Xerox Phaser 3635 MFP User Instructions

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1 Xerx Phaser 3635 MFP User Instructins Make a Cpy Using the Duplex Autmatic Dcument Feeder (DADF) NOTE: Use the DADF fr multiple r single pages. Use the Dcument Glass fr single cpies r paper that cannt be fed using the DADF. 1. Lad the riginal dcument in the DADF. 2. On the Cntrl Panel, press the [Clear All] buttn t clear previus cpy settings. 3. Select the [Cpy] buttn n the Tuch Screen. 4. Using the numeric keypad n the Cntrl Panel, enter the required number f cpies. 5. Select ther cpy settings fr the jb if required. Press the [Start] buttn n the Cntrl Panel t begin cpying. Hw t Lad a Dcument n the Dcument Glass NOTE: Fr ptimum cpy r scan quality, especially fr clred r gray-scale images, use the Dcument Glass (rather than the Autmatic Dcument Feeder). Always keep the Dcument Glass clean, as dust r dirt n the glass may cause black spts n the utput. T lad a dcument n the Dcument Glass: 1. If necessary, remve any dcuments frm the Autmatic Dcument Feeder (ADF). NOTE: If a dcument is detected in the ADF, the machine will give it pririty ver the dcument n the Dcument Glass. 2. Open the Scanner Cver. 3. Place the dcument face-dwn n the Dcument Glass, and align it with the registratin guides in the tp, left crner.

2 4. Clse the Scanner Cver. NOTE: Leaving the Scanner Cver pen while cpying r scanning may affect the image quality and Tner (Dry Ink) cnsumptin. If a bk, magazine, r ther bund dcument is being cpied r scanned, lift the Scanner Cver until its hinges are caught by the stpper and then clse the cver. If the bk r magazine is thicker than 30 mm / 1.2 in., leave the cver pen. 5. Press the [Start] buttn t begin cpying. Hw t Add r Edit an Individual Directry Entry in the Fax Address Bk The Address Bk can be used t stre destinatin names, fax numbers, and transmissin settings in the machine. Entries stred in the Address Bk will be available fr selectin within the Send List feature n the Fax tab. This feature saves time when sending faxes t frequently used destinatins. Up t 200 Individual Directry entries can be saved in the Address Bk. T add r edit an Individual Directry entry: 1. If necessary, press the [Services Hme] buttn n the Cntrl Panel, and then select the [Fax] tab n the Tuch Screen t display the Fax ptins. 2. Select the [Address Bk] buttn. 3. Frm the Individual Directry Setup screen, enter a new number, r select ne frm the Directry list t edit. 4. Select the [Edit] buttn. 5. Select the Entry Name field, and then enter (r mdify) the name. NOTE: The entry name can be a maximum f 20 characters. 6. Select the [Save] buttn. 7. Select the Fax Number field, and then enter (r mdify) the fax number using the numeric keypad. NOTE: Select the [Dialing Characters] buttn t insert any special characters.

3 8. Select the [Save] buttn. 9. Select the [Save] buttn again t save the new r mdified entry and return t the Setup screen. Hw t Add r Edit a Grup Directry Entry in the Fax Address Bk The Address Bk can be used t stre destinatin names, fax numbers, and transmissin settings in the machine. Entries stred in the Address Bk will be available fr selectin within the Send List feature n the Fax tab. Dialing Grups can als be set up, cmprising f many individual entries. This feature saves time when sending faxes t frequently used destinatins. T add r edit a Grup Directry entry: 1. If necessary, press the [Services Hme] buttn n the Cntrl Panel, and then select the [Fax] tab n the Tuch Screen t display the Fax ptins. 2. Select the [Address Bk] buttn. 3. Select [Grups] frm the pull-dwn menu. 4. Frm the Grup Directry Setup screen, enter a new number, r select ne frm the Directry list t edit. 5. Select the [Edit] buttn. 6. Select the Grup Name field, and then enter a unique Grup Name (number). NOTE: The Grup Name can be a maximum f 20 characters. 7. Select the [Save] buttn. 8. Select the [Add Recipients] buttn. 9. Select the required entry frm Individual Directry t add t the Grup. Chse frm the list using the scrll buttns, r enter the Directry Lcatin number using the keypad. 10. Select the [Add t Grup] buttn t add the Individual number t the Grup. Cntinue selecting and adding Individual numbers, as required. 11. Select the [Save] buttn t save the new r mdified entry and return t the Setup screen. Hw t Send a Fax NOTE: The Fax feature is nly available n the Phaser 3635MFP/X cnfiguratin. 1. Lad the dcument(s) t be faxed either face-up in the Dcument Feeder r face-dwn in the back, left crner f the Dcument Glass. 2. If necessary, press the [Services Hme] buttn n the Cntrl Panel, and then select the [Fax] tab n the Tuch Screen t display the Fax ptins.

