier Searching... 3 Product Searching...

More information

GSA QMAC. Transportation Service Provider (TSP) TransPort Integrator User Guide. TransPort Integrator Service. Version 3.0

GSA QMAC. Transportation Service Provider (TSP) TransPort Integrator User Guide. TransPort Integrator Service. Version 3.0 GSA QMAC TransPort Integrator Service Transportation Service Provider (TSP) TransPort Integrator User Guide Version 3.0 Change Log Version # Date of Change Section Description of Change Changed By 1.0

More information

Last Updated 11/13/15. LM Procure to Pay Quick Reference Guide For Suppliers Using einvoicing

Last Updated 11/13/15. LM Procure to Pay Quick Reference Guide For Suppliers Using einvoicing Last Updated 11/13/15 LM Procure to Pay Quick Reference Guide For Suppliers Using einvoicing Lockheed Martin Procure to Pay November 2015 Procedure This quick reference guide navigates through the DCI

More information

ADERP ISUPPLIER PORTAL USER MANUAL VERSION 1.2

ADERP ISUPPLIER PORTAL USER MANUAL VERSION 1.2 ADERP ISUPPLIER PORTAL USER MANUAL VERSION 1.2 Document Control Change Record 4 Date Author Version Change Reference 12-Dec-2016 DOF 1.0 08-Feb-2017 DOF 1.1 Updated with new URL links 23-Mar-2017 DOF 1.2

More information

KNPC esourcing Portal Tendering

KNPC esourcing Portal Tendering KNPC esourcing Portal Tendering 1 Buyer Guide Table of Contents 1 LOGIN & NAVIGATION... 3 1.1 LOGGING IN... 3 1.2 BUYER HOMEPAGE... 4 1.3 THE DASHBOARD... 4 2 FINDING RFQS/ITBS IN THE ESOURCING PORTAL...

More information

Version Number 14.3 Updated 1/26/2015

Version Number 14.3 Updated 1/26/2015 Purchasing South Dakota Board of Regents Human Resources/Finance Information Systems Version Number 14.3 Updated 1/26/2015 Page 1 Table of Contents Welcome 3 Overview 3 Intended Audience 3 Documentation

More information

Student Guide INTRODUCTION TO ONLINE RESOURCES

Student Guide INTRODUCTION TO ONLINE RESOURCES Student Guide INTRODUCTION TO ONLINE RESOURCES Date: 12. March. 2018 By: Technical Support Team Table of Contents 1) Introduction 3 2) Student Panel (SIS) 3 2.1) Student Panel (SIS) Login 3 2.1.1) Definitions

More information

Voucher Approver Quick Reference

Voucher Approver Quick Reference Approval Concepts Overview In BearBuy, the voucher (created from a supplier invoice sent to Accounts Payable) is routed for department approval when the invoice is $5,000 or greater. Vouchers are created

More information

Applying for an Elective Opportunity

Applying for an Elective Opportunity I. Finding elective opportunities to apply for Go to the portal main page (https://www.afmcstudentportal.ca) and sign in with your username and password. If you have not yet registered for the portal,

More information

SOURCING SUPPLIER GUIDE

SOURCING SUPPLIER GUIDE ORACLE SOURCING SUPPLIER GUIDE Updated May, 007 Table of Contents Sourcing Application Help and Support...4 Requirements...4 How to Use this Guide...5 Module : Oracle Sourcing Basics...6 Section - Login

More information

Vendor Registration and Training

Vendor Registration and Training Vendor Registration and Training Bid Express Registration Guide Bid Express Vendor Guide February 2015 Prepared By Address: 5700 SW 34th Street, Suite 1235, Gainesville, Florida 32608-5371 Web: www.infotechfl.com

More information

Steps on How to Create Cash Advances

Steps on How to Create Cash Advances FAST Travel System Guide: How to Create Cash Advances Purpose: Definition: Navigation: Notes: To provide instructions on how to create Cash Advances (CAs) in the FAST Travel module. Cash Advance - In some

