Using Nested Exception Aggregation in BEx Reports- Scenario
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1 Using Nested Exception Aggregation in BEx Reports- Scenario Applies to: SAP BW 3.x & SAP BI Net Weaver 2004s. For more information, visit the Business Intelligence homepage. Summary The Objective of this article is to explain the necessity of Nested Exception Aggregation in BEx reports with a scenario. Author: Company: KVS VaraPrasad Cognizant Technology Solutions (India). Created on: 25 October 2011 Author Bio KVS VaraPrasad is working as a SAP BW consultant with Cognizant Technology Solutions. He has got rich experience on various BW Implementation/Support Projects in both SAP BW 3.5 and SAP BW SAP AG 1
2 Table of Contents SAP BW 3.x & SAP BI Net Weaver 2004s. For more information, visit the Business Intelligence homepage.. 1 Summary... 1 Author Bio... 1 Purpose:... 3 Report Requirements:... 3 Counting total number of deliveries:... 4 How to create IF then ELSE Conditions in Calculated Key Figures: Counting On-time Deliveries: Counting Late Deliveries: Counting Early Deliveries: Nested Exception Aggregation: Nested Exception Aggregation on On-time Deliveries CKF: Nested Exception Aggregation on Deliveries Late CKF: Nested Exception Aggregation on Deliveries Early CKF: Related Content Disclaimer and Liability Notice SAP AG 2
3 Purpose: This article addresses the requirement of Nested Exception aggregation in BW/BI Reports; In this article I m going to explain the following list: How to use the formula variables with replacement path as processing type. How to use IF ELSE condition in the calculated Keyfigures. How to create and use Nested Exception Aggregation. Report Requirements: In some sales based reports, Users wants to see the Total number of deliveries, On-time deliveries, early deliveries and Late Deliveries for particular time period. To display the data as per above requirements we have to create Calculated Keyfigures to count the delivery numbers based on Actual Delivery Date and Requested Delivery Date of Delivery number. On-time Delivery: An On-time Delivery is a delivery number whose Actual Delivery Date is equal to Requested Delivery Date. Late Delivery: A Late Delivery is a delivery number whose Actual Delivery Date is greater than Requested Delivery Date. Early Delivery: An Early Delivery is a delivery number whose Actual Delivery Date is less than Requested Delivery Date SAP AG 3
4 Counting total number of deliveries: To count the delivery numbers we need a formula variable to hold the Delivery number for each record and that formula should process with Replacement path with Delivery number (0DELIV_NUMB) as reference Characteristic. Step 1: Create a Calculate Key Figure - Number of Deliveries Step 2: Give the Description and technical names as Number of Deliveries and CKF_NO_DEL_1 respectively and create a new Formula Variable to hold the Delivery numbers SAP AG 4
5 Step 3: Create ZVAR_DEL_NUMB formula variable Description: Type of Variable: Processing by: Reference Characteristic: Delivery Number Formula Replacement Path Delivery (0DELIV_NUMB) Set the Replacement Path attributes with below settings: 2011 SAP AG 5
6 This formula is not ready for input (Don t Check Variable is Ready for Input) Set the Dimension as Number (Delivery number is numerical field): 2011 SAP AG 6
7 Step 4: Drag and drop the Delivery Number (ZVAR_DEL_NUMB) formula variable into the Detail view of Number of Deliveries (CKF_NO_DEL_1) Calculated Key Figure. Use default aggregation type Standard Aggregation as Exception Aggregation 2011 SAP AG 7
8 Comparing Date values: Create two different formula variables with Replacement Path as processing type and having Actual Delivery Date and Requested Delivery Dates as reference characteristics. Formula variable with Actual Delivery date as reference characteristic: Description: Technical Name: Type of Variable: Processing by: Reference Characteristic: Actual Delivery Date Formula VAR_ACT_DEL_DATE_FORM Formula Replacement Path Actual Delivery Date (0ACT_DL_DTE) In the Replacement Path tab, select the Replace Variable with attribute as InfoObject and replace with Key value. The Off set values for date field starts with 0(Zero) and the length should be SAP AG 8
