The first step you should take in order to be able to use the system is accessing our web page. Follow these steps to gain access to the system:

Transcription

1 User s Manual

2 A. Requirements ASI on-line has been develop to be use with Microsoft Internet Explorer 5 or latter. You can download the latest version of the browser by logging into where you will find a list of the most downloaded programs, among which you will find Microsoft Internet Explorer. Warning: the timeout for a session is 20 minutes. This means that if you wait more than 20 minutes to comply with any of the steps of the process, the server will ask you to log in again and the operation will be aborted with unexpected results. B. Accessing our Website. The first step you should take in order to be able to use the system is accessing our web page. Follow these steps to gain access to the system: Open your web browser Go to you will see our home page. From here, click on the desired language (Spanish or English), to get to the page shown below.

3 Click on the ASI on-line logo to access the ASI on-line system. The login page will show next. Type your username and password. Make sure that you type everything in lowercase, or else the system will not allow you to proceed. Click the Submit Button to send your username and password to be evaluated by the server. Click the Reset button to clear any information previously entered. If the information typed is rejected by the server, the following message will pop up: Click on the word again to go back to the login page, and re-type your Username and password.

4 When the server grants you access, you will get the following menu: Click the Help button to get a brief description of each of these options. C. Options description. 1. Submit a new report. When you click this option, you get the page shown below. This page will display the Inspector s name and ID, and will let you enter the Authorization number for the inspection. Type the Authorization number and click the Submit button. If you made a mistake in the authorization number, the system will pop up the following warning:

5 If you want to the ASI section of AMP, click on the address and explain the situation. Otherwise, click the word Back to go to the previous page and re-enter the Authorization Number. 1.1 General Information When the server validates the Authorization number you typed, it will display the data entry form for you to complete.

6 The information regarding the authorization which is already stored in AMP s databases are displayed in blue. You will have to enter information regarding to the inspection made using textboxes and dropdown selection lists. In the example shown above, we entered an invalid day on the date. We also left blank some fields and clicked the submit button. The system rejected the information and sent error messages for the invalid data. This is the information that appears at the bottom of the screen in red. In the following screen we entered valid data as shown. Then clicked the Submit button and the following screen pop up

7 1.2 Deficiencies. Click the Submit Button to proceed to the Deficiencies entry form. Using this form you can add as many deficiencies as you need. Fill the text boxes for Deficiency, the violated convention, and add any comment that you consider necessary to include in the report. Click the Add button to add this record to the deficiencies recorded for this inspection.

8 You can continue adding as many deficiencies as needed. If you made a mistake in one of the added deficiencies, you will have to delete it and re-enter it. You cannot edit an entered deficiency. To delete a specific deficiency, click the DELETE word to the right of the specific entry. This will take you to a deletion confirmation screen. If you want to go ahead with the deletion click the Delete button, otherwise click the Cancel button. Once you have finished adding deficiencies, click the Finish button to proceed with the operation. This completes the submission of a preliminary report. 2. Review su bmitted reports. When you click this option, you will see a list of the reports submitted since you started using the system. There are four (4) different statuses that a report can have in a given time. These statuses are color coded at the bottom of the web page in the following way:

9 Orange: Black: Green: Red: The report has been entered and is waiting for you to send it to AMP. You will be able to review and modify the information until you decide to use the SEND REPORT option. The report is pending an evaluation by AMP personnel The report has been reviewed and approved by AMP personnel. The report has been reviewed and rejected by AMP technical personnel. You may correct the anomaly and resend the report. You will have the option of modify the report to correct any anomaly and resend it back to AMP.

10 2.1 Review the Report. Click the Details link to view the first stage of the report. To review the deficiencies entered, just click the DEFICIENCIES link. This will show a list of all the deficiencies entered. Click the Back to review page link to go back to the list of submitted report.

11 2.2 Modify Record. If you want to make corrections to the information in the preliminary report, click the MODIFY RECORD link. This will take you to the following page: Click the CANCEL link to abort the operation and go back to the review page. Click the NEXT link to proceed with the modification of the report. The input data form will be loaded to receive your changes: This is the same form you used before when you first created the report. It will validate the same information as before. Make your changes and then click the Submit button to continue.

12 Review the information entered. If you made any mistakes don t worry, you can repeat this process as long as you don t use the SEND REPORT option. Do not use your browser s Back button to go back to the previous page; this can corrupt the data in your report. Click the Submit button once again to proceed to the Deficiencies entry form. Use the same procedure described in 1.2 Deficiencies for adding, and deleting deficiencies. Remember once again, you can not modify a deficiency; you have to deleted first and then add again.

13 2.3 Sending the report to AMP. Go to the details page as described in step 2 (Review submitted reports). You will be prompted with the general section of the report. Click the SEND REPORT link. The following screen will be shown:

14 Click the Submit button to complete the send operation. The system will take you back to the list of submitted reports. Notice that the color on the name of the ship has change from orange to black. You will not be able to modify this report unless AMP rejects it. 2.4 Print the Report. While been on the list of reports submitted, click the printer icon This will show the following screen: The pop-up message is telling you to go to the bottom of the page and click the print button. Click the OK (Aceptar) button to close the message box. The report should look something like this:

15 When you click the Print button, this will bring the print dialog box for the default printer you have installed in you computer. Once the report is printed or if you decide not to print it at this time, you can click the Back to review page link which is to the right of the Print button at the bottom of the page. This will take you back to the list of the submitted reports. Click the Back to options link to go back to the options menu.

16 3. Change Password. You can change your password anytime by clicking the Change Password option. When you use this option, the change password page is loaded: Click the Cancel link to abort the operation and go back to the options page. Type the new password in the Type new password text box. Type the new password once again in the Retype new password textbox. This is to make sure that both passwords typed are the same. If they are not the same, the system will show you the following message: If both are the same, then the system will show the following message:

17 Click the Process button and the system will take you back to the Login screen so you can use your new password. 4. Notices Use this option to view notices sent by the Navigation and Maritime Safety Department to the inspectors. When you use this option you will get a screen as the one shown below: Use the Back to options link to go back to the options page. The reports are in Adobe Acrobat Reader (pdf) format. You can get this program free of charge from the Adobe web site. Just log on to and follow the instructions. When you click any of the files listed, you will get something similar to the following screen:

18 When you finish reviewing the file, just close the window to go back to the Notice screen. If instead of opening the document in the described manner, you prefer to download the document to your computer, right-click the document name and select Save Target As from the menu and decide where you want to save the file. You can use the windows explorer later to locate the saved file and open it. 5. Log Out Use this option to log out of the system. Once you do this, you can close your browser s window.