More information

Sourcing Instructions for Suppliers: Reviewing and Responding to Negotiations

Sourcing Instructions for Suppliers: Reviewing and Responding to Negotiations INFRASTRUCTURE MINING & METALS NUCLEAR, SECURITY & ENVIRONMENTAL OIL, GAS & CHEMICALS Sourcing Instructions for Suppliers: Reviewing and Responding to Negotiations Last Updated: 4-Jun-18 Level 4 - Public

More information

ActivePay CARDHOLDER GUIDE

ActivePay CARDHOLDER GUIDE ActivePay CARDHOLDER GUIDE PNC - ACTIVEPAY CARDHOLDER TRAINING MANUAL TABLE OF CONTENTS Accessing the PNC ActivePay Web Application 2 Self Registration for Cardholders.. 3 Forgotten Username or Password

More information

IDRP Portal User Guide for Providers and Plans

IDRP Portal User Guide for Providers and Plans IDRP Portal User Guide for Providers and Plans Version 1.0, September 2017 Controlled electronic version prevails over printed copy of this document. Provided by MAXIMUS Federal Services, Folsom, CA. Work

More information

Wellington City Council Funding Portal Quick Reference Guide for Applicants

Wellington City Council Funding Portal Quick Reference Guide for Applicants Wellington City Council Funding Portal Quick Reference Guide for Applicants Before you Begin The intended audience for this document is a new user who is registering for the first time or for a returning

More information

Supplier Portal. Instruction Manual

Supplier Portal. Instruction Manual This manual provides information necessary to become a registered Supplier with the Hillsborough County Aviation Authority Procurement Department. Supplier Portal Instruction Manual 0 Introduction to Supplier

More information

Arrow Contract Management System. Electronic Tendering Guide

Arrow Contract Management System. Electronic Tendering Guide Arrow Contract Management System Electronic Tendering Guide CONTENTS 1. RECEIVING & VIEWING A TENDER INVITATION... 3 2. LOGGING INTO PROCON... 4 3. OBTAINING TENDER DOCUMENTS... 5 4. HOW TO RESPOND ELECTRONICALLY

More information

Submit a Response - Construction (First Time - No Addenda)

Submit a Response - Construction (First Time - No Addenda) Submit a Response - Construction (First Time - No Addenda) In this Course you will learn how to submit a response to a construction solicitation document through the isupplier Portal for the first time.

More information

esa-p EXTENDED GUIDE How to SUBMIT and APPROVE a MAC Confirmation

esa-p EXTENDED GUIDE How to SUBMIT and APPROVE a MAC Confirmation esa-p EXTENDED GUIDE How to SUBMIT and APPROVE a MAC Confirmation esa-p Extended Guide How to SUBMIT and APPROVE a MAC Confirmation CHANGE LOG REASON FOR CHANGE VERSION DATE PARAGRAPH(S) Update of the

More information

Help for Suppliers. (UK Public Sector)

Help for Suppliers. (UK Public Sector) Help for Suppliers (UK Public Sector) Version 12.3 Copyright BravoSolution 2011, All Rights Reserved HELP FOR SUPPLIERS... 1 (UK PUBLIC SECTOR)... 1 HELP FOR SUPPLIERS (UK PUBLIC SECTOR)... 8 DASHBOARD

More information

IBM TRIRIGA Version Procurement Management User Guide

IBM TRIRIGA Version Procurement Management User Guide IBM TRIRIGA Version 10.3 Procurement Management User Guide Note Before using this information and the product it supports, read the information in Notices on page 192. Second edition, June 2013. This edition

More information

web po user guide Supplier

web po user guide Supplier web po user guide Supplier web po user guide table of contents supplier section 1 before you begin section 2 getting started and the basics section 3 Web PO Supplier Administration section 4 Viewing Purchase

More information

User Guide. Trade Finance Global. For customers using Guarantees. October nordea.com/cm OR tradefinance Name of document 5/8 2015/V1

User Guide. Trade Finance Global. For customers using Guarantees. October nordea.com/cm OR tradefinance Name of document 5/8 2015/V1 User Guide Trade Finance Global For customers using Guarantees October 2015 nordea.com/cm OR tradefinance Name of document 2015/V1 5/8 Table of Contents 1 Trade Finance Global (TFG) - Introduction... 4

More information

PlanWell Enterprise. User Manual

PlanWell Enterprise. User Manual PlanWell Enterprise User Manual 1 Table of Contents Finding PlanWell and Logging On... 4 Public Projects... 5 Guest Access... 5 Login to your Account... 6 Populating Shopping Cart... 6 Most Current Set...