9 Don t Check the Variable is ready for Input Set the Dimension as Date in the Currency/Unit tab 2011 SAP AG 9
10 Similarly create another formula variable with Requested Delivery date as reference characteristic: Description: Technical Name: Type of Variable: Processing by: Reference Characteristic: Requested Delivery Date Formula VAR_REQ_DEL_DATE Formula Replacement Path Requested Delivery Date (0DSDEL_DATE) In the Replacement Path tab, select the Replacement Variable with attribute as InfoObject and Replaced with Key value. The Off set values for date field starts with 0(Zero) and the length should be SAP AG 10
11 Don t Check the Variable is ready for Input Set the Dimension as Date in the Currency/Unit tab Now we can compare Acutal Delivery date with Requested Delivery date value by using logical operators example: =, <,>, <=,>=.. Date Difference = Actual Delivery Date Formula (VAR_ACT_DEL_DATE_FORM) - Requested Delivery Date Formula (VAR_REQ_DEL_DATE) SAP AG 11
12 How to create IF then ELSE Conditions in Calculated Key Figures: General IF ELSE Condition: IF <Condition> <Statements> (is true) (Execute the statements block) ELSE IF<Condition> <Statements> ELSE IF<Condition> <Statement> IF ELSE Condition Example: We can write IF then Else statement for different comparisons in Calculated KeyFigure / Formula. Example: (A ==B)*C + (A>B) *D + (A<B) * E Statements gives different results for different values of A & B. Case 1: IF A == B is True The Statement becomes (1) * C + (0) * D + (0) * E Result is C. Case 2: IF A > B is True Then the statement becomes (0) * C + (1) * D + (0) * E Result is D Case 3: If A < B is True Then the statement becomes (0) * C + (0) * D + (1) * E Result is E. Counting On-time Deliveries: To count On-time Deliveries we have to compare Actual Delivery Date with Requested Delivery date. If both dates are same then only we should consider that delivery number. Create a new calculated keyfigure On-Time Del (CKF_ON_TIME_2) and drag and drop the Actual Delivery Date and Requested Delivery date formula variables into the Detail view SAP AG 12
13 Formula to count On-time Deliveries: On-Time Deliveries = ([VAR_ACT_DEL_DATE_FORM] Actual Delivery Date == [VAR_REQ_DEL_DATE] Requested Delivery Date) * [CKF_NO_DEL_1] Number of Deliveries Set the Exception Aggregation value to TOTAL and Reference Characteristic Requested Delivery date. Exception Aggregation as Total : As the name signifies, this function is used to aggregate the result of a key figure in a different manner than standard OLAP functionality. It works same as Standard Exception Aggregation but summarized keyfigure with respect to the Reference Characteristic. Similarly create Late deliveries and Early deliveries calculated keyfigures to count Late and Early deliveries SAP AG 13
14 Counting Late Deliveries: Create a new Calculated Keyfigure Deliveris Late (CKF_DEL_LATE_4) and drag and drop required formula variables into the Detail view of CKF. Formula to count Late Deliveries: Deliveries Late = ([VAR_ACT_DEL_DATE_FORM] Actual Delivery Date > [VAR_REQ_DEL_DATE] Requested Delivery Date) * [CKF_NO_DEL_1] Number of Deliveries Set the Exception Aggregation value to TOTAL and Reference Characteristic Requested Delivery date (0DSDEL_DATE) 2011 SAP AG 14
15 Counting Early Deliveries: Create a new Calculated Keyfigure Deliveris Early (CKF_DEL_EARLY_6) and drag and drop required formula variables into the Detail view of CKF. Formula to count Early Deliveries: Deliveries Early = ([VAR_ACT_DEL_DATE_FORM] Actual Delivery Date < [VAR_REQ_DEL_DATE] Requested Delivery Date) * [CKF_NO_DEL_1] Number of Deliveries Set the Exception Aggregation value to TOTAL and Reference Characteristic Requested Delivery date (0DSDEL_DATE) 2011 SAP AG 15
16 Result of Default Aggregation Standard Exception Aggregation : If we are not using Exception Aggregation as Total then the Calculated Key figures uses Standard Aggregation then the report result is as below: Report Result: Place Actual Delivery date and Requested Delivery dates in the columns of BEx designer of the report for detail analysis of above error, then the report result will be as follows: 2011 SAP AG 16