4 3. Select the [Enter Number] field n the Tuch Screen, and then enter the recipient s fax number using ne f the fllwing methds: Keypad Dial - Use this ptin t enter the fax number using the numeric keypad n the Cntrl Panel. Manual Dial - This methd allws users t get a dial tne befre entering the fax number. This is typically used when sharing a fax and phne line. Speed Dial - Select [Speed Dial], and then select a preset Speed Dial number. Address Bk - Select the [Address Bk] buttn. Lk up and then select a recipient frm the list. Add - Add several recipients t the Send List t send a fax t several recipients. This buttn prvides access t the Directry fr individuals and grups. 4. Select the required ptins fr the fax jb. The fllwing ptins are available: Basic Fax Features Reslutin: Reslutin affects the appearance f the fax at the receiving fax terminal. A higher reslutin prduces better quality fr phts. Hwever, a lwer reslutin reduces cmmunicatin time. Available ptins are: [Standard 200 x 100 dpi] - Recmmended fr text dcuments. It requires less cmmunicatin time, but des nt prduce the best image quality fr graphics and phts. [Fine 200 x 200 dpi] - Recmmended fr line art and phts. This is the default reslutin and the best chice in mst cases. [Superfine 400 x 400 dpi] - Recmmended fr average quality phts and graphics. It prduces gd quality images and a smaller file size than the 600 x 600 reslutin. [Superfine 600 x 600 dpi] - Recmmended fr use with high quality phts and graphics. It prduces the largest image file size, but delivers the best image quality. NOTE: Superfine reslutin is nly available with Embedded Fax. 2-Sided Specify ne-sided r tw-sided riginals. Scanning:

5 Basic Fax Features Original Type: Infrmatin regarding faxing tw-sided riginals. Define the riginal dcument as Text, Text and Pht, r Pht t ptimize reslutin settings. Mre Fax Features Lighten r darken the utput based n the quality f the Lighten / riginal dcument. T darken the fax, select the [Scrll Dwn] Darken: buttn. T lighten the fax, select the [Scrll Up] buttn. Clr Mde: Select [Black and White] t transmit a black and white image. Select [Full Clr] t transmit a clr image. NOTE: This ptin is nly available with Embedded Fax. Backgrund Autmatically reduce r eliminate a dark backgrund. Select Suppressin: [Aut Suppressin] t enable r [Off] t disable. Original Size: Specify the size f the riginal. 5. Press the [Start] buttn t transmit the fax. NOTE: T cnfirm transmissin f the fax, press the [Jb Status] buttn n the Cntrl Panel t display the Jb Status screen. The queued jb will be displayed. Hw t Create and Imprt an Address Bk The Internet Services Lcal Address Bk screen allws a list f names and addresses t be upladed which can be accessed via the Lcal Address Bk at the machine. The Lcal Address Bk cnsists f a text file in CSV (Cmma Separated Values) frmat. The majrity f wrd prcessing r spreadsheet applicatins allw a CSV file t be created. The service must be enabled at the machine t access the Lcal Address Bk. 1. Open an applicatin that supprts CSV files, fr example, Micrsft Excel. 2. Create a list f addresses with the fllwing headings: Name, Address, and Phne. Fr example:

6 Name Address Phne name name name The rder in which entries are displayed in the Lcal Address Bk at the machine will depend n hw the entries are srted in the CSV file. 1. Save the file as a CSV (cmma delimited) file with the extensin.csv. NOTE: It is recmmended that yu keep a cpy f the.csv file nce it is created. 2. Frm the cmputer, pen an Internet brwser windw. 3. Enter the IP address f the Phaser 3635MFP in the Address field, and then press [Enter] n the keybard. The CentreWare Internet Services windw will be displayed. 4. Click n the [Prperties] tab. 5. Click n [Services] t expand the list f ptins. 6. Click n [ Settings] t expand the list. 7. Click n the [Lcal Address Bk] link. 8. Click n [Imprt frm File] and brwse t the lcatin f the Address Bk file (*.csv). 9. Highlight the.csv file and click n [Open] in the Chse File windw. 10. When finished, click n the [Apply] buttn at the bttm f the page. 11. When prmpted, enter the required infrmatin in the User Name and Passwrd fields, and then click n [OK]. NOTE: The default User Name is "admin", and the default passwrd is "1111". A windw will be displayed stating, "Yur Selectins have been mdified successfully." 12. Click n [OK]. The Defaults page will be displayed. NOTE: If an address bk has already been created, yu may be warned that duplicate entries exist and the new entries will be ignred. Hw t Send a Scanned Dcument as an Attachment 1. Lad the dcument(s) t be ed either face-up in the Dcument Feeder r face-dwn in the back, left crner f the Dcument Glass. 2. If necessary, press the [Services Hme] buttn n the Cntrl Panel, and then select the [ ] tab n the Tuch Screen t display the ptins.

7 NOTE: If an authenticatin feature is enabled, yu may need an accunt befre using the machine. T get an accunt, r fr mre infrmatin, cntact a System Administratr. 3. If necessary, press the [Clear All] buttn n the Cntrl Panel nce t clear any previus selectins. 4. Select [Frm], and then enter the address t be displayed in the Frm field f the using the keypad displayed n the Tuch Screen. NOTE: This field may have been preset by an administratr and may nt be editable. If the feature is accessed in Authenticatin Mde, the sender's e- mail address will be aut-filled. The sender may als search fr the address in the Address Bk. 5. Select [Save]. 6. Select the [New Recipients] buttn. 7. Add the recipient(s) t the list using ne f the fllwing methds: Add recipient addresses manually: 1. Type in a valid address using the keypad displayed n the Tuch Screen. 2. Select the Add buttn. 3. T add mre recipients, repeat the previus step. 4. T enter a recipient address as Cpy (Cc:) r Blind Cpy (Bcc:) address, select the [T:] buttn, and then select either [Cc:] r [Bcc:] frm the pull-dwn menu. Add recipient addresses using the Address Bk: 1. Select the [Address Bk] buttn. 2. Enter the first few characters f the name r address f the recipient. The address bk will be searched and a list f matching names will be displayed. 3. Select the required recipient, and then select [Add (T:)], [Add (Cc:)], r [Add (Bcc:)]. 4. Repeat this prcess t add additinal recipients t the send list. Add recipient addresses using the buttn: 1. Select the key n the keypad displayed n the Tuch Screen. 2. Select the required recipient, and then select [Add (T:)], [Add (Cc:)], r [Add (Bcc:)]. 8. When all recipient addresses have been added, select the [Clse] buttn. 9. Mdify the settings, as necessary, n the , Advanced Settings, Layut Adjustment, r Optins tabs.

8 10. Press the [Start] buttn n the Cntrl Panel t scan the dcument and send it as an attachment t an . NOTE: T cnfirm the jb, press the [Jb Status] buttn n the Cntrl Panel. The jb will be displayed in the jb queue.

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