More information

2. or by navigation through the industry supplier portal: European Space Agency

2. or by navigation through the industry supplier portal:   European Space Agency Purpose The aim of this work instruction is to provide a step-by-step procedure to create and approve a Milestone Achievement Certificate (MAC) referred to in esa-p as 'Confirmation' or 'Goods Receipt'.

More information

Sourcing Buyer User Guide

Sourcing Buyer User Guide Sourcing Buyer User Guide Version 6.4 August 2011 Copyright 2002-2011 Ion Wave Technologies, Inc. Springfield, Missouri Welcome to Enterprise Sourcing! This manual is intended to provide buyers an instructional

More information

Approver. Approver Approver v 13.3 Page 1 Questions? Call or Revised 11/18/13

Approver. Approver Approver v 13.3 Page 1 Questions? Call or  Revised 11/18/13 Table of Contents I. Welcome Message... 3 II. Overview... 4 III. Email Notification Of A Requisition To Approve... 4 IV. Notifications & Action Items... 6 V. Basic Tasks Of An... 8 VI. Carts Assigned To

More information

Supplier Portal User Guide

Supplier Portal User Guide CLM (Contract Lifecycle Management) Supplier Portal User Guide The purpose of this document is to assist suppliers submit their company data to HealthTrust through the Supplier Portal, HealthTrust s supplier-facing

More information

PEOPLEADMIN USER S GUIDE. Sam Houston State University

PEOPLEADMIN USER S GUIDE. Sam Houston State University PEOPLEADMIN USER S GUIDE Sam Houston State University Revised 05/2015 PeopleAdmin, Inc. 816 Congress Avenue Suite 1800 Austin, TX 78701 TABLE OF CONTENTS INTRODUCTION... 5 GETTING STARTED... 6 SYSTEM

More information

Recruitment Standard Operating Procedures Profile Management and Job Application for External Candidates

Recruitment Standard Operating Procedures Profile Management and Job Application for External Candidates Recruitment Standard Operating Procedures Profile Management and Job Application for External Candidates HRMD - PARTNERING WITH YOU TOWARDS EXCELLENCE Register African Union Login Access the Login screen

More information

USING THE FINANCIAL AID COMMUNICATION SYSTEM

USING THE FINANCIAL AID COMMUNICATION SYSTEM USING THE FINANCIAL AID COMMUNICATION SYSTEM Using the Finanical Aid Communication System b Module 5: Using FACS INTRODUCTION The Financial Aid Communication System (FACS) is a web-based software program

More information

Unifier Project Controls User Guide

Unifier Project Controls User Guide Unifier Project Controls User Guide 16 R2 September 2016 Contents Introduction to Project Controls... 17 Components of Project Controls... 19 About the Owner Template... 19 About the Contractor Template...

More information

Business Online and Mobile Banking User Guide

Business Online and Mobile Banking User Guide Business Online and Mobile Banking User Guide 1. Online Enrollment 2. Login Process & Device Registration 3. Accounts & Accounts Details and Transaction History 4. Activity Center 5. Secure Messages 6.

More information

Student Guide INTRODUCTION TO ONLINE RESOURCES

Student Guide INTRODUCTION TO ONLINE RESOURCES Student Guide INTRODUCTION TO ONLINE RESOURCES Date: 08. June. 2017 By: Technical Support Team STUDENT GUIDE southwales.unicaf.org 1)Introduction...4 2)Student Panel (SIS)...4 2.1)Student Panel (SIS) Login...4

More information

CAG e-procure Supplier Training

CAG e-procure Supplier Training CAG e-procure Supplier Training Topics 1. Profile Management 2. Steps in Creating a Quotation 3. Request to Participate 4. Acknowledgement of e-purchase Order 5. Q & A Log in to CAG Source Key Portal Key-in