17 Report result: As per above screenshot, we can understand that On-time, Delivery Late and Delivery Early are not summarized at Actual, Requested Delivery date levels. In order to get summarized result we have to use TOTAL as an Exception Aggregation type with respect to dates. Here we need nested exception aggregation to get correct results. i.e first we have to create one Calculated Keyfigure with TOTAL Exception aggregate with reference to Requested Delviery date and then create another Calculated Key Figure/Formula and call the earlier CKF(with Requested Delivery date as reference cahracteristic) into this and set the TOTAL Exception aggregation with reference characteristic Actual Delivery Date. Nested Exception Aggregation: If we need multiple exception aggregations or reference characteristics, we can nest formulas and calculated key figures in one another and specify an exception aggregation for each formula or calculated key figure. Necessity of Nested Exception Aggregation: As highlighted in the above screen shot, the results of the On-time deliveries, Deliveries Late and Deliveries early with the Actual Delivery Dates are X. If we create one level of exception aggregation with reference to Requested Delivery date then we get below result (Detail level): As per the result, the deliveries are not aggregated along with Actual Delivery Date ( X value in result columns). To avoid this situation we need one more level of Calculated Key Figures/Formula with Exception Aggreateion on current Calculated KeyFigures SAP AG 17
18 Nested Exception Aggregation on On-time Deliveries CKF: Create New Calculate KeyFigure Deliveries On-Time (CKF_DEL_ON_TIME_3) and drag and drop the On- Time Del (CKF_ON_TIME_2) into the Detail View. Set the Exception Aggregation to Total and Actual Delivery date (0ACT_DL_DTE) as Reference Characteristic: 2011 SAP AG 18
19 Nested Exception Aggregation on Deliveries Late CKF: Similarly Create New Calculate KeyFigure for Late Deliveries (CKF_LATE_DEL_5) and drag and drop the Deliveries Late (CKF_DEL_LATE_4) into the Detail View. Set the Exception Aggregation to Total and Actual Delivery date (0ACT_DL_DTE) as Reference Characteristic 2011 SAP AG 19
20 Nested Exception Aggregation on Deliveries Early CKF: Create new Calculate KeyFigure Early Deliveries (CKF_EARLY_DEL_7) and drag and drop the Deliveries Early (CKF_DEL_LATE_4) CKF into the Detail View. Set the Exception Aggregation to Total and Actual Delivery date (0ACT_DL_DTE) as Reference Characteristic 2011 SAP AG 20
21 Drag and drop the Deliveries On-Time (CKF_DEL_ON_TIME_3), Late Deliveries (CKF_LATE_DEL_5) and Early Deliveries (CKF_EARLY_DEL_7) Calculated Key Figures into the Rows and Company code into the Coulumns. Report result (Summarized Level): 2011 SAP AG 21
22 Related Content SAP AG 22
23 Disclaimer and Liability Notice This document may discuss sample coding or other information that does not include SAP official interfaces and therefore is not supported by SAP. Changes made based on this information are not supported and can be overwritten during an upgrade. SAP will not be held liable for any damages caused by using or misusing the information, code or methods suggested in this document, and anyone using these methods does so at his/her own risk. SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of this technical article or code sample, including any liability resulting from incompatibility between the content within this document and the materials and services offered by SAP. You agree that you will not hold, or seek to hold, SAP responsible or liable with respect to the content of this document SAP AG 23
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More informationManaging Transports in SAP BW 3.5 and BI 7.0
Managing Transports in SAP BW 3.5 and BI 7.0 Applies to: SAP BW 3.5/SAP BI 7.0. For more information, visit the Business Intelligence homepage. Summary This document explains all the features associated
More informationRoutines in SAP BI 7.0 Transformations