More information

Oracle. Sales Cloud Using Partner Relationship Management for Partners. Release 13 (update 18B)

Oracle. Sales Cloud Using Partner Relationship Management for Partners. Release 13 (update 18B) Oracle Sales Cloud Using Partner Relationship Management for Partners Release 13 (update 18B) Release 13 (update 18B) Part Number E94448-01 Copyright 2011-2018, Oracle and/or its affiliates. All rights

More information

Dormant Accounts Fund. Technical Guide for Applications

Dormant Accounts Fund. Technical Guide for Applications Dormant Accounts Fund Technical Guide for Applications July 2018 1 Contents New and Existing Applicants... 3 Important Information... 3 Other Relevant Information... 4 Section 1 - Hints and Tips for completing

More information

The MyCSF Administrator s Tool Guide

The MyCSF Administrator s Tool Guide The MyCSF Administrator s Tool Guide January 2016

More information

Daman isupplier Portal User Guide. Procurement

Daman isupplier Portal User Guide. Procurement Procurement Table of Content 1. Introduction... 4 Benefits associated with using isupplier include:... 4 2. System Requirements... 4 2.1 Recommended Operating System:... 4 2.2 Browser Requirements:...

More information

City of Topeka e-procurement Supplier User Guide

City of Topeka e-procurement Supplier User Guide City of Topeka, Kansas Financial Services Department Contracts & Procurement Division 215 SE 7 th Street, Room 60 Topeka, KS 66603 City of Topeka e-procurement Supplier User Guide Entering Event Responses

More information

Industry Access Portal User Manual

Industry Access Portal User Manual User Manual L o u i s i a n a D e p a r t m e n t o f I n s u r a n c e Table of Contents Industry Users... 4 Register for Industry Access... 4 Sign Up... 5 Search for an Industry Access Account Administrator...

More information

Student Guide. By UNICAF University

Student Guide. By UNICAF University vnhgfj Student Guide By UNICAF University 1 2 Table of Contents 1) Introduction... 5 2) Student Panel (SIS)... 5 2.1) Student Panel (SIS) Login... 5 2.1.1) Definitions... 5 2.1.2) Registration Email...

More information

Flinders utilises an e-recruitment system called PageUp, to manage its recruitment activities.

Flinders utilises an e-recruitment system called PageUp, to manage its recruitment activities. EXECUTIVE SUMMARY Flinders utilises an e-recruitment system called PageUp, to manage its recruitment activities. This recruitment system offers Flinders an experience that is user friendly, intuitive and

More information

Umoja Lease-in Process

Umoja Lease-in Process Umoja Lease-in Process Use this How-To- as a reference when carrying out activities related to the Lease-in activities in Real Estate. Lease-Ins are leasing contracts in which the UN is the tenant. * *

More information

Guide to Status Only Annual Reviews and Re-appointments

Guide to Status Only Annual Reviews and Re-appointments Guide to Status Only Annual Reviews and Re-appointments Using Web Forms and LaserFiche Discovery Commons April 2016 Table of Contents Guide to Status Only Annual Reviews and Re-appointments... 0 Laserfiche

More information

COTY PROJECT USER MANUAL

COTY PROJECT USER MANUAL COTY PROJECT USER MANUAL _EN_GLO_YYYYMMDD FUNCTION: Supply Chain Planning TOPIC Confirmation through the portal a. Order Status b. Response Options c. Submitted confirmation Confirmation through Excel

More information

Applicant User Guide

Applicant User Guide Applicant User Guide Oriel is an online system designed to manage specialty recruitment and forms part of the Intrepid HR software suite used to administer training, education and career progression in

More information

Travel Management Locomote user Cheat Sheet. Contents

Travel Management Locomote user Cheat Sheet. Contents Travel Management Locomote user Cheat Sheet Contents 1. LOGGING INTO LOCOMOTE... 2 2. SET UP / CONFIRM YOUR PROFILE... 3 3. YOUR DASHBOARD... 5 4. HOW DO I SUBMIT A TRIP REQUEST?... 5 5. INFORMATION REQUIRED

More information