Routines in SAP BI 7.0 Transformations Applies to: SAP BI 7.0. For more information, visit the Business Intelligence homepage. Summary This paper gives an overview about the different routines available
More informationLoading the Data for Time Dependent Hierarchy in SAP BI
Loading the Data for Time Dependent Hierarchy in SAP BI Applies to: Time dependent hierarchies are often used by organizations to help them organize their master data which changes like employee hierarchies,
More informationAbout ITAB Duplicate_Key (SAP lrsaods) Runtime Error
About ITAB Duplicate_Key (SAP lrsaods) Runtime Error Applies to: SAP NetWeaver BW 3.x.For more information, visit the Business Intelligence homepage. Summary This article explains about the Runtime Error
More informationTable Row Popup in Web Dynpro Component
Table Row Popup in Web Dynpro Component Applies to Web Dynpro for ABAP, NW 7.0. For more information, visit the Web Dynpro ABAP homepage. Summary This document helps to create Table Rowpopin in a Web Dynpro
More informationSAP BusinessObjects Translation Manager Functionality and Use
SAP BusinessObjects Translation Manager Functionality and Use Applies to: SAP BusinessObjects Enterprise XI 3.0, SAP BusinessObjects Enterprise XI 3.1 all support packs. For more information, visit SAP
More informationDynamically Enable / Disable Fields in Table Maintenance Generator
Dynamically Enable / Disable Fields in Table Maintenance Generator Applies to: SAP ABAP. For more information, visit the ABAP homepage. Summary This article demonstrates on how to Enable / Disable fields
More informationSAP BI Analysis Authorization (Customer Exit Variables)
SAP BI Analysis Authorization (Customer Exit Variables) Applies to: SAP BI 7.0/BW 3.5 consultants. For more information, visit EDW Homepage. Summary Use analysis authorization for authorization relevant
More informationHow to Create and Schedule Publications from Crystal Reports
How to Create and Schedule Publications from Crystal Reports Applies to: SAP BusinessObjects Enterprise. For more information, visit the Business Objects homepage. Summary This white paper describes how
More informationRole and Scope of ABAP in SAP BI
Role and Scope of ABAP in SAP BI Applies to: SAP NetWeaver BW. For more information, visit the EDW homepage Summary The document provides a detailed description of the usage of APAP in SAP BI. Author:
More informationA Step-by-Step Guide on IDoc-ALE between Two SAP Servers
A Step-by-Step Guide on IDoc-ALE between Two SAP Servers Applies to: All modules of SAP where data need to transfer from one SAP System to another SAP System using ALE IDoc Methodology. For more information,
More informationThis article explains the steps to create a Move-in letter using Print Workbench and SAPScripts.
Applies to: SAP IS-Utilities 4.6 and above. Summary This article explains the steps to create a Move-in letter using Print Workbench and SAPScripts. Author: Company: Hiral M Dedhia L & T Infotech Ltd.
More informationCreating Rules in Process Composer and using them in Process
Creating Rules in Process Composer and using them in Process Applies to: SAP NetWeaver Composition Environment 7.1 EHP-1 Version. For more information, visit the Composition homepage. Summary This article
More informationHow to Default Variant Created for Report Developed In Report Painter/Writer
How to Default Variant Created for Report Developed In Report Painter/Writer Applies to: Any business organization having reports developed using Report Painter/Report Writer. This is applicable from R/3
More informationStep by Step Approach for End Routine with Look Up
Step by Step Approach for End Routine with Look Up Applies to: SAP BW 3.x & SAP BI Net Weaver 2004s. For more information, visit the EDW homepage. Summary This document will give the reader detailed information
More informationReading Enhanced DataSource fields for the Remote Cube
Reading Enhanced DataSource fields for the Remote Cube Applies to: SAP BI 7.0. For more information, visit the EDW homepage. Summary SAP Remote Cube does not display the enhanced fields in the data source.
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